HOME RULE BOROUGH OF EDINBORO
Reorganization Meeting
January 5, 2009
Call to Order:
Monday, January 5, 2009, 6:35 P.M., a reorganization meeting was called to order by Mayor Mary Ann Horne.
Members present were: Clifford Allen, Jean Davis, Mary Ann Horne, Greg Lucas, and Dennis Travis. H. Robert Cannell arrived at 6:40 p.m.
Mary Ann Horne took nominations for Mayor. Jean Davis moved to nominate Mary Ann Horne as Mayor, seconded by Clifford Allen. Greg Lucas moved to close nominations and Jean Davis Seconded. The motion to appoint Mary Ann Horne as Mayor passed by 5-0 voice vote.
Mayor Horne asked for nominations for Deputy Mayor. Greg Lucas moved to nominate Jean Davis for Deputy Mayor and Mary Ann Horne seconded the motion. Dennis Travis moved to close the nominations and Greg Lucas seconded. Vote for Deputy Mayor passed by 5-0. Jean Davis was unanimously appointed Deputy Mayor.
Committee Appointments:
Mayor Horne stated they she would leave the committee and liaison appointments are they were last year unless a member has a request to change. She asked Council to give their preferences for Committee and Liaison appointments after the meeting or to email her so it would be ready for the next regularly scheduled meeting.
Robert Cannell arrived.
Discussion followed and Robert Cannell agreed to be the Council Liaison for the Erie County Planning with Mayor Horne as the alternate.
Clifford Allen requested that a liaison or committee regarding Cable TV be reinstated since some people in town have been complaining about programming and voice on cable and talking about switching to dish. Manager Jemetz stated he would talk with Chris Lovell, General Manager of COAX about coming to a meeting to discuss any problems.
Mayor Horne stated that the Joint Municipal Planning Commission is going to meet in 2009 and we need to appoint a Council member as well as from Planning Billie Fitzsimmons and from management John Groh. Any Council members interested should talk with Mayor Horne.
Greg Lucas stated his schedule did not allow for attending the Washington Township meetings but he would be the alternate. Jean Davis stated she would attend if she knew when the meetings were. Manager Jemetz stated that the dates and times would be gotten for her.
Jean Davis moved to appoint Taras “TJ” Jemetz as Manager and Greg Lucas seconded. Dr. Dennis Travis noted that the Manager’s annual report was very good. With no objections the motion passed by 6-0 voice vote.
Greg Lucas moved to appoint Ritchie Marsh of Marsh, Spaeder, Baur, Spaeder & Schaaf, Attorneys at Law at an hourly rate of $100 the same rate as 2005. Clifford Allen seconded the motion and it passed by 6-0 voice vote.
Clifford Allen moved appointment of Knox, McLaughlin, Gornall & Sennett for labor issues with compensation of $150 per hour. Greg Lucas seconded and the motion passed by 6-0 voice vote.
Clifford Allen moved to appoint David R. Devine, Esq. as the Zoning Hearing Board solicitor with a compensation of $110.00 per hour. Jean Davis seconded the motion and it passed by 6-0 voice vote.
Clifford Allen moved to reappoint a group of engineers of HRG (Herbert, Rowland & Grubic, Inc.); Hill Engineering; Diess & Halmi Engineering; and Lake Engineering as needed at the compensation quoted in the RFP’s in 2009-2011. Greg Lucas seconded the motion. Clifford Allen stated that the Council has chosen to use the expertise of the engineers as appropriate. The motion passed by 6-0 voice vote.
General Fee Schedule:
Clifford Allen moved adoption of the General Fee Schedule Resolution 1-2009 as follows:
Home Rule Borough of Edinboro
Erie County, Pennsylvania
Resolution #1-2009
A RESOLUTION OF THE HOME RULE BOROUGH OF EDINBORO, ERIE COUNTY, PENNSYLVANIA MODIFYING CHAPTER 42, OF THE HOME RULE BOROUGH OF EDINBORO CODE OF ORDINANCES, ANNUAL FEE SCHEDULE
WHEREAS, the Council of the Home Rule Borough of Edinboro has established certain fees to cover the cost of the administration of the Borough Ordinances to be increased from time-to-time to stay current with costs;
AND, WHEREAS, the Council of the Borough of Edinboro shall set these fees following the initial passage of Ordinance #464, each year by Resolution at its annual re-organization meeting or at such time as determined necessary by the Borough Council.
NOW, THEREFORE, be it resolved and enacted by the Council for the Borough of Edinboro, in meeting assembled, and it is hereby resolved and enacted by the authority of the same as follows:
SECTION 1.
Administration
Photocopies (per page) $0.25 one side letter page
$0.35 both sides of letter page
$0.35 one side of legal page
$0.40 both sides of legal page
Return check Charge $30.00
Municipal No-Lien letter $ 5.00
Floodplain Certification $ 5.00
Fax $ 1.00 per page
Building Room Rentals (non-profits no charge)
Council Work Room FREE
Council Chambers $50.00 refundable deposit
And $50 for first hour plus $5 per/hr add
Basement Rooms “ “ “
With or Without Kitchen “ “ “
*** Borough Building - No smoking and/or alcoholic beverages.
Refuse/Recycling
Two Months $35.00
Recycling Bins $ 4.00
Compost $ 6.00
Engineering Fees
Review of plans by Borough Engineer (per hour) At Cost
Inspection of Subdivisions by Borough Engineer (per hour) At Cost
Personnel Rates
Total of employee’s gross hourly rate (hourly or overtime hourly rate) including benefits
Police Department Fees:
Copy of Accident Report $15.00 each
Finger printing $25.00
False Alarms (annually)
One thru Five Free
Six thru Nine $50.00 per call
Ten and Above $100.00 per call
Services of Police Officer see Personnel Rates
Police Department Fines
Parking Violations $15.00 if paid within 48 hours (72 hours over weekends).
Parking Violations $20.00 if paid after 48 hours until citation is issued.
Blocking Private Drive $15.00 or $20.00
Double Parking $15.00 or $20.00
Loading Zone $15.00 or $20.00
Obstructing traffic lane $15.00 or $20.00
Overtime parking $15.00 or $20.00
Parked Across Lines $15.00 or $20.00
Permit/Decal Violation $15.00 or $20.00
Prohibited Area $15.00 or $20.00
Crosswalk Violation $15.00 or $20.00
Restricted Zone $15.00 or $20.00
Too Close to Intersection $15.00 or $20.00
Too Close to Fire Plug $15.00 or $20.00
Too Close to Stop Sign $15.00 or $20.00
Wrong Direction $15.00 or $20.00
Parked in Handicapped Zone $50.00 to $200.00
Soliciting Permit
Annual $200.00
Monthly $100.00
Weekly $ 50.00
Minimum $ 25.00
Residents N/A
Non Profits N/A
Borough Businesses N/A
Recreation
Dock Fees
Residential $250.00
Non residential $300.00
Private (commission) $ 75.00
Weekly $ 50.00
Daily $ 10.00
Canoe Racks
April 1st to December 1st rental
Residential $ 25.00
Non Residential $ 30.00
Highway Department Fees
Operator at actual cost of gross hourly rate of personnel including benefits
Equipment Costs:
Street Sweeper $110.00 per hour plus personnel rate
Loader $85.00 per hour plus personnel rate
Single Axle Dump $80.00 per hour plus personnel rate
One Ton Dump $40.00 per hour plus personnel rate
One Ton Dump with plow $45.00 per hour plus personnel rate
Backhoes $55.00 per hour plus personnel rate
Mower $30.00 per hour plus personnel rate
Cleanup $25.00 per hour plus personnel rate
Materials and repairs Actual Cost
Road Occupancy Permit Fee $35.00
WATER Department Fees
Backhoe $55.00 per hour plus personnel rate
One Ton Dump $40.00 per hour plus personnel rate
One Ton Dump with plow $45.00 per hour plus personnel rate
Valve Exercise $40.00 per hour plus personnel rate
Repair Leak Actual Cost plus personnel rate
Water & WWCT Certified Inspection and Compliance (Ordinance 518)
$50.00 (water $12.50 & WWCT $37.50) – if the application for certificate of inspection is submitted to the Borough Office, during regular business hours, four (4) or more business days before the date the certificate is needed.
