HOME RULE BOROUGH OF EDINBORO
Budget Public Hearing
December 14, 2009
Mayor Horne called the Budget Hearing to Order at 6:30 p.m.
Purpose of Hearing to take input on 2010 budget.
Presentation The budget includes no tax rate changes from 2009. Millage rate 4.85 mills for general fund purposes and .5 mills for special purpose pensions for a total of 5.35 mills with the Homestead Exemption still enforced; Earned Income tax at 1% for total of 1.5%; Realty Transfer Tax rate 1% for a total of 1.5%; and Residential Rental Lease Tax rate being suspended for 2010; no increase in Water, Sewer, or Refuse rates. Total Income $5,269,239 and total expenditures $5,428,361 with General Fund, Sewer Fund, and Capital Reserve Fund using $164,947 of their beginning balances.
Public Input- none.
Close Hearing 6:32 p.m.
ATTEST:
_______________________________ _________________________________
Borough Manager Taras Jemetz Mayor John Austin
HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
December 14, 2009
Call to Order:
The following Council members were present: Clifford Allen, Michael Amidon, H. Robert Cannell, Greg Lucas, Jean Davis, and Mary Ann Horne. Council member Dennis Travis was absent. Also in attendance was T. Jemetz, Borough Manager; Solicitor Ritchie Marsh, and Marie Lander, Assistant to the Manager. Guests included: John Austin, Brittany Sahr, Brenda Cannell, George Shimpeno, Bridget Jeffery, Nancy Crawford, Alisha Lindsey, Mike Scalise, Sean Bradley, M J Campbell, Washington Township Liaison; and Amber Wellington of the Edinboro News.
Mayor Horne introduced the minutes from the November 9, 2009 regular meeting. Michael Amidon moved for approval of the minutes as printed. Greg Lucas seconded. Clifford Allen stated he was absent for the meeting but would vote acceptance. The minutes passed as presented by 6- 0.
Mayor Horne informed the public that the Council met as Committee of the Whole in Budget Workshops on November 16, 2009.
Public Participation:
Mayor Horne asked if anyone present wished to speak to Council.
Being none, Mayor Horne moved on to old business.
Committee Reports:
Finance Committee: Jean Davis stated that they had met today to review the bills, open purchase orders, saw no discrepancies, and recommend approval. Jean Davis motioned to approve the bills paid November 20th totaling $309,078.26 and bills paid December 14 totaling $ 93,545.25 and H. Robert Cannell seconded. The motion passed by 6-0 voice vote.
Jean Davis moved approval of the payroll ending November 13 that was paid November 20 totaling $53,699.03 and the payroll ending November 28 paid December 9th totaling $56,523.79. The motion was seconded by Robert Cannell and passed by 6-0 voice vote.
Jean Davis moved to authorize payment of the bills and payroll for the remainder of the year and Michael Amidon seconded. Jean informed Council that the committee would meet on December 29th to review the invoices and present them at the first meeting of 2010. The motion passed by 6-0 voice vote.
SOLICITORS REPORT:
Solicitor Marsh reported that it was a busy month. He worked with Butch Shafer and Manager Jemetz on a counter proposal for the use of the water tower. Zoning Hearing regarding Marchese; correspondence on Amidon bankruptcy; Edinboro Homes appeal and request to reduce tax assessment; worked with John Groh on Edinboro Inn violations; Discussed Kranick case and sewer plant problems and delays with Manager Jemetz and discussed the rental lease tax with Marie Lander.
Manager Jemetz updated Council on many items from the sewage plant project; 6N Willow storm sewer Phase II which bid documents will be published shortly; grant for geothermal for sewer department; was declined; Hill engineering options on Aspen Way and Pineview with Pirhl (Hands) being notified of sewer line over filled through wetlands and chain link fence may also be causing debris to back up; Bid for consultant services for CDBG are being reviewed and will be appointed at the January meeting; environmental review in progress for sidewalk to the Library; Greenways grant send in to help supplementing the sidewalk project; lake has been lowered for annual dam inspection; freezing temperatures have done a number on the zebra muzzles which is good news; quotes on foundation for new generator with the oral quotes lowest being $4,000 by the contractor; boat launch ramp grant being sent in with 75% grant and 25% match by CDBG; letter to Edinboro Inn pending by John Groh; LTAP Walk able Community recommendation forthcoming; another request for use of the tower; Tim Horton has presented their initial plans and permit is pending; safety committee renewal application approved; EVFD centralized dispatch this month will reduce insurance rates; recycling grant is being phased out; and police department received a new computer form Penn DOT for accident reporting.
