Home Rule Borough of Edinboro
FFY 2004 COMMUNITY DEVELOPMENT BLOCK GRANT
PUBLIC HEARING- Modification
April 28, 2008
Public Hearing was called to order by Mayor Mary Ann Horne at 6:50 p.m.. The following were present: Greg Lucas, Clifford Allen, Michael Amidon, Mary Ann Horne, Marie Lander, T. Jemetz, Jenn Kinstler, Joe Wanson, Steve Romanchak, Kara Kauffman, Matea Bencic, Nick Brewer, Edond Kantoski, and Meghan Moeslein of the Edinboro News.
Purpose of the Hearing is to inform the public of a modification to the FY2004 CDBG.
Mayor Horne continued with the reading of the public notice as follows:
PUBLIC NOTICE
BOROUGH OF EDINBORO
COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM FFY 2004 MODIFICATION
PUBLIC HEARING
The Borough of Edinboro will hold a public hearing beginning at 6:45 PM prior to its regularly scheduled council meeting on Monday, April 28, 2008. The hearing concerns a proposed modification to the FFY 2004 Community Development Block Grant.
The proposed modification will be considered for approval during the regular council meeting and will involve the elimination of a Storm Sewer System activity: the Route 6N West Storm Sewer Replacement Project. The Borough wishes to reallocate the $91,000 from the Storm Sewer Activity to a Recreation Activity; the Lakeside Drive Access Trail.
Persons with disabilities who wish to attend the Hearing and require an auxiliary aid, service or other accommodations to participate in the proceedings, please contact Taras ‘TJ’ Jemetz (814) 734-1812 x 126 to discuss how to best accommodate these needs.
This notice was published one time on April 15, 2008 in the Erie Times.
Mayor Horne opened the Hearing up to anyone wishing to give comments.
Being none, Manager Jemetz explained that they desired to eliminate one project, the FY2004 Public/Community Facilities activity – Route 6N West Storm Sewer Project totaling $91,000 and to add it to a Recreation activity, Lakeside Drive Access Trail. The Lakeside Drive Access Trail is an approved activity in the Borough’s FFY2005 and 2006 Application and this modification allows the project to be completed while expending FFY2004 application funds prior to the expiration of the funds in June of 2009. The eliminated project is presently funded in the Borough’s FFY 2007 application. Any remaining funds from the lakeside Drive Access Trial in the FFY2006 application will be modified at a later date and allocated to the 6N West Storm Sewer Replacement Project, thus, allowing the Borough Engineer to move forward on the design, permitting and construction of the Storm Sewer Activity.
Mayor Horne stated that the Council will take action on this modification during their regularly scheduled meeting on this date beginning at 7 PM.
Greg Lucas moved to adjourn the hearing and Mayor Horne adjourned the CDBG Hearing at 6:55 p.m.
ATTEST:
__________________________ _____________________________
Manager T. Jemetz Mayor Mary Ann Horne
HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
April 28, 2008
Call to Order:
The following Council members were present: Michael Amidon, Dennis Travis, Greg Lucas, Clifford “Kip” Allen, and Mary Ann Horne. Member absent were H. Robert Cannell and Jean Davis. Also in attendance was T. Jemetz, Manager; and Marie Lander, Assistant to the Manager. Guest Jenn Kinstler, Joe Wanson, Steve Romanchak, Kara Kauffman, Matea Bencic, Nick Brewer, Edmond Kantoski, and Meghan Moeslein of the Edinboro News were also present.
Mayor Horne introduced the minutes from the regular Council meeting held April 14, 2008. Clifford Allen moved for approval of the minutes. Greg Lucas seconded, and the minutes were approved by a voice vote of 5-0.
Mayor Horne introduced Cheryl Lees from Pen Prime. Cheryl Lees introduced herself as the Manager of loss control of Penn Prime and was present to award the Borough with the Penn Prime Peak Performers Award. She explained there was three requirements to receive this award 1) being a member for at least 3 years, which the Borough ahs been since it’s inception; 2) have a state certified Safety Committee, which informs employees and helps lower claims; and 3) a loss ratio that is less than or equal to 30%, which the Borough had a ratio of 25% for the last five years average. Penn Prime is a municipal trust and non profit and only represents PA entities. Also along with this Award comes a $1,000 check that should have already been received. The Award was presented to Mayor Horne.
Cheryl Lees also thanked Clifford Allen for being a Board Member of Penn Prime and also being involved in the (PLCM) League Programs. Everyone acknowledged Mr. Allen’s work.
Mayor Horne and Council thanked Ms. Cheryl Lees fro attending the meeting and presenting Council with the award.
