HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
April 14, 2008
Call to Order:
The following Council members were present: Michael Amidon, Jean Davis, Greg Lucas, H. Robert Cannell, Clifford “Kip” Allen, and Mary Ann Horne. Member absent was Dennis Travis. Also in attendance was T. Jemetz, Manager; Solicitor Ritchie Marsh; and Marie Lander, Assistant to the Manager. Guest Nancy Crawford, Andy Zechkort, John Pupchini, Donnie Soisson, and Meghan Moeslein of Edinboro News were also present.
Mayor Horne introduced the minutes from the regular Council meeting held March 24, 2008. Jean Davis moved for approval of the minutes. Greg Lucas seconded, and the minutes were approved by a voice vote of 4-0-2. It was noted that Clifford Allen and Robert Cannell abstained because they were absent March 24th.
Being no one requesting to speak, the Mayor moved on to old business.
Committee Reports:
Finance Committee: Robert Cannell reported that they met today at 4:00 p.m. and Jean Davis was absent at the meeting. They reviewed invoices and purchase orders and found no bills out of the ordinary.
Robert Cannell moved approval of the bills to be paid since the last meeting of $447.97 and those to be paid April 14, 208 of $126,438.03 for a total of $126,886.00 and Clifford Allen seconded. The motion passed by 6-0 voice vote.
Robert Cannell moved approval of the payroll ending March 22 that was paid March 28, 2008 totaling $52,560.21 and payroll ending April 5th paid April 11, 2008 totaling $53,738.66. The motion was seconded by Michael Amidon and passed by 6-0 voice vote.
Solicitor Marsh was present and reported he was sorry he missed the last meeting and that he was busy working on several items. Working on draft EUP agreement for Municipal Authority; Professional service contract for Water Authority; road closing permit application; withdrawal of bid; LST; water/wastewater mutual aid agreement; review new open records requirements; multiple easements for Lakeside Access; and zoning ordinance amendments.
Manager: Manager Jemetz report was in the packets for Council’s review and comments. Manager Jemetz reviewed his report in detail with Council.
Ordinance 562 is advertised for adoption and will be acted on next meeting. This ordinance restates the 457b plan the employees.
Reviewing with Water Authority option of professional service agreement to maintain and repair the Sherrod Hill Water Tower.
Resolution 10-2008 is in support of HB 2235 was presented for consideration:
Home Rule Borough of Edinboro
RESOLUTION 10-2008
Resolution of Support for House Bill 2235, Authorizing grants to municipalities that provide primary municipal services to Universities within the State System of Higher Education
WHEREAS, the Home Rule Borough of Edinboro hosts Edinboro University of Pennsylvania, of the State System of Higher Education, and provides essential municipal services to Edinboro University and its students and employees; and
WHEREAS, the lands and improvements which comprise Edinboro University are exempt from real estate taxation; and
WHEREAS, Home Rule Borough of Edinboro residents must pay for one hundred (100) percent of the cost of essential municipal services while representing only fifty-six (56) percent of the property value.
WHEREAS, the result is an excessive municipal tax burden and significant financial strain on the Borough and its residents; and
WHEREAS, House Bill 2235, if enacted, would amend the Public School Code to establish a fund for the purpose of reimbursing municipalities that provide primary municipal services to universities within the State System of Higher Education to ease the financial burden of tax exempt property; and
NOW, THEREFORE, IT IS HEREBY RESOLVED BY, the Council of the Home Rule Borough of Edinboro, Erie County, Pennsylvania, supports the Municipal Services Grants legislation (HB 2235) creating an equitable reimbursement for municipalities hosting State System of Higher Education property.
DULY ADOPTED this 14th day of April, 2008, by the Council of the Home Rule Borough of Edinboro, Erie County, Pennsylvania, in lawful session duly assembled.
