HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
March 9, 2009
Call to Order:
The following Council members were present: Michael Amidon, H. Robert Cannell, Greg Lucas, Jean Davis, and Mary Ann Horne. Absent were Clifford Allen and Dennis Travis. Also in attendance was T. Jemetz, Manager; and Marie Lander, Assistant to the Manager. Guests included: Brian Schlessinger, Kathy Amidon, Mike Gido; Pam Hanlin, The Spectator; and Amber Wellington of the Edinboro News.
Mayor Horne introduced the minutes from the Regular Council meeting and CDBG Hearing held February 23, 2009. Greg Lucas moved for approval of the minutes as printed. Jean Davis seconded, and the minutes were approved by a voice vote of 5-0.
Mayor Horne welcomed Edinboro University Students present for class requirement.
Being no one wishing to speak, she moved on to old business.
Committee Reports:
Finance Committee: Jean Davis stated that they had met today to review the bills and open purchase orders. She motioned to approve the bills to be paid March 9, 2009 totaling $49,670.74 and Robert Cannell seconded. The motion passed by 5-0 voice vote.
Jean Davis moved approval of the payroll ending February 21 that was paid February 27, 2009 totaling $58,475.78. The motion was seconded by Michael Amidon and passed by 5-0 voice vote.
Jean Davis also noted that the Pension Committee met on February 27th and Marie had recapped the meeting for Council. Marie and Manager Jemetz would be available to answer any questions Council had on the meeting.
Jean went on to remind Council that the Audit for 2008 would be presented by the CPA’s on march 16th at 6:30 p.m. in a Council of the Whole workshop.
Ordinance Review: In Clifford Allen’s absence Jean Davis noted that the Ground Source Heat Pumps Ordinance was pending waiting on input from the Planning Commission.
They had confirmation that Washington Township passed an Ordinance to allow EVFD to charge fees. Jean Davis moved to adopt Resolution 9-2009 setting the fees relative to the Ordinance and Greg Lucas seconded.
Home Rule Borough of Edinboro
Erie County, Pennsylvania
Resolution #9-2009
A RESOLUTION OF THE HOME RULE BOROUGH OF EDINBORO, ERIE COUNTY, PENNSYLVANIA, MODIFYING THE ANNUAL FEE SCHEDULE OF THE HOME RULE BOROUGH OF EDINBORO CODE OF ORDINANCES
WHEREAS, the Council of the Home Rule Borough of Edinboro has established certain fees to cover the cost of materials and equipment used and services rendered in providing fire protection and emergency medical services; and penalties for violation per the Borough Ordinance 564 to be increased from time-to-time to stay current with costs;
AND, WHEREAS, the Council of the Borough of Edinboro shall set these fees following the initial passage of Ordinance #564 which is Chapter 7 of the Borough Code of Ordinance, each year by Resolution at it’s annual re-organization meeting or at such time as determined necessary by the Borough Council.
NOW, THEREFORE, be it resolved and enacted by the Council for the Borough of Edinboro, in meeting assembled, and it is hereby resolved and enacted by the authority of the same as follows:
Services
Fire Police Services $ 50.00 per hour
Landing Zone $ 275.00 per incident
Extrication – Complex $ 300.00 per incident
Extrication - Minor $ 200.00 per incident
Fire Response – Residential ISO Surcharge $ 500.00 per incident
Fire Response – Commercial ISO Surcharge $1,000.00 per incident
Hazardous Material Cleanup Supplies
Oil Booms, Large (5”x10’ or 5” x 20’) $ 75.00 each
Oil Booms, Small (3” x 4’) $ 10.00 each
Oil Absorbent Sheets (17” x 19”) $ 10.00 each
Oil Bilge Pillows (7” x 18”) $ 10.00 each
Supersorb Sheets (Acids) (17” x 19”) $ 15.00 each
Peat Sorb/ Oil Dry $ 60.00 bucket
Collapsible Pools $ 200.00 each
Tyvek Suits $ 35.00 each
Plug & Dyke Materials $ 12.00 each
Plug Rugs (1i6” x 16”) $ 30.00 each
PVC Pipe $ 10.00 each
Fire Fighting Equipment
Extinguisher $ 50.00 per use
Foam Class A $ 30.00 per gallon
Foam Class B $ 50.00 per gallon
Apparatus (extended incident responses)
Engine $300.00 per hour
Aerial $350.00 per hour Rescue $250.00 per hour
Utility $150.00 per hour
Tanker $250.00 per hour
Ambulance $100.00 per hour
EMS Billing
BLS Transport $ 550.00 per incident
ALS Transport $ 1,250.00 per incident
Mileage – In County $ 8.50 per loaded mile
Mileage – Out of County $ 9.50 per loaded mile
Patient Refusal – No Treatment $ 40.00 per incident
Patient Refusal – treatment/No Transport $ 75.00 per incident
Oxygen $ 30.00 per incident
Cervical Stabilization $ 15.00 per incident
Defibrillation Pads $ 60.00 per incident
Billable EMS Crew Standby $ 35.00 per hour
Miscellaneous Items
Dewatering Pumps $ 30.00 per hour
Salvage Cover (Plastic) $ 20.00 each
Chainsaw Usage $ 25.00 per use
Fire Line tape $ 00.35 per foot
EVFD Equipment Damaged on incident REPLACEMENT COST
EVFD Equipment Lost on incident REPLACEMENT COST
Unforeseen or Extraordinary Expenses ACTUAL COSTS
Specialized Services ACTUAL COSTS
Heavy Equipment ACTUAL COSTS
Attorney Fees ACTUAL COSTS
Collection Agency Fees ACTUAL COSTS
Filling fees ACTUAL COSTS
Litigation expenses Extent permitted by law
Borough expenses ACTUAL COSTS
Penalties if not paid within thirty (30) days
Interest as authorized by laws of PA Finance Charge as authorized by laws of PA
FINE not less than $250.00 and
not more than $600.00 per violation for each day of violation plus costs
BE IT RESOLVED AND ENACTED THIS ____ DAY OF __________, 2009
Discussion followed and Manager Jemetz stated this was the mechanism to recoop costs associated with call outs of the fire department and emergency response. Full time fire departments have no problem getting costs from insurance companies but volunteer fire department have some trouble getting the costs reimbursed without an ordinance and fee schedule as we are adopting.
