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PM; June 25, July 9, July 23, August 13, August 27, Sept 10, Sept 24, Oct 8,
Oct 22, Nov 12, Nov 26, and Dec 10 beginning at 7:00 p.m., except for Dec 17th
at 4:30 p.m.. Home Rule Borough of Edinboro
Council Minutes
June 25, 2007
Call to Order:
Mayor Horne called the meeting to order on Monday, June 25, 2007 at 7:00 p.m.
Roll Call:
Clifford “Kip” Allen, Jean Davis, Dennis Travis, and Mary Ann Horne were present. H. Robert Cannell, Bob Cogan, and Greg Lucas were absent. Others present included Solicitor Ritchie T. Marsh; Manager “TJ” Jemetz; and Assistant to the Manager Marie Lander. Guests present were Nancy Crawford; Ryan Smith of Meadville Tribune; and Courtney Soder of Edinboro News.
Approval of Minutes:
Clifford Allen moved approval of the Public Hearing and Regular Meeting minutes of May 21, 2007. Jean Davis seconded the motion and it passed by 4-0 voice vote.
Approval of agenda:
Mayor Horne asked for a motion to approve the agenda as printed and posted. Clifford Allen moved to accept the agenda as posted. Jean Davis seconded the motion. With no objections to the agenda it passed by 4-0 voice vote.
Public Participation:
Being no one wishing to speak on agenda items or non agenda items, the Mayor moved on to old business.
Old Business:
Committee Reports:
Finance Committee: Jean Davis, Chair moved to approve the bills as presented for June 12, 2007 of $97,555.82 and Kip Allen seconded. Being no comments or questions on the bills the motion passed by 4-0 voice vote.
Jean Davis moved to approve the bills as presented for June 26, 2007 of $68,307.94 and Kip Allen seconded. Being no comments or questions on the bills the motion passed by 4-0 voice vote.
Jean Davis stated that the committee met on June 12th and June 25th to review the open purchase orders and invoices. Three Taser grants were applied for and we have received the Wal-Mart grant and notice of the PLCM grant for $1,000. We have ordered two tasers and will start training shortly. Committee and Departments are reviewing an updated purchasing manual which will be reviewed by the committee next meeting. The law changing the EMS Tax has been signed by the Governor making the payment $1.00 per week and minimum of $12,000 income. Also in the works is SB526 is regarding use of radar by local governments and HB131 regarding prohibition on police fees.
Jean Davis moved authorization to approve payroll ending May 19th paid May 25, 2007 totaling $48,547.15; payroll ending June 2nd paid June 8th totaling $50,937.59; and payroll ending June 16th paid June 22, 2007 totaling $50,965.07. Kip Allen seconded the motion and it passed by unanimous 4-0 voice vote.
Jean stated the next Finance Committee meeting is scheduled for July 9th at 3:30 p.m.
Clifford Allen stated that for light discussion the EMS Tax timing for budget will be huge impact on the Borough. It is mandated to give refund to anyone making less than $12,000 and they could apply to be exempt up front. Collecting $1 week will be a burden on small municipalities with the paperwork in the office and chasing down the funds if not paid and they make over the $12,000. We might want to write our legislators regarding the burden to municipalities and the number of ways it will hurt us including the difficulty in collecting.
Cable TV Committee: Dr. Travis was informed he was the chair of this committee. Being his first night back, since a stroke last year, everyone welcomed Dr. Travis.
Ordinance Review Committee: Jean Davis, Chairman had nothing to report.
Personnel Committee: Nothing to report.
Public Safety: - Nothing to report.
Recreation & Lake & Environment – Clifford Allen reported that they did not have a meeting but noticeable items since the last meeting included: Triathlon was back and was a huge success with some of the proceeds going to the EVFD; beach is open and the spraying of the weeds are completed; bathhouse open hours of lifeguards and portables available 24 hours; and 3 on 3 basketball is happening at the courts behind Pizza Hut. Mr. Allen encouraged residents to enjoy the beaches and parks around the Borough.
Streets, Building & Grounds – nothing to report.
