HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
April 28, 2003
Call to Order:
The following Council members were present: Paul Snyder, Christopher A. Gillette, Jean Davis, Mary Ann Horne, and Mayor Caroline Rhodes. Members absent H. Robert Cannell and Robert Gray. Also in attendance were E.R. McFadden, Borough Manager and Solicitor Marsh. Guests present were Stephen Shaut, Robert Cogan, Laura McNeill, Laura Kalb, Travis Stern, Tyron Norwan, Melissa Morgan, Katie Heard, and Jon Foulkrod.
Mayor Rhodes introduced the minutes from the regular Council meeting held April 14, 2003. Jean Davis moved for approval of the minutes and Mary Ann Horne seconded. The minutes were approved by a voice vote of 5-0.
Being no persons requesting time to speak the Mayor moved on to old business.
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Committee Reports:
Finance Committee: Chairman Mary Ann Horne Jean Davis reported that they went over purchase orders and study of saving on telephone bill by purchasing minutes but at this time was not a savings.
Ordinance Review Committee: Chairman Jean Davis - Jean Davis reported they met and went over the last of ordinance recodification and sign ordinance. They will meet to finish up on the administration part of the codification. Jean stated they would still work on the sign ordinance on Wednesday. Letter from Attorney Marsh was on the desks regarding the sign ordinance.
Personnel Committee: Chairman H. Robert Cannell Meeting to interview Daryl Parker for Planning & Zoning commission will take place as soon as her returns from vacation.
Recreation, Lake, Environment Committee: Chairman Mary Ann Horne would like to meet March 5th. Mayor Rhodes mentioned that the May 5th meeting may be cancelled because of being so close to this meeting and many items to cover in the coming month. With no objections Mayor Rhodes stated they would cancel the May 5th meeting.
Public Safety Committee: Chairman Paul Snyder nothing to report.
Streets, Buildings, & Grounds Committee: Chairman Chris Gillette
Committee of the Whole Mayor Rhodes : Met to review 1st quarter financials on April 23rd and adjustment to budget will come about later in the meeting. May 12th 6:30 p.m. the Council of the Whole will meet in Councils workroom in executive session to discuss Pension matter received in large packet from Mr. Asay of Mockenhaupt Associates. We will also meet May 12th at 7:30 p.m. at Washington Township building in joint meeting which will be advertised by Washington Township in accordance to the Sunshine Ordinance.
DEP EHB Docket 2000-125-R nothing new to report.
Memo from Solicitor Marsh on sign ordinance was received today. Any questions on this memo? Attorney Marsh said they could call him if they have any questions. The ordinance review committee meets Wednesday and may call you after this meeting if they have questions. Jean Davis asked about non profit signage and Solicitor Marsh stated all must comply.
MANAGER:
Mayor Rhodes asked when they could expect the ordinance on signs. Manager McFadden stated at the next meeting.
Mayor Rhodes commented on the memo regarding the cable station piece of equipment that we made good on donation to Community Cable TV Project. Channel three will come back on with the new equipment.
Letter to Terry Smith regarding EUP Institute for Human Services and Civility; Pat Davis of Edinboro Triathalon; letters regarding implementation of Ordinance No. 506; Melvin & Hazel Bewley regarding 128 Chestnut Street; and letter to John Ponsoll regarding 117 Meadville Street were available for review.
Memo and packet on Pension Funds from Manager and Mockenhaupt Benefit Group was available for review and executive session on May 12th at 6:30 p.m. was scheduled to discuss this packet.
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Mayor Caroline Rhodes introduced the bills for payment. Jean Davis moved approval of the submitted bills totaling $223,222.51 dated April 28, 2003 and Mary Ann Horne seconded. Jean Davis commented that the large amount is $101,942.00 being transferred from Debt Service account to the General Fund for use in building renovations. Mayor mentioned this is the remainder in the account used to pay the note for the building. She also asked about Ganzer Company to repair HOTSY? Manager to check on this item. With no objections it passed by 5-0 voice vote.