Clifford Allen moved adoption of Resolution 10-2008 and Michael Amidon seconded. Discussion followed and it was recommended to see who Representative John Evans would like us to send a copy of our resolution to as well as PLCM. The motion passed by 6-0 roll call vote: Jean Davis, yes; Dennis Travis, absent; Mary Ann Horne, yes; Gregory Lucas, yes; Clifford Allen, yes; H. Robert Cannell, yes; and Michael Amidon, yes.
Manager Jemetz introduced a new Road Closure Permit Application and procedures and asked Council to consider adopting it as a policy.
ROAD CLOSING PERMIT APPLICATION PROCEDURES AND CHECKLIST
1. Road closure applicants seeking approval for a temporary road closure of Borough owned roads must submit the completed application, along with all necessary attachments as outlined below, to the Borough Manager, a minimum of 45 days prior to the desired road closer date. Provide a road diagram with barricade location and orientation along with your application.
2. Applications for closure of Commonwealth roads will require the submission of the completed application, and all necessary attachments as outlined below, not later than 90 days prior to the desired closure date.
3. Borough Council will not approve any road closure application without signed written comments/recommendations from the Edinboro Chief of Police, Chief of the Edinboro Volunteer Fire Department, and the Borough Manager.
4. Road closure events that require Edinboro staff support must be accompanied with a payment for reimbursement for the wages of the Edinboro staff and equipment, before the request will be approved by Council. The Borough manager and staff will provide the salary cost estimate based on the written plan and the support requirements.
5. Applicant requests for support from the Edinboro Volunteer Fire Department (EVFD) must be arranged with the Chief of the EVFD. Submit a written description of any support arrangements with the EVFD along with your application.
6. A filing fee of $20.00 for Borough owned roads closures. $60 filing fee for Commonwealth Road closures. Fees are required at the time of application submission. This fee is non-refundable and is partial reimbursement for time spent processing the application. Acceptance of the fee is not a guarantee that the closure application will be approved by Council.
7. Applications must be accompanied by proof of liability insurance coverage for the road closing and the associated event. Coverage shall include liability protection for the Borough of Edinboro as well as the event organizers. No application will be approved without adequate proof of liability coverage.
8. Borough Council is sensitive to potential road closure impacts on businesses and residents who live on or have businesses on proposed closure roads. Prior to approving any road closure, Council wants to know that residents and business owners have had an opportunity to express their concerns to Council regarding the proposed road closure. Applicants must therefore include their written plan and a letter used to notify all residents and property owners of the proposed road closure at least two weeks prior to Council meeting in which Council will consider approving the closure request. The notification letter must include the mailing address, email address and phone number of the Edinboro staff member who will field resident and business owner concerns regarding the road closure.
9. All applicants must include a parking plan and a traffic plan for impacted residents, businesses, and event participants. The parking plan, as a minimum, must include a parking location diagram for resident and businesses and event participants. Include a written statement that includes the number of parking spots available for your road closure event and where the spots are located. The traffic plan must include bypass routes.
10. All approved applicants must use official Borough barricades. These barricades must be picked-up and returned to the Borough by the applicant. All barricades must be returned to the Borough Public Works garage within twenty-four hours following the road closing. Provide a security deposit of $20.00 for each barricade at the time of application. Any lost, stolen and/or damaged barricades will result in the forfeiture of the appropriate portion of the security deposit.
11. Each road closure barricades must be closely monitored by a qualified and properly equipped person, whose primary duty is to safely direct or redirect traffic that may approach the barricade. Reflective road guard vests, flash lights, and any other required equipment must be provided by the road closure event planners. Provide your barrier monitoring plan and include the names of those qualified persons who will monitor each barricade.
12. All barricades must be removed and properly secured at the conclusion of the road closure. Provide the name of the responsible individual who you will have the authority to receive and return the barricades.
Clifford Allen moved to adopt the new road closure permit application, procedures, and checklist as presented as a Borough Policy and Michael Amidon seconded the motion. Discussion followed regarding liability to the Borough, fee being reasonable, and notifying the people who yearly get road closing permits of the new procedures. With no objection, the motion passed unanimously by 6-0 voice vote.
