HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
September 22, 2008
Call to Order:
The following Council members were present: Clifford “Kip” Allen, Michael Amidon, H. Robert Cannell, Greg Lucas, Jean Davis, and Mary Ann Horne. Member absent was Dennis Travis. Also in attendance was T. Jemetz, Manager; and Marie Lander, Assistant to the Manager. Guests included: Pam Hanlin; Michael Drop; and Kristina Lindberg of the Edinboro News.
Mayor Horne introduced the minutes from the regular Council meeting held September 8, 2008. Clifford “Kip” Allen moved for approval of the minutes as printed. Jean Davis seconded, and the minutes were approved by a voice vote of 6-0.
Mayor Horne asked if there was any wishing to speak during public participation. Being none, Mayor Horne moved on to committee reports.
Committee Reports:
Finance Committee: Jean Davis stated that they had met today to review the bills and open purchase orders and found all in order. We had a couple questions and they were all answered. She motioned to approve the bills as presented for the bills to be paid September 22, 2008 totaling $403,055.25 and Robert Cannell seconded. The motion passed by 6-0 voice vote.
Jean Davis moved approval of the payroll ending September 6 that was paid September 12, 2008 totaling $52,580.50. The motion was seconded by H. Robert Cannell and passed by 6-0 voice vote.
Ordinance Review: Clifford Allen stated that they had a meeting scheduled for September 29th at 1:30 p.m.
Streets, Buildings, & Grounds: Clifford Allen asked about the trees that are being cut down and wondered what happens to the big logs. Manager Jemetz sated that they leave the trees for a week so the homeowner if they wish can haul it away or use it but if not taken in a week the Borough crew will come in and haul it away.
Manager: Manager Jemetz reported he did not have a report this meeting but he had a couple issues to discuss.
First was the Lake study report and he felt in order to be unbiased, the report must address two issues: 1) The report should include a sentence such as “The Township and the Borough both contribute storm water between sample sites #3 and #4.” He stated that the data between 3 and 4 showed an e-coli reduction but the DNA showed an increase which is a contradiction that needs to be addressed. 2) The data between sample site #3 and #4 seems contradictory. A sentence such as “The E.coli data indicates no increase in bacteria between sample sites #3 and #4. This appears to contradict the DNA data which indicates an increase in human bacteriod DNA between sample sites #3 and #4.”
Clifford Allen asked if the study was all at the Lake.
Manager Jemetz stated that #3 site was west of the grate at the Angling Road island while the point 4 was at the lake at Cypress Street where the boat ramp is. The report inferred that only the Borough contributes when both the Township and the Borough contribute between #3 and #4.
Manager Jemetz made a sketch of the area so Council could see that the ditch on the south side of 6N comes down by Scotts Carpet and the Township lift station and then goes through a pipe under 6N into a grate at the Angling 6N island before continuing down to point #4 at the boat ramp area. He felt the one sentence would clarify that both entities potentially contribute to any pollution below sample site #3. This will not change the report or data. The way is reads presently, it looks like they are pointing fingers at the Borough system. We have cameraed in 2000 and dye tested the whole area again and there is no cross connects. We have a storm sewer just under the surface while the sewer line is 8’ deep in that area. The DNA testing of bacteriods was to find out if the e-coli was from human or not and they have 130% human in the #3 to #4 which doesn’t go along with the e-coli decline.
Clifford Allen asked how long did they test. Manager Jemetz reported that they tested for 3 separate days at 11 points. Site #4 is north of the ramp and south of the beach.
Jean Davis stated that 6N brings down many homes as well as Fry Road and Walmart and the lift station.
Jemetz said we are not sure how far up the watershed goes up form this point. Manager Jemetz stated that Rob Kennerknecht informed him that his crew when checking our lift stations have found the red light on at the Township life station several times and has informed the Township. This lift station maybe in distress.
Mary Ann Horne stated that this section between 3 and 4 need checked per the study.
Manager Jemetz stated that we have checked all houses in the vicinity except 5 houses where we have been not able to coordinate a visit.