Discuss followed on the boating facility grant application. The boat ramps would need to be left for 25 years of public use. They will be at the Pat Crawford Beach and Lakeside. Construction would be at the end of the next boating season when the lake would need to be lowered. Michael Amidon moved approval of the application process and Greg Lucas seconded. The motion passed by 6-0 voice vote.
Jean Davis moved to accept the revised MMO for the Police Pension Plan as presented and prepared by Mockenhaupt Association for $172,775 and seconded by Robert Cannell. The motion passed by 6-0 voice vote.
Jean Davis moved to adopt the tax levy for 2010 as follows in Ordinance 574:
HOME RULE BOROUGH OF EDINBORO
TAX LEVY ORDINANCE NO 574
AN ORDINANCE OF THE Home Rule Borough of Edinboro, County of Erie, Commonwealth of Pennsylvania, fixing the tax rate for the year 2010.
BE IT ORDAINED AND ENACTED, and it is hereby ordained and enacted by the Council of the Home Rule Borough of Edinboro that a tax be and the same is hereby levied on all real property within the Borough as follows: Tax rate for general purposes, the sum of 4.85 mills on each dollar of assessed valuation and 00.5 mills for special purpose pensions on each dollar of assessed valuation for a total of 5.35 mills. Also the Homestead Act enacted by Ordinance 555 shall be in effect for the year 2010 as it was in 2008 and 2009.
The same being summarized in tabular form as follows:
Mills on Each
Dollar of
Assessed
Valuation
Tax Rate for General Purposes 4.85 Mills
Tax Rate for Special Purpose-Pensions 0.500 Mills
TOTAL 5.35 Mills
That any ordinance, or part of ordinance, conflicting with this ordinance be and the same is hereby repealed insofar as the same affects this ordinance.
Adopted the ____ day of December, A.D. 2009.
Robert Cannell seconded the motion. The motion passed by 6-0 roll call vote: Michael Amidon, yes; Jean Davis, yes; Dennis Travis, absent; Robert Cannell, yes; Gregory Lucas, yes; Clifford Allen, yes; and Mary Ann Horne, yes.
Michael Amidon moved to suspend the enforcement of the Rental Lease Tax Ordinance 541 until future clarification by legislature or the courts. Clifford Allen seconded the motion and it passed by 6-0 voice vote.
Jean Davis moved to adopt Resolution 19-2009 for the 2010 budget as follows:
Home Rule Borough of Edinboro
RESOLUTION NO 19-2009
A RESOLUTION OF THE Home Rule Borough of Edinboro in the County of Erie, Commonwealth of Pennsylvania, appropriating sums estimated to be required for the purposes of the municipal government, hereinafter set forth, during the year 2010.
BE IT RESOLVED AND ENACTED, and it is hereby resolved by the Council of the Home Rule Borough of Edinboro, County of Erie, Commonwealth of Pennsylvania:
SECTION 1. That for the expenditures and expenses of the fiscal year 2010 the following amounts are hereby appropriated from income for the year 2010 for the purposes set forth on the following pages.
SECTION 2. That any Resolution conflicting with this Resolution be and the same is hereby repealed insofar as the same affects this Resolution.
Total Revenues 5,269,239
Total Expenditures 5,428,361
BE IT RESOLVED AND ENACTED THIS ____ DAY OF December, 2009.
The motion was seconded by Michael Amidon and passed by 6-0 roll call vote: Gregory Lucas, yes; Clifford Allen, yes; H. Robert Cannell, yes; Michael Amidon, yes; Jean Davis, yes; Dennis Travis, absent; and Mary Ann Horne, yes.