$75 – (water $18.75 & WWCT $56.25) - if the application for certificate of inspection is submitted to the Borough Office three (3)
business days or less from the date the certificate is needed.
WWCT Department Fees
Operator at actual costs of gross hourly rate of personnel
Vactor $125.00 per hour plus materials & personnel
Camera Van $60.00 per hour plus materials & personnel
Push Cam $25.00 per hour plus materials & personnel
Harben $30.00 per hour plus personnel rate
Materials Actual Cost
Mobile Home Waste Water Disposal $ 5.00
Industrial Permit Application Review/ Pre-Treatment
1. Permit Application and Processing - $500.00
2. Collection and analysis of samples
i. $50 per day for sample collection equipment
ii. Laboratory Fees - actual cost
3. Inspection of Facility
i. Annual Inspection - $200.00
4. Monitoring Report Review - $50/report
5. Responding to accidental discharges - actual cost.
6. Filing Appeals - actual cost including legal and consultant fees
Inspection and testing of sewer lines - actual cost.
Investigation of illegal connections/discharge - Actual Cost including equipment, materials and laboratory fees - actual cost.
Special discharge permit - $50.00
Special discharge- per gallon cost - $9.00 per 1,000 Gallons
1. Not to Exceed 20,000 per day without prior written permission. The Borough reserves the right to deny any and all special discharge requests.
Sale of Maps and Publications
Property Maintenance Code $15.00
Zoning Ordinance w/ map $20.00
Zoning Map $10.00
Subdivision and Land Development Ordinance $20.00
BUILDING AND ZONING PERMIT FEES
UNIFORM CONSTRUCTION CODE
Construction values are determined with the following formula
New construction
Square footage of building area X $90.00 = Residential construction cost
(R-3 Occupancies only)
“ “ X $105.00 = Commercial construction cost
“ “ X $105.00 = Industrial construction cost
Remodel construction
Square footage of building area X $40.00 = Residential construction cost
( R-3 occupancies only)
“ “ X $50.00 = Commercial construction cost
“ “ X $50.00 = Industrial construction cost
Building Permit fees are calculated with the following formula
Residential -- $50.00 base fee + (square footage area x $0.15) = fee *
Commercial / Industrial
$ 75.00 base fee + (square footage area x $0.25) = fee *
Plan Review $75.00 base fee + ( square footage area x $0.04) = fee
Note: Building permit fees are calculated to include all UCC required inspections
Building Permit fees do not include permit and inspection fees for electrical, plumbing, mechanical or other building utilities. Each is a separate permit fee
* In addition to standard permit fees, a surcharge of $4.00 is added to each and every permit as required by the Pa. Uniform Construction Code, Amendment / Act 157 of 2008
*Demolition permit All structures $50.00
Fire Protection System Fees (UCC)
Plan Review and Inspection (for UCC requirements only)
Suppression and alarm systems $0.012 per sq ft of bldg area
Minimum fee $125.00
*Electrical Permit fees are determined using the following formula
New or replacement main service up to 400 amp $65.00
Over 400 amp to 800amp $80.00
Over 800 amp to 1200 amp $100.00
All others $250.00
Sub panels up to 400 amp ( in conjunction with new or replacement service)
$ 40.00
Transformers, motors, heaters, etc up to 10kva, hp, kw $25.00
Over 10 up to 25 kva, hp, kw $40.00
Over 25 up to 50 $50.00
Over 50 up to 75 $75.00
Over 75 up to $100.00
Devices and fixtures including switches, outlets, receptacles, light fixtures
Rough and final inspections
1—25 outlets $30.00
Each additional 25 or fraction thereof $20.00
Any inspection service request not listed minimum fee of $65.00 +
( check with building code dept.)
Flat fee residential rate includes rough and final inspections
New single family dwelling (with service) $ 120.00
Each additional unit as part of multi family dwelling or
apartment building ( main service additional charge) $ 75.00
*Mechanical Permit fees
Natural gas, propane or fuel oil service connections $65.00
Residential heating appliance, solid fuel or gas fired
(includes associated piping or duct work) $65.00
Residential cooling appliance / central air conditioning $65.00
Alternative heat and cooling appliances ( geothermal. etc.) $65.00
Commercial installations
HVAC, boiler, furnace, alternate heating systems $100.00 minimum fee
plus $ 2.50 per $1000.00
of installation cost
*Plumbing Permit fees are determined using the following formula
New or replacement sewer lateral or water service per UCC $65.00 (each)
(does not include tap in fees )
The following include inspection of rough and final of supply lines and drain lines
Fixtures including water closets, sinks, lavatories, bidets,
shower, tub etc. 1 – 10 $100.00
Each additional 25 or fraction thereof $100.00
Hot water heater, gas or electric $ 65.00
Any inspection not listed minimum fee of $65.00 +
( check with building dept.)
Flat rate residential fee includes rough in and final
New single family dwelling $100.00
Each additional unit as part of multi family or
apartment building ( service mains additional ) $75.00
The following are established as flat rate fees:
Detached garages, up to 1000 sq ft $100.00
Sheds, gazebo, and other utility type structures $ 40.00
Swimming pools, above ground $ 40.00
Certificate of Occupancy ( UCC)
(request for non existent or change of owner, etc) $40.00
Replacement or installation of roof, siding and or windows $40.00
Permit extension 6 months (2 times only) $25.00
Appeal fee to Building Code Board of Appeals
(pursuant to UCC) $500.00
NON – UCC PERMIT FEES
Miscellaneous
Driveway / sidewalk / curb permit $35.00
Sign permit (per sign) $35.00
Curb construction, if line and grade established by
Borough, first 100’ $125.00
Additional foot $ 2.00 per foot
Curb construction, if line not req’d $ 35.00
Re inspection following notice of violation $25.00; $50; $50; $50
Regulated Rental Licenses
Annual Renewal (license fee) per unit $35.00
Late fee (after August 15th) 2 x renewal fee
Regulate Rental Unit Tax per unit $50.00
Copy of Property Maintenance Code $15.00
Appeal to Housing Review (Building Code) Board of Appeals
(pursuant to Property Maintenance Code) $500.00
Zoning and Planning
Zoning Ordinance w/ map $20.00
Zoning Map $10.00
Subdivision and Land Development Ordinance $20.00
Hearing before Zoning Hearing Board
(appeal, variance request, special exception) $500.00
Conditional Use Hearing
(Planning Commission → Borough Council) $500.00
Subdivision/ land development
Minor subdivision
Sketch plan ( view only, no comment) $100.00
Final Plan application $100.00
Major subdivision / Land development
Sketch plan ( view only, no comment) $100.00
Preliminary plan $300.00
Final Plan application $300.00
Design Review Committee Fee
Design Review Committee
Appeal to Design Review Committee $150.00
BE IT RESOLVED AND ENACTED THIS 5th DAY OF January, 2009
With no objections the information regarding canoe racks was added and discussion followed regarding timing for use of canoe racks. It was agreed to start April 1st and the canoes be off by December 1st.Greg Lucas seconded the motion and it passed by 6-0 roll call vote: Gregory Lucas, yes; Clifford Allen, yes; H. Robert Cannell, yes; Michael Amidon, absent; Jean Davis, yes; Dennis Travis, yes; and Mary Ann Horne, yes.
