HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
May 11, 2009
Call to Order:
The following Council members were present: Clifford Allen, Michael Amidon, H. Robert Cannell, Greg Lucas, Jean Davis, and Mary Ann Horne. Member absent was Dennis Travis. Also in attendance was T. Jemetz, Borough Manager; Solicitor Marsh; and Marie Lander, Assistant to the Manager. Guests included: Kathy Amidon; and Amber Wellington of the Edinboro News.
Mayor Horne introduced the minutes from the Regular Council meeting held April 27, 2009. Michael Amidon moved for approval of the minutes as printed. Greg Lucas seconded, and the minutes were approved by a voice vote of 6-0.
Mayor Horne asked if anyone wished to speak to Council. Being no one wishing to speak, Mayor Horne moved on to old business.
Committee Reports:
Finance Committee: Jean Davis stated that they had met today to review the bills and open purchase orders. She motioned to approve the bills to be paid May 11, 2009 totaling $139,728.14 and Robert Cannell seconded. The motion passed by 6-0 voice vote.
Jean Davis moved approval of the payroll ending May 2 that was paid May 8, 2009 totaling $56,307.48. The motion was seconded by Robert Cannell and passed by 6-0 voice vote.
Jean Davis noted that at the Committee meeting would meet on May 29th at 3 p.m. to review bills.
Clifford Allen moved to authorize the Finance Committee to review, approve, and pay bills during the summer months when they have only one meeting and to present them to Council when they meet. Greg Lucas seconded the motion and it passed by 6-0 voice vote.
Ordinance Review: Clifford Allen introduced Ordinance 569 Ground Source Heat Pumps for its second reading. He noted it was advertised and was available for review in the Borough office. Clifford Allen moved adoption of the 2nd reading as follows:
HOME RULE BOROUGH OF EDINBORO
Ordinance No. 569
AN ORDINANCE AMENDING Chapter 13 OF THE CODE OF THE BOROUGH OF EDINBORO, AND SPECIFICALLY ADDING Part 7 ENTITLED, “Ground Source Heat Pumps”.
WHEREAS, the Borough of Edinboro is a Home Rule Municipality and therefore their Home Rule Charter specifically authorizes the Home Rule Municipality the power to adopt, amend, and enact ordinances; and
WHEREAS, ground source heat pump systems, also referred to as geothermal heat pumps, provide a promising alternative to conventional heating and cooling methods; and
WHEREAS, the efficient ground source heat pump systems significantly reduce the consumption of fossil fuels and thus result in considerably fewer gaseous emissions; and
WHEREAS, ground source heat pumps can help improve local air quality;
WHEREAS, ground source heat pump systems help solve energy supply issues;
WHEREAS, energy produced locally reduces the need to import energy, thus resulting in a better balance of trade;
WHEREAS, commercially available ground source heat pump system technology can significantly reduce household energy costs;
WHEREAS, the U.S. Climate Change Action Plan notes the formation of a consortium of geothermal developers and utilities to accelerate commercialization and increase participation as among the specific actions regarding energy supply that will support the U.S. commitment to stabilize emissions of greenhouse gasses at 1990 levels by 2000;
WHEREAS, investor-owned, municipal and rural cooperative electric utilities, with support from the U.S. Department of Energy and in cooperation with U.S. Environmental Protection Agency are seeking a 10-fold increase of ground source heat pumps systems by 2001;
WHEREAS, the introduction into the ground of circulating water or other fluids constitutes a matter of legitimate governmental concern with respect to issues of public health, safety and welfare; and
WHEREAS, the regulation, installation, use and inspection of same is an appropriate exercise of public authority; and
THEREFORE, The Home Rule Borough of Edinboro hereby ordains and enacts as follows:
Part 7
Ground Water Heat Pumps
Section 13-7-201 Definitions
A. For purpose of this ordinance, the following definitions apply:
1. The term “aquifer” means a water-bearing stratum of permeable rock, sand, or gravel.
2. The term “closed loop systems” means systems which rely on the contained circulation of fluids through an underground pipe circuit.