Jean Davis moved adoption of Resolution 21-2009 appointing Mutual Utilities Alliance as follows:
Home Rule Borough of Edinboro
Erie County, Pennsylvania
RESOLUTION NO. 21-2009
A RESOLUTION OF THE HOME RULE BOROUGH OF EDINBORO PROVIDING FOR AN AMENDED AND RESTATED INTERGOVERNMENTAL COOPERATION AGREEMENT OF ORDINANCE 489 APPOINTING THE MUTUAL UTILITY ALLIANCE AS THE CONSULTANT OF THE Home Rule Borough of Edinboro and the Edinboro Water Authority and the Municipal Authority of Edinboro FOR THE PURPOSE OF BIDDING AND PURCHASING CERTAIN UTILITY PRODUCTS AND SERVICES AS DESIGNATED IN THE AMENDED AND RESTATED INTERGOVERNMENTAL COOPERATION AGREEMENT.
WHEREAS, the Pennsylvania League of cities and Municipalities has establish a Municipal Utility Alliance (MUA); and
WHEREAS, the Municipal Utility Alliance exists as a non-profit corporation to facilitate joint bidding of utility services for its members in accordance with the Pennsylvania Intergovernmental Cooperation Act; and
WHEREAS, the Council desires to provide for the most efficient and cost effective means of procuring municipal goods and services and, as such, participate as an Agency within the Municipal Utility Alliance; and
WHEREAS, the Council had adopted Ordinance 489 in August of 1998 allowing such intermunicipal cooperation agreements with the Municipal Utility Alliance.
NOW, THEREFORE, the Council of Home Rule Borough of Edinboro hereby resolves as follows:
Section I. The appropriate official of the Home Rule Borough of Edinboro is hereby authorized and directed to execute and deliver a Joinder to the Amended and Restated Intergovernmental Cooperation Agreement dated April 7th, 2009 (the Agreement), a copy of which is attached hereto and made a part hereof, and to execute and deliver such additional instruments, and to take such further actions, as may be necessary or appropriate to carry forth the Agreement and the transactions to be effected under the Agreement.
Section II. The Borough Manager is hereby authorized to deliver a written commitment to purchase the specific Services through the Municipal Utility Alliance Program, and to execute a Purchase and Sales Agreement with the Supplier on the terms and conditions as negotiated and obtained by the MUA, provided that the conditions set forth in Section 12 of the Agreement have been met.
Section III Written notices under Section 18(a) of the Agreement intended for this Agency shall be sent to the following individual at the address shown:
Taras Jemetz, Borough Manager
Home Rule Borough of Edinboro
124 Meadville Street
Edinboro, PA 16412
With a copy to: Marie Lander, Assistant to the Borough Manager
Home Rule Borough of Edinboro
124 Meadville Street
Edinboro, PA 16412
Section IV. The conditions, duration and term, purpose and objective, scope and authority delegated, manner and extent of financing, organizational structure and manner in which personal property shall be acquired, managed and disposed of, are set forth in the attached Agreement.
RESOLVED at a duly assembled public meeting held this 14th day of December, 2009.
The motion was seconded by Greg Lucas and passed by 6-0 roll call vote: Dennis Travis, absent; Gregory Lucas, yes; Clifford Allen, yes; H. Robert Cannell, yes; Michael Amidon, yes; Jean Davis, yes; and Mary Ann Horne, yes.
Police Report: reviewed. Jean Davis noted that the dog was busy and good at breaking up fights.
Code Enforcement/Planning/Zoning: Monthly report was available for review. Michael Amidon asked about the status of the Marchese hearing. Manager Jemetz noted it was pending a decision by the Zoning Hearing Board January 6, 2010.
Wastewater Collection & Treatment: Municipal Authority and Management recommends accepting the only bid for the sludge hauling for 2010-2012 of Waste Management. Clifford Allen moved to accept the bid of Waste Management as recommended. Greg Lucas seconded the motion and it passed by 6-0 voice vote.
Community Liaisons:
Environmental Shade Tree Advisory Committee Mayor Horne reported they are applying for the forth time for the Tree City USA classification.
PLCM Clifford Allen reported that Manager Jemetz and himself attending the district meeting this year and in 2010 the convention will be in Bethlehem June 23rd and in 2011 it will be in the City of Erie. PLCM is looking for topics for the University Community Network.
Meeting with National League of Cities discussed drug prescription cards and CVS. He will report back on possible savings.
Mayors of Pittsburgh enacted under Act 511 a 1% tuition tax on post secondary schools. Mr. Allen stated PLCM was watching this legislation and it would be a possible tax for the Borough to use.
They are also supporting HB1858 with changes.
Municipal Authority & Water Authority - Jean Davis reported that the Manager had covered all items discussed during his remarks.