Clifford Allen again stated then you tested 99% and never found any cross connects. South of the beach is the boat launch and point #4 and Edinboro Lake doesn’t flow North it flows South. He stated that we have surface water and no tides so the natural flow is North to South.
Manager Jemetz stated they will not even acknowledge that.
Jean Davis asked if we could camera the storm sewer.
Manger Jemetz stated yes but there is no cross connects with checking all of Lakeside, Cypress, and Pine and camera pipes with still pictures of joints. When houses sell we again dye test and we have no problems in that area. We have spend a lot of money on purchasing the Vactor truck and we have used it to clean and camera. We don’t want to point fingers we just want the facts noted that both entities contribute to storm water between these sites.
Jean Davis asked about the letter on their desks.
Manager Jemetz stated this is the letter sent to each resident informing them of a mandatory inspection of their wastewater connections to make sure all sanitary piping in their homes was properly connected to the sanitary sewer collection system. He also informed them that his family swims, canoes, play, and fish in the lake and if the Borough was polluting it he would have it fixed immediately. Again he asked that at least the first sentence be added before they pay the invoice.
Clifford Allen asked how do scientific study happen in 3 days it sounds very short time.
Manager Jemetz stated the collection was in 3 days and analysis was a short time. The DNA data was done by students while the E.Coli was done by professionals and he felt the two sets of data did not agree.
Jean Davis moved to pay our portion of the study on condition the following sentence be added to the study: “The Township and the Borough both contribute storm water between sample sites #3 and #4.” Robert Cannell seconded the motion and discussion followed.
Jean Davis stated that Council is not paying, because they don’t like the study, but because they need to have clarified where the storm water comes form between points 3 and 4.
Mary Ann Horne stated that one of the scientist stated he did not mean to point fingers and if that is what if looks like he would fix it, but Mr. Culvert the second scientists stated he would not change it.
Clifford Allen stated that all parties should have had input into the final report, but not the scientific data.
Jean Davis again stated that the Lake Watershed Association and Township officials all saw this report before the Council.
Clifford Allen sated that it would have been marked DRAFT for FYI before giving it out for discussion. It is too late now.
Mayor Horne asked for vote on the motion before Council. The motion passed by 6-0 voice vote.
Finance: CDBG Engineering and Consulting RFP’s will be available in November for action. Refuse and Recycling bids will be opened October 10th.
After discussion about going into a budget workshop, Jean Davis adjourned the regular meeting at 7:02 into the budget workshop.
Manager Jemetz started his presentation by stating that despite the significant increases in costs for electricity, fuel, and health insurance costs we are still in excellent condition overall.
He then presented a power point presentation on where the Borough was regarding personnel and what each department is responsible for. He then went into the unknown labor costs including health insurance and pensions. The non uniformed negotiations start this week and health insurance rates won’t be available until sometime in October, but in 2008 they increased 22.96%.
Manager Jemetz went on to explain some of the items management is looking at for 2009 and beyond: automation of zoning; GPS for GIS; storm sewers; street reclamation; grants; LST compared to OPT; fuel costs; heating costs; electric deregulation; personnel benefits; paperless meetings; retention of records; and rates for refuse, water and sewer.
He explained that a security audit suggested adjustments in procurements with regards to computers, police area, and front office. We have started addressing them in 2008 and will continue in 2009. This included in 2008 evidence cage, window partition, and cameras in the police department.
The infrastructure in 2009 will see storm sewer work on culvert pipe replacement by CDBG funds which will continue for several years. The reclamation of roads and asphalt is depending on funds available with the requirement of using prevailing wage and reduction notice of state aid we will need more general fund monies. Grant for safe routes to school if approved will bring sidewalks and bike paths to the elementary school and up to Fry Road. Sewer plant expansion should be on line in May 2009. Water Department has added a maintenance contract for the water tower and would like to look into an emergency generator for the air stripping tower. The municipal building is also in need of an emergency 100K generator.
Manager Jemetz then went into revenues and his hope in about 1 ½ years to again lower the earned income tax. Discussion followed on the Homestead Exclusion and the deadline of March 1st.
Robert Cannell stated that the library should be out by the first of 2009 and they should look into renting the space.