Mayor Rhodes proceeded in acceptance of the payroll as submitted for the period ending April 12, 2003 and paid April 18, 2003 totaling $51,648.65. Jean Davis motioned approval of the payroll and Mary Ann Horne seconded. The motion approving the payroll and overtime passed unanimously by voice vote 5-0.
In packets was letter to Merrill Lynch closing debt service account and transferring it into the general fund for building repairs. Mayor Rhodes informed everyone of bulk rubbish pickup to be held May 9th.
Information on 1st quarter finance review minutes was available for review. Resolution 7-2003 for adjustment of budget was available for consideration after this review. Manager McFadden stated that in summary all funds are sound the adjustment to correct beginning balance to the audit and goals FY2003 are still on track and no undertakings planned will be changed. Adjustments in WWCT Operating budget is to disaggregate capital projects after refinancing. The Water and WWCT Capital Reserve accounts are a lined to provide needed cash flow and we will be able retire the outstanding principal on the capital improvement note of the Water System to reduce the debt loan. We are going forward with the requisition of a second backhoe by the Water Department and WWCT Department. Mayor Rhodes read the resolution 7-2003
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Home Rule Borough of Edinboro
Resolution No. 7-2003
A RESOLTUION, of the Home Rule Borough of Edinboro, Erie County, Pennsylvania amending the 2003 Budgets.
BE IT RESOLVED, an it is hereby resolved and enacted on April 28, 2003 by the Council of the Home Rule Borough of Edinboro, County of Erie, Commonwealth of Pennsylvania that:
the General Fund Budget is hereby amended to decrease Cash $27341; increase Accounts Receivables $150,665; decrease Liabilities $42,311; decrease Accounts Payable $6,350; increase Other Liabilities $42,356; increase revenues 300 Taxes $10,451; and decrease 390 Other Financing Sources $31,725; to increase expenses 400 General Government $1,095; 410 Public Safety increase $14,408; 430 Highways increase $21,508; 450 Recreation increase $3,541; 480 Miscellaneous increase $ 490; and
the Water Fund is hereby amended to increase Cash $29,344; Accounts Receivable $5,618; Other Assets $349;Accounts Payable $28,288; Other Liabilities $6,209; decrease Less Liabilities by $15,459; increase income 360 Charges for Service $3,576; increase expenses 440 other $18,817; and increase 470 Debt Service $20,452; and
the WWCT Fund is hereby amended to decrease Cash $131,012; increase Accounts Receivables $103,559; decrease Accounts Payable $8,113;and increase Other Liabilities $1,663; increase 360 Charges for Services $38,514; and expenses increase 426 Sanitation $69,542; and
the Refuse/Recycling Fund is hereby amended to increase Cash $4,170; decrease Accounts Receivables $23,157; increase Accounts Payable $1,663; decrease Other Liabilities $31; and decrease revenue 350 Intergovernmental Revenue $7,139; and increase expenses 400 General Government $95; 420 Health & Welfare $22; 426 Sanitation $428; and
the Capital Fund General #18 increase Cash $5,497; and increase expense 430 Highways, Roads & Streets $18,000; and
the Sinking Fund is hereby amended to increase Cash $7,178; and decrease income 340 Interest, Rents & Royalties $15,649; increase 400 General Government by $500; and decrease 490 Other Financing Uses $8,971; and
the Public Works Vehicle Replacement Capital Reserve fund increase Cash $5,282; and
the Water Capital Reserve fund #32 decrease Cash $1,094; and
the WWCT Capital Reserve fund #31 decrease Cash $38,208; and
the CDBG fund #4 increase Cash $30; Accounts Receivables $117; Accounts Payables $8;and Other Liabilities $3,090; and increase income 350 Intergovernmental Revenue $147,340; and increase expense 460 Conservation & Development $144,389; and
the Highway Aid Fund #35 Increase Cash $3,123; and
the Police Pension Fund decrease Cash $224,389; increase revenue 410 Public Safety $37,937; and
the Retired Officers Premium Reimbursement Pool increase Cash $3,748; Other Assets $408; Accounts Payable $817; and
the Defined Benefit Pension Fund #65 increase Cash $2,766; decrease 340 Interest, Rents, & Royalties $62,000; and
the Defined Contribution Pension Fund #66 decrease Cash $6,751; increase Accounts Payable $377; and
the Earned Income Tax Fund #95 increase Cash $177,920; Accounts Receivables $521; Other Liabilities $177,994; and decrease expense 490 Other Financing Uses $32,021.
