HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
April 14, 2003
Call to Order:
The following Council members were present: Robert Gray, Paul Snyder, Christopher A. Gillette, Jean Davis, Mary Ann Horne, H. Robert Cannell, and Mayor Caroline Rhodes. Also in attendance were E.R. McFadden, Borough Manager, Dave Zamierowski, Code Enforcement Officer, and Marie Lander, Assistant to the Manager. Guests present were Sean Sundy, Jason Allison, Kari Carpenter, Jason Hawk, Marge Vitali, Connie Mullineaux, Bob Jahn, Mary Hill, and Robert Cogan.
Mayor Rhodes introduced the minutes from the regular Council meeting held March 24, 2003. Jean Davis moved for approval of the minutes and Mary Ann Horne seconded. The minutes were approved by a voice vote of 7-0.
Bob Jahn, 4720 Kinter Hill Road. Request time to speak on 3 on 3 basketball and 4 on 4 touch football that he runs with Andy Schultz under the name of Edinboro Recreation Department. He discussed the cost to participants being in 1987 $18 with 80 players, 1989 $25 with 206 players, 1996 $30 with 222 players; and this year 2003 they were asking to increase the cost to players to $35. With these funds they purchase first aid kits, footballs, sunblock, batteries for bull horn, folders, pencils, t-shirts, trophies, and basketballs. Mr. Jahn explained that the baby boom is over and the number of participants is going down. Mr. Cannell stated that he gave them hats off for running these programs for the children of the community. H. Robert Cannell motioned to endorse the program and Christopher Gillette seconded. The motion passed by 7-0 voice vote.
Connie Mullineaux, 108 Walnut Street. Showed storage shed seen from front of her house. The eyesore in the next yard she felt should be cleaned up. She had talked to the owner’s son and about this. Her house is going on the market and they are telling her it will be hard time selling with the eyesore. Mayor Caroline Rhodes stated that Council had a copy of her letter of April 4, 2003 and that Dave Zamierowski, Code Enforcement Officer, had been in communication with her, the owner of the property next door, and his son. Mr. Zamierowski explained that he had a letter from the son that he would take down the shed May 9th when EUP is finished. Ms. Mullineaux went on to say that workmen came and replaced her windows and they couldn’t understand how she could stand the site next door. Dave informed Council that the owner received pictures of the shed and a letter and has given a letter stating it would be cleaned up. Mayor Rhodes said that Council tries not to come between neighbors and if he is doing nothing illegal they could do nothing. Paul Snyder asked if there was anything illegal about this. Manager McFadden sated he would meet with the Code Enforcement officer and see if the building met the requirements of borough code and see what the next step would be.
Marge Vitali, 208 High Street. People corner Meadville and Schruers Lane driveway was filled by stone by township and has been plowed by township up road and into her yard. The driveway comes onto Schruers lane. Jean Davis stated that the Borough doesn’t put stone in driveways. Ms. Natalie stated that they did some repairs and this is what they put on driveway to repair it. Manager McFadden stated he would look into this problem with Public Works Director Tom Schruers.
Being no other persons requesting time to speak the Mayor moved on to old business.
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Committee Reports:
Finance Committee: Chairman Mary Ann Horne – reported they met May 31st with auditors to review 2002 audit. Today they reviewed purchase orders and bills.
Ordinance Review Committee: Chairman Jean Davis - Jean Davis reported they met April 1, 4, 9, 11 on ordinance recodification and sign ordinance. They will meet April 23 at 9:30 a.m. to continue with ordinance recodification. In the future they will present a grease ordinance for review and adoption.
Personnel Committee: Chairman H. Robert Cannell – Mr. Cannell’s motioned to appoint Robert Cogan to the Civil Service Commission for a term ending January 31, 2006 and Jean Davis seconded. With no objections the motion passed by 7 -0 voice vote. Meeting to interview Daryl Parker for Planning & Zoning commission will take place as soon as they could contact him.
