HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
March 24, 2008
Call to Order:
The following Council members were present: Michael Amidon, Jean Davis, Greg Lucas, Dennis Travis, and Mary Ann Horne. Members absent where H. Robert Cannell and Clifford Allen. Also in attendance was T. Jemetz, Manager; and Marie Lander, Assistant to the Manager. Guest Jeffrey Sapienza, Steve Romanchak, Ashley Van Camp, Brian McGuire, and Meg Moeslein of Edinboro News were also present.
Mayor Horne introduced the minutes from the regular Council meeting held March 10, 2008. Michael Amidon moved for approval of the minutes. Greg Lucas seconded, and the minutes were approved by a voice vote of 4-0-1. It was noted that Michael Amidon and Dennis Travis were absent at the meetings, but they would accept the minutes as written to have a quorum vote while Jean Davis abstained.
Being no one requesting to speak, the Mayor moved on to old business.
Committee Reports:
Finance Committee: Jean Davis reported that they met today at 5:45 p.m. prior to the Committee of the Whole meeting with the Auditors, to review invoices and purchase orders and found no bills out of the ordinary.
Jean Davis moved approval of the bills to be paid March 24, 2008 totaling $83,155.68 and Greg Lucas seconded. The motion passed by 5-0 voice vote.
Jean Davis moved approval of the payroll ending March 8 that was paid March 14, 2008 totaling $54,082.56. The motion was seconded by Greg Lucas and passed by 5-0 voice vote.
Council of the Whole: Mayor Horne informed Council that the auditors presented the 2007 budget prior to this meeting and it was a favorable audit. Jean Davis noted that the Auditors stated that we had an improvement in our position and recommendations were given on refinements. Mayor Horne added that the Auditors stated we had good reserves and procedures in place and thanked Marie Lander for her continued work on these.
Solicitor Marsh was not present.
Manager: Manager Jemetz report was in the packets for Council’s review and comments. Manager Jemetz reviewed his report in detail with Council.
Finance: Mayor Horne introduced Resolution 4-2008 for approval as follows:
RESOLUTION OF APPROVAL
FFY 2008
COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION
Resolution No. 4 -2008
WHEREAS, Act 179 of 1984 established the Pennsylvania Community Development Block Grant (CDBG) Entitlement Program to financially assist municipalities with a number of community development needs principally benefiting low and moderate income citizens; and
WHEREAS, Edinboro Borough's FFY 2008 entitlement is $128,860 with $23,194 being ear-marked for Program Administration leaving a balance of $105,666 for a wide range of eligible projects and activities; and
WHEREAS, the project contained in the CDBG Application addresses the need identified in the Three Year Community Development Plan and principally benefit low and moderate-income persons; and
WHEREAS, a Final Synopsis was published identifying the project and activity to be undertaken with the Borough's 2008 CDBG Entitlement funds, and this CDBG Application has been prepared and made available for public inspection in accordance with this Final Synopsis; and
WHEREAS, the Borough of Edinboro certifies its compliance with the requirements contained in the "Statement of Assurance," included herewith as part of this Application; and
WHEREAS, pursuant to the "Statement of Assurance," the Borough has, among other actions, complied with the following CDBG requirements:
1. Has conducted public hearings pursuant to public notices as required to satisfy the citizen participation process by publishing the Preliminary and Final Synopsis of the FFY 2008 CDBG Application and has provided for public review and comment of this Application.
2. Has published the required Fair Housing Notice and has designated Taras Jemetz, Borough Manager, as the Borough's Fair Housing Officer.
3. Has developed a Minority Business Enterprise (MBE) Plan and MBE Goal for 2008 which is attached hereto and included as part of this application; and
4. Has designated Taras Jemetz, to serve as the Borough's official representative for this Application.
NOW, THEREFORE, BE IT RESOLVED that Edinboro Borough Council does officially approve this FFY 2008 CDBG Application; and
BE IT FURTHER RESOLVED that Edinboro Council authorizes its Mayor to sign this CDBG Application on behalf of the Council and directs that it be submitted to the Pennsylvania Department of Community and Economic Development by May 9, 2008.