Water and Sewer Fee Schedule:
Jean Davis moved adoption of Water and Sewer Fee schedule Resolution 2-2009 as follows:
HOME RULE BOROUGH OF EDINBORO
ERIE COUNTY, PENNSYLVANIA
RESOLUTION #2-2009
A RESOLUTION OF THE BOROUGH OF EDINBORO, ERIE COUNTY, PENNSYLVANIA MODIFYING CHAPTER 43, OF THE BOROUGH OF EDINBORO CODE OF ORDINANCES, ANNUAL WATER AND SEWER RATE SCHEDULE
WHEREAS, the Council of the Borough of Edinboro has established certain fees to cover the cost of the operation of sewer and water of the Borough to be increased from time-to-time to stay current with costs;
AND, WHEREAS, the Council of the Borough of Edinboro shall set these fees following the initial passage of Chapter 43, each year by Resolution at it’s annual re-organization meeting or at such time as determined necessary by the Borough Council;
NOW, THEREFORE, be it resolved and enacted by the Council of the Borough of Edinboro, in meeting assembled, and it is hereby resolved and enacted by the and with the authority of the same as follows:
SECTION 1.
CHAPTER 43
WATER AND SEWER RATES
Ordinance # 503
Article I
General Provisions
43-1-1 Purpose
An ordinance establishing a combined fee schedule for Borough water and sewer services, fixing the schedules of rates to be charged various classes of properties and users, establishing the manner for computing individual charges, and providing for the setting of these fees each year by resolution at the annual re-organization of Borough Council.
43-1-2 Water and Sewer Rates
Two Month Rates for Water Metered into Buildings
WATER AND SEWER RATES
Cost per 1,000 Gallons Minimum Service Charge
|
Meter Size C1;R1;I1;P1 5/8” X ¾” single unit |
2006 |
2007 |
2008 |
2009 |
|
2006 |
2007 |
2008 |
2009 |
|
WATER MIN 2,000 Gallons bi-monthly |
4.52 |
4.52 |
4.52 |
5.00 |
|
9.05 |
9.05 |
9.05 |
10.00 |
|
WATER over 2,000 gallons bi-monthly, per additional 1,000 gallons |
2.90 |
2.90 |
2.90 |
3.50 |
|
2.90
|
2.90 |
2.90 |
3.50 |
|
|
|
|
|
|
|
|
|
|
|
|
SEWER MIN 10,000 gallons bi-monthly |
4.83 |
4.83 |
4.83 |
4.83 |
|
48.33 |
48.33 |
48.33 |
48.33 |
|
SEWER over 10,000 gallons bi-monthly, per additional 1,000 gallons |
4.35 |
4.35 |
4.35 |
4.35 |
|
4.35 |
4.35 |
4.35 |
4.35 |
|
Meter Size 5/8” X ¾” Multi-Units |
2 units |
3 units |
4 units |
5 units |
6 units |
7 units |
8 units |
|
WATER MIN Gallons |
4,000 |
6,000 |
8,000 |
10,000 |
12,000 |
14,000 |
16,000 |
|
WATER bi-monthly minimum |
20.00 |
30.00 |
40.00 |
50.00 |
60.00 |
70.00 |
80.00 |
|
WATER over minimum gallons bi-monthly, per additional 1,000 gallons |
3.50 |
3.50 |
3.50 |
3.50 |
3.50 |
3.50 |
3.50 |
|
|
|
|
|
|
|
|
|
|
SEWER MIN Gallons |
20,000 |
30,000 |
40,000 |
50,000 |
60,000 |
70,000 |
80,000 |
|
SEWER bi-monthly minimum |
96.66 |
144.99 |
193.32 |
241.65 |
289.98 |
338.31 |
386.64 |
|
SEWER over minimum gallons bi-monthly, per additional 1,000 gallons |
4.35 |
4.35 |
4.35 |
4.35 |
4.35 |
4.35 |
4.35 |
|
Over eight units is to be calculated the same as above using the number of unit’s times the minimum for a single family dwelling |
|||||||
Cost per 1,000 Gallons Minimum Service Charge
|
Meter Size 1” R3;C3 |
2006 |
2007 |
2008 |
2009 |
|
2006 |
2007 |
2008 |
2009 |
|
WATER MIN 15,000 gallons bi-monthly |
3.55 |
3.55 |
3.55 |
4.00 |
|
53.25 |
53.25 |
53.25 |
60.00 |
|
WATER Over 15,000 Gallons bi-monthly, per additional 1,000 gallons |
2.90 |
2.90 |
2.90 |
3.50 |
|
2.90 |
2.90 |
2.90 |
3.50 |
|
|
|
|
|
|
|
|
|
|
|
|
SEWER MIN 15,000 Gallons bi-monthly |
|
|
|
4.833
|
|
|
|
|
72.50 |
|
SEWER Over 15,000 gallons bi-monthly, per additional 1,000 gallons |
|
|
|
4.35 |
|
|
|
|
4.35 |
Cost per 1,000 Gallons Minimum Service Charge
|
Meter Size 1 ½ “ R5; C5 |
2006 |
2007 |
2008 |
2009 |
|
2006 |
2007 |
2008 |
2009 |
|
WATER MIN 20,000 gallons bi-monthly |
3.15 |
3.15 |
3.15 |
4.00 |
|
63.00 |
63.00 |
63.00 |
80.00 |
|
WATER over 20,000 gallons bi-monthly, per additional 1,000 gallons |
2.90 |
2.90 |
2.90 |
3.50 |
|
2.90 |
2.90 |
2.90 |
3.50 |
|
|
|
|
|
|
|
|
|
|
|
|
SEWER MIN 20,000 gallons bi-monthly |
|
|
|
4.833 |
|
|
|
|
96.66 |
|
SEWER over 20,000 gallons bi-monthly, per additional 1,000 gallons |
|
|
|
4.35 |
|
|
|
|
4.35 |
Cost per 1,000 Gallons Minimum Service Charge
|
Meter Size 2” R6; C6; I6; P6 |
2006 |
2007 |
2008 |
2009 |
|
2006 |
2007 |
2008 |
2009 |
|
WATER MIN 40,000 gallons bi-monthly |
3.34 |
3.34 |
3.34 |
4.00 |
|
133.60 |
133.60 |
133.60 |
160.00 |
|
WATER over 40,000 gallons bi-monthly, per additional 1,000 gallons |
2.90 |
2.90 |
2.90 |
3.50 |
|
2.90 |
2.90 |
2.90 |
3.50 |
|
|
|
|
|
|
|
|
|
|
|
|
SEWER MIN 40,000 gallons bi-monthly |
|
|
|
4.833 |
|
|
|
|
193.32 |
|
SEWER over 40,000 gallons bi-monthly, per additional 1,000 gallons |
4.35 |
4.35 |
4.35 |
4.35 |
|
4.35 |
4.35 |
4.35 |
4.35 |
|
Meter Size 3” R7; C7 |
2006 |
2007 |
2008 |
2009 |
|
2006 |
2007 |
2008 |
2009 |
|
WATER MIN 90,000 gallons bi-monthly |
3.90 |
3.80 |
3.80 |
4.17 |
|
342.00 |
342.00 |
342.00 |
375.00 |
|
WATER over 90,000 gallons bi-monthly, per additional 1,000 gallons |
2.90 |
2.90 |
2.90 |
3.50 |
|
2.90 |
2.90 |
2.90 |
3.50 |
|
|
|
|
|
|
|
|
|
|
|
|
SEWER MIN 90,000 gallons bi-monthly |
|
|
|
4.833 |
|
|
|
|
434.97 |
|
SEWER over 90,000 gallons bi-monthly, per additional 1,000 gallons |
4.35 |
4.35 |
4.35 |
4.35 |
|
4.35 |
4.35 |
4.35 |
4.35 |
Cost per 1,000 Gallons Minimum Service Charge
Cost per 1,000 Gallons Minimum Service Charge
|
Meter Size 4” I8 |
2006 |
2007 |
2008 |
2009 |
|
2006 |
2007 |
2008 |
2009 |
|
WATER MIN 200,000 gallons bi-monthly |
4.29 |
4.29 |
4.29 |
4.50 |
|
858.00 |
858.00 |
858.00 |
900.00 |
|
200,0001 gallons to 500,000 gallons |
2.90 |
2.90 |
2.90 |
3.50 |
|
2.90 |
2.90 |
2.90 |
3.50 |
|
500,001 gallons to 1,5000,000 gallons |
|
|
|
3.60 |
|
|
|
|
|
|
1,500,001 gallons to 3,000,000 gallons |
|
|
|
3.70 |
|
|
|
|
|
|
3,000,001 gallons to 5,000,000 gallons |
|
|
|
3.80 |
|
|
|
|
|
|
5,000,001 gallons to 9,999,999 gallons |
|
|
|
3.90 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
SEWER MIN 200,000 gallons bi-monthly |
|
|
|
4.35 |
|
|
|
|
870.00 |
|
SEWER over 200,000 gallons bi-monthly, per additional 1,000 gallons up to 750,000 gallons |
|
|
|
4.57 |
|
|
|
|
|
|
SEWER over 750,000 gallons bi-monthly, per additional 1,000 gallons up to 1,500,000 gallons |
|
|
|
4.79 |
|
|
|
|
|
|
SEWER over 1,500,000 gallons bi-monthly, per additional 1,000 gallons up to 3,000,000 gallons |
|
|
|
4.89 |
|
|
|
|
|
|
SEWER over 3,000,000 gallons bi-monthly, per additional 1,000 gallons up to 6,000,000 gallons |