Recreation, Lake, Environment Committee: Chairman Mary Ann Horne nothing to report.
Public Safety Committee: Chairman Paul Snyder –nothing to report.
Streets, Buildings, & Grounds Committee: Chairman Chris Gillette
Committee of the Whole – Mayor Rhodes – Met March 31, 2003 to discuss financial audit of 2002 with auditors, upcoming meeting with Washington Township Council, and status of bulk water agreement draft with Washington Township. They also met on April 7, 2003 and discussed stop sign on Chestnut Street, downtown parking, and public parking signs. Committee of the Whole unanimously recommends that council begin the process again with the Chestnut Street stop sign westbound. Mayor Rhodes motioned and Paul Snyder seconded to have Manager prepare and advertise an ordinance for consideration at Council’s next 3 meetings for this stop sign. Discussion followed and Paul Snyder requested that one ordinance encumber all stop signs in one ordinance. Manager McFadden stated he thought he understood what Council wanted and if not correct could be adjusted for the second reading. Motioned passed 7 – 0 voice vote. Mayor Caroline Rhodes went on to request that the manager obtain the following information for discussion for the Council of the Whole on parking downtown: Enforcement procedures, cost of meters and maintenance, estimated revenue, new permit dispensers on how they work, what they cost, and where they could be installed. This information along with cost of signs and options for signs for public parking such as the standard green/white P should all be reviewed with the Streets Committee and Management prior to any purchases.
Jean Davis stated she had some questions from Streets, Buildings, & Grounds from residents. Regarding playground on lakeside, will the fence be put back up? Parents need something around park to keep children in until fence is restored. Manager McFadden would see what could be done. Street problem on Culbertson Drive and she wondered if horses could be put up like on Evergreen Drive and Manager to check into this. Jean Davis also asked if residents bought own pipe for driveways would the Borough put them in. Manager McFadden stated he would look into this that usually it is routine in some places because it is part of storm water sewer management and they can make sure that they are put in correctly.
DEP EHB Docket 2000-125-R nothing new to report.
Letter from Washington Township dated April 3 was available for review regarding Bulk Water agreement and a Memo from Manager McFadden to Attorney Marsh on the same subject.
MANAGER:
Letter to Edinboro Lakeside Association regarding Billings Park as well as letter from Attorney marsh on this subject was available for review.
Letter to co-directors of Highland Center for Faculty Initiatives regarding Neighborhood Forum Report of March 21, 2003 was in Council’s packets for review. Mayor Rhodes stated she had also volunteered to serve as needed on committee.
Edinboro Triathlon Event Coordinator/Race Director Pat Davis sent a letter requesting to work with Edinboro Fire Police and Borough on changing course, Edinboro Lake for 6/10 mile swim, and use of Billings Park. Paul Snyder motioned to approve request of Edinboro Triathlon and give them the Borough’s support as in the past. Jean Davis seconded the motion and it passed unanimously by 7-0 voice vote.
Resolution 6-2003 was presented. Legislature enacted makes it mandatory for kill in service provision as part of pension plan for funding. This will help with the actuarial calculation knowing we have this insurance. It will be through (MEIT) Municipal Employers Insurance Trust at $111.63 per month paid out of the pension plan fund. This is a municipal pool which is usually the best way to go. Jean Davis motioned to adopt resolution 6-2003 and H. Robert Cannell seconded the following:
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HOME RULE BOROUGH OF EDINBORO
ERIE COUNTY, PENNSYLVANIA
RESOLUTION #6-2003
A RESOLUTION OF THE HOME RULE BOROUGH OF EDINBORO, ERIE COUNTY, PENNSYLVANIA RELATIVE TO THE MAINTENANCE OF EMPLOYEES PENSION, ANNUITY, INSURANCE AND BENEFIT FUND OR FUNDS, TO AUTHORIZE THE PURCHASE OF LIFE INSURANCE BY THE PENSION PLAN TO PREVENT THE DEPLETION OF PENSION PLAN ASSETS DUE TO THE CATASTROPHIC COST TO THE PLAN THAT RESULTS FROM A POLICE OFFICER BEING KILLED IN SERVICE.