Personnel: Mayor Horne noted that the advertisement for the Borough Zoning & Code Enforcement Officer was in the packets. Also that the Public Works and Sewer Department were looking for summer part time help and applications where in the front office.
Community Liaisons:
Environmental Shade Tree Advisory Committee:
Mayor Horne stated that the committee met last week and would start work this summer on cataloging the trees in the Borough.
EVFD Board Liaison:
Michael Amidon reported that he attended the EVFD board meeting a week ago and they discussed financial issues and creative ways to raise funds. They will be studying options including getting a liquor license. The gun raffle on Sunday was well attended. Mr. Amidon again commended the volunteers for all their work for the community.
PLCM: Mayor Horne stated that she understood the Manager Jemetz, Robert Cannell, and Clifford Allen would be attending the PLCM Convention this year. She also saw that Mr. Allen would be a speaker at the convention.
Washington Township Liaison: Greg Lucas reported she attended the meeting and besides the information regarding the sewer project they discussed once a month billing instead of every other month, they are also looking for part timer for year round work. Advertising for antiskid and salt and applied for approximately $600,000 in grants.
Authority Liaison: Manager Jemetz reported that the Municipal Authority discussed tree cutting and returning the bond; Received plant expansion permit; accepted withdrawal of bid of EE Austin; approved three contracts which Washington Township had approved for the Electrical, General Contract, and Engineer HRG for the plant expansion; Penelec to move lines that are in the construction path; and the Township was notified that they received over a 6million dollar 1% loan from Pennvest for 20 years; and tonight was the first night the authority moved to having 6 members with Brian Zimmerman added.
Watershed Association: Annual meeting April 24th at 7 p.m. at Nick’s Place and the annual clean up will be coordinated with the Big Event again as done last year.
Other Old Business: Advertisement of the summer time schedule was in the packets for the Council information.
Communications:
Letter from Bob Jahn and Andy Schulz was in the packet requesting permission to run the 3 on 3 basketball program again this year June 9th to June 27th as done in the past 22 years. Michael Amidon moved acceptance of the summer basketball clinic run by Bob Jahn and Andy Schulz from June 9th to June 27th and Jean Davis seconded.
Greg Lucas noted that it was $30 for Edinboro residents meaning Edinboro Borough residents and asked that the flier be corrected.
Clifford Allen asked that the insurance carrier also be notified that we are sponsoring the basketball clinic again this year to make sure the coverage has not changed.
The motion passed by 6-0 voice vote.
E-mail regarding Senate Bill 1063 was received. Discussion followed regarding earlier correspondence by Manager Jemetz to Senator Earll regarding this issue by no response ever received.
New Business:
Celebrate Arbor Day Proclamation 2008
Whereas, In 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and
Whereas, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and
Whereas, Arbor Day is now observed throughout the nation and the world, and
Whereas, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen, and provide habitat for wildlife, and
Whereas, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and
Whereas, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and
Whereas, trees, wherever they are planted, are a source of joy and spiritual renewal.
Now, Therefore, I, May Ann Horne, Mayor of the Home Rule Borough of Edinboro, do hereby proclaim April 25, 2008 as
, In the Home Rule Borough of Edinboro, and I urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands, and
Jean Davis moved to accept the proclamation and Clifford Allen seconded. The motion passed by 6-0 voice vote.
H. Robert Cannell moved for adjournment, and the meeting was adjourned at 8:00 P.M.
ATTEST:
_______________________________ _________________________________
Borough Manager Taras Jemetz Mayor Mary Ann Horne
Home Rule Borough of Edinboro Council Meeting
HIGHLIGHTS
April 14, 2008
· Payment of bills
· Minutes
· Payroll
· Resolution 10-2008 – support HB 2235
· Mayor Proclamation Ann Arbor Day in Edinboro April 25
·
·
POSTPONED
UPCOMING MEETINGS:
Ordinance Review – Waiting on Solicitor input
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING AGENDA
April 14, 2008
7 p.m. Regular Meeting
I. Call to Order of the Regular Council Meeting by Mayor
II. Roll Call: Clifford “Kip” Allen ____, Michael Amidon _____, H. Robert Cannell __, Jean Davis ____, Greg Lucas __, Dennis Travis ____, Mary Ann Horne __ Manager Taras Jemetz _____, Solicitor Marsh _____; and Marie Lander, Assistant to the Manager _____.