Being no one requesting to speak, the Mayor moved on to old business.
Committee Reports:
Finance Committee: Mayor Horne reported that the committee did not meet today. She asked if any Council member had any questions or concerns with the bills before them. Being none, Michael Amidon moved approval for the bills to be paid April 28, 2008 totaling $48,996.13 and Greg Lucas seconded. The motion passed by 5-0 voice vote.
Michael Amidon moved approval of the payroll ending April 19 that was paid April 28, 2008 totaling $50,566.01. The motion was seconded by Greg Lucas and passed by 5-0 voice vote.
Ordinance Review: Mayor Horne noted that the Solicitor had some comments on Ordinance 561 regarding the Zoning Ordinance amendment. Clifford Allen moved to accept the second reading pending the changes as documented by the Solicitor and Greg Lucas seconded. The motion passed by 5-0 roll call vote: Michael Amidon, yes; Jean Davis, absent; Dennis Travis, yes; Robert Cannell, absent; Gregory Lucas, yes; Clifford Allen, yes; and Mary Ann Horne, yes.
Public Safety: Greg Lucas asked the status of the streetlights that he had notified Chief Craft about that needed service. Manager Jemetz would check to make Penelec was aware of the problems.
Solicitor Marsh was not present.
Manager: Manager Jemetz report was on the Council’s desk for review and comments. Manager Jemetz reviewed his report in detail with Council including: 1) Sewer Plant expansion project notice to proceed and pre construction meeting is schedule in May; 2) HRG services contract was worked out and Washington Township Sewer Authority will approve it at it’s next meeting; 3)Sewer Plant Expansion ground breaking is May 13th at 1:30 p.m. all is invited; 4)Agreement with EUP for Sewer is still being reviewed by legal counsel on both sides;5) water tower professional service agreement has been reviewed by the solicitor and if agreeable will have an addendum and executed; 6) over 25 inquires regarding Planning & Code Enforcement Director; 7) still looking for summer help in Public Works and Sewer department; 8) Landon Silva was given notice of provisional appointment as entry level police officer pending required testing; 9) Highland Game Kilted Mile Run is being planned to start at the Bar and come back Chestnut street. We have received the proof of insurance and waiting other paperwork; 10) Big Event great success with student from EUP helping to clean softball field, beach area, Route 99, and more with over 55 bags of leaves being picked up. Mayor Horne asked that a letter be sent to the EUP committee in charge of the Big Event thanking them for their efforts. 11) Watershed meeting last week Brian Zimmerman reported on the water quality and is has improved since 2005; 12) Lakeside Drive mail boxes have been change 80-85% done with no real problems getting ready for one way street; 13) 6N corridor meeting the consultant informed us that the information our residents gave regarding problems was backed up by the data compiled and the designers will work on modification to correct these problems; 14) Attended meetings including GIS seminar with Melinda Murphy and will look into EUP Student to help with the GIS; 15) Annual Know Law Firm dinner meeting is May 6th those interested must notify Manager Jemetz who is attending. Michael Amidon, Clifford Allen, and Mary Ann Horne will check their calendars to see if they could also attend.
Ordinance 562 is advertised for adoption tonight. It is the government play for employees for MetLife. We will try and expand it to give the employees another option in the Vanguard. Clifford Allen moved adoption of Ordinance 562 and Greg Lucas seconded.
HOME RULE BOROUGH OF EDINBORO
ORDINANCE NO. 562
AN ORDINANCE OF THE HOME RULE BOROUGH OF EDINBORO, A HOME RULE MUNICIPALITY OF THE COUNTY OF ERIE, COMMONWEALTH OF PENNSYLVANIA, RELATIVE TO THE ESTABLISHMENT AND MAINTENANCE OF BOROUGH EMPLOYEES PENSION, ANNUITY, INSURANCE AND BENEFIT FUND OR FUNDS, TO AMEND CERTAIN PROVISIONS OF THE PENSION PLAN OR PROGRAM APPLICABLE TO EMPLOYEES OF SAID BOROUGH AND TO RESTATE IN ITS ENTIRETY SUCH PENSION PLAN OR PROGRAM.