WHEREAS, the Council of the Home Rule Borough of Edinboro has previously enacted an Ordinance establishing the Borough of Edinboro Police Pension Plan (the “Plan”); and
WHEREAS, the Council of the Home Rule Borough of Edinboro may or may not have amended the Plan to comply with the provisions of Act 30 of 2002; and
WHEREAS, the Council of the Home Rule Borough of Edinboro retains the obligation to protect the assets of the Plan if a police officer is killed in service; and
WHEREAS, the Council of the Home Rule Borough of Edinboro intends to protect the assets of the Plan in the event that a police officer, who is a Participant in the Plan, is killed in service and pursuant to the provisions of Act 30 of 2002 a killed in service benefit becomes payable under the Plan;
NOW, THEREFORE, BE IT RESOLUVED AND ENACTED by the Council of the Home Rule Borough of Edinboro, in meeting assembled this 14th day of April, 2003, and it is hereby resolved and enacted by and with the authority of the same:
Effective May 1, 2003, the Plan is authorized to purchase life insurance for the purposes described herein through the Municipal Employers Insurance Trust. The cost for such life insurance shall be a proper and valid expense of the Plan and shall be paid from the assets of the Plan whether via direct payment to the applicable provider of such insurance or via reimbursement to the Borough on an annual basis for any such cost paid by the Borough.
The Resolution 6-2003 passed by unanimous role call vote of Robert Gray, yes; H. Robert Cannell, yes; Jean Davis, yes; Mary Ann Horne, yes; Paul Snyder, yes; Christopher A. Gillette, yes; and Mayor Caroline Rhodes, yes.
PLCM 104th Annual Convention June 25-27 in Monroeville, PA procedures is for Council to vote appointment of both voting delegate and an alternate voting delegate. Paul Snyder motioned to appoint H. Robert Cannell as voting delegate and Mary Ann Horne as alternate delegate. Christopher Gillette seconded the motion and it passed by 7-0 voice vote.
Mayor Caroline Rhodes introduced the bills for payment. Jean Davis moved approval of the submitted bills totaling $82,064.14 dated April 14, 2003 and Mary Ann Horne seconded. Robert Gray asked about OPT Refunds and Christopher Gillette asked about petty cash for $200.00. With no objections it passed by 7-0 voice vote.
Mayor Rhodes proceeded in acceptance of the payroll as submitted for the period ending March 29, 2003 and paid April 4, 2003 totaling $52,499.21. Mary Ann Horne motioned approval of the payroll and H. Robert Cannell seconded. The motion approving the payroll and overtime passed unanimously by voice vote 7-0.
In packets was letter to Merrill Lynch closing debt service account and transferring it into the general fund for building repairs. Mayor Rhodes informed everyone of bulk rubbish pickup to be held May 9th.
BOCA/CODE ENFORCEMENT:
Letter to Downtown Property/Hop Owners regarding spring cleanup was available for review.
WATER SYSTEM:
Flushing Fire Hydrants was advertised for April 18th at 1:30 a.m. weather permitting.
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Community Liaisons:
PLCM Campus Community meeting March 24 and 25 was attended by Manager McFadden and Robert Cannell. Mr. Cannell stated he felt that they needed a separate meeting to discuss the 1 ˝ day program he attended. Manager McFadden stated that the PLCM conference in Monroeville will also have classes by the same presenters on the same material as well as representative of the governor who will talk on state redevelopment. The meeting March 24-25 was similar to national prospectus of PA Downtown Center workshops that he had previously attended with Chamber members a few times. Mr. Cannell stated that Dr. Pogue is scheduled to meet with Chamber members to discuss this in detail. Manager McFadden stated he would again invite Chamber and EUP to send representatives to the conference to obtain more information and sign up for one on one help regarding this subject.