|
|
|
5.00 |
|
|
|
|
|
A. 4 inch water meter customer sewer bill shall be calculated from an increasing block rate schedule using:
1. The minimum charge per 1,000 gal for the first 200,000 gallons water metered.
2. 5% above minimum charge per 1,000 gal for the next 750,000 gallons water metered.
3. 10% over base rate for the next 1,500,000 gallons water metered.
4. 12.5% over base rate for the next 3,000,000 gallons water metered.
5. 15% over base rate for the next 6,000,000gallons water metered
|
EDINBORO UNIVERSITY |
2006 |
2007 |
2008 |
2009 |
|
2006 |
2007 |
2008 |
2009 |
|
WATER MIN 150,000 gallons bi-monthly |
11.45 |
11.45 |
11.45 |
11.45 |
|
1030.50 |
1030.50 |
1030.50 |
1717.50 |
|
150,001 gallons to 500,000 gallons |
2.90 |
2.90 |
2.90 |
3.50 |
|
|
|
|
|
|
500,0001 gallons to 1,500,000 gallons |
|
|
|
3.60 |
|
|
|
|
|
|
1,500,001 gallons to 3,000,000 gallons |
|
|
|
3.70 |
|
|
|
|
|
|
3,000,001 gallons to 5,000,000 gallons |
|
|
|
3.80 |
|
|
|
|
|
|
5,000,001 gallons to 9,999,999 gallons |
|
|
|
3.90 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
***SEWER BILLING IS CALCULATED PER THE 2008 BOROUGH/UNIVERSITY AGREEMENT*** |
|||||||||
WATER CHARGES
The Water rental hereby imposed shall be a bi-monthly charge based upon water consumption of the property served as measured by water supplied for the then current billing period, and shall be computed at the rate established by or fixed in accordance with Chapter 43 Water and Sewer Rates/ Ordinance #503 adopted annually by resolution of the Borough of Edinboro.
43-1-3 WATER BILLING
All property owners and/or tenants and/or Township will be billed every two months. The billing consists of six bills a year with no more than three estimated readings and no less than three actual usage readings. All estimates shall be based on prior usage and/or prior records. All current bills shall be due and payable when rendered, and shall be subject to a penalty of ten percent (10%) if not paid within twenty one (21) days from the date of the bill.
All final bills are due and payable when rendered, and shall be subject to a penalty of ten percent (10%) if not paid within ten (10) days from the date of the bill.
43-1-4 WATER CUSTOMER FACILITIES CHARGE - NOT APPLICABLE
The property owner is responsible for the water service from the curb shut off to their house. The Borough does not perform this service therefore there is no charge.
43-1-5 WATER CONNECTION FEES
The fee shall recover the total cost to the Borough for the facilities between the mains in the street and the curb shut-off. Prior to issuance of a building permit, a connection fee as outlined in the following schedule, shall be paid to the Borough of Edinboro for each connection to the Edinboro Public Water System. No connection to the water system shall be allowed until this fee is paid in full.
A. Connection Fees inside the corporate limits of the Borough of Edinboro;
Service Line Size Connection Charge
3/4" At Cost
1" At Cost
1 1/4" At Cost
11/2" At Cost
2" At Cost
3" At Cost
> 3" At Cost
B. Connection Fee outside the corporate limits of the Borough of Edinboro:
Service Line Size Connection Charge
3/4" At Cost
1" At Cost
1 1/4" At Cost
1 1/2" At Cost
2" At Cost
3" At Cost
> 3" At Cost
43-1-6 WATER TAPPING CHARGES
All tapping fees shall be payable prior to the time of building permit issuance. No connection to the water system shall be allowed until this fee is paid in full.
A. Tapping Fees inside the corporate limits of the Borough of Edinboro.
Type Fee
All $345 per EDU
B. Tapping Fee outside the corporate limits of the Borough of Edinboro:
Type Fee
Single Residential $345
Two Family/ Duplex $345 per Unit
Multi Family/Condo $345 per Unit
Commercial, Industrial and University
3/4" $1,100
1" $4,400
1 1/4" $7,700
1 1/2" $9,900
2" $16,500
3" $24,200
>3" Calculated upon request
43-1-7 SERVICE LINE CONNECTION INSPECTION CHARGES
Inside Borough limits
a. 1 st. time $45.00
b. Additional Inspections, if required - $45.00 per visit
Outside Borough limits
a. 1st Time $45.00
b. Additional Inspections, if required - $45.00 per visit
Water Inspection for Real Estate Transfer Charges
a. Cost $12.50, if the application for certificate of inspection is submitted to the Borough Office, during regular business hours, four (4) or more business days before the date the certificate is needed.
$18.75 if the application for certificate of inspection is submitted to the Borough Office three (3) business days or less from the date the certificate is needed.
b. No charge for re inspection if property failed the first time.
43-1-8 BROKEN METER INSPECTIONS
Inside Borough limits
a. If meter is determined broken Free
b. If meter is determined not broken $5.00
Outside Borough limits
a. If meter is determined broken Free
b. If meter is determined not broken $5.00
43-1-9 BULK WATER RATES
The Borough may provide bulk water to customer at the Borough desecration. The Borough reserves the right to deny any request for bulk water.
Per 1,000 gallons $6.75
43-2-1 SEWER CHARGES
The Sewer rental hereby imposed shall be a bi-monthly charge based upon water consumption of the property served as measured by water supplied for the then current billing period, and shall be computed at the rate established by or fixed in accordance with Chapter 43 Water and Sewer Rates/ Ordinance #472 adopted annually by resolution of the Borough of Edinboro.
A. 2009 The minimum charge for all C1, R1, I1 and P1 customers connections (established by metered water usage) shall be $289.98 per year or $48.33 per billing period based on up to Ten (10) Thousand gallons of water supplied in each billing period. The base rate of $4.35 for One (1) Thousand gallons will apply to water usage in excess of 10 Thousand gallons per billing. All other customers will be billed according to the enclosed rate tables for sewer and water.
A surcharge of 10% per billing period will be added to customers not located in the Borough of Edinboro listed under the 2005 Washington Township/Borough of Edinboro Sewer Services Agreement.
B. 2009 The minimum charge for all connections (not established by metered water usage) shall be based on 400 gpd at the current rate. In 2009, the rate for 400 gpd will be $655.65 per year or $109.28 per billing period for unmetered accounts. A surcharge of 10% per billing period will be added to customers not located in the Borough of Edinboro listed under the 2005 Washington Township/Borough of Edinboro Sewer Services Agreement.
C. 2009 Sewer charges for Edinboro University will be established as per the 2008 Borough/University Sewer Service Agreement.
D. 2009 Sewer charges for Washington Township (excluding those properties covered under the 2005 Sewer Service Agreement) will be established as per the 2007 Borough/Washington Township Sewer Service Agreement.