Jean Davis motioned to adopt Resolution 7-2003 and seconded by Mary Ann Horne. Paul Snyder asked about increasing regarding Sinking Fund account did not have an amount. Jean Davis stated it should be $500.00. Mayor Rhodes stated the tables showing the original and the adjustments and the adjusted budget was also available for Council in the packets. Role call vote: Christopher Gillette, yes; Jean Davis, yes; Mary Ann Horne, yes; Paul Snyder, yes; Mayor Caroline Rhodes, yes. Resolution passed by 5-0.
Notice that Marie Lander has arranged for a new website intern starting May 15th.
POLICE:
Monthly Police report was available for review.
BOCA/CODE ENFORCEMENT:
Monthly Report available for review. Letter to Mayor Rhodes from Connie Mullineaux and letter to Grant Sample from Zoning Officer were also available for review.
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PUBLIC WORKS:
Monthly report of accomplishments from March 20 to April 23rd was available for review. Jean Davis wanted to mention the new trees planted on Meadville Street and how pretty they are. Mayor Rhodes stated we are proud that we received tree grant through Erie County for planting horn bean trees in the revitalized downtown area. Public Works Director also prepared tree grates and these trees have upright branches and recommended in compact downtown areas.
WATER SYSTEM:
Monthly report in packets for review.
Community Development/ Project Coordination:
Monthly report in packet for review. Robert Gray & Mayor Rhodes attended recycling program Vicki Coffin set up at the elementary school. Mayor Rhodes stated it was very interesting and materials handed out from our grant.
Community Liaisons:
Watershed Association Met April 22nd which was Earth Day at 3:30 p.m. to prepare for the clean up on Saturday. It was well attended with the Boy Scouts, High School participants, EUP, and many individual residents. Manager McFadden stated there was a dumpster full of miscellaneous trash and Ύ dumpster of recyclables materials and 25-30 tires and full size rear tractor tire recovered from the Lake. Materials to take down docks retrieved since divers helped clean along lakeside. Comments received was the surprise by divers had more visibility than expected in the lake. This is the first year the newly formed Watershed had this clean up and they did a good job. There are still material that can be recovered from the Lake but time was limited. He hoped that EUP students present would be able to help next year. Mayor Rhodes also stated they retrieved scientific information also from the Lake at a certain time as down state wide at lakes to better understand them. Photos of workers will be on Edinboro.com for review and a write up will follow. Tuesday April 29th the Association will walk the fen.
Chamber of Commerce Mary Ann Horne will meet first Tuesday in May with President Pogue.
Community Map Project Mary Ann Horne stated that they had gotten back the information from Washington Township and the Borough needed to get photos to finish this part up.
Other Old Business:
Mayor Rhodes noted that there were still openings on the Environmental Shade Tree Advisory Board, Planning & Zoning Commission and Zoning Hearing Board. Mayor asked Council members to encourage people to apply for these openings.
Terry Carcella from Washington Township dropped off fliers on LTAP Planning beyond boundaries class regarding Joint Municipal Planning which has a small charge of $25 per person to be held May 21st 6p.m. at the Washington Township. Council members encouraged to attend.
