HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
November 13, 2006
Call to Order:
The following Council members were present: H. Robert Cannell, Robert Cogan, Jean Davis, Mary Ann Horne, Greg Lucas and Mayor Clifford “Kip” Allen. Member absent was Dr. Dennis Travis. Also in attendance was Manager T Jemetz and Marie Lander, Assistant to the Manager. Guests present were Jon Foulkrod, Washington township Liaison; Adam Sullivan; Josh Novak; Seth Murphy, Edinboro News; Nancy Crawford; Chris Pollitt; and Joe Malizia. Mayor Allen noted that Council was notified that Councilman Dennis Travis had a stroke and was in the hospital and asked for a moment of silence for individual prayers.
Mayor Allen introduced the minutes from the regular Council meeting held October 23, 2006. Mary Ann Horne moved for approval minutes, and Robert Cogan seconded. The minutes were approved by voice vote of 6-0.
AGENDA:
Jean Davis moved to accept the agenda as posted on the window of Council since Friday and Mary Ann Horne seconded. Mr. Cogan asked to add to new business tax matters. Mayor Allen stated that this should be reviewed through the committee system first. Mr. Cogan stated that the governor vetoed the bill for EMS tax and he heard that it may not be overridden. Jean Davis asked that a letter to EUP be put under new business and then agreed to discuss in the executive session. The motion passed by 6-0 voice vote.
Public Participation:
Being no one wishing to speak on agenda items, the Mayor moved on to old business.
Committee Reports:
Finance Committee: Mary Ann Horne reported that the bills were reviewed today. She also explained that HB1725 requires tax collector to be paid for interim bills processed as well as for postage and printing of bills. The Council will need to act on a wage for the interim bills in January.
Budget Workshop for November 20th was cancelled. Mayor Allen stated this is a no tax increase budget. Finance Committee recommended moving all funds over the minimum required for carry over into capital project fund for use as needed. Public hearing on the budget will be held December 11th and action on the budget at that time.
New employee insurances will save the Borough approximately $4,800 on LTD & Life Insurance.
EMS bill was vetoed by the Governor stating it was for lack of time to enact by municipalities. The Senate and House may try to override this later this month. Finance recommends not changing the budget back to having the funds and back again for not having the funds. The funds will be used for police and fire department allocations.
Ordinance Review Committee: Jean Davis, Chair reported there was no new information at this time.
Personnel Committee: Mr. Cogan had nothing to report at this time.
Recreation/Lake/Environment Committee: Robert Cannell had nothing to report.
Public Safety Committee: Greg Lucas reported that the Chief was investigating use of tasers to be reviewed by the committee.
Streets, Buildings & Grounds Committee: Dr. Dennis Travis Chair was not present and there was nothing to be reported.
Committee of the Whole: Mayor Allen had nothing to report.
Solicitor Marsh had nothing to report.
Manager Jemetz requested executive meeting to update Council on sewer issue and personnel at the end of the meeting.
Mayor Allen introduced the bills for payment. Mary Ann Horne moved for approval of the submitted bills for November 13, 2006 totaling $177,979.79. Jean Davis seconded the motion. The motion passed by 6-0 voice vote.
Mary Ann Horne moved to accept payroll ending October 21, 2006 and paid October 27, 2006 totaling $48,032.07 and Paryoll ending November 4 paid November 10, 2006 at $49,402.14. Jean Davis seconded and the motion passed by 6-0 voice vote.
Public Safety:
Robert Cannell complimented the Police for their statistics through October. Jean Davis noted that Benzi found the weapon from the shooting at Splash Lagoon. Mr. Cannell noted the dog was busy with a 16 page report on his accomplishments this month.
Code Enforcement/Planning/Zoning:
Nothing to report.
Public Works & Water System
Nothing to report.
Community Development/Project Coordination:
Nothing to report.
Mayor Allen moved back into Finance to allow Mary Ann Horne to present the budget for it’s reading.
Mary Ann Horne moved to accept the budget as read,
TAKE NOTICE that Borough Council at its regular business meeting to be held at 7 p.m. Monday, December 11, 2006 in Council chambers of the Municipal Building, will consider and act upon an ordinance. Setting the millage rate for fiscal year 2007 would remain 2.85 mills for general fund purposes and 0.5 mills for special purpose-pensions for a total of 3.35 mills, no change from 2006. At the same time and place, Borough Council will consider in a public hearing and act upon the proposed fiscal year 2007 budget. Again, the budget includes no increases in taxes or rate changes for water, sewer, or refuse.