3. The term “direct expansion or DX” means a system which circulates refrigerant in a closed underground loop.
4. The term “drilling” means the creation of holes in the ground, deeper than they are wide, in excess of twenty-five (25) feet below the surface of the ground, using drills, augers, shovels, picks, hydraulic means, etc.
5. The term “heat exchanger” means a device (such as a radiator) used to transfer heat between one fluid (i.e., water or refrigerant) to another fluid, or between one fluid and the ground.
6. The term “mains system” means the water distribution system of a public water supply.
7. The term “open loop” means a geothermal heat pump system that withdraws water form a well or surface water supply, passes it through a heat exchanger, and discharges the water to a surface water body, storm or sanitary sewer system, or recharge well.
8. The term “public water system” means a system for the provision of piped water for human consumption, if such system has at least fifteen service connections or regularly serves at least twenty-five (25) individuals.
9. The term “refrigerant” means the working fluid in a vapor-compression heat pump.
10. The term “slinky” means a closed loop heat exchanger for horizontal installation, made of offset coils of geothermal-rated polyethylene or polybutylene pipe with heat-fused joints.
11. The terms “standing well” or “turbulent well” means a lined or unlined coaxial well used as a heat exchanger. Typically, water is withdrawn from the well bottom and returned to the top of the water column. The well maybe used as a potable water source, with proper protection.
Section 13-7-202 General Provisions
A. Permitting
1. No person, partnership, corporation or other entity shall, within the geographic boundary of the Home Rule Borough of Edinboro, Erie County, Pennsylvania, install, construct, drill or excavate to facilitate the construction or installation of ground source heat pump for use as a heating and/or cooling system for any residential, commercial or industrial structures without first obtaining a building permit.
2. Building permit applicants shall demonstrate that specifications for the excavation, installation and operation of the ground source heat pump system conform to current standards of the International Ground Source Heat Pump Association (IGSHPA).
B. Local Geological Conditions
1. In specific areas of the Home Rule Borough of Edinboro where, as determined by the Borough of Edinboro Engineer, local geological conditions, including but not limited to karst or permafrost, do not meet the requirements for installation and/or efficient operation of geothermal heat pump systems, the Borough engineer may prohibit the installation of one or more types of geothermal heat pump systems.
C. Interconnection to Municipal Water Supplies
1. No water source heat pump shall be interconnected to the public water system so as to return water to the distribution system of the public water supply, except as allowed by permit.
Section 13-7-203 Installation of Open Loop Systems
A. Surface Water Extraction
1. Open loop systems may utilize surface water to the extent permissible under current laws and regulations of the Home Rule Borough of Edinboro pertaining to riparian and/or appropriation rights.
2. All open loop systems which extract water form groundwater sources shall comply with extraction limitations set for potable water wells. Installation requirements for extraction wells shall be the same as those for potable water wells, with respect to those regulations designed to preclude aquifer contamination (grouting, etc.), or in conformance with IGSHPA standards, as determined by the Home Rule Borough of Edinboro.
B. Discharge of Water
1. Discharge of water form open loop systems into sanitary sewer systems shall be prohibited, except upon approval of the Borough of Edinboro Municipal Authority and upon payment by the end user of fees, as determined by the Municipal Authority, assigned at the full costs of treating the volume of water as sewage.
2. Discharge of water from open loop systems into storm sewers shall be subject to approval of the Home Rule Borough of Edinboro Borough Manager.
3. Discharge of water from open loop systems into surface waters located on contiguous property also owned by the owner of the land served by and on which the ground source heat pump system is located shall require certification by the installing engineer that the design of the pond is such that the pond can be expected to retain its capacity to meet the needs of the geothermal system over the lifetime of the system.
4. Discharge of water from open loop systems into a surface water body located on the property contiguous to the land served by and on which the ground source heat pump system is located, or into a surface water body located on property which is not contiguous to the land served by and on which the ground source heat pump system is located, shall require a Pollution Discharge Elimination System permit in accordance with rules and regulations as determined by the Pennsylvania Department of Environmental Protection.