Pension discussion with Mockenhaupt and Alen Pero for Non Union Employees will be on May 21st at 10 a.m. after discussion by Council on May 12th. A representation would be appreciated. Manager felt nothing would be determined at this meeting it may take a couple months to work through. Some is clear and the thought if a major change needs to be made would take longer. We are still in negotiations with the Non Uniformed Contract but the Management is in the same plan and will have implications. Mr. Asay will be here May 21st maybe he can talk to Police after the Non Uniformed meeting since they are not in a bargaining situation at this time but it never hurts to talk.
Letter of appointment of Robert Cogan to Civil Service Commission for term ending January 31, 2006 was available for review.
Letter from Susan Sanders regarding possible dedication of small park area in her sons memory. Recreation Committee to review on Monday May 5th.
Christopher Gillette asked if May 5th at 6:30 would be alright with everyone for Building, Streets, & Grounds Committee. Manager to have information for them at that time.
Had suggestion from resident to line out spaces in the lower lot for employees further away form green area near stream. Manager McFadden stated it may be hard to do since the large equipment also must use this area and entrance.
Mayor again asked for Ordinance for stop signs and want priority to have it advertised for three readings.
Being no further business, Mayor Rhodes asked for adjournment.
Paul Snyder motioned for adjournment and the meeting was adjourned.
ATTEST:
________________________ _____________________________
Manager E.R. Buck McFadden Mayor Caroline Rhodes
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HIGHLIGHTS
April 28, 2003
· Payment of bills
· Payment of payroll
· Resolution 7-2003 1st qtr budget adjustments
· Cancelled May 5th Council Meeting
POSTPONED
· Indecency Ordinance 502 - Ordinance Review Committee
· Sign Ordinance Ordinance Review Committee
· Grease Ordinance Ordinance Review Committee
· Sanders Request to name small park in Memory of Kurt Recreation Committee
UPCOMING MEETINGS:
· Ordinance Review Committee - (Indecency Ordinance & Codification & Sign Ordinance & Grease Ordinance)
· Finance Committee May 5th 1:30 p.m.
· Recreation Committee May 5th 4 p.m.
· Building, Streets & Grounds Committee May 5th 6:30 p.m.
· Executive Session Council May 12th 6:30 p.m. on pensions
· Council of the Whole with Washington Township May 12th 7:30 pm.
· May 21st 10 a.m. meeting on Pensions
· Advertise Sign Ordinance for three readings
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
April 28, 2003
7:00 p.m. Council Meeting
I. Call to Order Council Meeting by Mayor
II. Roll Call: Christopher Gillette ___, Robert Gray __, Jean Davis ____, H. Robert Cannell ABSENT, Mary Ann Horne ____, Paul Snyder ____, Mayor Caroline Rhodes ___, Manager McFadden ____, Solicitor Marsh ____.
III. Approval of Minutes:
A. Minutes of Regularly Scheduled Meeting April 14, 2003. ACTION: Motion to approve minutes
IV Persons Requesting Time to Address Council
A. Jon Foulkrod, Washington Township Council liaison may or may not address Township position
B.
1. Finance Committee - Mary Ann Horne, Chair
2. Ordinance Review Committee - Jean Davis, Chair Ordinance Recodification, Sign Ordinance, and Public Indecency Ordinance 502 still in committee, met regarding Codification
3. Personnel Committee Bob Cannell, Chair. Schedule interview with applicant Daryl Parker for committee openings
4. Recreation/Lake/Environment Mary Ann Horne, Chair - no report.
5. Public Safety Paul Snyder, Chair no report
6. Street, Buildings, and Grounds Chris Gillette, Chair no report.
7. Committee of the Whole - Mayor Rhodes
Met April 23 at 6:30 p.m. for 1st quarter financial review
Meet May 12th 6:30 p.m. in executive session to discuss Pension matters
Meet May 12th 7:30 p.m. at Washington Township Building Joint meeting with Washington Township
B. Solicitor's Report:
1. DEP EHB Docket 2000-125- R (PADEP Order of May 9, 2000): no information
2. Bulk Water agreement with Washington Township
a.)
