7
PM; Sept 24, Oct 8, Oct 22, Nov 12, Nov 26, and Dec 10 beginning at 7:00 p.m.,
except for Dec 17th at 4:30 p.m.. Home Rule Borough of Edinboro
Council Minutes
September 24, 2007
Call to Order:
Mayor Horne called the meeting to order on Monday, September 24, 2007 at 7:03 p.m.
Roll Call:
H. Robert Cannell, Clifford “Kip” Allen, Bob Cogan, Jean Davis, Greg Lucas, and Mary Ann Horne were present. Member absent was Dennis Travis. Others present included Manager “TJ” Jemetz; Solicitor Ritchie Marsh; and Assistant to the Manager Marie Lander. Guests present were Matthew Seagren; Bill Coleman; Dennis Wilkins; Shawn Snarey; Nancy Crawford; Ryan Smith of the Meadville Tribune; and Meghan Moeslein of the Edinboro News.
Approval of Minutes:
Robert Cogan moved approval of the Regular Meeting minutes of September 10, 2007. Robert Cannell seconded the motion and it passed by 5-0-1 voice vote, Jean Davis abstained since she was absent at the last meeting.
Approval of agenda:
Mayor Horne asked for a motion to approve the agenda as printed and posted.
Jean Davis moved to accept the agenda as posted and Clifford Allen seconded. Clifford Allen asked to have discussion on Maple Drive added to old business; I79 to new business; and Penn PRIME before committee reports. It was noted that Maple Drive was already under Streets, Buildings, & Grounds Committee and with no objections the remainder of his requests were added to the agenda. The amended agenda passed by 6-0 voice vote.
Public Participation:
Fire Chief Matthew Seagren was present to speak to Council. He asked for their support in communicating to residents to donate to the Edinboro Volunteer Fire Department (EVFD). As of this date only 19% of residents have contributed and a second mailing has gone out. Last Tuesday they agreed to shut down the Bingo as many other County fire departments have done because the Casino has opened participation has dropped. They will be asking the County for help and doing other fund raisers to backfill the loss of approximately $30,000.
Chief Seagren addressed the audit finding and informed Council that the Auditor General would be sending a personal letter to apologize because of lost mail in Harrisburg. The EVFD has also set up an audit committee that will review receipts yearly, while the state auditor comes every two years.
Council was invited to the EVFD 14th Annual open house on October 7th from 12 to 3pm. They would also have a wash down and welcome to the new engine that is coming on November 4th at 2 p.m. Chief Seagren again thanked the Council for their extra donation of $10,000 toward the new engine which will go toward the first payment.
Mayor Horne stated that the Council was glad to help the EVFD.
Robert Cogan stated he was willing to write a letter for the Edinboro News and Meadville Tribute regarding the response to the pledge drive and the loss of Bingo.
Jean Davis asked if they should send a letter to County Council showing support of the EVFD since the Casino has eliminated their fundraiser and the County support of all fire departments would benefit all residents in the County.
Chief Seagren stated that they would get information together and the many county fire departments were going as a united front to County Council, but a letter from the Borough endorsing the EVFD would be great. Manager Jemetz would write the letter. Matt went on to explain that dispatching costs $38,000 a year and presently the donations from the Borough and Township of $16,000 each does not cover the full expense of dispatching, but when the new 911 center opens these costs may or may not go away.
Mayor Horne asked that Mr. Cogan write the letter to the newspapers as a Council member and Council liaison for the EVFD, and have the Manager review it prior to sending.
Dennis Wilkins, 3230 West Lake Road, Architect from Weber, Murphy & Fox. He was present with Bill Coleman, Director of Facilities at EUP, to show Council the new student housing project at Edinboro University. They will be replacing the three dorms with new housing suites and semi suites. They will be four floors, wood frame with red brick, and green roofs in “L” shape buildings. Mr. Wilkins explained he has been working with Dave Zamierowski the Code Enforcement Officer as well as Fire Chief Seagren and they are all excited about this project. The schedule is to demolish Shafer Hall first in the next couple weeks and start building the first four buildings. Students in Scranton would then move into the new buildings and Scranton will be demolished, etc.