5. Underground injection of water discharge from a ground source heat pump system shall be subject to the following conditions:
a. Returned water shall contain no treatment additives or other introduced chemicals.
b. The return well must be sufficiently separated from the supply (well) to avoid thermal interaction; 100’ is typically specified for residential-scale systems.
c. The return well shall recharge the aquifer from which supply water is extracted.
d. Because such return wells are included as “Class V Underground Injection Wells,” owner or contractor shall file, with the building permit application and “Inventory of injection Wells” form, available from the U.S. Environmental Protection Agency.
Section 13-7-204 Installation of Closed Loop Water Systems
A. Pipes
1. All pipes associated with ground source heat pump systems shall conform to specifications of the International Ground Source Heat Pump Association.
a. All pipes used in aqueous closed loop ground heat exchangers shall be high density polyethylene, or polybutylene, meeting the requirements of the International Ground Source Heat Pump Association Closed-Loop/Geothermal Heat Pump Systems Design and Installation Standards. All in-ground connections shall be heat-fused.
b. All pipe used in open loop systems shall meet the requirements imposed at the local jurisdictional level for potable water well pipe or for in-ground hook-ups to the public water system.
B. Fluids
1. Any fluids used in ground source heat pump systems shall conform to standards set by the International Ground Source Heat Pump Association.
2. Fluids used in ground source heat pump systems may include any food grade additive.
3. The use of methanol is (or is not) permitted.
4. Antifreezes shall be certified by their manufacturers (or the heat pump manufacturers) as suitable for the intended use. All installations must be identified with appropriate labels, and material safety data sheets must be provided to the owner. Antifreezes shall be corrosion-inhibited and biodegradable.
Section 13-7-205 Installation of Direct Expansion (DX) Systems
A. Pipes
1. All in-ground copper heat exchanger installations shall be ACR grade or better, copper or equivalent.
2. In those instances where direct expansion in-ground tubing is installed at a depth greater than twenty-five (25) feet below the surface of the ground, tubing shall be grouted, or contractor shall demonstrate that the installation provides equivalent protection to groundwater.
3. Prior to backfilling, in-ground joints shall be pressure tested to 500 P.S.I. for a minimum of fifteen (15) minutes, with no pressure loss. Should any buried portion fail, refrigeration shall be recaptured, and the loop shall be repaired or abandoned.
4. In soils with a pH level less than 5.0, all in-ground copper tubing shall be catholically protected for a period not less than 50 years.
B. Fluids
1. Except in those instances where the manufacturer demonstrates that the product contains an appropriate mechanism to prevent compressor lubricant from entering the ground loop, only nontoxic, nonhazardous and noncarcinogenic refrigeration oil may be utilized for compressor lubrication.
Section 13-7-206 General Installation Considerations
A. Site Disturbance
1. All ground source horizontal heat exchanger installations shall comply fully with Home Rule Borough of Edinboro ordnance requirements for site control and preventing soil runoff.
2. For vertical heat exchanger installations, the Borough of Edinboro Building Inspector or engineer shall designate appropriate soil runoff measures for the well drilling operations.
B. Drilling of Holes
1. Persons contracted to drill holes associated with the installation of ground source heat pumps need not be specially certified by the jurisdiction.
2. Any regulations of this jurisdiction regarding the drilling of holes for the construction of potable water wells shall likewise apply to the drilling of holes for the installation of ground source heat pump systems in excess of twenty-five (25) feet below the surface of the ground. This includes requirements for a drilling report including a written geologic log, accurate grouting records, and a plan for operations and for well abandonment.
C. Grouting
1. For all closed loop, open loop, and DX systems, all materials and practices regarding the grouting of pipes that extend more than 25 feel below the surface of the ground shall conform to the guidelines of the International Ground Source Heat Pump Association pertaining to closed loop systems.
2. The Home Rule Borough of Edinboro engineer shall have the authority to approve alternatives which can be demonstrated to exceed the performance of materials recommended by IGSHPA.
