7
PM; July 23, August 13, August 27, Sept 10, Sept 24, Oct 8, Oct 22, Nov 12, Nov
26, and Dec 10 beginning at 7:00 p.m., except for Dec 17th at 4:30
p.m.. Home Rule Borough of Edinboro
Council Minutes
July 23, 2007
Call to Order:
Mayor Horne called the meeting to order on Monday, July 23, 2007 at 7:04 p.m.
Roll Call:
H. Robert Cannell, Bob Cogan, Greg Lucas, Jean Davis, Dennis Travis, and Mary Ann Horne were present. Member absent was Clifford “Kip” Allen. Others present included Manager “TJ” Jemetz; and Assistant to the Manager Marie Lander. Guests present were Larry Cole, Margaret Wetmore; Bridget Jeffrey, Dept Political Science, EUP; Cassandra Bono; Shawn Snarey; Kathy Travis; and Meghan Moeslein of the Edinboro News.
Approval of Minutes:
Robert Cogan moved approval of the Regular Meeting minutes of July 9, 2007. Jean Davis seconded the motion and it passed by 6-0 voice vote.
Approval of agenda:
Mayor Horne asked for a motion to approve the agenda as printed and posted.
Jean Davis moved to accept the agenda as posted and Robert Cannell seconded. The motion passed by 6-0 voice vote.
Public Participation:
Larry Cole, 803 Lakeside Drive. He was present to speak to Council about zoning violations he had given to Mr. Zamierowski starting back in 2005 to present that he felt were not being addressed. They are on 401 Lakeside Drive and 809 Lakeside Drive with boats outside the lots property on Borough property, trailers being used daily with 2002 license plates, etc. Manager Jemetz asked Mr. Cole to stop and see him in his office tomorrow to address these conditions. Robert Cogan stated he thought he was there before Council before. Mr. Cole stated he had given the photos and paperwork but never attended a Council meeting. Mr. Cogan recalled someone presenting these problems to Council before and Mr. Zamierowski was at the meeting and explained that every time the property owner was cited, he would move the items to another location.
Mayor Horne introduced Dr. Jeremy Brown, the new president of EUP. Dr. Brown stated he was delighted to be here. He originally was from England and had only been here working for 3 weeks. He felt Edinboro had potential for the municipality and the university. He looked forward to relieving the gaps left by Dr. Pogue administration. He felt the Borough and University could have a relationship that would be productive and positive for both sides if they worked collaborately. He stated that he would attend any meetings he was invited to, as long as he had no other previous appointments.
Mayor Horne stated that the Council looked forward to a great relationship with the university and Dr. Brown and thanked him for attending.
Being no other requests to speak on agenda items or non agenda items, Mayor Horne moved on to old business.
Old Business:
Committee Reports:
Finance Committee: Jean Davis, Chair moved to approve the bills as presented for July 23, 2007 of $89,755.76 and Greg Lucas seconded. Mr. Cannell asked what the Choice Marketing sports cards were and Jean Davis explained it was the sports cards that they give out when Benzi visits schools. Being no comments or questions on the bills the motion passed by 6-0 voice vote.
Jean Davis moved authorization to approve payroll ending July 14 and paid July 20, 2007 totaling $52,543.75. Greg Lucas seconded the motion and it passed by unanimous 6-0 voice vote. Mr. Cannell stated that the Kiwanis would reimburse the Borough for any cost of overtime related to the July 4th Duck race.
Jean stated the new purchasing manual was ready for approval. Jean Davis moved acceptance and Greg Lucas seconded. Robert Cogan questioned the wording on section “lack of Bids” and it was agreed by all to change to working to show solicitation for competitive quotes. With no other changes, the purchasing manual was approved by 6-0 voice vote.
Second Quarter Finance review will be July 30, 2007 at 6:30 p.m.
Public Safety: Greg Lucas reported on their July 16th meeting. Members present were Clifford Allen, Mary Ann Horne, Greg Lucas, Manager Jemetz, Butch Shafer, Officer Beuchert, and Chief Craft. Discussion on use of barricades on Lakeside for the Fireworks; Tasers training and press release; new police eligibility list for Civil Service Commission; traffic at soccer tournaments and asking EUP police to help with traffic control next year; and traffic light coordination after sensor loop is fixed.
Manager Report:
Manager Jemetz reviewed his written report in detail with Council.
Manager Jemetz introduced the Hazard Mitigation Plan resolution 17-2007 and requested adoption.
Home Rule Borough of Edinboro
Resolution No. 17-2007
A RESOLUTION, of the Home Rule Borough of Edinboro, Erie County, Pennsylvania.