Robert Cannell asked if they thought this will bring students back on campus. Mr. Wilkins stated that Schaffer ahs been vacant and this model meets the trend in other universities. Mr. Cannell asked if any other municipalities have done this. Mr. Wilkins stated Clarion, West Chester, and Slippery Rock, just to name a few.
Robert Cogan asked if there was a large bond issue to be made and the number years that the bonds would be issued for. This being done by private underwriters or bond underwriters, Mr. Coleman explained it was being funded completely by bond funding and no public money was going into the buildings. The underwriter is RBC Capital, which has an office in Erie but they will not be handling the bonds. Mr. Cogan stated he had worked 35 years for EUP, and new dorms have been needed for many years. He felt the rents were significantly different and felt they must have a rental price and market plan ready because of sticker shock on the rental price of the new dorms.
Greg Lucas asked if they were going across Perry Lane. Mr. Wilkins stated that is a dream only at this time. Completion of the project is scheduled for 2011.
Clifford “Kip” Allen asked how many stories the building would be. Mr. Wilkins stated they would have 10’6” ceilings on the 4 stories for a total of 43 feet. Chief Seagren stated that a ladder truck is being discussed for these heights and EVFD would be going to discuss this with the new EUP President. Mr. Coleman stated that they are using more stringent standards including sprinklers in all the buildings.
Jean Davis asked about the dinning hall and if the trees would be eliminated? Mr. Coleman stated the trees will stay.
Mayor Horne thanked Dennis Wilkins and Bill Coleman for coming to the meeting and keeping the Council up to date on what was coming to Edinboro University.
Being no other requests to speak before Council, Mayor Horne moved on to old business.
Old Business:
Clifford Allen stated he attended the PennPrime 20th Anniversary Conference and accepted two grants on Council's behalf. The Borough has been a member in the liability insurance trust of Penn Prime since 1987 as one of the founders and the workers compensation trust since 1993. He presented Council with a trophy for being selected for the second year in a row for a loss ratio less then 30%, having a certified safety committee, and being in the trust for at least three years. Penn PRIME will also give us a $1000 discount when we renew.
Mr. Allen presented Council with a check for $1000 for Safety Enhancement Grant from Penn PRIME. He also presented a check for $899 for Risk Management Grant from Penn PRIME.
Mayor Horne thanked Mr. Allen for attending the conference and trainings session for the Council.
Committee Reports:
Finance Committee: Jean Davis stated that they met today to review the bills and saw no problems.
Jean Davis moved to approve the bills as presented for September 24, 2007 of $171,233.24 which Clifford Allen seconded. The motion passed by 6-0 voice vote.
Jean Davis moved authorization to approve payroll ending September 8 and paid September 14, 2007 totaling $50,704.57. Clifford Allen seconded the motion and it passed by unanimous 6-0 voice vote.
Ordinance Review Committee: Jean Davis introduced Ordinance 549 Fire Losses Ordinance and stated that they need to table the Ordinance until next meeting to give our Solicitor time to review the wording of the Ordinance prior to adopting:
HOME RULE BOROUGH OF EDINBORO
ORDINANCE NO. 549 OF 2007
FIRE INSURANCE ESCROW FUND
An Ordinance providing that in certain fire losses, the insurance company, association or exchange shall transfer insurance proceeds to a designated officer of the Home Rule Borough of Edinboro as a portion of the insurance proceeds, to be held as security against and for the payment of delinquent taxes, assessments, penalties or user charges against the property and as security against the total cost of removing, repairing or securing the damaged building, providing for fees, providing for penalties for violations and setting forth procedures and requirements pertaining to such insurance proceeds and the implementation of said legislation in the Home Rule Borough of Edinboro.