Section 13-7-207 Provisions for the Decommissioning of Ground Source Heat Pump Systems
A. Whenever a ground source heat pump system is permanently removed from service, and the pipes are not removed from the ground, the outside loop pipes shall be filled with materials meeting specifications for grout.
Section 13-7-208 Penalties. Any person, firm or corporation who shall construct, reconstruct, install, use and/or maintain any Geothermal Ground Source Heat Pump in the Home Rule Borough of Edinboro without proper permits shall be guilty of a summary offense, and shall, upon conviction thereof, be sentenced to pay a fine of not more than One Thousand ($1,000.00) Dollars, and in default of payment of such fine, shall be sentenced to a term of imprisonment not to exceed Ninety (90) Days. Every day that a violation of this Ordinance continues shall constitute a separate offense.
§13-604. Effective Date. This Ordinance shall take effect in ten (10) days from enactment.
ENACTED AND ORDAINED THIS ____ DAY OF _______, 2009 by the Council of the Home Rule Borough of Edinboro.
Greg Lucas seconded the motion and discussion followed.
Clifford Allen stated they need to make sure the proximity of other utilities when drilling or installing the loops.
Manager Jemetz stated that the section on open loop system should be discussed at the Ordinance Review Committee meeting since it is being discouraged by DEP.
Clifford Allen stated they would discuss this at the Ordinance Review meeting Thursday at 3:30p.m., when Bill Coleman of EUP will be present.
Call for the roll call vote: Michael Amidon, yes; Jean Davis, yes; Dennis Travis, absent; Gregory Lucas, yes; Clifford Allen, yes; and Mary Ann Horne, yes. The Ordinance passed second reading by 6-0 roll call vote.
Clifford Allen proceeded to move adoption of the second reading of Ordinance 570 the Right of Way Ordinance. It has been advertised and a copy is available in the front office for review. H. Robert Cannell seconded the motion.
The Ordinance passed in its second reading by roll call vote of 6-0: H. Robert Cannell, yes; Michael Amidon, yes; Jean Davis, yes; Dennis Travis, absent; Gregory Lucas, yes; Clifford Allen, yes; and Mary Ann Horne, yes.
Clifford Allen stated to complete the agenda for the Ordinance Review Committee he requested that Council give comments and review of the recycling/garbage ordinance to the Committee.
Manager Jemetz stated that they had a couple comments from John Groh but he was out on surgery leave.
Mayor Horne stated she like the summary offense instead of a civil offense as discussed last meeting by Manager Jemetz.
Clifford Allen stated they will look at easier ways to give the Code Enforcer the capabilities to monitor and get people to comply. Also renters and homeowner of a rental property need to be notified.
Greg Lucas asked if John Grove would be back on Wednesday and Manager Jemetz stated he would not know until he went to the doctors tomorrow.
Personnel Committee: Robert Cannell stated that two other requests for the Environmental Shade Tree Advisory still were not received that they were waiting for before interviewing.
Robert Cannell moved to appoint H. David Storch to the Civil Service Commission and Clifford Allen seconded. Discussion followed with Michael Amidon asking his background. Being no further questions the motion passed by 6-0 voice vote. Mayor Horne requested a letter be sent to Mr. Storch on his appointment.
SOLICITOR’S REPORT:
Solicitor Marsh was present and reported that since the last meeting he has researched titles of property; drafted easements for 6N sidewalk, reviewed bidding documents, sent a letter regarding the Scott’s Glen property and HANDS requesting tax exemption; and worked on legal issues with water bills.