E. 2009 The Borough has established a set billing formula for any customer terminating services within a bi-monthly billing period. The following schedule shall only apply to C1, R1, I1 and P1 customers. (with usage up to and including 10,000 gallons of water). This schedule may be modified from time to time by Borough Council.
£30 days - $24.17 (50%)
³ 31 days but £ 45 - $36.25 (75%)
³ 46 days - $48.33 (100%)
F. All other Rate Groups (except C1, R1, I1, and P1) will be charged according to water volume per 1,000 gallons as applied to the appropriate rate table as follows:
The Borough has established a set billing formula for any customer terminating services, with less then a minimum usage, within a bi-monthly billing period. This schedule may be modified from time to time by Borough Council.-
<30 days - 50%
>31 days but <45 - 75%
>46 days - 100%
43-2-2 SEWER BILLING
All property owners and/or tenants and/or Township will be billed every two months. The billing consists of six bills a year with no more than three estimated readings and no less than three actual usage readings. All estimates shall be based on prior usage and/or prior records. All current bills shall be due and payable when rendered, and shall be subject to a penalty of ten percent (10%) if not paid within twenty one (21) days from the date of the bill.
All final (terminated accounts) bills are due and payable when rendered, and shall be subject to a penalty of ten percent (10%) if not paid within ten (10) days from the date of the bill.
43-2-3 MISCELLANEOUS SEWER CHARGES
A. Sewer Tapping Charge
Upon issuance of a building permit, a tapping fee as outlined in the following schedule shall be paid to the Borough of Edinboro for each connection to the Edinboro Public Sewer System. No connection to the sewer system shall be allowed until this fee is paid in full.
1. Inside the corporate limits of the Borough of Edinboro
Type Fee
All units $1027 per EDU
2. Outside the corporate limits of the Borough of Edinboro $1,027 per EDU.
3. The Borough shall amend tapping charges from time to time as per PA State Act 57 of 2003.
NOTE: All EDU's shall be determined by the Borough using 257 gpd. In determining the assignment of EDU's the Borough shall rely on set references as established by the Borough Manager and/or his authorized representative.
B. Sewer Inspection for Real Estate Transfer Charges
1. Inside the corporate limits of the Borough of Edinboro;
a. Cost $37.50 – if the application for certificate of inspection is submitted to the Borough Office, during regular business hours, four (4) or more business days before the date the certificate is needed.
$56.25 – if the application for certificate of inspection is submitted to the Borough Office three (3) business days or less from the date the certificate is needed.
b. No charge for re inspection if property failed the first time.
C. Industrial Permit Application Review/ Pre-Treatment
1. Permit Application and Processing - $500.00
2. Collection and analysis of samples
i. $50 per day for sample collection equipment
ii. Laboratory Fees - actual cost
3. Inspection of Facility
i. Annual Inspection - $100.00
4. Monitoring Report Review - $50/report
5. Responding to accidental discharges - actual cost.
6. Filing Appeals - actual cost including legal and consultant fees
D. Inspection and testing of sewer lines - actual cost.
E. Investigation of illegal connections/discharge - Actual Cost including equipment, materials and laboratory fees - actual cost.
F. Special discharge permit - $50.00
G. Special discharge- per gallon cost - $9.00 per 1,000 Gallons
1. Not to Exceed 20,000 per day without prior written permission. The Borough reserves the right to deny any and all special discharge requests.
43-2-4 SEWAGE SURCHARGES
There is hereby imposed a surcharge upon the owners of, and the users of sewer in or on, all properties discharging or permitting to be discharged or infiltrated into the public sanitary sewerage system abnormal industrial wastes, which surcharge is intended to cover the additional cost to the public sanitary sewerage system for the treatment and disposal of such abnormal industrial waste. Such surcharges shall be in addition to the regular sewer service charge and shall be payable as hereinafter provided in the amount hereinafter provided.
The strength of any industrial waste, the discharge of which is subject to surcharge, shall be determined monthly, or more frequently, from samples taken either at the manhole or at any other sampling point established by the Borough. The frequency and duration of the sampling period shall be such as, in the opinion of the Borough, will permit a reasonably reliable determination of the average composition of such wastes, exclusive of storm water runoff, surface and ground water. Samples shall be collected by the Borough ( in accordance with the current fee schedule) in proportion to the flow of wastes, exclusive of storm water runoff, surface water and ground water, and composite for analysis in accordance with the latest edition of Standard Methods for the Examination of Water and Sewage as published by the American Public Health Association. Except as hereinafter provided, the strength of such wastes so found by analysis shall be used for establishing the surcharge or surcharges. The Borough may, if it so elects, accept the results of routine sampling and analyses by the producer of such wastes in lieu of making his own sampling and analyses.
In the event any industrial waste is found by the Borough to have a B.O.D. (B.O.D. shall designate the "Biochemical Oxygen Demand" which shall mean the quantity of oxygen utilized in the biochemical oxidation of the organic matter in sewage or industrial waste under standard laboratory procedure in 5 days at 20 degree Celsius, expresses in mg/l by weight) in excess of 300 mg/l, the owners of and the users of sewer in or on, the property from which such wastes are discharged shall be surcharged an amount equal to the product of :
(1) The actual volume of wastes in thousand gallons per billing period, exclusive of storm water runoff, surface water and ground water, discharged to the public sanitary sewerage system; and
(2) The "B.O.D. surcharge rate". The B.O.D. surcharge rate" shall be determined by the following formula:
Rc = 0.00834 P (C-300)
where Rc = the B.O.D. surcharge rate in cents per 1,000 gallons of waste discharged.
P = the average annual fixed, operating and maintenance cost of treatment processes per pound of B.O.D. received at the treatment works, including chlorination.
C = the average B.O.D. of the industrial waste expressed in mg/l as determined previously.
The figure 300 appearing in the above formula corresponds to the maximum B.O.D. permissible without surcharge. The figure 0.00834 is the factor to convert parts per million to pounds per 1,000 gallons. No discount will be permitted for sewage or industrial wastes having B.O.D. less than 300 mg/l.
B. SUSPENDED SOLIDS SURCHARGE
In the event any industrial waste is found, by the Borough, to have an average suspended solid concentration in excess of 250 mg/l, the owners of, and the users of sewer in or on, the property from which such wastes are discharged shall be surcharged an amount equal to the product of:
(1) The actual volume of wastes in thousand gallons per billing period exclusive of storm water runoff, surface water and ground water, discharged to the public sanitary sewerage system; and
(2) The "suspended solids surcharge rate". The "suspended solids surcharge rate shall be determined by the following formula:
Rs = 0.00834 x B (s-250)
Where Rs = the suspended solids surcharge rate in cents per 1,000 gallons of waste discharged
B = the average annual fixed, operating and maintenance cost of the sludge digestion, sludge drying and sludge disposal operations per pound of suspended solids received at the treatment works.
S = the average suspended solid concentration of the abnormal industrial wastes expressed in mg/l.
The figure 250 appearing in the above formula corresponds to the maximum suspended solids concentration permissible without surcharge. The figure 0.00834 is the factor to convert parts per million to pounds per 1,000 gallons. No discount will be permitted for sewage or industrial wastes having suspended solids concentration less than 250 mg/l.
In the event that any industrial waste is found by the Borough, to have a chlorine requirement in excess of thirty (30) milligrams per liter, the producer of said waste shall be surcharged an amount equal to the product of :
(1.) The actual volume of wastewater in 1,000 gallons per billing period discharged to the public sanitary sewer system; and
(2.) The "chlorine requirement surcharge rate". The "chlorine requirement surcharge rate" shall be determined by the following formula:
Rc = 0.00833 P (C-20)
where Rc = the chlorine requirement surcharge rate in cents per 1,000 gallons of waste discharged
P = the average cost of chlorine to the Borough in cents per pound.
C = the average chlorine requirement of the industrial waste expressed in milligrams per litter as determined in accordance with the Borough Sewer Usage Ordinance.
