HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
June 13, 2005
Call to Order:
The following Council members were present: Mayor H. Robert Cannell, Christopher Gillette, Robert Cogan, Mary Ann Horne, Greg Lucas and Solicitor Ritchie T. Marsh. Clifford Allen and Jean Davis were absent. Also in attendance were: Dave Zamierowski, Zoning Officer; and Marie Lander, Acting Borough Manager. Guests included Ryan Smith from the Meadville Tribune.
Mayor Cannell introduced the minutes from the regular Council meeting held May 23, 2005. Mary Ann Horne moved for approval of the minutes, and Robert Cogan seconded, and the minutes were approved by a voice vote of 5-0.
Because there was no one who requested time to speak before Council, the Mayor moved on to Committee Reports.
Committee Reports:
Finance Committee:
Mary Ann Horne reported that they met today to review invoices and purchase orders. The committee saw no problems with the invoices and purchase orders reviewed. They discussed salaries and requested an executive session for a personnel matter at the end of the meeting. They found out that the Hepatitis B and Tetanus shots for the employees per the Safety Manual were not covered under employee health insurance, and Council would need funds for this from the General Fund.
Ms. Horne reported that she had contacted legal counsel regarding the non-uniformed negotiations. The attorney would be contacting the union, informing it that it would be premature to meet until they knew more about the health care costs. Counsel would keep in contact with Acting Borough Manager Lander until the new Manager came in August. Mayor Cannell stated it was useful in hiring a new Manager with Council of the Whole, and he thought with the estimated cost of the police contract before them, it was important to work with the Finance Committee. Christopher Gillette moved to have the Committee of the Whole work as the negotiating committee for the non-uniformed contract, and Robert Cogan seconded. Mary Ann Horne stated that the labor lawyer said he would work with management on this contact, and Council would be present for only guidance. The motion passed by a 5-0 voice vote.
The committee would meet July 27, 2005 with Mockenhaupt Associates to get more information on the Minimum Municipal Obligation (MMO) and Council of the Whole was invited.
Regarding the Cable TV Franchise renewal, the General Manager of Coaxial Cable Television Corporation, Chris Lovell, had not gotten back to Ms. Horne regarding the financial information requested, which was kept at the Erie Times News. Mary Ann Horne moved to extend the current contract with COAX until December 31, 2005, to give Council time to review information and have a public hearing. Robert Cogan seconded the motion, and it passed by 5-0 voice vote. Mary Ann Horne moved to set a public hearing for September 26, 2005 at 6:00 P.M., regarding the Cable TV Franchise renewal.
Robert Cogan seconded the motion, and it passed by a 5-0 voice vote.
Mayor Cannell informed Council that he had discovered that Campus Televideo had been in the Borough for seven to eight years illegally and should have been paying franchise fees. He noted that he had given Acting Borough Manager Lander the information and phone number to contact the company.
Mayor Cannell stated that perhaps the Finance Committee could work on possible revenue. First, the downstairs could be rented. The Girl Scout building was always busy, and he was informed that they rented the room for $50.00 a day, and it was always booked. He asked them to think about renting the lower level. He added that they also had a library, and Erie County Library had a contract with the Millcreek Mall for $50,000.00 a year, and the Borough did not even get utilities paid or receive donations. Mary Ann Horne stated that they did not want to discourage the library from being in their building. Mayor Cannell stated he was not saying that and went on to say that they needed revenue. Mayor Cannell also stated that maybe with the markings on the roads and sidewalks, they would receive more police revenue. Robert Cogan suggested applying for the radar gun program, which might be worth trying. Mayor Cannell stated that they had sent letters to other municipalities to assist in funding the Food Bank but had received letters from Washington Township and McKean Township stating they would not assist.
Ordinance Review Committee:
In Jean Davis’s absence, Dave Zamierowski reported that they were about to return the codification draft to Penns Valley Publishers. They were still waiting for the Pennsylvania Department of Transportation (PennDOT) regarding the “Jake Brake” ordinance. Discussion followed on used car lots and the commercial district.
Personnel Committee: Mr. Allen was not present.
Recreation/Lake/Environment: Mr. Allen was not present.
Public Safety Committee: Christopher Gillette reported they met to review an informal complaint. They would be meeting this Wednesday with the Chief of Police from Edinboro University.