Committee of the Whole: Mayor Horne reported that they met in executive session with the Municipal Authority on June 11th and June 19th to be briefed by the WWCT Superintendent on the draft sewer agreement with Washington Township. Solicitor Marsh stated there are a number of reasons for Council and the Authority to meet in executive session especially since they are working on a long term agreement or negotiations as well as being the number one legal matter with contractual negotiations and this matter of business is confidential. An analogy is we are in a card game and if you publicly show your hand, the other person has an advantage. Clifford Allen stated that management has been working on the agreement and they have met with Council and Authority to update them on changes. At the same time we have had substantial changes coming at us, but we continue to work on having a good solid agreement in the end.
SOLCITOR: Attorney Marsh reported that he had responded to Dr. Cogan’s question on Realty Transfer Tax Law, which was in the packets.
Manager Report:
Manager Jemetz stated he was on vacation and at PLCM Conference over the last couple weeks. Phase V would begin tomorrow at 7 a.m.
Township meeting scheduled for Wednesday 9:30 a.m. regarding sewer agreement with key management.
Negotiations with the Police will begin Friday at 3 p.m. for contract 2008-2010.
A lab testing meeting with the people, who are testing Presque Isle beaches, will be Wednesday at 8 a.m. at the Bagel shop over coffee and bagels. Manager invited anyone present interested to attend.
Code Enforcement planned rental property inspections complete from last year and new inspections to begin soon. The part timer doing inspections of rental properties has been working out.
Bid opening on Friday, June 22, 2007 for reclamation and paving was in the packets as follows:
Option 2 Reclamation – only one bid from Cutting Edge Reclamation, LLC of Murrysville, PA for $67,319.98. Cutting Edge Reclamation, LLC meets all standards of Penn DOT and they will work on the following roads: Nordmere Drive, North Skytop Drive, and from the Dam to Route 99.
Paving 1-A (844 tons wearing course) & 1-B (307 Tons leveling course) bids received from the following: Russell Standard of Fairview at $69,971.68 and Vincent Cross Paving Inc. of Union City at $71,338.98. Management recommends awarding the bid to the lowest qualified bidder Russell Standard.
Regarding the paving Option 1A or Option 1B which was for the parking lots, management recommends holding these bids and reconsidering this project for all possible options, since there were no bids for reclamation of the parking lots.
Clifford Allen moved to accept the bids and award the Option 2 Reclamation to Cutting Edge Reclamation, LLC of Murrysville, PA for $67,319.98 and the bid for 1-A & 1-B Paving to Russell Standard of Fairview for $69,971.68. Jean Davis seconded the motion and it passed by 4-0 voice vote.
Mayor Horne thanked the Manager for his time and effort to make sure all our roads have good bases and drainage before repaving.
Community Liaisons:
Environmental Shade Tree Advisory Committee: Mayor Horne reported that they had sent plans for the CVS store to County Extension office for their recommendation on trees on 6N and Route 99. Clifford Allen reported that he would be getting with the Committee shortly, the type of tree and requested location from Sue Sanders in the near future along with the check for a memorial tree.
Watershed Association: Mary Ann Horne reported that they met last week while she was out of town and minutes of the prior meeting were in the packets. She would be getting the invoice for the Lake Spraying to the Association for action.
Other Old Business:
COMMUNICATIONS:
Mayor Horne asked if anyone had any questions on the communications that was in the Council’s packets: PLCM thank you for hosting Northwest District Meeting; Central Erie County paramedic Association new officers notice; Erie County Planning 2030 Transportation Plan update; Northwest Regional Watershed Conference; and Erie County Tax Assessment Announcement.
Being no other communications the Mayor Horne moved on to New Business.
NEW BUSINESS:
She reported that Dr. Jeremy Brown the new President of Edinboro University of Pennsylvania would be attending the next Council meeting.
Being no other new business the Mayor asked for a motion for adjournment.
Clifford “Kip” Allen moved for adjournment, and the meeting was adjourned at 7:45 P.M.
ATTEST:
_______________________________ _____________________________
Manager T. Jemetz Mayor Mary Ann Horne
HIGHLIGHTS
June 25, 2007
· Payment of bills
· Minutes
· Award bid for Option 2 Reclamation to Cutting Edge Reclamation, LLC of Murrysville, PA $67,319.98
· Award bid for 1-A (844 tons wearing course) & 1-B (307 Ton leveling Course) to Russell Standard $69,971.68
· Authorize management to reconsider available options for the parking lots.
POSTPONED
· Resolution 8-2006 –Policy special events
·
·
·
UPCOMING MEETINGS:
· Finance Committee – Monday July 9 - 3:30 a.m.
