HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
October 13, 2008
Call to Order:
The following Council members were present: Clifford “Kip” Allen, Michael Amidon, H. Robert Cannell, Greg Lucas, Jean Davis, Dennis Travis, and Mary Ann Horne. Member absent was H. Robert Cannell. Also in attendance was T. Jemetz, Manager; Solicitor Ritchie Marsh, and Marie Lander, Assistant to the Manager. Guests included: Pam Hanlin; M J. Campbell, Liaison from Washington Township Council; and Kristina Lindberg of the Edinboro News.
Mayor Horne introduced the minutes from the regular Council meeting held September 22, 2008. Clifford “Kip” Allen moved for approval of the minutes as printed. Michael Amidon seconded, and the minutes were approved by a voice vote of 5-0-1, Dennis Travis abstained because he was absent.
John Ponsol request to be on agenda, but he was not present at the meeting.
Mayor Horne asked if there was any wishing to speak during public participation. Being none, Mayor Horne moved on to committee reports.
Committee Reports:
Finance Committee: Jean Davis stated that they had met today to review the bills and open purchase orders and found all in order.
She motioned to approve the bills as presented for the bills to be paid October 13, 2008 totaling $98,470.56 and Michael Amidon seconded. The motion passed by 6-0 voice vote.
Jean Davis moved approval of the payroll ending September 20 that was paid September 26, 2008 totaling $50,695.43 and Payroll ending October 4th paid on October 10, 2008 totaling $56,573.38. The motion was seconded by Michael Amidon and discussion followed regarding police overtime. The motion passed by 5-1 voice vote with Dennis Travis voting against because of the police overtime.
Councilman H. Robert Cannell arrived at the meeting.
Jean Davis explained that it was time to pay the (MMO) Minimum Municipal Obligation totaling $199,840.00 and that we received state aid of $98,776.20. The balance will be paid by the real estate millage set for pensions and the balance portions by Water Department and Sewer Department.
Jean Davis reminded everyone that they would meet during the next Council meeting to continue working on the budget for 2009.
Ordinance Review: Clifford Allen stated that they had met on September 29th at 1:30 p.m.
Clifford Allen moved to authorize advertisement of Ordinance 564 regarding setting volunteer fire department fees. Michael Amidon seconded the motion.
Clifford Allen explained that the EVFD were down on income because of only 13% responding to the Fire Department Fund Drive. They are a great asset to the Borough and the surrounding municipalities and we can not afford them and household should contribute.
Robert Cannell asked if other municipalities had fees.
Clifford Allen stated they have asked for nothing out of the ordinary.
Manager Jemetz explained that this ordinance is to enable them to invoice the insurance companies and he thought other municipalities were also going to adopt it.
Clifford Allen stated we felt that all that have the same volunteer fire department should adopt it.
Representative for Washington Township, MJ Campbell stated she was not aware of this but she is interested in presenting it to the Washington Township.
The Motion to advertise for action on Ordinance 564 passed by 7-0 voice vote.
Clifford Allen went on to explain that the committee looked at the Erie Curfew Ordinance for minors and wanted to poll the Council members if they would be interested in entertaining such an ordinance. This ordinance would be a tool for the police to use.
Mayor Horne stated she was in favor of the ordinance.
Manager Jemetz stated that Officer Senz brought it to him and thought it was a tool he could use to send children home late at night. Officer Beuchert also who works nights had informed the Manager it would be a good tool.
Michael Amidon stated he was also for an ordinance.
Jean Davis stated if the police want a new tool we need to discuss it.
Clifford Allen sated this being proactive and nothing good happens after midnight. He asked if anyone was opposed.
Clifford Allen moved to advertise the Curfew Ordinance to get comments from the public with three readings. Michael Amidon seconded the motion and it passed by 7-0 voice vote.
Clifford Allen went on to explain they had another ordinance regarding Ground Source Heat Pumps in Municipalities and moved to send it to the Planning Commission for input. Jean Davis seconded the motion.
Discussion followed regarding EUP using this form of heating and many others possibly in the future. This is to make sure our water table is kept safe. Manager Jemetz stated that DEP also recommended this ordinance.