Manager Jemetz reported on the sewage plant project with the screw pump housing being the major project and Washington Township has directed the Borough to withhold damages from the contractor going forward. Manager Jemetz went on with his report discussing the following items: Scotts Glen Subdivision request for tax exempt was in the Solicitors hands; Hill Engineering is working on two storm sewer projects; Hill Engineering working on Geothermal project for stimulus grant for the municipal building and two buildings at the sewer plant; EUP agreement has been signed and returned; Grant processed through the Dahlkemper’s office at the last minute based on the safe routes to school grant; Lifeguards will be administered by us and is proceeding with several applicants for lifeguards; Utility Services to administer cellular antennae water tower being reviewed by Solicitor Marsh; John Groh is out on surgery leave; Watershed Association stakeholder meeting held April 39th emphasis was on riparian buffers which is not a factor in the Borough but the Borough residents can help by 1) avoiding fertilizers containing phosphorous; 2) not cutting grass too short; 3) using mulching blades on lawn mowers; and 4) disconnecting rooftops form storm sewers and directly flows into rain gardens to detain water; Rental Lease Tax refunds going out shortly; Bulk water to Washington Township still in review by Washington Township; Joint Planning Commission meeting Wednesday at 7pm; and Art and Music Festival will be held May 14th at Nature’s Outlet.
Clifford Allen stated that the schedule for the Art & Music Festival was out and there are other businesses also being highlighted besides Nature’s Outlet. He also had a couple citizen concerns for the Manager to consider: resident Dick Walker informed him that the road needed repair off 6N near the medical center. Manager Jemetz stated it was on the repair list. Clifford Allen also stated a tree was down in Nature’s Outlet and should be looked at. Manager Jemetz thanked him for the information.
Mayor Horne requested the list of items that residents could do to help with the Watershed should be listed on the COAX channel.
Manager Jemetz introduced the two CDBG resolutions and executive order on the Council’s desks for action.
Clifford Allen moved adoption of Resolution 7-2009 as presented:
RESOLUTION OF APPROVAL
FFY 2009
COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION
WHEREAS, Act 179 of 1984 established the Pennsylvania Community Development Block Grant (CDBG) Entitlement Program to financially assist municipalities with a number of community development needs principally benefiting low and moderate income citizens; and
WHEREAS, the American Recovery and Reinvestment Act (CDBG-R) has been established to provide economic stimulus funding to municipalities; and
WHEREAS, the Borough of Edinboro proposes to utilize 100% of it’s FFY 2009 CDBG-R funding for an eligible project and $23,439 of it’s FFY 2009 CDBG allocation for program administration, leaving a balance of $107,507 for a wide range of eligible projects and activities; and
WHEREAS, the project contained in the CDBG Application addresses the need identified in the Three Year Community Development Plan and principally benefit low and moderate-income persons; and
WHEREAS, a Final Synopsis was published identifying the project and activity to be undertaken with the Borough's 2009 CDBG Entitlement funds, and this CDBG Application has been prepared and made available for public inspection in accordance with this Final Synopsis; and
WHEREAS, the Borough of Edinboro certifies its compliance with the requirements contained in the "Statement of Assurance," included herewith as part of this Application; and
WHEREAS, pursuant to the "Statement of Assurances," the Borough has, among other actions, complied with the following CDBG requirements:
1. Has conducted public hearings pursuant to public notices as required to satisfy the citizen participation process by publishing the Preliminary and Final Synopsis of the FFY 2009 CDBG Application and has provided for public review and comment of this Application.
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2. Has published the required Fair Housing Notice and has designated Taras Jemetz, Borough Manager, as the Borough's Fair Housing Officer.
3. Has developed a Minority and Women’s Business Enterprise (MBE/WBE) Plan and MBE/WBE Goal for 2009 which is attached hereto and included as part of this application; and
4. Has designated Taras Jemetz, to serve as the Borough's official representative for this Application.
NOW, THEREFORE, BE IT RESOLVED that Edinboro Borough Council does officially approve this FFY 2009 CDBG Application contingent upon receiving the FFY 2009 American Recovery and Reinvestment Act funding, and furthermore, directs that that the remainder of the signature pages for this application be executed upon receipt of the CDBG-R funding; and
BE IT FURTHER RESOLVED that Edinboro Council authorizes its Mayor to sign this CDBG Application Approval Resolution on behalf of the Council and directs that it be submitted to the Pennsylvania Department of Community and Economic Development according to the deadline to be set by DCED.