Community Map Project. Mary Ann Horne stated that they were waiting for pictures of Washington Township’s handicap dock and local pictures with green not all snow.
Authority – Jean Davis reported that the Authorities met at 5 p.m. this evening. They discussed the EUP Day care hookups; PA Rural Water recommendation to go with Tower Line which Butch will investigate; Ames site and EUP daycare building tap in fees; Act 339 alert that 339as cut from the state budget and movement is to get it back into the budget. The Authority recommends that Council send letters to support ACT 339 and return the funding to municipalities. Mary Ann Horne seconded the motion and it unanimously passed by 7-0 voice vote.
EUP Administration – Mayor Caroline Rhodes informed Council that she received a letter updating us on Center for human resources and facility along fake lake.
Watershed Association – Meeting was held March 25th and minutes were included in packets for Council’s review. Next meeting is April 22nd at 3:30 p.m. and April 29th will be walking the fens and lakeshore cleanup Saturday April 26th.
Other Old Business:
Mayor Rhodes noted that there were still openings on the Environmental Shade Tree Advisory Board, Planning & Zoning Commission and Zoning Hearing Board.
Mr. Cannell informed the Manager of a place to get new and used government items.
Being no further business, Mayor Rhodes asked for adjournment.
Mary Ann Horne motioned for adjournment and the meeting was adjourned at 8:50 p.m.
ATTEST:
________________________ _____________________________
Manager E.R. Buck McFadden Mayor Caroline Rhodes
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HIGHLIGHTS
April 14, 2003
· Payment of bills
· Payment of payroll
· Resolution 6-2003
· Approve Triathlon request
· Approved 3 on 3 basketball & 4 on 4 touch football
· Appointed Robert Cogan to Civil Service Commission
· Voting Delegate PLCM Convention: H. Robert Cannell
· Alternate Voting Delegate PLCM Convention: Mary Ann Horne
POSTPONED
· Indecency Ordinance 502 - Ordinance Review Committee
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·
UPCOMING MEETINGS:
· Ordinance Review Committee - (Indecency Ordinance & Codification & Sign Ordinance & Grease Ordinance) April 23 9:30 a.m.
· Finance Committee – meet Thursday April 24 at 4:00 p.m.
· Council of the Whole – April 23 – 6:30 p.m. 1st quarter review
· Council of the Whole with Washington Township – Tentative May 12th 7:30 pm.
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
April 14, 2003
7:00 p.m. Council Meeting
I. Call to Order Council Meeting by Mayor
II. Roll Call:
III. Approval of Minutes:
A. Minutes of Regularly Scheduled Meeting March 24, 2003. ACTION: Motion to approve minutes
IV Persons Requesting Time to Address Council
A. Jon Foulkrod, Washington Township Council liaison may or may not address Township position
B. Bill Yahn – 3 on 3 basketball program
C. Connie Mullineaux, 108 Walnut Street – Regarding adjacent property at 100 Walnut Street
1. Finance Committee - Mary Ann Horne, Chair
2. Ordinance Review Committee - Jean Davis, Chair – Ordinance Recodification, Sign Ordinance, and Public Indecency Ordinance 502 still in committee, met regarding Codification
3. Personnel Committee – Bob Cannell, Chair. – Recommend appointment of Robert Cogan to civil service commission –schedule interview with applicant Daryl Parker for committee openings