Acting Manager Lander was getting dates in July to have the committee meet with Jim Sheehan, Vice-President for Finance and Administration of Edinboro University of PA, and both Police Chiefs to discuss cooperation.
Streets, Buildings, & Grounds Committee: Greg Lucas reported that he thought the bathhouse was finished except for a sidewalk that the Public Works Department needed to install. Acting Borough Manager Lander would check on the status.
Solicitor Marsh stated that he had sent another letter to the Attorney General to find out the status of the question regarding the Edinboro Police and EUP Police jurisdiction.
Mayor Cannell introduced the bills for payment. Christopher Gillette moved for approval of the submitted bills totaling $86,992.68, and Mary Ann Horne seconded. After discussion regarding the police rear window, water meters and payment to the Commonwealth of PA, the motion was approved by a 5-0 voice vote.
Mary Ann Horne moved, and Robert Cogan seconded to approve the payroll ending May 21, 2005, paid May 27, 2005, totaling $49,034.82, and payroll ending June 4, 2005 paid June 10, 2005 totaling $50,585.59, and the motion passed by a 5-0 voice vote.
Personnel:
Acting Borough Manager Lander informed Council of new employees. There was a new building maintenance person, and she described the situation of two non-uniformed clerks putting in for sick time for surgery. She also received June 10, 2005, the resignation of Lori Swavey, the Accounts Payable/Payroll Clerk, and her last day would be June 24, 2005. This left only one clerk available in place of four for approximately three to six weeks and an advertisement had been placed in the Meadville Tribune for a Payroll/Accounts Payable Clerk. Discussion followed on waiting until the new manager was available to find someone to fill this position and the use of temps. Acting Borough Manager Lander agreed to keep them informed of the status of finding a new full-time clerk.
Public Works:
Asphalt bids would be opened June 20, 2005 at 1:00 P.M.
Public Works Director Tom Schruers’ memo stated that Lorain McLaughlin would be present to discuss the tennis clinic mentioned at that May 23, 2005 meeting, but she was not present.
Wastewater Collection & Treatment:
Public notice of accepting public comments regarding the Joint Act 537 Sewage Facilities Plan update Revision was available to remind Council that written comments would be considered by Council on the June 27th meeting.
Water System:
Acting Borough Manager Lander informed Council of the Water Authority and Municipal Authority adopting the maximum fees allowed as calculated by Lake Engineering as required by Act 57. They also wanted to recommend to Council that the tap-in fees remain the same until the normal time of change at the reorganization meeting in January 2006. The only change presently would be the Customer Facilities Fee and Connection Fee and those should be at cost for all service sizes. Mary Ann Horne moved to accept Resolution 11-2005 as follows:
HOME RULE BOROUGH OF EDINBORO
ERIE COUNTY, PENNSYLVANIA
RESOLUTION #11-2005
A RESOLUTION OF THE HOME RULE BOROUGH OF EDINBORO, ERIE COUNTY, PENNSYLVANIA MODIFYING CHAPTER 43, OF THE HOME RULE BOROUGH OF EDINBORO CODE OF ORDINANCES, ANNUAL WATER AND SEWER FEE SCHEDULE
WHEREAS, the Council of the Home Rule Borough of Edinboro has established certain fees to cover the cost of the operation of sewer and water of the Borough, said fees to be increased by Resolution from time-to-time to stay current with costs; and
WHEREAS, the Council of the Home Rule Borough of Edinboro shall set these fees following the initial passage of Chapter 43, each year by Resolution at it’s annual re-organization meeting or at such time as determined necessary by the Borough Council; and
WHEREAS, the fees set forth herein have been calculated and by Lake Engineering, consulting Engineers, pursuant to regulations of the Commonwealth of Pennsylvania (Act 57-2003), and are recommended by the Water Authority and the Municipal Authority of the Borough, and, furthermore, are recommended by the Superintendent of Water and the Superintendent of Waste Water Collection and Treatment and made part of this resolution.