The motion passed by 7-0 voice vote.
Personnel Committee: Chairman Robert Cannell stated that applications had been sent out but none have been returned to the office as of this time.
Manager: Manager Jemetz reviewed his written report as follows:
First was update on the sewer plant expansion; Docks pulled from Lake except for one that the wind damaged and they are waiting for the lowering of the Lake; Leaves are being bagged and bags purchased at Giant Eagle at market price; US 6N Corridor Land Use study still not finalized and he will find out the status on Wednesday; EUP agreement for Sewer is getting closer; Non Uniformed contract negotiations will resume on October 24th and 25th; Erie County MPO proposal for grant presentation is Oct. 15th where we are one of six applicants and the Township and School will be part of our grant; a communication company has notified us of their interest in putting antennae on our water tower and will be sending a written proposal; PLCM seminar and trench drain installed with use of grant funds; At college communities meeting learned about sustainable community and studefication; and on October 1st attended the Zoning Hearing Board meeting and a Personnel seminar in the afternoon with Marie.
Town Gown met October 7th and discussed many topics including study on retirement community across Perry Lane; EUP Phase II housing; Parade format. Discussion followed on EUP representative’s comments on the parade format which they liked showcasing improvement; families not exposed to drinking and rowdy behavior; more festival where people can mingle and purchase from vendors; more on-campus parking next year; and Alumni and guests got to see many on-campus improvements. Discussion followed on the parade and police overtime.
Dennis Travis questioned the drinking and rowdy behavior and police overtime to patrol.
Clifford Allen stated that they had a 75% reduction of the parade and only 25% of the people attending. It has been a festive atmosphere over the past 40 years and the police were never overwhelmed with student rowdy behavior. It wasn’t our decision to move it on campus and we welcome them back to the community, if they pay our actual costs of less than $4,000.plus insurance as they would ask us to pay, if we had an event on campus.
Jean Davis stated she was at the history EUP Alumni group and some of the college students stated they were not interested in Homecoming because they previously knew where to meet their friends at as specific store. Why change they asked and college officials told him it costs $17000.
Clifford Allen stated it is less than $4000.
Jean Davis stated that the Council and Borough is happy to talk with them if they are interested.
Robert Cannell asked how large the parade was.
Mayor Horne stated it took 55 minutes and it was spread out with 6 floats and 2 bands plus the alumni band. It was their decision to make and still is. She noted that she did walk and hand out candy in the parade.
Manager Jemetz stated that the R.A.K.E. (Random Acts of Kindness) will be held October 25th with approximately 600 students raking leaves for the elderly. We provide 300 rakes plus 200 we get from Allegheny and the Bio bags. They do a great job for our community.
Library is planning on being out of the building by the end of the year and we will have a walk through with them and request they paint and clean the carpet before leaving.
Clifford Allen stated that the Borough ahs provided the service at no expense to the library for utilities, rent, etc for many years.
Mayor Horne stated that it has been good hosting them in our building and they also appreciate all we have done.
PLCM will hold an University Community Network meeting October 21, 2008 in Harrisburg. Manager Jemetz asked Clifford Allen who is Co-Chairing the committee to speak about the meeting.
Clifford Allen outlined the day long speakers and workshops. He would be attending with Manager Jemetz and Mayor Horne and anyone else interested was to let the Manager know.
Finance:
Refuse, Recycling, leaf pickup bids were in the packet for review. Management requested that they table the award of bids to give management time to make a review since the two lowest where very close in price.
Jean Davis moved to table the award of bids until November 10th meeting and Robert Cannell seconded. The motion passed by 7-0 voice vote.
CDBG revisions were discussed.
First revision is the FFY2004 CDBG Application to transfer the remaining balance of $16,841.14 from the Recreation Facilities Category for the Lakeside Drive Access Trail to the approved FFY2007 and FFY2008 Storm Sewer System Category for the Route 6N West Storm Sewer Project. Less funding than originally anticipated was needed to complete the Lakeside Drive Access Trail. It is necessary to transfer these funds to enable engineering and design to begin on the Storm Sewer System activity, as funding for the 2004 Application will expire in June of 2009. There will be no change in beneficiaries due to this revision.