WHEREAS, the Commonwealth of Pennsylvania has enacted Act 98 of 1992 and Act 93 of 1994 amending the Insurance Company Law of 1921 in order to provide procedures for the payment of certain fire loss claims; and
WHEREAS, the purposes of said legislation is to deter the commission of arson and related crimes, to discourage the abandonment of property, and to prevent urban blight and deterioration; and
WHEREAS, the Home Rule Borough of Edinboro desires to adopt an ordinance pursuant to the Insurance Company Law of 1921, as amended and to provide for the payment of proceeds from certain fire loss claims to the Home Rule Borough of Edinboro; and
Therefore, the Home Rule Borough of Edinboro hereby ORDAINS AND ENACTS the following ordinance:
Section 1. RESPONSIBILITIES AND DUTIES
The Municipal Treasurer or his designee is appointed as the designated officer who is authorized to carry out the responsibilities and duties stated herein.
Section 2. MUNICIPAL CERTIFICATE REQUIRED FOR CLAIM PAYMENT
No insurance company, association or exchange (hereinafter “insuring agent”) doing business in the Commonwealth of Pennsylvania, shall pay a claim of a named insured for fire damage to a structure located within the Home Rule Borough of Edinboro (hereinafter the “Municipality”) where the amount recoverable for the fire loss to the structure under all policies exceeds Seven Thousand Five Hundred Dollars ($7,500), unless an insuring agent is furnished by the Municipal Treasurer with a municipal certificate or verbal notification pursuant to Section 508(b) of Act 98 of 1992 and unless there is compliance with Section 508(c) and (d) of Act 98 of 1992 and Act 93 of 1994 and the provisions of this Ordinance.
Section 3. PROCEDURES
Where pursuant to Section 508(b)(1)(i) of Act 98 of 1992 and Act 93 of 1994, as amended (40 P.S. § 638 et seq.) the Municipal Treasurer issues a certificate or verbal notification indicating that there are no delinquent taxes, assessments, penalties or user charges against real property, the insuring agent shall pay the claim of the named insured, provided, however, that if the loss is agreed upon by the named insured and the insuring agent equals or exceeds sixty percent (60%) of the aggregate limits of liability on all fire policies covering the building restructure, the following procedures shall be followed:
(a) The insuring agent shall transfer from the insurance proceeds to the designated officer of the Municipality in the aggregate of two thousand dollars ($2,000) for each fifteen thousand dollars ($15,000) of a claim and for each fraction of that amount of a claim. This section is to be applied such that if the claim is fifteen thousand dollars ($15,000) or less, the amount transferred to the Municipality shall be two thousand dollars ($2,000); or
(b) If at the time of a loss report the named insured has submitted a contractor’s signed estimate of the costs of removing, repairing or securing the building or other structure, in an amount less than the amount calculated under the foregoing transfer formula the insuring agent shall transfer to the Municipality from the insurance proceeds the amount specified in the estimate.
(c) The transfer of proceeds shall be on pro rata basis by all companies, associations or exchanges insuring the building or other structure.
(d) After the transfer, the named insured may submit a contractor’s signed estimate of the costs of removing, repairing or securing the building or other structure and the designated officer shall return the amount of the funds transferred to the Municipality in excess of the estimate to the named insured if the Municipality has not commenced to remove, repair or secure the building or other structure.