III. Approval of Minutes
· Regularly Scheduled Meeting of March 24, 2008
Action: Motion to approve minutes
IV. Public Participation –
1. Finance Committee/Pension Committee/ Negotiation Committee – Jean Davis Chair - Met April 14, 2008 4:00 p.m.
a. Authorization to approve bills paid since last meeting $447.97 and those to be paid April 14, 2008 $126,438.03
Action: Motion to approve bills totaling $ 126,886.00
b. Authorization to approve payroll ending March 22 paid March 28, 2008 totaling $52,560.21 and payroll ending April 5, 2008 and Paid April 11, 2008 totaling $53,738.66
c.
2. Ordinance Review Committee –Chair Kip Allen
a) Groundwater Ordinance – Waiting on ordinance format from Solicitor drafted by Teledyne legal.
b) Changes Zoning Ordinance – put into ordinance format and sent to Solicitor for review.
3. Personnel Committee –Chair Robert Cannell
4. Public Safety –Chair Mary Ann Horne
5. Recreation/Lake/Environment –Chair Dennis Travis
6. Street, Buildings, and Grounds- Chair Greg Lucas
7. Committee of the Whole
B. Solicitor's Report:
1. Ordinance 561 – zoning ordinance amendments – reviewing prior to advertising
2. Resolution 9-2008 Amendment Policy and Regulations Regarding Inspection Public Records – reviewing
C. Management's Report:
1. Manager Jemetz’s Report
A. Ordinance 562 advertised for adoption April 28th
B. Resolution 10-2008 support of HB 2235 – ACTION:
C. Draft Road Closure Permit Application – for review
2. Finance:
3. Personnel
Advertisement Borough Zoning & Code Enforcement Officer
Notice of part time jobs available – taking applications.
4 Emergency Management
5. EVFD
6. Police
7. Employee Safety Committee
8. Code Enforcement/Planning/Zoning
9. Public Works
10. Wastewater Collection & Treatment
11. Water System
D. Community Liaisons
1. EUP Liaison – Mary Ann Horne
2. Environmental Shade Tree Advisory Committee – Mary Ann Horne
3. Erie County Planning Liaison – Kip Allen or Manager Jemetz
4. EVFD Board Liaison – Michael Amidon
5. PLCM – Kip Allen & Manager Jemetz
6. Washington Township Liaison - Greg Lucas alt Jean Davis
7. Authority –Jean Davis alt Greg Lucas
8. Watershed Association - Mary Ann Horne
E. OTHER OLD BUSINESS:
A. Recreation Program – 3 on 3 basketball program June 9th to June 27th – Bob Jahn & Andy Schulz ask permission to run the basketball clinic for 2008: ACTION:
B. PLCM Conference Gettysburg Registration – FYI
C. Senate Bill 1063 – FYI
VII. New Business
A. Mayor’s Proclamation of Celebrating Arbor Day April 25th
B.
VIII. Adjournment
2008 EDINBORO BOROUGH COUNCIL 7 p.m.
April 14, April 28, May 12 (6:30 p.m.), May 19 (if needed), June 9 (6:30 p.m.), June 23 (if needed), July 14 (6:30 p.m.), July 28 (if needed), August 11 (6:30 p.m.), August 25 (if needed), Sept 8, Sept 22, Oct 13, Oct 27, Nov 10, Nov 24, December 8th, and (if needed Dec 22nd., 4:30 p.m.)
©Copyright April 2008