Total Revenues and Other Financing Sources: $4,969,492
Total Available for Appropriations 5,382,673
Total Expenditures 5,098,808
Council will meet and discuss the above and act on it December 11, 2006 at 7 p.m.
Jean Davis seconded the motion. Discussion followed and Mary Ann Horne stated this is great that we do not have to increase taxes and we can increase our capital reserves for use on our infrastructure. Mayor Allen asked if there were any public comments. A resident voiced his opinion, “Sounds good”. The motion passed by 6-0 roll call vote: Robert Cogan, yes; Jean Davis, yes; Dennis Travis, absent; Mary Ann Horne, yes; Gregory Lucas, yes; H. Robert Cannell, yes; and Clifford Allen, yes.
Community Liaisons:
Erie County Planning Liaison: H. Robert Cannell reported they met November 9th. He did not want to be part if bylaws are not changed because it was unfair that they have 28 representatives and only the 9 executive boards make the decision and have voting power. Secondly he heard that Growing Greener II had the greatest amount in history and municipalities could qualify for 5 grants and he hoped we applied to help with environmental concerns for the 21st century.
Washington Township Liaison: Jean Davis reported that she attended the meeting and they discussed tourist groups signs and hoped that there would be some for Doucette House and Goodell Gardens.
Other Old Business:
NIMS training was held June 5th and Council is still awaiting for the certifications.
COMMUNICATIONS:
Councilman Cogan stated he received a thank you from Ms. Gwinn for the tree trimming by Public Works. Ms. Gwinn was very pleased with the trimming. Being no other communications, the Mayor moved on to new business.
NEW BUSINESS:
Since there was not further new business to cover the Mayor asked if anyone in the public wished to speak on non agenda items.
Public participation non Agenda Items:
Chris Pollitt, 113 Waterford Street: Asked about the Budget workshop dates and he was informed that 11/20 was cancelled and the next and last workshop would be November 29th at 6:30 p.m. Mr. Pollitt wished Dr. Travis a speedy recovery.
Mr. Sullivan, 104 Van Dorin Drive Asked about Ordinance 541. He was informed that it was waiting Solicitor review. Mr. Cogan stated he hoped the Council would consider this ordinance soon. Landlords must pay the tax and they may or may not pass it on to their leasee. Mayor Allen stated that it is not centered around students but all leases. Jean Davis noted that it would be advertised and a public notice and public comment taken prior to passage.
Nancy Crawford, 202 Elm Street. She had questions on the end of Willow; Elm Street; and at the Lake. Manager Jemetz stated that on Willow a box culvert 10’ x 3’ was under 6N and the one from lakeside culvert was circular which meant a large amount of water was going into a small amount causing debris to collect and backup on 6N. We have done a temporary solution but a permanent one is due to be done with a box area in catch basin so equipment could get into it to remove debri when needed. Lakeside area is problem with timbers rotting out and when we lower the Lake we will have better access to fix it. To replace the whole culvert would be sizeable amount of funds so we need to get grants and Pennvest loans but in the mean time do an interim fix.
Being none, the Mayor moved to executive session at 7:44 p.m.
EXECUTIVE SESSION:
Council moved to executive session to discuss 537 Plan and Township Sewer as well as personnel matters.
Council returned form Executive Session at 8:29 p.m. Mayor Allen stated that Council was updated on sewer discussion by the Borough Manager and personnel matter and there was no action to come before the Council at this time.
Mayor Allen asked for motion to adjourn.
Mary Ann Horne moved for adjournment, and the meeting was adjourned at 8:31 P.M.