Marie Lander, Assistant to the Manager went into the August reports compared to 2006 and 2007. The normal costs of health insurance paid an extra month; certain insurances paid 100%; parking tickets down but overall police fines are alright; soliciting permits down with the homecoming on campus this year; building permits high with the permit for Phase I of the student housing on campus; police testing and assistance while clerks were on medical eave where extraordinary items for 2008.Robert Cannell stated that the building department 01409 needed to be reviewed. Jean Davis asked about dispatching and if it would be in the 911 center in 2009. Manager Jemetz stated they would budget for it to be the same for 2009 since they are just starting with Corry in the 911 center at this time. All gasoline, diesel fuel, and heating fuel is all higher than anticipated. Dock repairs where high because of storm damage to some of the docks.
CDBG fund saw the Lakeside Trail project in 2008 and in 2009 will be the 6n/Elm Street storm sewer culvert project in several phases over the coming years. Advertising was the Engineer and consultant RFP’s which will be reviewed and appointed in November for the coming 3 years.
Water fund, Sewer Fund, and Refuse fund saw increase in forms since we purchased more invoice paper since the price was increasing. All property insurance, liability insurance, bonding, and workers compensation are paid 100% with gasoline, diesel fuel, and heating supplies increased. Loans for backhoe and vactor truck both mature in 2008 leaving only the PennVest loans for these funds. Refuse also helped in paying for the mailing seals for the invoices. The eco bags are being purchased by Giant Eagle to sell instead of going through our books. We still purchase for the RAKE event in the spring and fall.
Capital Projects Fund and Highway Aid Fund saw the storm sewer work and reclamation and asphalting work. As noted before reclamation and asphalt work required prevailing wage increasing the costs dramatically. Also notice of the decrease in highway aid because of conversation of gas by individuals will decrease our funding by 5-6% in 2009 and beyond requiring more funding from the General Fund and Capital Projects Fund.
Being no questions, Mayor Horne reminded everyone the next meeting would be a regular meeting and the second meeting of October we would again work on budget.
Greg Lucas moved for adjournment, and the meeting was adjourned at 7:45 P.M.
ATTEST:
_______________________________ _________________________________
Borough Manager Taras Jemetz Mayor Mary Ann Horne
Home Rule Borough of Edinboro Council Meeting
HIGHLIGHTS
September 22, 2008
· Payment of bills
· Minutes
· Payroll
· Approval of paying Borough portion of invoice for Lake Study on condition the following sentence is added to the study: “The Township and the Borough both contribute storm water between sample sites #3 and #4.”
POSTPONED
UPCOMING MEETINGS:
September 29, 2008 Ordinance Review Committee – 1:30 p.m.
1. Notify Scientists of the Borough Councils position on paying the invoice.
2.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING AGENDA
September 22, 2008
6:30 p.m. Regular Meeting
I. Call to Order of the Regular Council Meeting by Mayor
II. Roll Call: Clifford “Kip” Allen ____, Michael Amidon _____, H. Robert Cannell __, Jean Davis ____, Greg Lucas _ABSENT_, Dennis Travis ____, Mary Ann Horne __ Manager Taras Jemetz _____, Solicitor Marsh _ABSENT____; and Marie Lander, Assistant to the Manager _____.
III. Approval of Minutes
· Regularly Scheduled Meeting of September 8, 2008
Action: Motion to approve minutes
IV. Public Participation –
V. Old Business
A. Committee Reports –
1. Finance Committee/Pension Committee/ Negotiation Committee – Jean Davis Chair - Met Sept. 22, 2008 4:00 p.m.
a. Authorization to approve bills to be paid September 22, 2008
Action: Motion to approve bills totaling $ _403,055.25_________
b. Authorization to approve payroll ending Sept 6 paid September 12, 2008 totaling $ 52,580.50.