The resolution passed by 5-0 roll call vote: Jean Davis, yes; Dennis Travis, absent; Michael Amidon, yes; Gregory Lucas, yes; Clifford Allen, absent; H. Robert Cannell, yes; and Mary Ann Horne, yes.
Jean Davis also noted that Ordinance 568 was on hold waiting for the Planning Commission input. They would meet tomorrow March 10th. The Solicitor comments were in the Council’s packets on this ordinance.
Personnel Committee: Robert Cannell stated that they had nothing to report.
Solicitor’s Report:
Solicitor Marsh was not present.
Manager Jemetz introduced the sewer agreement with the university that Attorney Marsh had agreed with as well as the Municipal Authority. Solicitor Marsh was requesting that Council give the Manager authority to sign the agreement and interim agreement.
Greg Lucas moved to authorize the Manager to sign the sewer agreement with the Edinboro University of Pennsylvania and the interim agreement. Robert Cannell seconded the motion.
Greg Lucas asked how many years the agreement was for. Manager Jemetz stated 10 years.
Mayor Horne asked if the Authority and the Superintendent of WWCT were happy with the agreement. Manager Jemetz stated yes.
Jean Davis stated that Rob Kennerknecht and Melinda Murphy should be commended for the commendable way they worked out differences with the university to a satisfactory agreement.
The motion passed by 5-0 voice vote.
Manager: Manager Jemetz reported on the sewage plant project that the clarifier exterior wall concrete placement is complete; concrete placement for horizontal portion of the weir on inner clarifier wall and concrete for vertical portion of weir is expected this week; concrete strength tests conducted March 5th and results due this week; centrifuge equipment is being installed and electrical and plumbing is on-going; underground influent distribution box work has resumed and screw pump structure; COAX has run cable to the plant for communications with Angling Road Lift Station; and contractor has agreed to extra job conference each month. Pension review was done and investments dropped in value along with sock market. EVFD Award Banquet was held which he attended. MDT’s are being procured for the police vehicles. Public Works is working on pot holes. Grants applied for still have no response on awarding. Howard Hanna is listing the basement space for rent. Joint Municipal Planning Commission to meet March 11th at 7 p.m.
Right of Way Ordinance in the works. Manager Jemetz asked for Council’s approval to have Attorney Dan Cohen draft a right of way ordinance for the Borough. Greg Lucas moved to approve the Borough Manager signing a contract with Dan Cohen to make a right of way ordinance for the Borough and Robert Cannell seconded. Manager Jemetz stated it was a safety issue when someone can come into the Borough without a permit to string lines or dig and we need to put this together in short time with his specialized attorney knowledge. The motion passed by 4-1 voice vote, with Michael Amidon voting no since he felt he needed more time to review.
Manager Jemetz went on with his monthly report explaining that Edinboro University was making ID cards for our employees. He would be attending the PELRAS conference later this month and Marie Lander had received a grant to attend. This conference is on Human Resource issues which she deals with. Planning Commission will meet tomorrow to discuss ordinances pending. March 16th the Auditors will give an out brief of 2008. PLCM Western meeting is March 31st in St. Mary’s those attending should notify Marie to coordinate transportation. March 5th PMAA Training was held which Manager Jemetz and Marie Lander attended. It was very useful since the person in charge of the Open Records Law was present and she had some of the same concerns as many people. Left turn arrow is up on 6N west. Engineer will be here tomorrow with plans for the Willow Street Storm Sewer project for CDBG. We will advertise for bids in the spring.
Robert Cannell stated that the Manager had a good report.
COMMUNITY LIAISONS:
Mayor Horne asked if there were any reports. Being no one with a report she noted that the Joint Planning Commission will meet March 11th at 7 p.m. Greg Lucas is the Borough’s representative.