Adopted this 24th day of March, 2008.
Jean Davis moved acceptance of Resolution 4-2008 and Greg Lucas seconded. Discussion followed on the project being storm sewer from 6N to Lakeside Drive for those who were absent at the hearing. The motion passed by 5-0 roll call vote: Michael Amidon, yes; Jean Davis, yes; Dennis Travis, yes; Clifford Allen, absent; Gregory Lucas, yes; H. Robert Cannell, absent; and Mary Ann Horne, yes.
Mayor Horne introduced Resolution 5-2008 the Fair Housing Resolution as follows:
FAIR HOUSING RESOLUTION
NO. 5-2008
LET IT BE KNOWN TO ALL PERSONS of the Borough of Edinboro (Erie County) that discrimination in the sale, rental, leasing, financing of housing or land to be used for construction of housing, or in the provision of brokerage services because of race, color, religion, ancestry, sex, national origin, handicap or disability or familial status (families with children) is prohibited by Title VIII of the Civil Rights Act of 1968 (Federal Fair Housing Law) and the Pennsylvania Human Relations Act. It is the policy of the Borough of Edinboro to implement programs to ensure equal opportunity in housing for all persons regardless of race, color, religion, ancestry, sex, national origin, handicap or disability or familial status (families with children). Therefore, the Borough of Edinboro does hereby pass the following Resolution.
BE IT RESOLVED, that within available resources the Borough of Edinboro will assist all persons who feel they have been discriminated against because of race, color, religion, ancestry, sex, national origin, handicap or disability or familial status (families with children) to seek equity under Federal and State laws by filing a complaint with the Pennsylvania Human Relations Commission and the U.S. Department of Housing and Urban Development.
BE IT FURTHER RESOLVED, that the Borough of Edinboro shall publicize this Resolution and through this publicity shall cause owners of real estate, developers, and builders to become aware of their respective responsibilities and rights under the Federal Fair Housing Law, the Pennsylvania Human Relations Act, and any local laws or ordinances.
FURTHER PUBLICITY will at a minimum include, but not be limited to: (1) the printing and publicizing of this resolution and other applicable fair housing information through local media and community contacts; (2) distribution of posters, flyers, and any other means which will bring to the attention of those affected, the knowledge of their respective responsibilities and rights concerning equal opportunity in housing.
Adopted this 24th day of March, 2008.
Jean Davis moved acceptance of Resolution 5-2008 and Greg Lucas seconded. The motion passed by unanimous roll call vote 5-0: Dennis Travis, yes; Clifford Allen, absent; Gregory Lucas, yes; Michael Amidon, yes; Jean Davis, yes; H. Robert Cannell, absent; and Mary Ann Horne, yes.
Mayor Horne went on to introduce the Executive Order 116235 with Goal National Program for Minority and Women Business Enterprise as follows:
BOROUGH'S STATEMENT OF GOALS
NATIONAL PROGRAM FOR MINORITY AND WOMEN BUSINESS ENTERPRISE
EXECUTIVE ORDER 116235
1. The Borough of Edinboro hereby sets as its goal for utilization of minority and women businesses through its contracts for public works, site clearance and demolition, supplies and services a target of $5,283 of its projects budgeted as its MBE goal and $3,169 as its WBE goal, or 5.0% for MBE and 3.0% for WBE for Edinboro Borough's non-administrative FFY 2008 CDBG Program.
2. As part of the preparation of the contract documents, the Borough of Edinboro will analyze the specific instruction, site clearance and demolition projects and will determine for each specific CDBG contract, a goal and percentage amount which represents in the judgment of the Borough to be the maximum feasible involvement of minority and women business. Thus, individual projects may vary from the stated percentage goal. It is expected during the course of the year, however, that the total volume awarded to minority or women businesses will approximate goals stated above.