The second revision is to the FFY2005 CDBG Application to transfer the remaining balance of $21,483.50 from the Recreation Facilities Category for the lakeside Drive Access Trail to the Storm Sewer System Category for the Route 6N West Storm Sewer Project. The Storm Sewer Project is an open activity approved in the FFY2007 and FY2008 CDBG Applications. The Lakeside Drive Access Trail activity required less funding then originally anticipated, thereby freeing up funds. There will be no change in beneficiaries due to this revision.
Jean Davis moved to authorize the Manager to make the two revisions. First revision is the FFY2004 CDBG application for $16,841.14 from Recreation Facilities Category to the FFY2207 and FFY2008 Storm Sewer System Category. The second revision is to the FFY2005 CDBG Application for $21,483.50 from Recreation Facilities Category to the Storm Sewer System Category. Michael Amidon second the motion and it passed by 7-0 voice vote.
CDBG Engineering and Consulting RFP’s will be available in November for action.
Budget Workshop will be held October 27th during regular scheduled meeting.
Police: Monthly reports were in the packet and reviewed. H. Robert Cannell reported that the traffic portion of arrests increased from 25 in August of 2007to 63 arrests in 2008.
Code Enforcement/Planning/Zoning: Report was in the packet for review. Also enclosed was notice of the advertisement of the continuance of the Zoning Hearing.
Community Liaisons:
Environmental Shade Tree Advisory Committee: Mayor Horne reported that they are working on a tree survey for the County so the Borough will be able to get grants awarded for tree removal and planning next year.
EVFD: Michael Amidon had no report. They met on October 2nd.
PLCM: Clifford Allen reported that at the State College meeting which he is a board member the Borough received two grants of $2000 each. One from Workers Compensation Trust for the trench drain to make it safer in the garage. The second was from the Liability Trust toward LED pedestrian lights. Also the Borough was awarded $1000 because they have a certified safety committee. These grants will help with safety enhancements in the Borough.
Manager Jemetz stated that the trench drain was complete. The pedestrian lights have been reviewed with the state and informed if we did the one they would need to do ramps and lights which would be costs prohibitive. We will look into changing it to LED lights on Ontario. The state will replace and update the intersection when they repave.
Clifford Allen noted the press releases that came with the grants if the report present was interested.
Washington Township: No one had a report and the Washington Township Liaison had already left for another meeting.
Authority: Jean Davis reported that most of what was covered there was already discussed. The Water Authority was informed that the Cherry Street line was being tested and be in use soon. The Municipal Authority was informed that the TAR (Task Activity Report) funding from DEP was on its way.
Watershed Association: Mary Ann Horne reported that a letter was received from the Association that they had voted to discontinue financial support of weed spraying in the Edinboro Lake beginning in 2010. They felt that the spraying was a temporary fix which treats one of the symptoms of cultural eutrophication of the Lake. When the scale and cost of the program was increased in 2007 it became a drain on their financial resources. They remain supportive of spraying to control some weeds they will be focusing their limited resources on treating the source of the problem rather than it symptom.
COMMUNICATIONS:
Notice from U.S. Senator Arlen Specter regarding a Town Meeting at Blasco Library on October 22, 2008 at 3:15 p.m. was read.
H. Robert Cannell adjourned the regular meeting at 7:38 p.m.
ATTEST:
_______________________________ _________________________________
Borough Manager Taras Jemetz Mayor Mary Ann Horne
Home Rule Borough of Edinboro Council Meeting
HIGHLIGHTS
October 13, 2008
· Payment of bills
· Minutes
· Advertise 564 – Fire Department Fee Ordinance
· Send Draft Ordinance TO Planning Commission
· Advertise 565 – Curfew Ordinance
· Table bid award for refuse/recycling until Nov 10th meeting
· Revise FY2004 and FY2005 to storm sewer project
POSTPONED
UPCOMING MEETINGS:
1. Advertise Ordinance 564
2. Advertise Ordinance 565
3. Send Draft Ground Source Heat Pump Ordinance to Planning Commission
4. Review refuse/Recycling bids
5. Send revisions of CDBG as appropriate
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING AGENDA
October 13, 2008
6:30 p.m. Regular Meeting
I. Call to Order of the Regular Council Meeting by Mayor
II. Roll Call: Clifford “Kip” Allen ____, Michael Amidon _____, H. Robert Cannell __, Jean Davis ____, Greg Lucas __, Dennis Travis ____, Mary Ann Horne __ Manager Taras Jemetz _____, Solicitor Marsh ____; and Marie Lander, Assistant to the Manager _____.