COMMUNICATIONS\NEW BUSINESS:
Mayor Horne stated that the District Meeting on March 31st for PLCM was int he packets and anyone attending needed to notify Marie before March 16th.
Being no communications or new business the Mayor asked for adjournment.
Greg Lucas moved for adjournment, and the meeting was adjourned at 7:00 P.M.
ATTEST:
_______________________________ _________________________________
Borough Manager Taras Jemetz Mayor Mary Ann Horne
Home Rule Borough of Edinboro Council Meeting
HIGHLIGHTS
March 9, 2009
· Payment of bills
· Minutes
· Payroll
· Resolution 9-2009 EVFD Fees Schedule
· Contract with Dan Cohen to prepare Right-of-Way Ordinance est $2500.
· Manager to sign Sewer agreement and interim with EUP
·
POSTPONED
1. Ordinance 568 – waiting input from Planning Commission.
2. Appointments to Environmental Shade Tree Advisory Committee & Civil Service Commission
UPCOMING MEETINGS:
March 23 4:30 pm Finance Committee Meeting
March 23 6:30 p.m. Council Meeting
1. Get Planning Commission Input & Solicitors incorporated if necessary into Ordinance 568
2. Set up meeting of Personnel Committee to interview
3. Information on Ordinance Ground Source Heat pumps to Ordinance Review – from Planning Commission
4. Sign Agreement with EUP for sewer
5. Contact Dan Cohen and prepare Right-of Way Ordinance
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING AGENDA
March 9, 2009
6:30 p.m. Regular Meeting
I. Call to Order of the Regular Council Meeting by Mayor Horne
II. Roll Call: Clifford “Kip” Allen ____, Michael Amidon _____, H. Robert Cannell __, Jean Davis ____, Greg Lucas __, Dennis Travis ____, Mary Ann Horne __ Manager Taras Jemetz _____, Solicitor Marsh ____; and Marie Lander, Assistant to the Manager _____.
III. Approval of Minutes
· Regularly Scheduled Meeting & CDBG Public Hearing of February 23, 2009
Action: Motion to approve minutes
IV. Public Participation –
A.
V. Old Business
1. Finance Committee/Pension Committee/ Negotiation Committee – Jean Davis Chair - Met March 9
a. Authorization to approve bills to be paid March 9
totaling $__49,670.74___
b. Authorization to approve payroll ending February 21 paid February 27, 2009 totaling $ 55,204.61
c. Pension Meeting Feb 27 Minutes - FYI
d. Audit 2008 – CPA’s March 16th 6:30 p.m.
e.
2. Ordinance Review Committee –Chair Kip Allen
A. Pending:
1) Ordinance Ground Source Heat Pumps- still in review
2)
B. Resolution to set fees EVFD – Resolution 9-2009 - ACTION
C. Ordinance 568 Prohibiting External Fuel Burning Appliances with Penalties – Final reading- Solicitor Comments – holding for Planning Commission input
D.
3. Personnel Committee –Chair Robert Cannell
a) Environmental Shade Tree Advisory Committee
In Process of setting up meeting to review applications
1) Opening Environmental Shade Tree Advisory Committee
A) Application William P. Alexander
2) Opening Civil Service Commission
4. Public Safety –Chair Mary Ann Horne
5. Recreation/Lake/Environment –Chair Dennis Travis
6. Street, Buildings, and Grounds- Chair Greg Lucas
7. Committee of the Whole
C. Solicitor's Report:
1. Authorize Manager to sign Sewer agreements with University – ACTION
2.
D. Management's Report:
1. Manager Jemetz - Monthly Report
a) Right of Way Ordinance – Agreement with Dan Cohen – ACTION
b)
2. Finance:
3. Personnel
4 Emergency Management
5. EVFD
6. Police
7. Employee Safety Committee
8. Code Enforcement/Planning/Zoning
9. Public Works – Monthly Report
10. Wastewater Collection & Treatment
11. Water System - Monthly Report
D. Community Liaisons
1. EUP Liaison - Mary Ann Horne alt TJ
2. Environmental Shade Tree Advisory Committee – Mary Ann Horne
3. Erie County Planning Liaison – Robert Cannell alt TJ
4. EVFD Board Liaison – Michael Amidon
5. PLCM - Kip Allen alt TJ - FYI
6. Municipal & Water Authority – Jean Davis
7. Washington Township Liaison - Jean Davis alt Greg Lucas
8. Watershed Association - Mary Ann Horne
9. Joint Planning Commission - Meeting March 11th 7 p.m.
E. OTHER OLD BUSINESS:
A.
VI. New Business
VIII. Adjournment
2009 EDINBORO BOROUGH COUNCIL MEETINGS 6:30 p.m.
Feb 23, March 9, March 23, April 13, April 27, May 11, June 8, June 33, July 13, July 27, August 10 August 24, Sept 14, Sept 28, Oct 12, Oct 26, Nov 9 Nov 23, & Dec 14th
©Copyright APRIL 2009