COMMUNICATIONS:
Being no communications Mayor Horne moved on to new business.
NEW BUSINESS:
Advertisement of the Elm Street Storm Sewer Project was available for review.
Information regarding the route 6 Heritage Community Designation Program that Edinboro Growth Initiative was asking support of was available for review. Michael Amidon moved adopt of RESOLUTION 20-2009 as follows:
A Resolution 20-2009
of
Home Rule Borough of Edinboro
WHEREAS, the Home Rule Borough of Edinboro (Borough) supports the concept of Route 6 Heritage Community Designation; and
WHEREAS, the Borough supports the group, Edinboro Growth Initiative, applying for the designation; and
WHEREAS, the US 6 N passes through the center of the Borough; and
WHEREAS, the Borough supports the preservation, conservation, and enhancement of the Route 6 corridor; and
WHEREAS, the Borough supports this Program that supports Route 6 aesthetics, community facilities, business districts, hospitality, tourism, history, economic development, education, community; and culture and recreation; and
WHEREAS, the Borough supports the concepts of the Program components; and
WHEREAS, the Edinboro Growth Initiative does not and will not require any Borough funds; and
WHEREAS, the Borough supports the project funded and administered by Department of Transportation and Department of Conservation and Natural Resources; and
NOW, THEREFORE, we the Borough Council support the concept of the Route 6 Heritage Community Designation;
AND FURTHER direct the Borough Manager to notify the appropriate Government Agencies of the same and to keep the Council informed of the progress of the Community visioning process, the time tables, the Heritage Community Stakeholder Group, and any other information available to keep the Council informed of the Edinboro Growth Initiative progress.
RESOLVED this _____ day of December, 2009.
Greg Lucas seconded the motion. Mayor Horne reported that she had been attending their meetings with Michael Amidon. The motion passed by 6-0 roll call vote: Jean Davis, yes; Dennis Travis, absent; Michael Amidon, yes; Gregory Lucas, yes; Clifford Allen, yes; H. Robert Cannell, yes; and Mary Ann Horne, yes.
Robert Cannell asked the Manager if he knew anything about the closure of the Cross roads Dinner. Manager Jemetz stated that Health Department had violations against the Dinner and the owner closed it down.
Council thanked the employees for their good job in 2009 and that their hard work was appreciated.
Manager Jemetz stated he had a presentation for the Council members leaving us at the end of this year. Mr. Cannell was presented a picture with a plaque showing his service to Council from 2002 to 2009 and as Mayor 2004-2005.
Mary Ann Horne stated it was her pleasure working with Robert Cannell.
Manager Jemetz noted that he also presented a picture for Mr. Travis who was not present tonight, but was in the office today.
Being no further new business, Mayor Horne asked for a motion to adjourn.
Clifford Allen moved for adjournment, and the meeting was adjourned at 7:16 P.M.
ATTEST:
_______________________________ _________________________________
Borough Manager Taras Jemetz Mayor John Austin
Home Rule Borough of Edinboro Council Meeting
HIGHLIGHTS
December 14, 2009
· Payment of bills
· Minutes
· Payroll
· Approve application for Boating Facility Grant
· MMO Police Pension Revision adopted
· Ordinance 574 Tax Levy
· Suspend enforcement of Rental lease Tax until future clarification by legislature or courts
· Resolution 19-2009
· Resolution 20-2009
· Resolution 21-2009
· Adoption Budget 2010 - Adoption & Final reading Solar Energy Ordinance 572
· Approve Waste Management for Sludge hauling bid
·
POSTPONED
1.
2. Appointments to Environmental Shade Tree Advisory Committee
UPCOMING MEETINGS:
December 28 4:00 p.m. Finance Committee Meeting
January 4 4:00 p.m. Finance Committee Meeting
January 4 6:15 p.m. District Justice to administer OATH OF OFFICE
Tax Collector & Council Members
January 11 5:00 p.m. Authority Meeting
January 25 4 p.m. Finance Committee Meeting
February 8th 4 p.m. Finance Committee Meeting
February 8th 5. p.m. Authority meeting
February 8th 6:30 p.m. Council Meeting
1.
2.
NOTICE OF MEETINGS
December 14, 2009
MONDAY
4:00 p.m. FINANCE MEETING
5 p.m.