4. Recreation/Lake/Environment – Mary Ann Horne, Chair - no report.
5. Public Safety – Paul Snyder, Chair – no report
6. Street, Buildings, and Grounds – Chris Gillette, Chair – no report.
7. Committee of the Whole - Mayor Rhodes –
Met March 31st with auditors to discuss 2002 audit
Met April 7 to discuss “downtown” parking & stop sign
To meet April 23 at 6:30 p.m. for 1st quarter financial review
B. Solicitor's Report:
1. DEP EHB Docket 2000-125- R (PADEP Order of May 9, 2000): no information
2. Bulk Water agreement with Washington Township
a.) .Letter April 3 from Washington Township - FYI
C. Manager's Report:
1. Manager
a) MANAGER INSTRUCTED TO:
· Any pertinent information from EHB is received notify all Council members
b) Billings Park – FYI
c) Neighborhood Forum Steering Committee – FYI
d) Edinboro Triathlon – approval
e) Killed in service Police Pension plan insurance – Adopt Resolution 6-2003
f) PLCM 104 Annual Convention – Appoint voting delegate and alternate
g) Status of miscellaneous issues Washington Township
1. Community CATV project – not supporting
2. Edinboro Lake Watershed Association – not supporting
3. Contract police service - studying
4. Bulk water agreement - reviewing
5. Joint Municipal Planning Commission – preparing to adopt ordinance
6. Lakeside stormwater flooding diversion and containment cooperative projects – Borough engineering report distributed; awaiting Township engineering report
7. Edinboro area interim County branch library effort – not supporting
8. Periodic joint public meetings of Borough and Township councils – dates requested by Township Manager Dave Anthony
9. Other
2. Finance
a) Authorization to Approve Bills, to be paid April 14, 2003
Action: Motion to approve bills $82,064.14
b) Authorization to Approve Payroll
Action: Motion to approve payroll ending March 29, 2003 paid April 4, 2003 totaling $52,499.21
c) Closing Merrill Lynch Capital Reserve (debt service) account-FYI
e) Special Bulk Rubbish Pickup - FYI
3. Personnel
4. Public Safety
a) Emergency Management
1) Communication inventory & plan to be included in EMPlan
b) Emergency Medical Service (EMS)
c) EVFD
d) Police
e.) Employee Safety Committee
5 BOCA/Code Enforcement/Planning/Zoning
a) Letter to Downtown Property/Shop Owners - FYI
6. Public Works
a) Sanitation
b) Building & Property
c) Streets/Storm Sewers/Signals/Signs
d) Park & Recreation
e) Lake
f) Dam
g) Recycling Leaves
7. Wastewater Collection & Treatment
8. Water System
9. Community Development/Project Coordination
1. Cable TV - Bob Gray
2. Chamber of Commerce - Mary Ann Horne
3. Environmental Shade Tree Advisory Committee – Mary Ann Horne
4. Erie County Borough – Paul Snyder –
5. Erie County Planning Liaison - Chris Gillette
6. EVFD Board Liaison – Chris Gillette
7. PLCM Campus Community – Bob Cannell, Delegate; Chris Gillette, Alternate - met March 24-25 - FYI
8. Washington Township Liaison - Jean Davis
9. Community Map Project – Mary Ann Horne & Bob Cannell – Letter from Municipal Publications - FYI
10. GEAR – Bob Gray
11. Authority – Jean Davis –
12. Pension Com – Paul Snyder
13. EUP Admin – Mayor Rhodes
14. PLCM Local Group Liaison – Mary Ann
15. Watershed Association – Caroline Rhodes – March 25
16. Joint Municipal Planning – Chris Gillette
E. Other Old Business
1. Openings on Planning Commission, Civil Service Commission, Environmental Shade Tree Advisory Board, and Zoning Hearing Board in 2003
A. Fax April 4 from C.W. Chet Shoop – “letter to the editor” – FYI
VII New Business
A.
VIII Special Reports
IX Adjournment
REMINDERS:
Finance Committee Meeting on Monday April 14th 1:30 p.m.
Authority Meeting Monday, April 14, 2003 5:00 p.m.
Meeting of the Whole – April 23rd 6:30 p.m. – 1st quarter financial review
SPECIAL RUBBISH PICKUP – May 9th, Friday - WHOLE TOWN
2003 Council Meeting Schedule:
March 24, April 14, April 28, May 5, May 19, June 9, June 23, July 14, July 28, August 11, August 25, September 8, September 22, October 13, October 27, November 10, November 24, December 8 at 7:00 p.m. and December 22 @4.30 p.m.
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©Copyright June 2003