BE IT ORDAINED AND ENACTED by the Borough Council of the Home Rule Borough of Edinboro (“Borough”) and it is HEREBY ORDAINED AND ENACTED by authority of the same:
The Borough of Edinboro Deferred Compensation Plan (Government 457b Plan), which was previously established for the benefit of the Borough's employees and which has been amended and restated by Ordinances or Resolutions of the Borough Council thereafter, shall be, and hereby is, amended and supplemented in the following respects:
Any Ordinances or Resolutions or parts thereof which conflict with the provisions of this Ordinance shall be, and the same hereby are repealed so far as they shall affect this Ordinance; however, such repeal shall not affect any act done or any right or liability accrued under any such Ordinance or Resolution which shall be hereunder repealed or superseded and all such rights or liabilities shall continue and may be enforced in the same manner as if such repeal or supersession had not been made but only to the extent otherwise permitted under the laws of the Commonwealth of Pennsylvania.
Effective January 1, 2008, the Plan shall be amended by entirely deleting the provisions of said Plan and substituting the following in its place:
The ordinance passed by 5-0 roll call vote: Clifford Allen, yes; H. Robert Cannell, absent; Michael Amidon, yes; Jean Davis, absent; Dennis Travis, yes; Gregory Lucas, yes; Mary Ann Horne, yes.
Manager Jemetz presented the bids opened April 24, 2008 at noon regarding the Lakeside Drive Access Trail:
Name Amount
Mayer Brothers $99,691.50
Hirschman Construction 67,443.35
Kaponick Construction 73,147.05
Savcon, Inc 40,373.50
Rural Valley Construction 69,700.00
Guzik Concrete & Masonry 66,825.00
Concrete Services 68,070.01
Manager Jemetz noted that on Council’s table they could see the letter from SAVCON, Inc withdrawing their bid. Hill Engineering, Inc., Mr. Maas recommends awarding to Guzik Concrete & Masonry. Their references have been reviewed by Mr. Maas.
Michael Amidon moved and Greg Lucas seconded to award the bid to the lowest responsible bidder Guzik Concrete & Masonry for $66,825.00. With no objections the motion passed by unanimous voice vote 5-0.
Manager Jemetz introduced the crack sealing bids opened April 25th for County Aid funds:
Name Address Unit Price Total Bid
Russell Standard Corp Union City, PA $13.79 $20,685.00
Matcom Diamond Inc. Pittsburgh, PA 16.24 24,360.00
E. J. Breneman West Lawn, PA 20.60 30,900.00
Suite Kote Corp. Meadville, PA 12.93 19,395.00
Michael Amidon moved to award the bid to Suite Kote Corp as the lowest responsible bidder of $19,395.00. Greg Lucas seconded the motion and it passed by 5-0 voice vote.
Mayor Horne explained that the modification of CDBG FFY2004 funds of $91,000 from storm sewer to Lakeside Drive Access Trail as advertised and presented in the Hearing prior to the meeting needed a motion.
Clifford Allen moved approval of the modification of FFY2004 CDBG funds of $91,000 from storm sewer to Lakeside Drive Access Trial and seconded by Greg Lucas.
Clifford Allen stated for the record that Council can move Community Development Block Grant funds to help with another project and we are doing this before funds expire.
The motion passed by 5-0 voice vote.
Mayor Horne stated that management is asking for a revision to the FFY2004 CDBG Application. They request fund be transferred $2,722.34 from Phase V. Central Business District activity to the approved Lakeside Drive Access Trail. Manager Jemetz stated this was to move funds left from the Phase V Central Business District activity that was completed using a PennDOT Home Town Streets and Safe Routes to School grant.
Michael Amidon moved to accept the revision for FFY2004 as presented and Greg Lucas seconded. The motion passed by 5-0 voice vote.
Code Enforcement/Planning/Zoning: Mayor Horne noted that the monthly report was in the packets. Manager Jemetz noted that the Thomas and Claudia Zahorchak’s Mylar and subdivision plans were available for review and approval. The Zahorchak’s are adding ten feet to their west property line. The subdivision was reviewed by the Planning Commission on April 8th and approved and they have signed the Mylar. Clifford Allen moved to approve the subdivision of Thomas and Claudia Zahorchak as recommended by the Planning Commission. Michael Amidon seconded the motion and it passed by 5-0 voice vote.
Clifford Allen noted that the Safety Committee was state certified as noted by Cheryl Lees during her presentation this evening. They meet regularly and it is reported in the monthly report. Their regular Safety meetings give us a discount and are a benefit to everyone. He felt they should be thanked for the time they spend on the Safety Committee.
Community Liaisons:
Environmental Shade Tree Advisory Committee:
Mayor Horne stated that the committee attended the tree planting on April 25th at the Goodell Gardens where the EUP students planted trees and the Borough provided the needed equipment.
PLCM: Clifford Allen reported that he was a speaker recently regarding the PEL Study and with a lot of interest he will again speak at the PLCM Conference in Gettysburg.