WHEREAS, 44 CFR Part 201 Hazard Mitigation Planning, establishes criteria for hazard mitigation planning authorized by § 322 of the Stafford Act, as amended by § 104 of the Disaster Mitigation Act. Section 322 of the Disaster Mitigation Act of 2000, mandates that Erie County prepare, maintain, and keep current a hazard mitigation plan for evaluating the County’s hazards, identifying resources and capabilities, selecting appropriate actions, and developing and implementing mitigation measures to eliminate or reduce future damage from those hazards in order to protect the health, safety, and welfare of residents within Erie County; and
WHEREAS, in response to the mandate started above, the Council of the Home Rule Borough of Edinboro has affirmed a commitment to Erie County that they assist in preparing a hazard mitigation plan to identify any cost-effective action taken to eliminate or reduce the long-term risk to life and property from natural and technological hazards; and
WHEREAS, this Council of the Home Rule Borough of Edinboro has also committed to reducing the potential affects of a major emergency or disaster and to protect the health, safety and welfare of the residents of this municipality through the efforts outlined in the Erie County plan;
NOW, THEREFORE, BE IT RESOLVED by the members of the Borough Council, that the Home Rule Borough of Edinboro, approve, adopt, and place into immediate effect the Hazard Mitigation Plan of the Erie County. This plan shall be reviewed every five (5) years to make certain that it conforms to the requirements of the provisions set forth by the Pennsylvania Emergency Management Agency’s Guidelines.
Robert Cogan moved adoption and Jean Davis seconded. The resolution passed by 6-0 roll call vote: Gregory Lucas, yes; Clifford Allen, absent; H. Robert Cannell, yes; Robert Cogan, yes; Jean Davis, yes; Dr. Travis, yes; and Mary Ann Horne, yes.
FINANCE:
Mayor Horne introduced the Resolution 15-2007 regarding the Central Westmoreland COG.
Home Rule Borough of Edinboro
Resolution No. 15-2007
A RESOLUTION, of the Home Rule Borough of Edinboro, Erie County, Pennsylvania.
WHEREAS, Section 1902 of Act 57 of May 15, 1998, (Title 62 pa C.S. 1902), known as the “Commonwealth Procurement Code”, permitting local public procurement units, local municipalities, and authorities to sponsor, establish, participate in, conduct, or administer a cooperative purchasing agreement for the procurement of any goods, materials, equipment, or services with another local public procurement unit. A “local procurement unit” is defined as: any political subdivision, public authority, educational, health, or other institution; and to the extent provided by law, any other entity, including a council of governments or an area government; nonprofit fire, rescue or ambulance company; and any nonprofit cooperation operating a charitable hospital; and
WHEREAS, it is hereby deemed to be in the best interest of the Home Rule Borough of Edinboro, to participate in CENTRAL WESTMORELAND C.O.G. (Jeannette, PA) VEHICLE & EQUIPMENT CONTRACT; and
NOW, THEREFORE, BE IT RESOLVED by the members of the Borough Council, that the Home Rule Borough of Edinboro, will participate in the CENTRAL WESTMORELAND C.O.G. in an associate membership September 30th to September 30th annually; entitled to purchase through the C.O.G., by purchasing from the VEHICLE & EQUIPMENT contract and based upon the terms and conditions of the contract and at the same prices. Further, the Home Rule Borough of Edinboro, will be responsible for the payment of the price directly to the contractor of said expenses directly related.
Jean Davis moved adoption of Resolution 15-2007 and Robert Cogan seconded. The motion passed by 6-0 roll call vote: Jean Davis, yes; Dr. Travis, yes; Gregory Lucas, yes; Clifford Allen, absent; H. Robert Cannell, yes; Robert Cogan, yes; and Mary Ann Horne, yes.
POLICE: Monthly report was available for review. Discussion followed by H. Robert Cannell regarding a comparison to last year and this year 6 months period, with less arrests this year.
CODE ENFORCEMENT/PLANNING/ZONING: Report was in the packets for review.
PUBLIC WORKS: Memo regarding Life guards was in the packets. There will be no life guards August 25-31 but there will be lifeguards for the Labor Day weekend, Saturday through Monday.
Community Liaisons:
Washington Township Liaison: Jean Davis reported that she was only present for 10 minutes of the meeting because of the traffic hold up with the construction in town and on Route 99. It took her over a half hour to get from her home to the Township building.
COMMUNICATIONS:
U-Comp notice of dividend for 2006 including an $850 check was received. This is a reward for our maintaining a favorable record of claims experience in 2006.
We received a request from Local Income Tax Association (LITA) and Pennsylvania Earned Income Tax Officers, Administrators, and Collectors (PEITOAC) to review HB 1550, which consolidates 511 tax collecting at the County level and gives procedures, and HB 1458, which consolidates collection by school district levels. It was noted that we would have less required participation in the school district level and it would most likely continue as we have seen in the past, since our collector collects for most of the school district municipalities already. Robert Cogan moved to write to Representatives Evans from Council in support HB1458 and opposition to HB1550 and to urge individual members of Council to do the same. Jean Davis seconded the motion and it passed by 6-0 voice vote.
NEW BUSINESS:
Mayor Horne informed Council that openings in the Civil Service Commission and Environmental Shade Tree Advisory Committee were advertised in the local paper and were on the COAX channel. Manager Jemetz encouraged those present if they knew anyone appropriate for these positions to have them contact the Borough.
Being no other new business the Mayor asked for a motion for adjournment.
Greg Lucas moved for adjournment, and the meeting was adjourned at 7:55 P.M.