Adopted this 24th day of March, 2008.
Jean Davis moved acceptance of Executive Order 116235 and Michael Amidon seconded. The motion passed unanimously by roll call vote: Jean Davis, yes; Dennis Travis, yes; Gregory Lucas, yes; Clifford Allen, absent; Michael Amidon, yes; H. Robert Cannell, absent; and Mary Ann Horne, yes.
Personnel: Mayor Horne noted that the advertisement for the Borough Zoning & Code Enforcement Officer was in the packets. Manager Jemetz stated it would be in the PLCM Job search and website in April.
Code Enforcement/Planning/Zoning: Monthly report was in the packet as well legal notice of a Zoning Hearing Board Meeting April 2nd. Manager Jemetz informed Council of a new home going in at 103 Beau Drive as noted on the Zoning report.
Community Liaisons:
Washington Township Liaison: Jean Davis reported she attended the meeting and besides normal business they discussed the Dog Park that was approved and the sewer plant project. Concerns of new Council members on high levels of sewage at the Plant with I & I problems in Washington Township would cause increase costs.
Other Old Business: Resolution 8-2008 showing support of HB 2018 was available for action and sending to Harrisburg and local Representatives as follows:
Home Rule Borough of Edinboro
RESOLUTION 8 - 2008
WHEREAS, the Pennsylvania Legislature is considering House Bill 2018 (P.N. 2846) creating a Tax Exempt Property Municipal Assistance Fund which would reimburse municipalities with high tax exempt property ratios for some of the revenue lost to that tax exemption, and;
WHEREAS, the Home Rule Borough of Edinboro has over Forty (40) percent of its property in tax exempt status, and;
WHEREAS, if all tax exempt property was taxable the Home Rule Borough of Edinboro would receive an additional $683,109 in real estate tax revenue to fund needed services, and;
WHEREAS, the high percentage of tax exempt property causes real
financial strain for the Home Rule Borough of Edinboro to afford needed services and levies an unfair burden on the taxable properties which have to pay for one hundred (100) percent of the cost of municipal services while representing only seventy (60) percent of the property value, and;
NOW, THEREFORE BE IT RESOLVED by the Borough Council of the Home Rule Borough of Edinboro that the Pennsylvania Legislature is urged to adopt HB 2018 and provide some equitable reimbursement for municipalities suffering with high tax exempt property ratios.
BE IT RESOLVED this 24th day of March, 2008.
Jean Davis moved adoption of Resolution 8-2008 and Greg Lucas seconded. The motion passed by unanimous 5-0 roll call vote: Clifford Allen, absent; Gregory Lucas, yes; Michael Amidon, yes; Jean Davis, yes; Dennis Travis yes; H. Robert Cannell, absent; and Mary Ann Horne, yes.
Communications:
Letters of notice of appointment to Brian Zimmerman to the Municipal Authority was in the packet.
New Business:
Michael Amidon moved to have the summer meetings (May-August) at 6:30 p.m. to see if they also liked that time and Jean Davis seconded. The motion passed by 5-0 voice vote. It was agreed to advertise the change for May – August to 6:30 p.m. for the first meeting and to keep the second meeting only if needed.
Greg Lucas moved for adjournment, and the meeting was adjourned at 7:35 P.M.
ATTEST:
_______________________________ _________________________________
Borough Manager Taras Jemetz Mayor Mary Ann Horne
Home Rule Borough of Edinboro Council Meeting
HIGHLIGHTS
March 24, 2008
· Payment of bills
· Minutes
· Payroll
· Change meeting time to 6:30 p.m. May-August first meeting only. (Second meeting Council will only meet if needed.)