The figure 30 appearing in the above formula corresponds to the maximum chlorine requirements which are permissible without surcharge. The figure 0.00833 is the factor to convert milligrams per litter to pounds per 1,000 gallons. No discount will be permitted for sewage or industrial wastes having a chlorine requirement less than 30 mg/l.
43-3-1 COST AND FEES
All costs including but not limited to sampling, analyses, inspections, legal, and engineering fees shall be billed by the Borough at actual costs.
|
BE IT RESOLVED AND ENACTED THIS 5th DAY OF JANUARY, 2009. |
Greg Lucas seconded the motion and discussion followed. Mayor Horne stated that we have seen these fees during budget workshops and there is a water increase but no sewer increase. Manager Jemetz handed out a comparison to other local municipalities. Clifford Allen stated that the Borough is always low in comparison. Discussion continued on comparisons between Washington Township which has sent out invoices of $99 a month for sewer and the Borough’s $48.33 for two months sewer. Manager Jemetz also noted that the increase in water will help with the saving for a generator at the air stripping tower, the water building, utility maintenance plans at the water towers, and aeration balls at the air stripping tower. The motion passed by 6-0 roll call vote as follows: Jean Davis, yes; Dennis Travis, yes; Michael Amidon, absent; Gregory Lucas, yes; Kip Allen, yes; H. Robert Cannell, yes; and Mary Ann Horne, yes.
Designate depositories:
Robert Cannell moved to designate PNC Bank, PLGIT, Northwest Savings Bank, and any Edinboro Community Bank as the Borough’s depositories of funds. Jean Davis seconded the motion. Robert Cannell noted that he felt this was good to open it up to the Edinboro Community banks since Marquette Savings has done a lot for the community. The motion passed by 6-0 voice vote.
Designate local newspapers:
Greg Lucas moved to designate Edinboro News as primary; Erie Times News as secondary; and Meadville Tribune third as the local papers of circulation. Clifford Allen seconded the motion. Discussion followed noting that the readership of the Edinboro News and Erie Times News where almost identical but the Erie Times News costs almost 3 times more than the other papers. It was also noted that items advertised are also posted on the Chamber windows and noted on the Coax channel and website. The motion passed by 6-0 voice vote.
Authorization of signers on all bank accounts:
Greg Lucas moved to authorize Mayor, Finance Committee Chair, and Manager as signers on all bank accounts with a minimum of two signatures required. Jean Davis seconded the motion and it passed by 6-0 voice vote.
Appoint Representatives to make requests of Berkheimer Associates:
Greg Lucas moved to appoint the Borough Manager and the Assistant to the Manager as representatives to make requests of Berkheimer Associates and receive taxes for EMS & LST and EIT information and records. Jean Davis seconded the motion and it passed by 6-0 voice vote.
Emergency Management Coordinator:
Greg Lucas moved to reappoint Borough Manager Jemetz as Emergency Management Coordinator for the Home Rule Borough of Edinboro. Jean Davis seconded and the motion. Mayor Horne noted that the Manager has taken this on since the retirement of Tom Schruers and has done a good job. Manager Jemetz was thanked for his good job and attendance to numerous meetings regarding emergency preparedness. The motion passed by 6-0 voice vote.
Greg Lucas moved and Clifford Allen seconded the appointment of the following boards and members:
Mary Ann Horne to the Environmental Shade Tree Advisory with a term ending 01/01/2012.
Zelma Loop and Ihor Bemko to the Zoning Hearing Board for terms to expire 1/1/2012.
Richard Crilley as an alternate to the Zoning Hearing Board for a term expiring 1/1/2012.
Diana Corner, Michael Kashey, David Martin, and Mary Ann Schenck to the Design Review/Building/ Housing Review Board for a term to expire 1/1/2012.
Robert Cogan to the Civil Service Commission for a term to expire 1/1/2015.
Charles Austin to the Municipal Authority and the Water Authority with a term to expire 2/27/2013. Alfred Dore’ Jr to the Municipal Authority and the Water Authority with a term to expire 2/27/2014.
The motion passed by 6-0 voice vote.
Mayor Horne noted that the Borough has two Committee and Commission openings. Once on the Environmental Shade Tree Advisory Committee and one on the Civil Service Commission. If anyone knows someone interested, please have them apply at the office.
Greg Lucas moved to adjourn the meeting. Mayor Horne adjourned the reorganization meeting at 7:05 P.M.
ATTEST:
____________________________ _____________________________
Manager T. Jemetz Mayor Mary Ann Horne
HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
January 5, 2009
Call to Order:
The following Council members were present: Clifford “Kip” Allen, H. Robert Cannell, Greg Lucas, Jean Davis, Dennis Travis, and Mary Ann Horne. Absent was Michael Amidon. Also in attendance was T. Jemetz, Manager; and Marie Lander, Assistant to the Manager. Guest included: M.Clayton Lindenmuth, Forrest Drive, Edinboro.
Mayor Horne introduced the minutes from the regular Council meeting and CDBG Hearing held December 8, 2008. Greg Lucas moved for approval of the minutes as printed. Clifford Allen seconded, and the minutes were approved by a voice vote of 5-0-1 with Dr. Travis abstaining.
Mayor Horne asked if anyone in the audience was interested in speaking. The only person present stated he was there to see how the meetings were run and had no questions.
Committee Reports:
Finance Committee: Jean Davis stated that they had met today to review the bills and open purchase orders. She motioned to approve the bills as presented for the bills paid December 29, 2008 totaling $85,694.20; Bills Paid December 16th totaling $746,561.46; and the bills to be paid January 6th totaling $101,924.45 and Greg Lucas seconded. The motion passed by 6-0 voice vote.
Jean Davis moved approval of the payroll ending December 13th and paid December 19th for $58,207.56 and payroll ending December 27th and paid January 2, 2009 of $53,720.55. The motion was seconded by H. Robert Cannell and passed by 6-0 voice vote.
Ordinance Review: Clifford Allen apologized for missing the December 10th meeting. Jean Davis stated that they reviewed Ordinance 567 for advertising and needed to meet to discuss the other items. Kip Allen stated he would get with Marie to set up a meeting to go over the Ground Source Heat Pumps Ordinance and Outdoor Burners.
Clifford Allen asked the Manager if he heard if Washington Township approved the ordinance adopted by the Borough for the Fire Department Fees. Having not heard no resolution of fees was introduced or adopted.
Clifford Allen moved approval of the first reading of Ordinance 567 amending Zoning Ordinance Property Maintenance Code definitions of Family; Student House; Overcrowding; and Related/Relative as follows:
HOME RULE BOROUGH OF EDINBORO
Ordinance No. 567
AN ORDINANCE AMENDING Chapter 27 OF THE CODE OF THE BOROUGH OF EDINBORO, AND SPECIFICALLY AMENDING Part 2 “Definitions” and AMENDING BOROUGH OF EDINBORO PROPERTY MAINTENANCE CODE ORDINANCE 496 Section PM405.5 “Overcrowding”; and Section 902.0 “Definitions”.
The Home Rule Borough of Edinboro hereby ordains and enacts as follows:
SECTION 1. Ordinance 545 of the Code of the Borough of Edinboro, §27-202 definitions are hereby amended by deleting the following definition:
FAMILY: “Any number of individuals living and cooking together as a single housekeeping unit, including not more than three (3) unrelated individuals. The term “unrelated” shall include any individual who is unrelated by blood, marriage or legal adoption to any individual residing in the unit, but excludes domestic servants and minor foster children. This definition shall not apply to Regulated Rental Units occupied and licensed as Student Houses. “
SECTION 2. Ordinance 545 of the Code of the Borough of Edinboro, §27-202 definitions are hereby amended by amending the following definitions:
STUDENT HOUSE – A type of use which is a sub-group of Regulated Rental Unit. It is a living arrangement within a one or two-family dwelling, a conversion dwelling or a townhouse by persons unrelated by blood, marriage, or legal adoption, or any combination of such persons, who are attending, or about to attend undergraduate or graduate programs offered by colleges or universities, or who are on semester break, or summer break. The restrictions placed upon regulated rental units shall apply to Student Houses. The maximum number of occupants of a Student House shall be limited to three (3) persons, whether related or unrelated and must comply with the minimum area requirements established by the Property Maintenance Code.