ATTEST:
_______________________________ _____________________________
Manager T. Jemetz Mayor Mary Ann Horne
HIGHLIGHTS
July 23, 2007
· Payment of bills
· Minutes
· payroll
· Resolution 15-2007 Westmoreland COG
· Resolution 17-2007 Hazard Mitigation Plan
· New Purchasing Manual
· Authorize additional bonus to Melinda Murphy of $500 for extra work on sewer agreement
· Authorize advertisement of summary & updated pension plan documents – adopt 8/27
· Authorize sending letter of support HB1458 and opposition to HB1550
· Advertised for volunteers on Civil Service Commission & Environmental Shade Tree Advisory Committee (alternate).
POSTPONED
· Resolution 8-2006 –Policy special events
·
UPCOMING MEETINGS:
· Council of the Whole – Monday July 30th -6:30 p.m. 6mo Financial review
· Personnel Committee Meeting Monday July 30th following financial review
· Finance Committee – Monday August 13 - 4:00 p.m.
· Authority Meetings – Monday August 13 – 5 p.m.
· Civil Service Commission – review Police eligibility list
MANAGER INSTRUCTED TO:
· Invoice Kiwanis for the overtime needed for the duck race on July 4th.
· Cogan ask for copy of bonus policy
· Send letter of support of HB1458 and opposition to HB1550 to representatives
· Press release on Tasers
· Set up Civil Service Commission meeting after position filled.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING AGENDA
July 23, 2007
7 p.m. Regular Meeting
I. Call to Order of the Regular Council Meeting by Mayor Mary Ann Horne
II. Roll Call: Clifford “Kip” Allen ______, Bob Cogan _____, H. Robert Cannell __, Jean Davis ____, Greg Lucas _ _, Dennis Travis ____, Mayor Mary Ann Horne __ Manager Taras Jemetz _____, Solicitor Marsh _____; and Marie Lander, Assistant to the Manager_____.
III. Approval of Minutes
· Regularly Scheduled Meeting on July 9, 2007
Action: Motion to approve minutes
IV Approve AGENDA
a. Action: Motion to approve agenda
V. Public Participation –
A. Agenda Items –
B. Non Agenda Items –
1) Introduction of New EUP President Dr. Jeremy Brown
1. Finance Committee/Pension Committee/ Negotiation Committee - Jean Davis Chair-
a) Met July 23
b) Authorization to approve bills paid July 23, 2007
Action: Motion to approve bills totaling $ 89,755.76
c) Authorization to approve payroll ending July 14 paid July 20, 2007 totaling $52,543.75.
d) Motion to approve updated Purchasing manual: ACTION
2. Cable TV Committee – Dennis Travis Chair
3. Ordinance Review Committee – Jean Davis Chair
4. Personnel Committee – Robert Cogan Chair
5. Public Safety – Greg Lucas Chair – July 16th 4:30 p.m.
6. Recreation/Lake/Environment – Kip Allen Chair
7. Street, Buildings, and Grounds- Robert Cannell Chair
8. Committee of the Whole
B. Solicitor's Report:
1.
C. Management's Report:
1. Manager Jemetz’s Report
a) Hazard Mitigation Plan – Resolution17-2007 ACTION
2. Finance
a) 6 mo review July 30, 2007 6:30 p.m.
b) Central Westmoreland COG- Resolution 15-2007
c) Updated Pension Documents & summary- advertised for adoption August 27th.—reviewed by Legal -
1) Ordinance547– Police Pension Plan & summary
548- Non Uniformed Defined Benefit Plan
3. Personnel
4 Emergency Management
5. EVFD
6. Police – monthly report
7. Employee Safety Committee
8. Code Enforcement/Planning/Zoning
a) Monthly Report
9. Public Works – monthly report
a) Memo regarding Life Guards - FYI
10. Wastewater Collection & Treatment
11. Water System - monthly report
D. Community Liaisons
1. EUP Liaison – Mary Ann Horne
2. Environmental Shade Tree Advisory Committee – Mary Ann Horne
3. Erie County Borough –volunteer as needed
4. Erie County Planning Liaison – Bob Cannell alt Manager Jemetz
5. EVFD Board Liaison – Bob Cogan
6. PLCM – Manager Jemetz & Kip Allen
7. PLCM Local Group – Dennis Travis alt Mary Ann Horne
8. Washington Township Liaison - Jean Davis alt Greg Lucas
9. Authority –Jean Davis alt Kip Allen
10. Watershed Association - Mary Ann Horne – met May 17th
E. OTHER OLD BUSINESS:
1.
A. U-Comp – dividend for 2006 received totaling $850. It is reward for maintaining a favorable record of claims experience.
B. LITA and PEITOAC – Notice on HB 1550 and HB1458
VIII. New Business
Advertised for volunteer for:
Civil Service Commission
Environmental Shade Tree Advisory Committee-alternate
IX. Adjournment
2007 EDINBORO BOROUGH COUNCIL
7
PM; July 23, August 13, August 27, Sept 10, Sept 24, Oct 8, Oct 22, Nov 12, Nov
26, and Dec 10 beginning at 7:00 p.m., except for Dec 17th at 4:30
p.m..