Washington Township Liaison: Greg Lucas reported he did not attend the meeting he was out of town.
Watershed Association: Mayor Horne reported that the Annual meeting was held April 24th at 7 p.m. at Nick’s Place and Brian Zimmerman gave a good presentation. They are selling Edinboro Yacht Club stickers to help pay for the lake spraying. Manager Jemetz explained they are doing one application the last week of May of the 60 gallons as done last year.
Other Old Business: Advertisement of the summer time schedule was in the packets for the Council information.
Communications:
Eugene Zorn letter which thanked Manager Jemetz, for the use of the Municipal Building during tax time was in the packets for review. He helped residents, with free tax preparation sponsored by the AARP Tax Aide TCE program.
Provisional appointment of Landon Andrew Silva pending his medical and psychological examination was in the packets for Council’s information.
Letter from Edinboro Area Historical Society to Manager Jemetz was in the packets for Council’s information.
New Business:
Life Guard agreement with the American Legion was in the packets for review and action. Michael Amidon moved to approve the agreement for Life Guards in 2008 and seconded by Greg Lucas. The motion passed by 5-0 voice vote.
Michael Amidon asked for further discussion on deterrent of geese in the parks and beaches and would like to have more proactive action. Discussion followed and Clifford Allen and manager Jemetz explained that many different deterrents were used and investigated. Mr. Amidon stated again that they needed to be more active. Mayor Horne stated that the Manager would check with Butch Shafer, Public Works Director and get back to him on what they are doing. She also stated the best action was greasing the eggs, which T. Scarlett has been doing for the past several years.
Mayor Horne reminded everyone that the next meeting was May 12th at 6:30 p.m.
Ground breaking at the sewer plant for the expansion will be May 15th at 2:30 p.m.
Resolution 11-2008 supporting Senate Bill 1063 as discussion previously was in the packets for action. Clifford Allen stated this is in support of our local school district’s collecting taxes instead of County wide. The Resolution 11-2008 is as follows:
A Resolution 11-2008
of
Home Rule Borough of Edinboro
WHEREAS, the Home Rule Borough of Edinboro (Borough) supports the concept of progressive reforms in local earned income tax collection; and
WHEREAS, the Borough opposes the creation of new county-wide bureaus and county-wide entities to collect and administer the local taxes due to this Borough, as contemplated in the original draft of proposed Senate Bill 1063 now pending before the Pennsylvania Legislature; and
WHEREAS, the Borough supports true tax collection reforms sought in Senate Bill 1063 if amended to include consolidation by school district; and
WHEREAS, the Borough supports consolidation by school district so that school boards and local communities will maintain financial control over their own revenue streams without losing control to a newly created county-wide bureaucracy, and the increased costs of administering that bureaucracy; and
WHEREAS, the Borough supports consolidation by school district for the positive benefits of increasing the speed of revenue flow to school districts, increasing technology use in local tax collection, creating uniformity in the collection process and requiring standardized local tax forms for all districts across the Commonwealth; and
WHEREAS, the Borough supports consolidation by school district to improve payroll withholding systems and standardization, thus making Pennsylvania more business friendly; and
WHEREAS, the Borough supports consolidation by school district because the residents of our Borough deserve an improved local tax system, with standardized rules and forms, and without increased taxpayer burden and increased costs that would accompany the creation of a new, complex county-wide tax system.
NOW, THEREFORE, we hereby direct the Borough Manager to so notify our local State Senator of the importance of this issue,
AND FURTHER direct the Borough Manager to so notify the Pennsylvania State Association of Boroughs (“PSAB”) and Pennsylvania League of Cities and Municipalities (PLCM) of our recognition of the importance of this issue.
Clifford Allen moved adoption and Michael Amidon seconded. The motion passed by 5-0 roll call vote: Gregory Lucas, yes; Clifford Allen, yes; H. Robert Cannell, absent; Michael Amidon, yes; Jean Davis, absent; Dennis Travis, yes; Mary Ann Horne, yes.
Greg Lucas moved for adjournment, and the meeting was adjourned at 7:45 P.M.
ATTEST:
_______________________________ _________________________________
Borough Manager Taras Jemetz Mayor Mary Ann Horne
Home Rule Borough of Edinboro Council Meeting
HIGHLIGHTS
April 28, 2008
· Payment of bills
· Minutes
· Payroll
· Resolution 11-2008 – support SB1063
· Ordinance 561 – second reading
· Ordinance 562 - final reading
· Sending letter to EUP for Big Event – Job well done
· Life Guard Agreement
· CDBG modification FFY 2004
· CDBG Revision FY2004
· Lakeside Drive Access Trail Bid awarded to Guzik Concrete & Masonry $66,825.00
· SuiteKote $19,395 awarded Crack sealing bid.