SECTION 3. Ordinance 545 of the Code of the Borough of Edinboro, §27-202 definitions are hereby amended by adding the following definitions:
FAMILY – A family is:
A. A single person occupying a dwelling unit and maintaining a household, or
B. Two or more relatives (as defined) occupying a dwelling unit, living together and maintaining a common household, including not more than two (2) boarders or roomers; or
C. Not more than (3) unrelated persons (see definition of related) occupying a dwelling unit, living together and maintaining a common household; or
D. Permanent group homes for the disabled or family-like living arrangements for disabled persons. Any number of disabled persons may be
treated as a “family” if they are defined as handicapped or disabled under
the Fair Housing Act Amendments to the Federal Civil Rights Act. Please
note: Handicapped or disabled persons shall be those who are so designated
under the Fair Housing Amendment (1988) to the Federal Civil Rights Act
of 1968.
This definition shall not apply to any dwelling occupied as a Student House as referenced and defined in this ordinance.
RELATED/RELATIVE (as used in definition of Family) -
A relationship or condition which connects two or more persons by blood, marriage, adoption or other legally established commitment. For the purpose of this ordinance, it shall be limited to parent(s), grandparent(s), sibling(s), aunt or uncle(s), first cousin(s), niece(s) or nephew(s). Any person not connected by the specified relationship of this definition shall be considered as unrelated.
SECTION 4. Ordinance 496 Property Maintenance Code Section 405.5 “Overcrowding” is amended by adding to read:
Section PM 405.5 OVERCROWDING - All Regulated Rental Units, including Student Houses, shall be limited to 3 unrelated occupants.
SECTION 5. Ordinance 496 Property Maintenance Code Section 902.0 “Definitions” is hereby amended as follows:
Delete definition “Unrelated”
Add the following:
Student House – as defined in Section 2 above.
Family – as defined in Section 3 above.
Related/relative as defined in Section 3 above.
SECTION 6. LEGISLATIVE INTENT
Legislative Intent: Both the Property Maintenance Code and Zoning Ordinance contain conflicting language for certain definitions. Since the enactment of Zoning Amendment, Ordinance 563, the direct relationship of the Zoning Ordinance and Property Maintenance Code is more evident and the proposed amendments should provide for continuity and similar definitions. The final goal is to avoid conflicting language and, thus reduce the likelihood of the possibility of appeals and disagreements.
It is the intent and purpose of this Ordinance that the remaining terms, provisions and sections of Ordinance 545 of 2007 and Chapter 27 as well as Ordinance 496 are hereby ratified and reenacted.
DULY ORDAINED AND ENACTED this ______day of ______, 2009, by Council of The Home Rule Borough of Edinboro, Erie County, Pennsylvania, in lawful session duly assembled.
Jean Davis seconded the motion. Clifford Allen noted that the Ordinance is available at the Borough Office Counter as well as being posted on the Council window and in the newspaper. The Public Hearing on the ordinance will be held January 26th.
Being no further discussion the Ordinance passed by 6-0 roll call vote: Clifford Allen, yes; H. Robert Cannell, yes; Michael Amidon, absent; Jean Davis, yes; Dennis Travis, yes; Gregory Lucas, yes; and Mary Ann Horne, yes.
Personnel Committee: Robert Cannell stated that everyone received the Manager’s Self evaluation and wondered if anyone had any questions.
Dr. Dennis Travis stated he thought the Manager did a super job but a few items needed more information on such as number 9, 21, 24, 29, and 33. He felt more should be said on these items. Manager Jemetz asked that he send his questions by e-mail to him and he would get back on those specific items.
Robert Cannell moved to accept the 2008 annual self evaluation from the Manager and Jean Davis seconded. The motion passed by 6-0 voice vote.
Mr. Cannell asked for an executive session after the meeting to discuss the compensation of the Manager and Jean Davis seconded. Clifford Allen asked if all other contracts and wages were set. Manager Jemetz stated that the Management was given a 4% increase for 2009 and will pay 3% toward the medical premium like the non uniformed contract states. With no objections an executive session would meet at the end of this meeting.
Solicitor’s Report:
Solicitor Marsh was not present.
Management Report:
Manager: Manager Jemetz updated Council on the progress of the wastewater treatment plant expansion project. He went on to discuss his monthly report including receipt of the US 6N Corridor Land Use and Transportation Study; EUP sewage treatment agreement being at the attorneys; Non Uniform Union Contract was signed for 2009-2011; County Library maintenance staff have cleared out the old Library space and painted the walls and carpet was cleaned ready to be rented out; David Anthony shown no interest in resuming negotiations concerning a water agreement; SMART Transportation grant application filed; and Zoning Hearing Board concurred with the Zoning Officer’s determination that the property in question was not “grandfathered” as a student rental.
Kip asked Manager Jemetz for a summary of the 6N Corridor study. I said that the Study’s Authors evaluated several options for the 6N, including widening the road, using center turn lanes and also traffic circles at the intersection with the Hotel Bar, Agway, and at Fry Road. What the 6N will actually look like will be determined by a designer in the future. The important thing to remember about the study is that it is a necessary step in order to be eligible for PA funding. It will likely be many years before we ever see any implementation of the recommendations of the Study.
Clifford Allen asked about the Library space and Manager Jemetz informed him that a Management employee recommended that maybe we divide the space into two rooms and rent each out instead of the large 1500 sq ft space.
Finance:
Clifford Allen moved adoption of Resolution 3-2009 for disposition of records as follows:
Home Rule Borough of Edinboro
Resolution No. 3-2008
WHEREAS, by virtue of Resolution No. 12-2001, adopted October 8, 2001, the Home Rule Borough of Edinboro, Erie County, Pennsylvania declared its intent to follow the schedules and procedures for the disposition of records as set forth in the Municipal Records Manual approved on July 16, 1993, and,
WHEREAS, in accordance with Act 428 of 1968, each individual act of disposition shall be approved by resolution of the governing body of the municipality;
NOW, THEREFOR, BE IT RESOLVED by Council of Home Rule Borough of Edinboro, Erie County, Pennsylvania, assembled this 5th day of January, 2009 in accordance with the above cited Municipal Records Manual, hereby authorizes the disposition of the following public records:
Finance Office:
DATES: prior 2002
Ethics Commission Statements of Financial Interest
Insurance claims and policies Public Utility Realty Reports
Treasurer Bond Certificates Job Announcements
Workers Compensation records Reality Transfer records
Civil Service examination records and answer sheets
Recommendations of Civil Service Applicants for appointments
Earned Income Tax ledgers/journals/forms/receipts
Bills/invoices Accounts payable files & ledgers
Cancelled checks Employee expense reports
Purchase Order files
Accounts Receivable files & ledgers Cancelled notes
Daily Cash Records Deposit slips
Surplus property sales files Utility and Paid Service Receipts
Voucher files Bank statements
Bank reconciliations Check registers
DATES: prior 1999
Proof of publications Press releases
DATES: Prior 2006
Time Cards Supply Requisitions
Animal Law Enforcement Records Water Daily Operating Reports
Requests for service forms Survey of Financial Condition (DCED)
Parking tickets
Greg Lucas seconded the motion and Resolution 3-2009 passed by 6-0 roll call vote: Dennis Travis, yes; Gregory Lucas, yes; Clifford Allen, yes; H. Robert Cannell, yes; Michael Amidon, absent; Jean Davis, yes; and Mary Ann Horne, yes.