· Resolution 4-2008 – CDBG FFY2008
· Resolution 5-2008 – CDBG Fair Housing
· Resolution 8-2008 – Support of HB 2018
· Executive Order 116235 – Minority women – CDBG
· Authorize attendance PSAB Issues Breakfast April 11th Manager Jemetz and Robert Cannell. – Any one else interested to contact Manager Jemetz.
· Authorize attendance PLCM Conference Gettysburg June 25-27th Manager Jemetz and Robert Cannell. Any one else interested to notify Marie.
POSTPONED
UPCOMING MEETINGS:
Ordinance Review – Waiting on Solicitor input
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING AGENDA
March 24, 2008
7 p.m. Regular Meeting
I. Call to Order of the Regular Council Meeting by Mayor
II. Roll Call: Clifford “Kip” Allen _ABSENT___, Michael Amidon _____, H. Robert Cannell _ABSENT_, Jean Davis ____, Greg Lucas __, Dennis Travis ____, Mary Ann Horne __ Manager Taras Jemetz _____, Solicitor Marsh _____; and Marie Lander, Assistant to the Manager _____.
III. Approval of Minutes
· Regularly Scheduled Meeting of March 10, 2008
Action: Motion to approve minutes
IV. Public Participation –
1. Finance Committee/Pension Committee/ Negotiation Committee – Jean Davis Chair - Met March 24, 2008 4:30 p.m.
a. Authorization to approve bills paid March 24, 2008
Action: Motion to approve bills totaling $ 83,155.68
b. Authorization to approve payroll ending March 8 paid March 14, 2008 totaling $54,082.56
c.
2. Ordinance Review Committee –Chair Kip Allen
a) Groundwater Ordinance – to be put into ordinance format and sent to Solicitor for review
3. Personnel Committee –Chair Robert Cannell
4. Public Safety –Chair Mary Ann Horne
5. Recreation/Lake/Environment –Chair Dennis Travis
6. Street, Buildings, and Grounds- Chair Greg Lucas
7. Committee of the Whole - met 6pm with Auditors
B. Solicitor's Report:
1.
C. Management's Report:
1. Manager Jemetz’s Report
2. Finance:
A. Resolution 4-2008 – Approval of FFY2008 CDBG - Action
B. Resolution 5-2008 – Fair Housing Resolution 2008 - Action
C. Executive Order 116235 –Goal national Program for Minority and Women Business Enterprise - ACTION
3. Personnel – Advertisement Borough Zoning & Code Enforcement Officer
4 Emergency Management
5. EVFD
6. Police – Monthly Report
7. Employee Safety Committee
8. Code Enforcement/Planning/Zoning
A. Monthly Report
B. Legal Notice of Zoning Hearing April 2nd 6 pm
9. Public Works
10. Wastewater Collection & Treatment
11. Water System
D. Community Liaisons
1. EUP Liaison – Mary Ann Horne
2. Environmental Shade Tree Advisory Committee – Mary Ann Horne
3. Erie County Planning Liaison – Kip Allen or Manager Jemetz
4. EVFD Board Liaison – Michael Amidon
5. PLCM – Kip Allen & Manager Jemetz
6. Washington Township Liaison - Greg Lucas alt Jean Davis
7. Authority –Jean Davis alt Greg Lucas
8. Watershed Association - Mary Ann Horne
E. OTHER OLD BUSINESS:
A. Letters of notice of appointment Municipal Authority - FYI
VII. New Business
A. Authorize attendance to PSAB Issues Breakfast April 11th
B. Authorize attendance to PLCM Conference June 25-27
C. Discussion Summer meeting schedule (May – August)
D.
VIII. Adjournment
2008 EDINBORO BOROUGH COUNCIL 7 p.m.
March 24, April 14, April 28, May 12, May 19, June 9, June 23, July 14, July 28, August 11, August 25, Sept 8, Sept 22, Oct 13, Oct 27, Nov 10, Nov 24, December 8th, and (if needed Dec 22nd., 4:30 p.m.)
©Copyright April 2008