POSTPONED
UPCOMING MEETINGS:
May 12th 6:30 p.m. next meeting
May 15th 2:30 ground breaking sewer plant expansion
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING AGENDA
April 28, 2008
6:45 p.m. CDBG MODIFICATION HEARING
7 p.m. Regular Meeting
I. Call to Order of the Regular Council Meeting by Mayor
II. Roll Call: Clifford “Kip” Allen ____, Michael Amidon _____, H. Robert Cannell __, Jean Davis ____, Greg Lucas __, Dennis Travis ____, Mary Ann Horne __ Manager Taras Jemetz _____, Solicitor Marsh _____; and Marie Lander, Assistant to the Manager _____.
III. Approval of Minutes
· Regularly Scheduled Meeting of April 14, 2008
Action: Motion to approve minutes
IV. Public Participation –
1. Finance Committee/Pension Committee/ Negotiation Committee – Jean Davis Chair - Met April 28, 2008 6:00 p.m.
a. Authorization to approve bills to be paid April 28, 2008 $_48,996.13_____
Action: Motion to approve bills totaling $ 48,996.13
b. Authorization to approve payroll ending April 19 paid April 25, 2008 totaling $50,566.01
2. Ordinance Review Committee –Chair Kip Allen
a) Groundwater Ordinance – Waiting on ordinance format from Solicitor drafted by Teledyne legal.
b) Ordinance 561 - Changes Zoning Ordinance – 2nd reading – action 5/12/2008
3. Personnel Committee –Chair Robert Cannell
4. Public Safety –Chair Mary Ann Horne
5. Recreation/Lake/Environment –Chair Dennis Travis
6. Street, Buildings, and Grounds- Chair Greg Lucas
7. Committee of the Whole
B. Solicitor's Report:
1. Ordinance 561 – zoning ordinance amendments – reviewing prior to advertising
2. Resolution 9-2008 Amendment Policy and Regulations Regarding Inspection Public Records – reviewing
C. Management's Report:
1. Manager Jemetz’s Report
A. Ordinance 562 – adopt 457b plan - Action
B.
2. Finance:
A. CDBG modification to FFY2004 CDBG $91,000 from storm sewer to Lakeside Drive Access Trail as advertised and presented in Hearing prior to meeting – discuss and approve Modification
B. CDBG Revision – Transfer $2,722.34 from Phase V to Lakeside Drive Access Trail – Discuss and Approve REVISION
C. CDBG Bid opening 4/24/08 Lakeside Drive Access Trail – AWARD BID
D. Bid opening 4/25/08 Crack sealing – County Aid funds – AWARD Bid
3. Personnel
Advertisement Borough Zoning & Code Enforcement Officer
Notice of part time jobs available – taking applications.
4 Emergency Management
5. EVFD
6. Police
7. Employee Safety Committee
8. Code Enforcement/Planning/Zoning - monthly report
9. Public Works
10. Wastewater Collection & Treatment
11. Water System
D. Community Liaisons
1. EUP Liaison – Mary Ann Horne
2. Environmental Shade Tree Advisory Committee – Mary Ann Horne
3. Erie County Planning Liaison – Kip Allen or Manager Jemetz
4. EVFD Board Liaison – Michael Amidon
5. PLCM – Kip Allen & Manager Jemetz
6. Washington Township Liaison - Greg Lucas alt Jean Davis
7. Authority –Jean Davis alt Greg Lucas
8. Watershed Association - Mary Ann Horne
E. OTHER OLD BUSINESS:
1. Eugene Zorn -FYI
2. CSC- notice of provisional appointment-FYI
3. Edinboro Area Historical Society - FYI
VII. New Business
A. Life Guard Agreement with American Legion-ACTION
B. REMINDER Next Meeting May 12th at 6:30 p.m.
C. Ground Breaking Sewer Plant Expansion 2:30 p.m. May 15th
D. Resolution 11-2008 support of Senate Bill 1063 - Action
VIII. Adjournment
2008 EDINBORO BOROUGH COUNCIL 7 p.m.
April 28, May 12 (6:30 p.m.), May 19 (if needed), June 9 (6:30 p.m.), June 23 (if needed), July 14 (6:30 p.m.), July 28 (if needed), August 11 (6:30 p.m.), August 25 (if needed), Sept 8, Sept 22, Oct 13, Oct 27, Nov 10, Nov 24, December 8th, and (if needed Dec 22nd., 4:30 p.m.)
©Copyright MAY 2008