Greg Lucas seconded the motion and it passed by 6-0 roll call vote: Gregory Lucas, yes; Clifford Allen, yes; H. Robert Cannell, yes; Michael Amidon, yes; Jean Davis, yes; Dennis Travis, absent; Mary Ann Horne, yes.
Manager Jemetz introduced the Fair Housing Resolution 8-2009 as follows:
FAIR HOUSING RESOLUTION
NO. : 8-2009
LET IT BE KNOWN TO ALL PERSONS of the Borough of Edinboro (Erie County) that discrimination in the sale, rental, leasing, financing of housing or land to be used for construction of housing, or in the provision of brokerage services because of race, color, religion, ancestry, sex, national origin, handicap or disability or familial status (families with children) is prohibited by Title VIII of the Civil Rights Act of 1968 (Federal Fair Housing Law) and the Pennsylvania Human Relations Act. It is the policy of the Borough of Edinboro to implement programs to ensure equal opportunity in housing for all persons regardless of race, color, religion, ancestry, sex, national origin, handicap or disability or familial status (families with children). Therefore, the Borough of Edinboro does hereby pass the following Resolution.
BE IT RESOLVED, that within available resources the Borough of Edinboro will assist all persons who feel they have been discriminated against because of race, color, religion, ancestry, sex, national origin, handicap or disability or familial status (families with children) to seek equity under Federal and State laws by filing a complaint with the Pennsylvania Human Relations Commission and the U.S. Department of Housing and Urban Development.
BE IT FURTHER RESOLVED, that the Borough of Edinboro shall publicize this Resolution and through this publicity shall cause owners of real estate, developers, and builders to become aware of their respective responsibilities and rights under the Federal Fair Housing Law, the Pennsylvania Human Relations Act, and any local laws or ordinances.
FURTHER PUBLICITY will at a minimum include, but not be limited to: (1) the printing and publicizing of this resolution and other applicable fair housing information through local media and community contacts; (2) distribution of posters, flyers, and any other means which will bring to the attention of those affected, the knowledge of their respective responsibilities and rights concerning equal opportunity in housing.
Greg Lucas moved adoption of Resolution 8-2009 Fair Housing and Michael Amidon seconded the motion passed by 6-0 roll call vote: Jean Davis, yes; Dennis Travis, absent; Michael Amidon, yes; Gregory Lucas, yes; Clifford Allen, yes; H. Robert Cannell, yes; and Mary Ann Horne, yes.
Mayor Horne went on to read the Executive Order 116235 as follows:
BOROUGH'S STATEMENT OF GOALS
NATIONAL PROGRAM FOR MINORITY AND WOMEN BUSINESS ENTERPRISE
EXECUTIVE ORDER 116235
1. The Borough of Edinboro hereby sets as its goal for utilization of minority and women businesses through its contracts for public works, site clearance and demolition, supplies and services a target of $5,375.35 of its projects budgeted as its MBE goal and $3,225.21 as its WBE goal, or 5.0% for MBE and 3.0% for WBE for Edinboro Borough's non-administrative FFY 2009 CDBG Program.
2. As part of the preparation of the contract documents, the Borough of Edinboro will analyze the specific instruction, site clearance and demolition projects and will determine for each specific CDBG contract, a goal and percentage amount which represents in the judgment of the Borough to be the maximum feasible involvement of minority and women business. Thus, individual projects may vary from the stated percentage goal. It is expected during the course of the year, however, that the total volume awarded to minority or women businesses will approximate goals stated above.
Jean Davis moved and Michael Amidon seconded the adoption of Executive Order 116235.
Discussion followed with Clifford Allen stating that this is a minority statement of the Borough but we must also make sure it is the best for the Borough. Manager Jemetz stated this was required by the CDBG requirement because of the 6N project being so large. These goals are given to the contractor to seek the minority required and make sure the work is up to requirements. Clifford Allen state he was just making sure that it is acceptable to the contractor and for the Borough.