III. Approval of Minutes
· Regularly Scheduled Meeting and budget workshop of September 22, 2008
Action: Motion to approve minutes
IV. Public Participation –
A. John Ponsol – Spokesperson regarding Homecoming and parade
V. Old Business
1. Finance Committee/Pension Committee/ Negotiation Committee – Jean Davis Chair - Met Sept. 22, 2008 4:00 p.m.
a. Authorization to approve bills to be paid Oct 13, 2008
Action: Motion to approve bills totaling $ _98,470.56_________
b. Authorization to approve payroll ending Sept 20 paid September 26, 2008 totaling $50,695.43 and payroll ending October 4th paid October 10, 2008 totaling $ 56,573.38.
ACTION: Motion to approve payroll
2. Ordinance Review Committee –Chair Kip Allen
A. Sept 29 -- 1:30 p.m. meeting
1) Ordinance 564 -regarding Volunteer Fire Department fees –
Advertise
2) Ordinance regarding Curfew for minors
Discussion
3) Ordinance on Ground Source Heat Pumps in Municipality
Send to Planning Commission for input
3. Personnel Committee –Chair Robert Cannell
a) opening Environmental Shade Tree Advisory Committee
b) opening Planning & Zoning Commission to be advertised (Daryl Parker moved out of the Borough)
4. Public Safety –Chair Mary Ann Horne
5. Recreation/Lake/Environment –Chair Dennis Travis
6. Street, Buildings, and Grounds- Chair Greg Lucas
7. Committee of the Whole
B. Solicitor's Report:
1. Resolution 9-2008 Amendment Policy and Regulations Regarding Inspection Public Records – reviewing
C. Management's Report:
1. Manager Jemetz’s Report
2. Finance:
A. Refuse/Recycling Bids - AWARD
B. CDBG Consider two revisions: APPROVAL
1) FFY2004 $16,841.14
2) FFY 2005 $21,483.50
C. CDBG RFP for Engineers & Consultant – Appoint in November
D. Budget workshop 10/27/08 during regular schedule meeting
3. Personnel
4 Emergency Management
5. EVFD
6. Police-– Monthly Report
7. Employee Safety Committee - Met Sept 12
8. Code Enforcement/Planning/Zoning - REPORT
a) Report
b) Advertisement -FYI
9. Public Works – Monthly Report
10. Wastewater Collection & Treatment:
11. Water System
D. Community Liaisons
1. EUP Liaison – Mary Ann Horne
2. Environmental Shade Tree Advisory Committee – Mary Ann Horne
3. Erie County Planning Liaison – Kip Allen or Manager Jemetz
4. EVFD Board Liaison – Michael Amidon – met Oct 2
5. PLCM – Kip Allen & Manager Jemetz - AWARDS - FYI
6. Washington Township Liaison - Greg Lucas alt Jean Davis
7. Authority –Jean Davis alt Greg Lucas met prior this meeting
8. Watershed Association - Mary Ann Horne – Letter regarding weed spraying - FYI
E. OTHER OLD BUSINESS:
A. U.S. Senator Arlen Specter Town Meeting Oct 22, 2008 - FYI
B.
VII. New Business
A.
B.
VIII. Adjournment
2008 EDINBORO BOROUGH COUNCIL MEETINGS 6:30 p.m.
Oct 13, Oct 27, Nov 10, Nov 24, December 8, Dec 22.
NOTICE OF MEETINGS
October 13, 2008
MONDAY
4:00 p.m. FINANCE COMMITTEE
5:00 p.m. AUTHORITIES
6:30 p.m. COUNCIL MEETING
If you can not attend please contact Marie 734 1812 x 123
©Copyright OCTOBER 2008