(e) Upon receipt of proceeds under this section, the Municipality shall do the following:
(1) The designated office shall place the proceeds in a separate fund
to be used solely as security against the total costs of removing, repairing or securing the building or structure which are incurred by the Municipality. Such costs shall include, without limitation, any engineering, legal or administrative costs incurred by the Municipality in connection with such removal, repair or securing of the building or any proceeds related thereto; and
(2) It is the obligation of the insuring agent when transferring the proceeds to provide the Municipality with the name and address of the named insured. Upon receipt of the transferred funds and the name and address of the named insured, the designated officer shall contact the named insured, certify that the proceeds have been received by the Municipality and notify the named insured that the procedures under this subsection shall be followed; and
(3) When repairs, removal or securing of the building or other structure have been completed in accordance with all applicable regulations and orders of the Municipality and the required proof of such completion received by the designated officer, and if the Municipality has not incurred any costs for repairs, removal or securing, the fund shall be returned to the named insured. If the Municipality has incurred costs for repairs, removal or securing of the building or other structure, the costs shall be paid from the fund and if excess funds remain, the Municipality shall transfer the remaining funds to the named insured; and
(4) To the extent that interest is earned on proceeds held by the Municipality pursuant to this section, and not returned to the named insured, such interest shall belong to the Municipality. To the extent that proceeds are returned to the named insured, interest earned on such proceeds shall be distributed to the named insured at the time that the proceeds are returned.
(f) Nothing in this section shall be construed to limit the ability of the Municipality to recover any deficiency. Furthermore, nothing in this subsection shall be construed to prohibit the Municipality and the named insured if some other reasonable disposition of the damaged property has been negotiated.
Section 4. ADOPTION OF REGULATIONS; FEES.
The Home Rule Borough of Edinboro may by resolution adopt procedures and regulations to implement Act 98 of 1992 and Act 93 of 1994 (as amended) and this article and may by resolution fix reasonable fees to be charged for municipal activities or services provided pursuant to Act 98 of 1992 and Act 93 of 1994 (as amended) and this article; including but not limited to issuance of certificates and bills, performance of inspections and opening separate fund accounts.
Section 5. SEVERABILITY.
The provisions of this article shall be severable and, if any of the provisions hereof shall be invalid or unenforceable, the remaining provisions of this article shall remain in effect.
Section 6. PENALTY.
Any owner of property, any named insured or any insuring agent who violates this article shall be subject to a penalty of up to one thousand dollars ($1,000) per violation.
This ordinance shall become effective immediately.
With no objections the ordinance was tabled until the next meeting.
Jean Davis introduced Ordinance 550 amending the Borough of Edinboro Non-Uniformed Employees Retirement Savings Plan and Trust (Defined Contribution Plan) as Mockenhaupt Benefits Group have prepared and Attorney Denlinger has revised:
HOME RULE BOROUGH OF EDINBORO
ERIE COUNTY, PENNSYLVANIA
ORDINANCE NO. 550
AN ORDINANCE OF THE HOME RULE BOROUGH OF EDINBORO, A HOME RULE MUNICIPALITY OF THE COUNTY OF ERIE, COMMONWEALTH OF PENNSYLVANIA, RELATIVE TO THE ESTABLISHMENT AND MAINTENANCE OF A BOROUGH EMPLOYEES PENSION, ANNUITY, INSURANCE AND BENEFIT FUND OR FUNDS, TO AMEND CERTAIN PROVISIONS OF THE PENSION PLAN OR PROGRAM APPLICABLE TO THE NON-UNIFORMED EMPLOYEES OF SAID BOROUGH AND TO RESTATE IN ITS ENTIRETY SUCH PENSION PLAN OR PROGRAM.
WHEREAS, the Home Rule Borough of Edinboro (the “Borough”) has previously enacted an Ordinance establishing the Borough of Edinboro Non-Uniformed Employees Pension Plan and Trust (the “Plan”); and
WHEREAS, the Plan was amended and restated, effective January 1, 1997, and has since been amended by the Borough from time to time; and
WHEREAS, the Borough now desires the Plan to be further amended to comply with certain changes in applicable law, and the Borough desires the Plan to be restated in its entirety as set forth herein.