Police:
Reports for November were in the packets for review. Councilman Travis asked about the annual traffic report showing student related totals. Manager Jemetz stated that it has been documents that approximately ½ is student related. We have a smaller staff and this is time consuming and it would have to be done daily. It is hard with a lean 8 officer force and for example a party in town with someone from Erie indirectly charged may or may not be student. If you look at the ages you will know what are students and you can get this from the police information to the newspaper. When we last brought this to the university they only said what about all the good things that we bring. It will not make any difference if we have a report showing numbers since we have the PEL Study and they don’t look at those numbers. They are suppose to have higher admission standards coming per the President of the University and with quality campus resident halls they may stay on campus to drink and we also may loose revenue. Currently we have an 80% clearance and EUP has 10% because they are all about retention of students. Jean Davis reminded Council of the police officer who had a video going and he called for backup from university police. The video showed they stayed near the vehicle even though our officer was calling for officer down. Mayor Horne also stated she felt getting names was time consuming.
Robert Cannell again noted that the projection for traffic arrest was up higher than last year. This averaged comes to 73 calls per officer compared to 57 per officer last year.
NEW BUSINESS:
Mayor Horne asked that the information regarding a Detective in the Police Department be addressed with the Public Safety Committee. It was agreed that they would meet January 19th at 6 p.m.
Clifford Allen asked for direction or comments on a residents concern that the Edinboro Inn was cutting down many trees. Mayor Horne stated as a member of the Shade Tree Advisory Committee she had stopped and talked with the owner and he was taking down bad trees. She had asked that the please plant new trees were possible. Clifford Allen stated since you have already addressed the trees with them there is no need to go further.
Being nothing else, Mayor Horne moved to executive session at 7:50 p.m. to discuss personnel matter of the Borough Manager’s salary for 2009.
EXECUTIVE SESSION:
Mayor Horne and Council returned at 8 p.m. and reported they discussed the Borough Manager’s Self Evaluation and his salary for 2009.
Robert Cannell moved to set the Manager’s compensation for 2009 at a 4% raise and a $3,000 bonus which would not be part of his base wage. Greg Lucas seconded the motion.
Clifford Allen stated that the 4% was in line with the management raises to keep them all in line.
Mayor Horne stated that she felt Manager Jemetz was very deserving of a bonus for his fine job in 2008. She felt the $3000 was an appropriate.
Being no further comments the motion passed by 6-0 voice vote.
Being no further business, Mayor Horne asked for adjournment.
Greg Lucas moved for adjournment, and the meeting was adjourned at 8:06 P.M.
ATTEST:
_______________________________ _________________________________
Borough Manager Taras Jemetz Mayor Mary Ann Horne
Home Rule Borough of Edinboro Council Meeting
HIGHLIGHTS
January 5, 2009
· Payment of bills
· Minutes
· Payroll
· First Reading Ordinance 567
· Resolution 1-2009 FEES
· Resolution 2-2009 Water/Sewer Rates
· Resolution 3-2009 Disposition of records
· Manager’s Annual Review
· Manager 4% increase wages 2009
· Manager $3,000 bonus for work done in 2008 (not part of wage)
·
POSTPONED
1. Setting fees by resolution – Ordinance 564 EVFD Fees.
UPCOMING MEETINGS:
January 19th 6pm—Public Safety Committee -
Police Detective
January ____ - Ordinance Review Committee –
Ground Source Heat Pumps;
Outdoor Coal/Wood burners;
Design Review Ordinance
January 26th 4:30 pm Finance Committee Meeting
January 26th 6p.m. HEARING on Ordinance 567
1. .
2.
Home Rule Borough of Edinboro
COUNCIL REORGANIZATION
January 5, 2009 6:30 p.m.
I. Call to Order
II. Nominations
A. Mayor
B. Deputy Mayor
III. Council Committee Appointments
a) Finance/Pension/Negotiations Committee
b) Personnel Committee
c) Streets/Buildings/Grounds
d) Public Safety
e) Ordinance Review
f) Recreation/Lake/Environment
IV. Council Liaisons Appointments
a) EVFD Board
b) EUP
c) Environmental Shade Tree Advisory Committee
d) Erie County Planning
e) Joint Municipal Planning Commission
f) Municipal & Water Authority
g) PLCM
h) Washington Township
i) Watershed Association
V. New Business
A. Manager Jemetz Re-appointment
B. Solicitor Re-appointment
1. Appoint Ritchie T. Marsh
2. Set Compensation (same as 2005 - $100 per hour)
C. Legal for Labor issues
1. Appoint Knox McLaughlin Gornall & Sennett
2. Set Compensation of $150.00 an hour
D. Legal for Zoning Hearing Board
1. Appoint David R. Devine, Esq.
2. Set Compensation at $110.00 per hour
E. Contract for engineering services
Appoint engineers: HRG; Hill Engineering; Diess & Halmi Engineering; and Lake Engineering as needed
For Environmental/Storm Water Management Engineers: Deiss & Halmi Engineering and/or Hill Engineering.
For Roads and bridges and structures: Hill Engineering as primary and HRG (Herbert, Rowland & Grubic, Inc.) for more complex matters.
For survey crew: Hill Engineering, Deiss & Halmi Engineering and/or Lake Engineering depending on application and workload.
For Water Department: Hill Engineering and Deiss & Halmi Engineering;
For WWCT Department: HRG and Hill Engineering.
Set compensation: rates as quoted in RFP’s
F. General Fees Schedule Resolution No. 1 - 2009
G. Water/Sewer Fee Schedule Rate Schedule Resolution 2-2009
H. Designate depositories of funds: PNC & PLGIT & Northwest Savings Bank with option to use other banks within the Edinboro Community.
I. Designate local paper of circulation: Edinboro News (primary); or Erie Times News (secondary); or Meadville Tribune (third)
J. Authorize signers on all bank accounts: Mayor, Finance Committee Chair, & Manager – minimum of two signatures required
K. Appoint Borough Manager & Assistant to the Manager as representatives to make requests of Berkheimer Associates and receive tax (LST & EIT) information and records.
L. Re-Appoint Borough Manager as Emergency Management Co-ordinator.
M. Board/Commission Re-appointments
1. Environmental Shade Tree Advisory Committee
a) Mary Ann Horne 1/5/2009-1/1/2012
b) OPEN VACANCY 1/5/09-1/01/2012
2. Zoning Hearing Board
a) Zelma Loop 1/1/2009 - 1/1/2012
b) Ihor Bemko 1/1/2009 - 1/1/2012
c) Richard Crilley (ALT) 1/1/2009 - 1/1/2012
3. Design Review/Building/Housing review Board
a) Diana Corner 1/1/09-1/1/2012
b) Michael Kashey 1/1/2009 – 1/1/2012
c) David Martin 1/1/2009-1/1/2012
d) Mary Ann Schenck 1/1/2009-1/1/2012
4. Civil Service Commission
a) Robert Cogan 1/1/2009 – 1/1/2015
b) VACANCY 1/1/09 /1/31/2010
5. Municipal Authority & Water Authority
a) Charles (Sam) Austin 2/27/2009-2/27/2013
b) Alfred Dore’ Jr. 2/27/2009-2/27/2014
VI. Adjourn Reorganization meeting
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING AGENDA
January 5, 2008
6:30 p.m. Organization Meeting
6:30 p.m. Regular Meeting
I. Call to Order of the Regular Council Meeting by Mayor
II. Roll Call: Clifford “Kip” Allen ____, Michael Amidon _____, H. Robert Cannell __, Jean Davis ____, Greg Lucas __, Dennis Travis ____, Mary Ann Horne __ Manager Taras Jemetz _____, Solicitor Marsh ____; and Marie Lander, Assistant to the Manager _____.
III. Approval of Minutes
· Regularly Scheduled Meeting of December 8, 2008
Action: Motion to approve minutes
IV. Public Participation –
A.
V. Old Business
1. Finance Committee/Pension Committee/ Negotiation Committee – Jean Davis Chair - Met December 29 and January 5
a. Authorization to approve bills to be paid December 29
totaling $85694.20
b. Authorization to approve bills to be paid January 6
totaling $101,924.45
c. Authorization to approve payroll ending December13 paid December 19, 2008 totaling $58,207.56
d. Authorization to approve payroll ending Dec 27 paid January 2, 2008 totaling $58,207.56