Water & Municipal Authority Meetings
6:20 pm Public Hearing CDBG
6:30 p.m. Public Hearing Budget
6:30 p.m. Regular COUNCIL MEETING
If you can not attend please contact Marie 734 1812 x 123
HOME RULE BOROUGH OF EDINBORO
Budget Public Hearing Agenda
December 14, 2009
1. Call Hearing to Order
2. Purpose of Hearing
3. Presentation
4. Public Input
5. Close Hearing
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING AGENDA
December 14, 2009
6:20 p.m. CDBG Hearing
6:30 p.m. Budget Hearing
6:30 p.m. Regular Meeting
I. Call to Order of the Regular Council Meeting by Mayor Horne
II. Roll Call: Clifford Kip Allen ____, Michael Amidon _____, H. Robert Cannell __, Jean Davis ____, Greg Lucas __, Dennis Travis ____, Mary Ann Horne __ Manager Taras Jemetz _____, Solicitor Marsh ____; and Marie Lander, Assistant to the Manager _____.
III. Approval of Minutes
· Regularly Scheduled Meeting of November 9, 2009
Action: Motion to approve minutes
· Met in Budget Workshops as Committee of the Whole November 16th
IV. Public Participation
V. Old Business
1. Finance Committee/Pension Committee/ Negotiation Committee Jean Davis Chair - Met Nov 14th
a. Authorization to approve bills paid Nov 20
totaling $ 309,078.26___ and December 14th totaling $__93,545.25_
b. Authorization to approve payroll ending November 13 paid November 20 Totaling ___$53,699.03_ and Payroll ending November 28 paid December 9th totaling $ 56,523.79_
c. Authorization of payment of bills and payroll for the remainder of 2009.
2. Ordinance Review Committee Chair Kip Allen
3. Personnel Committee Chair Robert Cannell
1) Openings Environmental Shade Tree Advisory Committee
4. Public Safety Chair Mary Ann Horne
5. Recreation/Lake/Environment Chair Dennis Travis
6. Street, Buildings, and Grounds- Chair Greg Lucas
7. Committee of the Whole
B. Solicitor's Report:
1. Kranick v.s. Borough; Halmi; HRG; Washington Township; Municipal Authority of the Borough of Edinboro Erie County Court of Common Pleas NO. 13015-2009 nothing to report
2. Edinboro Homes Assessment Appeal
C. Management's Report:
1. Manager Jemetz Report
A. Review and Approve application for Boating Facility Grant Application and authorize Manager to sign as necessary - ACTION
2. Finance:
A. RFP for CDBG consultant 2010-2012 received- in review
B. MMO recalculated for Police Pension ACTION: Adopt revision as submitted by Mockenhaupt Associates
C. Tax Levy 2010 - Ordinance 574 ACTION:
D. Rental Lease Tax Ordinance 541 motion to suspend the enforcement of the tax until future clarification by legislature or the courts.
E. Adopt Budget Resolution 19-2009 ACTION
F. Resolution 21-2009 ACTION: Appointing Mutual Utility Alliance
3. Personnel
4 Emergency Management
5. EVFD
6. Police : Report - FYI
7. Employee Safety Committee - FYI
8. Code Enforcement/Planning/Zoning
A. Monthly Report-FYI
9. Public Works
10. Wastewater Collection & Treatment
A. Sludge Hauling Bid - ACTION
11. Water System
D. Community Liaisons
1. EUP Liaison - Mary Ann Horne alt TJ
2. Environmental Shade Tree Advisory Committee Mary Ann Horne
3. Erie County Planning Liaison Robert Cannell alt TJ
4. EVFD Board Liaison Mary Ann Horne
5. PLCM - Kip Allen alt TJ
6. Municipal & Water Authority Jean Davis
7. Washington Township Liaison - Jean Davis alt Greg Lucas
8. Watershed Association - Mary Ann Horne
9. Joint Planning Commission Greg Lucas
E. OTHER OLD BUSINESS:
VI. New Business
A. Advertisement for Elm Street Storm Sewer Project FYI
B. Resolution 20-2009 Support Edinboro Growth initiative in the Route 6 Heritage Community Designation Program - ACTION
VII. Adjournment
2010 EDINBORO BOROUGH COUNCIL Organizational MEETING
6:30 p.m. January 4, 2010 (6:15 p.m. New members to take Oath)
©Copyright January 2010