NOW, THEREFORE, BE IT ORDAINED AND ENACTED by the Borough Council of the Home Rule Borough of Edinboro, Erie County, Pennsylvania, and it is HEREBY ORDAINED AND ENACTED by authority of the same, as follows:
SECTION 1. Effective January 1, 2007, the Plan, which was previously established for the benefit of the Borough's non-uniformed employees and which has been amended and restated by Ordinances and Resolutions of the Borough Council thereafter, shall be, and hereby is, modified, amended and restated in its entirety by deleting the provisions of said Plan, and substituting and supplementing the following document attached hereto as Exhibit "A" in its place, as said Exhibit "A" is incorporated into and made a part of this Ordinance.
SECTION 2. Any Ordinances, Rules or Resolutions, or parts of Ordinances, Rules or Resolutions, in conflict with the provisions of this Ordinance shall be, and the same are hereby, repealed so far as they shall affect this Ordinance; however, such repeal shall not affect any act done or any right or liability accrued under any such Ordinance, Rule or Resolution which shall be hereunder repealed or superseded and all such rights or liabilities shall continue and may be enforced in the same manner as if such repeal or supersession had not been made but only to the extent otherwise permitted under the laws of the Commonwealth of Pennsylvania.
SECTION 3. The provisions of this Ordinance are severable. If any sentence, clause, section, or part of this Ordinance is for any reason found to be unconstitutional, illegal, or invalid, such unconstitutionality, illegality, or invalidity shall not affect or impair any of the remaining provisions, sentences, clauses, sections or parts of this Ordinance. It is hereby declared as the intent of the Borough Council that this Ordinance would have been adopted had such unconstitutional, illegal or invalid sentence, clause, section or part thereof not been included herein.
SECTION 4. This Ordinance shall take effect immediately upon adoption and enactment thereof, and shall have a retroactive effective date of January 1, 2007, as thereby applied to the Plan's applicable Plan Year, commencing January 1, 2007.
ORDAINED AND ENACTED this 24th day of September, A.D., 2007
Jean Davis moved to adopt Ordinance 550 of 2007 and H. Robert Cogan seconded. The motion passed by 6-0 roll called vote: Jean Davis, yes; Dennis Travis, absent; Gregory Lucas, yes; Clifford Allen, yes; Robert Cogan, yes: H. Robert Cannell, yes; and Mary Ann Horne, yes.
Jean Davis introduced Ordinance 551 amending times for no parking as follows:
HOME RULE BOROUGH OF EDINBORO
Ordinance No. 551
AN ORDINANCE AMENDING Chapter 15 OF ORDINANCE NO. 545 CODE OF THE BOROUGH OF EDINBORO, APPROVED THE FOURTEENTH DAY OF MAY 2007, Especially §15-403 ENTITLED, “Parking Prohibited in Certain Locations, Certain Days and Hours”.
The Home Rule Borough of Edinboro hereby ordains and enacts as follows:
SECTION 1. “ORDINANCE REGULATING THE PARKING OR STANDING OF VEHICLES UPON STREETS OR HIGHWAYS WHICH PREVENT OR INTERFERE WITH THE REMOVAL OR PLOWING OF SNOW AND CLEANING OF STREETS AUTHORIZING REMOVAL OF SAID VEHICLES; AND SETTING PENALTIES AND FINES FOR VIOLATIONS OF SAID ORDINANCE”
Section 2. Ordinance 545 Code of the Borough of Edinboro, §15-403 is hereby amended to read as follows:
Parking shall be prohibited in the following locations at all times on the days and between the hours indicated in this Section, as follows:
Street Side Between Days Hours
All All All All hours November 1 to April 15th
Rt.99 East Rt 6N & Normal Odd days 2 a.m. – 6 a.m.
April 15– Nov 1
Rt.99 West Rt 6N & Normal Even days 2 a.m. – 6 a.m.
April 15– Nov 1
SECTION 3. All ordinances or parts thereof, conflicting herewith be and the same as hereby repealed.