· Authority Meeting – Monday July 9 – 5 p.m.
MANAGER INSTRUCTED TO:
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING AGENDA
June 25, 2007
7 p.m. Regular Meeting
I. Call to Order of the Regular Council Meeting by Mayor Mary Ann Horne
II. Roll Call: Clifford “Kip” Allen ______, Bob Cogan _____, H. Robert Cannell _BY PHONE_, Jean Davis ____, Greg Lucas _ Absent_, Dennis Travis ____, Mayor Mary Ann Horne __ Manager Taras Jemetz _____, Solicitor Marsh _____; and Marie Lander, Assistant to the Manager_____.
III. Approval of Minutes
· Regularly Scheduled Meeting on May 21, 2007
Action: Motion to approve minutes
· Regular Scheduled Meeting for June 11th was cancelled
IV Approve AGENDA
a. Action: Motion to approve agenda
V. Public Participation –
A. Agenda Items –
B. Non Agenda Items –
1. Finance Committee/Pension Committee/ Negotiation Committee - Jean Davis Chair-
a) Met June 12 & June 25
b) Authorization to approve bills paid June 12, 2007
Action: Motion to approve bills totaling $ 97,555.82
c) Authorization to approve bills paid June 26, 2007
Action: Motion to approve bills totaling $ 68,307.94
c) Authorization to approve payroll ending May 19 paid May 25, 2007 totaling $48,547.15; Payroll ending June 2nd paid June 8th totaling $50,937.59; and payroll ending June 16 paid June 22nd totaling $50,965.07.
2. Cable TV Committee – Dennis Travis Chair
3. Ordinance Review Committee – Jean Davis Chair
4. Personnel Committee – Robert Cogan Chair
5. Public Safety – Greg Lucas Chair
6. Recreation/Lake/Environment – Kip Allen Chair
7. Street, Buildings, and Grounds- Robert Cannell Chair
8. Committee of the Whole - Met in executive session with the Municipal Authority on June 11th from 6pm -7:40 p.m. and June 19th 2pm - 3:42 p.m. to be updated by WWCT Superintendent on draft sewer agreement with Washington Township.
B. Solicitor's Report:
1, May 23, 2007 letter regarding Dr. Cogan’s question on Realty Transfer Tax Law.
2. provisions - FYI
C. Management's Report:
1. Manager Jemetz’s Report
2. Finance - HB218 Act 7 of 2007 official – EMST - FYI
3. Personnel
4 Emergency Management
5. EVFD
6. Police
7. Employee Safety Committee
8. Code Enforcement/Planning/Zoning
a) Monthly Report
b) Street Lights, ScotsGlen Subdivision Phase II- ACTION
9. Public Works
a) Bid openings 6/22/07
1) Award Option 2 of Reclamation – Action
2) Award 1-A & 1-B – ACTION
3) Readvertise for bids to address parking lots
10. Wastewater Collection & Treatment
11. Water System
D. Community Liaisons
1. EUP Liaison – Mary Ann Horne
2. Environmental Shade Tree Advisory Committee – Mary Ann Horne
3. Erie County Borough –volunteer as needed
4. Erie County Planning Liaison – Bob Cannell alt Manager Jemetz
5. EVFD Board Liaison – Bob Cogan
6. PLCM – Manager Jemetz & Kip Allen
7. PLCM Local Group – Dennis Travis alt Mary Ann Horne
8. Washington Township Liaison - Jean Davis alt Greg Lucas
9. Authority –Jean Davis alt Kip Allen
10. Watershed Association - Mary Ann Horne – met May 17th
E. OTHER OLD BUSINESS:
1.
1. PLCM – thank your for hosting Northwest District Meeting-FYI
2. Central Erie County Paramedic Association – New officers-FYI
3. Erie County Planning – 2030 Transportation Plan update
4. Northwest Regional Watershed Conference – FYI
5. Erie County Tax Assessment Announcement - FYI
VIII. New Business
A. New President, Dr. Jeremy Brown, of EUP will be attending next Council meeting.
IX. Adjournment
2007 EDINBORO BOROUGH COUNCIL
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PM; June 25, July 9, July 23, August 13, August 27, Sept 10, Sept 24, Oct 8,
Oct 22, Nov 12, Nov 26, and Dec 10 beginning at 7:00 p.m., except for Dec 17th
at 4:30 p.m..
©Copyright July 2007