ATTEST:
_______________________________ _____________________________
Manager T. Jemetz Mayor Clifford “Kip” Allen
HIGHLIGHTS
November 13, 2006
· Payment of bills
· Payroll
· Minutes
· Budget – 1st reading
· Meeting 11/20 for budget cancelled
POSTPONED
· Resolution 8-2006 –Policy special events
·
UPCOMING MEETINGS:
· Ordinance Review – Wellhead protection; Residential Lease Tax
· Public Safety – discuss intersections; Tasers; Home Coming Traffic Control
· Building, Streets & Grounds Committee –
· Personnel Committee –
· Recreation/Lake/Environment –
· Finance Committee: Manager’s evaluation
· Finance/Committee of the Whole 10/16 6:30 p.m. Budget workshops10/25, Nov 1, Nov 20, & Nov 29th
MANAGER INSTRUCTED TO:
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
November 13, 2006
Regular Meeting – 7 PM
I. Call to Order of the Regular Council Meeting by Mayor Clifford “Kip” Allen
II. Roll Call: Bob Cogan ____, H. Robert Cannell ______, Jean Davis ____, Mary Ann Horne ____, Greg Lucas ________, Dennis Travis ____, Mayor Clifford “Kip” Allen __ , Manager Taras Jemetz ___, Solicitor Marsh _____; and Marie Lander, Assistant to the Manager___.
III. Approval of Minutes
· Regularly Scheduled Meeting on October 23, 2006
Action: Motion to approve minutes
IV Approve AGENDA
a. Action: Motion to approve agenda
V. Public Participation – Comments on Agenda Items
1. Finance Committee/Pension Committee/ Negotiation Committee –Mary Ann Horne Chair-
a) Met November 13 -- 3:30 p.m.
b) Budget Workshops – Nov 20 & Nov 29 – 6:30 p.m.
c) Note there will be Public Hearing at the Dec 11th meeting on the proposed budget with no tax increase – take input from Residents
2. Ordinance Review Committee – Jean Davis Chair
a) Codification – General Code (Penns Valley)- at printers 2-3 more weeks
b) Grease Ordinance
c) Commercial district
d) Well head protection ordinance
e) Ordinance 541Residential Rental Lease Tax- based on Millersville Ordinance- to lawyer for review
3. Personnel Committee – Robert Cogan Chair
4. Recreation/Lake/Environment – Bob Cannell
5. Public Safety – Greg Lucas
a) Tasers
b) Review Major intersection
6. Street, Buildings, and Grounds- Dennis Travis Chair
7. Committee of the Whole
a) Planning & Priorities-
B. Solicitor's Report:
C. Management's Report:
1. Manager Jemetz Report-request for executive session
2. Finance
a) Authorization to approve bills paid November 13, 2006
Action: Motion to approve bills totaling $ 177,979.79
b) Authorization to approve payroll ending October 21, 2006 paid October 27, 2006 totaling $ 48,032.07 and payroll ending November 4, 2006 paid November 10, 2006 totaling $ 49,402.14
3. Personnel
4 Public Safety
a) Emergency Management
b) Emergency Medical Service (EMS)
c) EVFD
d) Police
i) Monthly Report
e.) Employee Safety Committee
5. Code Enforcement/Planning/Zoning
a)
6. Public Works
a) Sanitation
b) Building & Property
c) Streets/Storm Sewers/Signals/Signs
d) Park & Recreation
e) Lake
f) Dam
g) Recycling Leaves
7. Wastewater Collection & Treatment
8. Water System
9. Community Development/Project Coordination
a) update on status of grants
D. Community Liaisons
1. Public Relations/Cable TV –Kip Allen
2. Chamber of Commerce - Bob Cogan
3. Environmental Shade Tree Advisory Committee – Mary Ann Horne
4. Erie County Borough –Kip Allen –Met Oct 18th
5. Erie County Planning Liaison – Bob Cannell – Nov 9th
6. EVFD Board Liaison – Bob Cogan
7. PLCM Campus Community – Bob Cannell
8. PLCM Local Group – Dennis Travis
9. Washington Township Liaison - Jean Davis
10. Authority –Jean Davis
11. EUP Administration - Kip Allen
12. Watershed Association - Mary Ann Horne
E. OTHER OLD BUSINESS:
1. NIMS TRAINING June 5th – awaiting certification
A.
IX. Public Participation non agenda item matters:
X. Executive Session
XI. Adjournment
2006 EDINBORO BOROUGH COUNCIL
7:00 p.m. November 13, November
27, December 11 and DECEMBER 18 @ 4:30 PM
©Copyright Jan 2007