ENACTED THIS ____ DAY OF ____, 2007
Jean Davis moved and Robert Cogan seconded the adoption of Ordinance 551 for its first reading and authorizes advertising. The motion passed by 6-0 roll call vote: Robert Cogan, yes; Jean Davis, yes; Dennis Travis, absent; Clifford Allen, yes; Gregory Lucas, yes; H. Robert Cannell, yes; and Mary Ann Horne, yes.
Personnel Committee: Robert Cogan moved to appoint David Master to take Dianna Shimpeno’s unexpired term of Alternate on the Environmental Shade Tree Advisory Committee with a term ending 1/3/2010, and to appoint Shawn Snarey to the unexpired term of Charles Brand on the Civil Service Commission for a term ending 1/31/2010. The motion was seconded by Jean Davis and passed by unanimous voice vote. Robert Cogan stated that the committee was pleased with the quality of both applicants. Jean Davis asked that letters be sent to all applicants.
Public Safety Committee: Greg Lucas reported that two letters were in the packets addressed to Chief Craft regarding the good job of our police officers. He asked when the Civil Service Commission process would begin since Shawn Snarey was appointed tonight. Robert Cogan stated as soon as everything was in place the Commission would be notified.
Street, Buildings, & Grounds Committee: Clifford Allen stated the meeting on Maple Drive to review parking and speed limits was postponed and needed to be rescheduled. Manager Jemetz stated that they spoke in a conference call of Clifford Allen, Robert Cannell, and himself and that he was going to talk with the 6N corridor study about getting traffic count tapes to check speed and quantity of vehicles on Maple Drive. They had agreed they should not meet until they had some counts together. Robert Cannell scheduled a meeting on Maple Drive for Wednesday Sept 26th at 5 p.m. to view the traffic problem.
Solicitor’s Report:
Solicitor Marsh reported that he would be reviewing the Fire Loss Ordinance discussed earlier. He also met with Manager Jemetz and Assistant to the Manager Lander to discuss the Homestead Exemption and they would be getting back to Council with a report shortly.
Manager Report:
Manager Jemetz reviewed his written report in detail with Council.
Finance – Council agreed to advertisement 2008 budget workshops for October 24, November 5, 19, and 28th and December 5th if needed all at 6:30 p.m. in Council Chambers.
Police –Monthly reports were available for review. Councilman Cannell explained there was a significant reduction in crimes from August 2006 compared to August 2007 as well as reduced traffic arrests. Clifford Allen stated it could be because of fewer officers on duty. Jean Davis stated that normally she would agree but with the many overtime hours they are covering the missing officer and the numbers are down.
Code Enforcement/Planning/Zoning –Report was available for review and notice for Zoning Hearing Board Hearing October 3rd. Also in the report was a request for Council to consider an ordinance amendment as recommended by the Edinboro Borough Planning Commission to Chapter 22 of the Borough Codification. It was agreed to advertise the ordinance as follows:
Home Rule Borough of Edinboro
ORDINANCE NO. 553 of 2007
AN ORDINANCE OF THE HOME RULE BOROUGH OF EDINBORO AMENDING SECTION 22-1006 of Code of the Home Rule Borough of Edinboro
WHEREAS, Council of the Home Rule Borough of Edinboro has received and considered comments from the Edinboro Planning Commission and the Zoning Officer concerning early placement of a final 1.5 inch wearing course pavement installed on a Borough roadway;
WHEREAS, pursuant to consideration of said comments and to avoid damage to said wearing course, the installation of said wearing course shall not be installed until all major truck traffic and heavy equipment have completed their intended purpose, and the Borough Engineer and/or the Borough Manager deems the road ready for installation of said wear coarse.
NOW, THEREFORE, BE IT ORDAINED by Borough Council assembled this day of
2007, that Section 22-1006 hereby is amended as follows:
Section 1. INSERT INTO SECTION 22-1006 to read in full:
5. Wearing courses shall not be installed to complete road construction until the Borough Engineer and/or Borough Manager deems the road ready for completion, and no danger from construction equipment will harm this permanent finish.