C. Manager's Report:
1. Manager
a) MANAGER INSTRUCTED TO:
· Any pertinent information from EHB is received notify all Council members
· Contact Daryl Parker to schedule interview by Personnel Committee waiting for Bob Cannells return to Edinboro
· Prepare ordinance for stop signs adding chestnut Street westbound advertise for 3 meetings
· Information on Downtown parking for Streets Committee
· Research if driveway pipes purchased by owners if Borough could put in
· Sunoco v.s. Kwik-fill review with Finance Committee
b) EUP Institute for Humans Services & Civility FYI
c) Edinboro Triathlon FYI
d) Letters FYI
e) Pension Information Request executive session May 12th at 6;30 p.m.
f) Status of miscellaneous issues Washington Township
1. Community CATV project not supporting
2. Edinboro Lake Watershed Association not supporting
3. Contract police service - studying
4. Bulk water agreement - reviewing
5. Joint Municipal Planning Commission preparing to adopt ordinance
6. Lakeside stormwater flooding diversion and containment cooperative projects Borough engineering report distributed; awaiting Township engineering report
7. Edinboro area interim County branch library effort not supporting
8. Other
2. Finance
a) Authorization to Approve Bills, to be paid April 28, 2003
Action: Motion to approve bills $223,222.51
b) Authorization to Approve Payroll
Action: Motion to approve payroll ending April 12, 2003 paid April 18, 2003 totaling $51,648.65
c) Resolution to adjust budget for 1st quarter ACTION
d) Internship Website development - Darlene Lewandowski - FYI
3. Personnel
4. Public Safety
a) Emergency Management
1) Communication inventory & plan to be included in EMPlan
b) Emergency Medical Service (EMS)
c) EVFD
d) Police
e.) Employee Safety Committee
5 BOCA/Code Enforcement/Planning/Zoning
a) letters - FYI
6. Public Works
a) Sanitation
b) Building & Property
c) Streets/Storm Sewers/Signals/Signs
d) Park & Recreation
e) Lake
f) Dam
g) Recycling Leaves
7. Wastewater Collection & Treatment
8. Water System
9. Community Development/Project Coordination
1. Cable TV - Bob Gray
2. Chamber of Commerce - Mary Ann Horne
3. Environmental Shade Tree Advisory Committee Mary Ann Horne
4. Erie County Borough Paul Snyder
5. Erie County Planning Liaison - Chris Gillette
6. EVFD Board Liaison Chris Gillette
7. PLCM Campus Community Bob Cannell, Delegate; Chris Gillette, Alternate - \
8. Washington Township Liaison - Jean Davis
9. Community Map Project Mary Ann Horne & Bob Cannell
10. GEAR Bob Gray
11. Authority Jean Davis
12. Pension Com Paul Snyder
13. EUP Admin Mayor Rhodes
14. PLCM Local Group Liaison Mary Ann
15. Watershed Association Caroline Rhodes met April 22
16. Joint Municipal Planning Chris Gillette
E. Other Old Business
1. Openings on Planning Commission, Environmental Shade Tree Advisory Board, and Zoning Hearing Board in 2003
A. Erie County Association of Township Officials FYI
B. Appointment to Civil Service Commission FYI
C. Letter from Susan Sanders
VII New Business
A.
VIII Special Reports
IX Adjournment
REMINDERS:
Finance Committee Meeting on Monday May 5th 1:30 p.m.
Authority Meeting Monday, May 5, 2003 5:00 p.m.
SPECIAL RUBBISH PICKUP May 9th, Friday - WHOLE TOWN
Executive Session May 12th Monday 6:30 p.m. Pension matters
Joint Meeting with Washington Township May 12th Monday, 7:30 p.m. at Washington Townships Building.
Next Council Meeting May 19th 7 p.m.
2003 Council Meeting Schedule:
May 5, May 19, June 9, June 23, July 14, July 28, August 11, August 25, September 8, September 22, October 13, October 27, November 10, November 24, December 8 at 7:00 p.m. and December 22 @4.30 p.m.
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