Being no further discussion the Executive Order 116235 passed by 6-0 roll call vote: Dennis Travis, absent; Gregory Lucas, yes; Clifford Allen, yes; H. Robert Cannell, yes; Michael Amidon, yes; Jean Davis, yes; and Mary Ann Horne, yes.
Manager Jemetz went on to introduce the bids for the reclamation and paving of Cherry Street. Some bid on both and some bid on only one option as follows:
Name Address Option 1A Option 2 Option 3 Total
Mt. Carmel Stabilization Grp Murrysville, PA $26,683.20 $26,683.20
Russell Standard Corp Union City, PA 35,637.76 $45,236.88 $18,027.36 98,902.00
Vincent Cross Paving Union City, PA 41,666.40 15,109.20 56,775.60
McCormick Construction Erie, PA 38,415.96 48,600.00 22,680.00 109,695.96
Management recommends the lowest bidders Mt Carmel Stabilization Group, Inc. for Option 1 reclamation and Vincent Cross Paving, Inc. for Option 2 and Option 3.
Jean Davis moved to accept the bids and to award Mt. Carmel Stabilization Group, Inc. Option 1a for $26,683.20 and Vincent Cross Paving, Inc Option 2 and Option 3 for $56,775.60. H. Robert Cannell seconded the motion. Jean Davis noted that they will be saving money by taking the lowest bidders for each option. The motion passed by 6-0 voice vote.
COMMUNITY LIAISONS:
WATERSHED ASSOCIATION: Mayor Horne stated that the Manager had covered most of the Watershed Association meeting but they also had a clean up Saturday morning.
MUNICIPAL AND WATER AUTHORITY: Manager Jemetz reported that the Water Authority discussed the lease of the water tower area and the GPS service being done in the Borough. At the Municipal Authority meeting the project was discussed regarding using the Washington Township Solicitor, because he would be in their executive session to know what they want when negotiating with the contractor. Also they discussed grants researched by Rob Kennerknecht, Superintendent of WWCT but found that there are no grants available but he plans to use the budget funds the rehab of the plant over the next couple years. The Geothermal Stimulus grant application was also discussed.
JOINT PLANNING COMMISSION: Meeting May 13th. Questionnaires were due back to Marie by April 30th.
WATERSHED ASSOCIATION: Meeting April 30th 7 p.m.
Being no other reports, Mayor Horne moved on to Communications.
COMMUNICATIONS\NEW BUSINESS:
.
News release from Erie County Recycling Convenience center was discussed and information put on the COAX channel.
PLCM Conference was coming up and those attending will be Mayor Horne, H. Robert Cannell, Clifford Allen, and Manager Jemetz. Mayor Horne asked for a motion to appoint the voting delegate and alternative.
Clifford Allen moved appointment of Mary Ann Horne as voting delegate and Robert Cannell as the alternate. Greg Lucas seconded and the motion passed by 6-0 voice vote.
NEW BUSINESS:
Mayor Horne informed the Council that the next meeting would be June 8th.
With no further business, Mayor Horne asked for a motion to adjourn.
Greg Lucas moved for adjournment, and the meeting was adjourned at 7:15 P.M.