NOW, THEREFORE, BE IT ORDAINED by Borough Council assembled this day of
, 2007. This Ordinance shall take effect upon passage.
Being no objection by Council, the ordinance will be advertised for action.
Wastewater Collection & Treatment – Bid opening for Terrace Drive project was held September 20th and the following bids were received:
NAME ADDRESS BID AMOUNT
McLallen Construction McKean, PA $16,713.00
Long Hauling Excavation Erie, PA 27,500.00
Wm. T. Spaeder Co. Erie, PA 17,947.00
Chivers Construction Fairview, PA 46,270.00
Jean Davis moved to award the bid to McLallen Construction, the lowest responsible bidder, at $16,713.00. Robert Cogan seconded the motion and it passed by unanimous voice vote of 6-0.
Notice of public hearing and action on adoption of a special study to the Joint Act 537 Sewage Facilities Plan with Washington Township was in the packets for Council’s information.
Community Liaisons:
Environmental Shade Tree Advisory Committee: Mayor Horne stated they would be meeting Thursday night at 4 p.m. at the Goodell Gardens.
Erie County Planning Liaison: Mr. Robert Cannell reported he attended the meeting last Thursday at Blasco Library. The meeting was regarding recycling and e-waste. Discussion followed and it was agreed to have a site in the Borough in 2008 at the EVFD parking lot.
COMMUNICATIONS:
NEW BUSINESS:
Clifford Allen moved to set the Trick or Treat date as October 31, 2007 and time as 6 pm to 8 pm. as done in the past. Jean Davis seconded the motion and it passed by 6-0 voice vote.
Clifford Allen requested discussion on I79. He wanted to bring to the table the amount of traffic and the changing of the lights maybe helping but he felt that we should have our legislators look into a new South Edinboro exit off I79 at Irish Road. Discussion followed. Clifford Allen moved to send correspondence to our legislators to ask why or why not another I79 exit to access south of Edinboro at Irish Road could be made. Robert Cogan seconded the motion and more discussion followed regarding the current 6N study and advantages and disadvantages of another exit. Jean Davis moved to table the motion until next meeting giving the Manager time to discuss this with the 6N corridor Study Group which was meeting for the first time this week. Robert Cogan seconded the motion and it passed by 5-1 vote with Clifford Allen voting no.
Robert Cogan moved for adjournment, and the meeting was adjourned at 8:40 P.M.
ATTEST:
_______________________________ _____________________________
Manager T. Jemetz Mayor Mary Ann Horne
HIGHLIGHTS
September 24, 2007
· Payment of bills
· Minutes
· Payroll
· Ordinance 549 Fire Insurance Escrow Ordinance – Tabled for review by Solicitor
· Ordinance 550 DC Plan Pension update
· Ordinance 551 No parking times – 1st reading
· Receipt of grants from PennPrime & award
· Appointment of David Masters as Alternate Environmental Shade Tree Advisory Committee term ending 1/3/2010
· Appointment of Shawn Snarey on Civil Service Commission term ending 1/31/2010
· Award Terrace Drive Project bid to McLallen Construction $16,713
POSTPONED
· Resolution 8-2006 –Policy special events
·
UPCOMING MEETINGS:
· Personnel Committee
· Finance Committee – Monday October 8 - 4:00 p.m.
· Authority Meetings – Monday October 8 – 5 p.m.
· Building, Streets, & Grounds Committee: Wed. September 26th 5:00 p.m. Discuss no parking and lower speed limits especially on Maple Drive—meet at Kip’s home
· Civil Service Commission – review Police eligibility list
· Environmental Shade Tree Committee Thursday Sept 27th 4pm at Goodell Gardens
· Budget Workshops Oct 24, Nov 5, Nov 19, Nov 28, Dec 5
·
MANAGER INSTRUCTED TO:
September 24, 2007
7 p.m. Regular Meeting
I. Call to Order of the Regular Council Meeting by Mayor Mary Ann Horne
II. Roll Call: Clifford “Kip” Allen ______, Bob Cogan _____, H. Robert Cannell __, Jean Davis ____, Greg Lucas _ _, Dennis Travis ____, Mayor Mary Ann Horne __ Manager Taras Jemetz _____, Solicitor Marsh _____; and Marie Lander, Assistant to the Manager_____.