ACTION: Motion to approve payroll
2. Ordinance Review Committee –Chair Kip Allen
A. Sept 29 -- 1:30 p.m. meeting
3. Personnel Committee –Chair Robert Cannell
a) opening Environmental Shade Tree Advisory Committee
b) opening Planning & Zoning Commission to be advertised (Daryl Parker moved out of the Borough)
4. Public Safety –Chair Mary Ann Horne
5. Recreation/Lake/Environment –Chair Dennis Travis
6. Street, Buildings, and Grounds- Chair Greg Lucas
7. Committee of the Whole
C. Management's Report:
1. Manager Jemetz’s Report
2. Finance:
A. CBG Engineering & Consulting – recap in November - FYI
B. Advertisement for Refuse/Recycling Bids - Due Oct 10th FYI
C. Budget workshop
a) Analysis where at and where going
b) 8 Month review
c) Next meeting Oct 27th
VIII. Adjournment
2008 EDINBORO BOROUGH COUNCIL MEETINGS 6:30 p.m.
Sept 8, Sept 22, Oct 13, Oct 27, Nov 10, Nov 24, December 8, Dec 22.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING AGENDA
October 13, 2008
6:30 p.m. Regular Meeting
REGULARLY SCHEDULED MEETING
I. Call to Order of the Regular Council Meeting by Mayor
II. Roll Call: Clifford “Kip” Allen ____, Michael Amidon _____, H. Robert Cannell __, Jean Davis ____, Greg Lucas __, Dennis Travis ____, Mary Ann Horne __ Manager Taras Jemetz _____, Solicitor Marsh _____; and Marie Lander, Assistant to the Manager _____.
III. Approval of Minutes
· Regularly Scheduled Meeting of September 22, 2008
Action: Motion to approve minutes
V. Public Participation –
V. Old Business
3. Finance Committee/Pension Committee/ Negotiation Committee – Jean Davis Chair - Met Oct 13, 2008 4:00 p.m.
a. Authorization to approve bills to be paid September 22, 2008
Action: Motion to approve bills totaling $ __________
b. Authorization to approve payroll ending Sept 6 paid September 12, 2008 totaling $ 52,580.50.
ACTION: Motion to approve payroll
4. Ordinance Review Committee –Chair Kip Allen
A. Sept 24 1:30 p.m. meeting
3. Personnel Committee –Chair Robert Cannell
a) opening Environmental Shade Tree Advisory Committee
b) opening Planning & Zoning Commission to be advertised (Daryl Parker moved out of the Borough)
4. Public Safety –Chair Mary Ann Horne
5. Recreation/Lake/Environment –Chair Dennis Travis
6. Street, Buildings, and Grounds- Chair Greg Lucas
7. Committee of the Whole
B. Solicitor's Report:
1. Resolution 9-2008 Amendment Policy and Regulations Regarding Inspection Public Records – reviewing
2.
C. Management's Report:
1. Manager Jemetz’s Report
A.
2. Finance:
A. CBG Engineering & Consulting – ACTION
B. Refuse/Recycling Bids - ACTION
C.
3. Personnel
4 Emergency Management
5. EVFD
6. Police-– Monthly Report
7. Employee Safety Committee - Met Sept 12
8. Code Enforcement/Planning/Zoning - REPORT
a) Report
b)
c)
9. Public Works
10. Wastewater Collection & Treatment:
a)
11. Water System
D. Community Liaisons
1. EUP Liaison – Mary Ann Horne
2. Environmental Shade Tree Advisory Committee – Mary Ann Horne
3. Erie County Planning Liaison – Kip Allen or Manager Jemetz
4. EVFD Board Liaison – Michael Amidon – met Oct 2
5. PLCM – Kip Allen & Manager Jemetz
6. Washington Township Liaison - Greg Lucas alt Jean Davis
7. Authority –Jean Davis alt Greg Lucas met prior this meeting
8. Watershed Association - Mary Ann Horne
E. OTHER OLD BUSINESS:
A. County of Erie Planning – Updates to Erie County Comprehensive Plan – FYI
B.
VII. New Business
A. Set Halloween observance (10/31/08 6-8pm)
B. Penn PRIME Annual Meeting Proxy – ACTION
VIII. Adjournment
2008 EDINBORO BOROUGH COUNCIL MEETINGS 6:30 p.m.
Sept 8, Sept 22, Oct 13, Oct 27, Nov 10, Nov 24, December 8, Dec 22.
©Copyright OCTOBER 2008