ATTEST:
_______________________________ _________________________________
Borough Manager Taras Jemetz Mayor Mary Ann Horne
Home Rule Borough of Edinboro Council Meeting
HIGHLIGHTS
May 11, 2009
· Payment of bills
· Minutes
· Payroll
· Bid award Option 1a Mt Carmel & Option 2&3 to Vincent Cross Paving
· 2nd reading Ordinances 569, 570
· Resolution 7-2009 CDBG FFY2009
· Resolution 8-2009 CDBG – Fair Housing
· Executive Order 116235 – Minority & Women Enterprise - CDBG
· Authorize invoice review and payments during summer when no 2nd meeting for May-August
· PLCM Conference appoint Mary Ann Horne voting delegate and alternative Bob Cannell
POSTPONED
1. Appointments to Environmental Shade Tree Advisory Committee
UPCOMING MEETINGS:
May 13 7:00 p.m. Joint Planning Commission
May 14 3:30 p.m. Ordinance Review Committee
May 29 3:00 pm Finance Committee Meeting
June 8 4:00 p.m. Finance Committee Meeting
June 8 5:00 p.m. Authority Meetings
June 8 6:30 p.m. Council Meeting
June 10 7:00 p.m. Joint Planning Commission
1. Letters to award bids
2. Contact Bill Coleman on Ordinance Review
3. Letter of appointment to Civil Service Commission
4. List of 4 items resident can do to help Watershed put on COAX
5. Tree down in Nature’s Outlet needs addressed
6.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING AGENDA
May 11, 2009
6:30 p.m. Regular Meeting
I. Call to Order of the Regular Council Meeting by Mayor Horne
II. Roll Call: Clifford “Kip” Allen ____, Michael Amidon _____, H. Robert Cannell __, Jean Davis ____, Greg Lucas __, Dennis Travis ____, Mary Ann Horne __ Manager Taras Jemetz _____, Solicitor Marsh ____; and Marie Lander, Assistant to the Manager _____.
III. Approval of Minutes
· Regularly Scheduled Meeting of April 27, 2009
Action: Motion to approve minutes
IV. Public Participation –
A.
V. Old Business
1. Finance Committee/Pension Committee/ Negotiation Committee – Jean Davis Chair - Met May 11
a. Authorization to approve bills to be paid May 11
totaling $139,728.14____
b. Authorization to approve payroll ending May 2 paid May 8, 2009 totaling $ 56,307.48
2. Ordinance Review Committee –Chair Kip Allen
Committee meeting May 14th 1:30 p.m
A. Ordinance 569 - Ground Source Heat Pumps- 2nd Reading
B. Ordinance 570 – Right of Way Ordinance – 2nd Reading
3. Personnel Committee –Chair Robert Cannell
1) Opening Environmental Shade Tree Advisory Committee
A) Application William P. Alexander
2) Opening Civil Service Commission
A) Application H. David Storch
4. Public Safety –Chair Mary Ann Horne
5. Recreation/Lake/Environment –Chair Dennis Travis
6. Street, Buildings, and Grounds- Chair Greg Lucas
7. Committee of the Whole
C. Solicitor's Report:
1.
D. Management's Report:
1. Manager Jemetz - Monthly Report
2. Finance:
A) Resolution 7-2009 CDBG Application 2009 – ACTION
B) Resolution 8-2009 Fair Housing - ACTION
3. Personnel
4 Emergency Management
5. EVFD
6. Police
7. Employee Safety Committee
8. Code Enforcement/Planning/Zoning-
9. Public Works
a) Award reclamation & paving bids-ACTION
b) Advertisement for bid for generator-FYI
10. Wastewater Collection & Treatment
11. Water System
D. Community Liaisons
1. EUP Liaison - Mary Ann Horne alt TJ
2. Environmental Shade Tree Advisory Committee – Mary Ann Horne
3. Erie County Planning Liaison – Robert Cannell alt TJ
4. EVFD Board Liaison – Michael Amidon
5. PLCM - Kip Allen alt TJ
6. Municipal & Water Authority – Jean Davis - Meeting May 11th
7. Washington Township Liaison - Jean Davis alt Greg Lucas
8. Watershed Association - Mary Ann Horne Annual Meeting April 30th
9. Joint Planning Commission – Greg Lucas - Meeting May 13th 7 p.m.
Questionnaires due back by April 30th
E. OTHER OLD BUSINESS:
A. News Release on County Recycling Convenience Center-FYI
B. PLCM Conference – appoint delegate and alternate
C.
VI. New Business
A.
B. Next meeting June 8th
VII. Adjournment
2009 EDINBORO BOROUGH COUNCIL MEETINGS 6:30 p.m.
May 11, June 8, June 33, July 13, July 27, August 10 August 24, Sept 14, Sept 28, Oct 12, Oct 26, Nov 9 Nov 23, & Dec 14th
©Copyright June 2009