III. Approval of Minutes
· Regularly Scheduled Meeting on September 10, 2007
Action: Motion to approve minutes
IV Approve AGENDA
a. Action: Motion to approve agenda
V. Public Participation –
A. Agenda Items –
1. Fire Chief M Seagren – EVFD
2. Dennis Wilkins – EUP Housing
B. Non Agenda Items –
1. Finance Committee/Pension Committee/ Negotiation Committee - Jean Davis Chair-
a) Met September 24 at 4:30 p.m.
b) Authorization to approve bills paid September 24, 2007
Action: Motion to approve bills totaling $171,233.24
d) Authorization to approve payroll ending Sept. 8 paid Sept. 14, 2007 totaling $50,704.57
2. Cable TV Committee – Dennis Travis Chair
3. Ordinance Review Committee – Jean Davis Chair
a) Fire Losses Ordinance- Ordinance 549 - Final reading
b) Defined Contribution Benefit Plan Ordinance 550 – Final Reading
c) Ordinance 551 amending Parking Regulations 1st reading & authorize advertising
d) Ordinance 552 – Amend chapter on EMST to LST (in process)
4. Personnel Committee – Robert Cogan Chair Met Sept. 17 to interview applicants for openings – Report on recommendation of appointments:
a) To replace Dianna Shimpeno - Alternate -Environmental Shade Tree Advisory Committee term ending 1/3/2010
b) To replace Charles Brand – Civil Service Commission term ending 1/31/2010
5. Public Safety – Greg Lucas Chair
6. Recreation/Lake/Environment – Kip Allen Chair
7. Street, Buildings, and Grounds- Robert Cannell Chair
a) Maple Drive review parking & speed limit
8. Committee of the Whole
B. Solicitor's Report:
C. Management's Report:
1. Manager Jemetz’s Report
2. Finance - authorize advertising Budget workshops
Oct 24, Nov 5, Nov 19, Nov 28th & if needed Dec 5th
3. Personnel
4 Emergency Management
5. EVFD
6. Police – monthly report
7. Employee Safety Committee
8. Code Enforcement/Planning/Zoning
a) monthly report
b) Zoning Hearing Board Hearing Oct 3 notice
9. Public Works – monthly report
10. Wastewater Collection & Treatment
a) bid award Terrace Drive Project
b) Notice of Public Hearing October 22nd
11. Water System - monthly report
D. Community Liaisons
1. EUP Liaison – Mary Ann Horne
2. Environmental Shade Tree Advisory Committee – Mary Ann Horne
3. Erie County Borough –volunteer as needed
4. Erie County Planning Liaison – Bob Cannell alt Manager Jemetz
5. EVFD Board Liaison – Bob Cogan
6. PLCM – Manager Jemetz & Kip Allen
7. PLCM Local Group – Dennis Travis alt Mary Ann Horne
8. Washington Township Liaison - Jean Davis alt Greg Lucas
9. Authority –Jean Davis alt Kip Allen
10. Watershed Association - Mary Ann Horne
E. OTHER OLD BUSINESS:
1.
VIII. New Business
A. Set Trick or Treat date & time ( Oct 31st , Wednesday, 6-8 p.m)
IX. Adjournment
2007 EDINBORO BOROUGH COUNCIL
7
PM; Sept 24, Oct 8, Oct 22, Nov 12, Nov 26, and Dec 10 beginning at 7:00 p.m.,
except for Dec 17th at 4:30 p.m..