NOW, THEREFORE, BE IT RESOLVED AND ENACTED by the Council of the Home Rule Borough of Edinboro, in meeting assembled this 13th day of June, 2005, and it is hereby resolved and enacted by and with the authority of the same as follows:
SECTION 1. WATER FEES
¾” service 1” service Other Per EDU
Customer Facilities Fee At Cost At Cost At Cost NA
Connection Fee At Cost At Cost At Cost NA
Tapping Fee NA NA NA $273.00
SECTION 2. WASTE WATER COLLECTION AND TREATMENT FEES
Connection / Tap Fee - $1,010.00 per EDU
BE IT FURTHER RESOLVED AND ENACTED that the effective date of the fees set forth herein shall be this 13th day of June, 2005.
Christopher Gillette seconded the motion, and it was approved by a 5-0 roll call vote: Greg Lucas, yes; Christopher Gillette, yes; Robert Cogan, yes; Mary Ann Horne, yes; Clifford Allen, absent; Jean Davis, absent; and Mayor H. Robert Cannell, yes.
Community Liaisons:
Environmental Shade Tree Advisory Committee: Ms. Horne reported that they were scheduled to meet this Thursday.
Washington Township Liaison: Mayor Cannell reported that Jean Davis was out of town and did not attend the meeting but he talked to John Foulkrod. Mayor Foulkrod verbally informed him that they were interested in revenue sharing because of the explosiveness of the Route 6N corridor. After discussion, it was agreed not to contact Washington Township until they received confirmation in writing.
Joint Municipal Planning Commission: Christopher Gillette read the public notice information on the July 13, 2005 public meeting of the Joint Municipal Planning Commission (JMPC) regarding adoption of the Joint Comprehensive Plan. Dave Zamierowski reported that they received the final draft at the meeting that Mr. Gillette was unable to attend. He also received a CD-Rom with the plan in a Portable Document Format (PDF). After this advertised public meeting of July 13, 2005, they would set three or four dates for hearings at each municipality.
Department Head “To-Do List” update was available for Council.
Communications:
Correspondence from McKean Township and Washington Township in response to Borough’s letter requesting funding toward Food Bank usage of building.
Letters to Jane Earll and John Evans regarding Emergency Medical Services (EMS) and the Senator’s response were available for review.
Also correspondence regarding the 911 Task Force was in the packets for review.
New Business:
A letter was received by Mayor Cannell from the EVFD dated June 10, 2005 regarding Act 222 of 2004. Robert Cogan explained that they should invite the EMS Chief and EVFD Chief to a Finance Committee meeting. This year’s budgeted amount was uncertain and it was anticipated to fund the police staff and expenses. In the future, it might be possible to help the EVFD and EMS. The legislative branch was working on changes to the law with a $12,000.00 exemption plus quarterly remittances for employees. They were also adding to the exemption bill, a 10% or $5.00 for EMS of the amount collected. The EVFD was also worried about the tax hurting its fund drive since people thought the EVFD was getting the funds. Mary Ann Horne agreed to contact the EMS Chief and the EVFD Chief to invite them to a Finance Meeting.
Robert Cogan also stated that they could look at funding from franchise fees as well as HB1418. He had contacted Scott Brady who roughly figured their share, if funded properly, would be approximately $246,000.00, if it happened.
Discussion followed regarding the summer meeting schedule. It was noted that the pension meeting would be July 27, 2005, and in the past they had only one meeting during the summer. Mary Ann Horne moved and Christopher Gillette seconded the motion to cancel the July 25, 2005 and August 22, 2005 meetings. The motion passed unanimously by a 5-0 voice vote.
Robert Cogan moved to set August 3, 2005 at 6:00 P.M. to review the first six month finances compared to the budget with the new Manager. The motion was seconded by Christopher Gillette and passed by a 5-0 voice vote.
Because there was no further new business, the Mayor asked if they were ready for an Executive Session.
EXECUTIVE SESSION:
Chris Gillette moved for an Executive Session at 8:37 P.M. to discuss personnel matters. Mary Ann Horne seconded the motion, and the meeting was adjourned to Executive Session.
Upon returning at 8:50 P.M., Mary Ann Horne reported that they discussed a personnel matter but had made no decision.
There being no further business before the Council, Mayor Cannell asked for a motion for adjournment.
Christopher Gillette moved for adjournment, and the meeting was adjourned at 8:50 P.M.
ATTEST:
_______________________________ _________________________________
Acting Borough Manager Marie Lander Mayor H. Robert Cannell
Home Rule Borough of Edinboro Council Meeting
HIGHLIGHTS
June 13, 2005
· Payment of bills
· Minutes
· Payroll
· Appoint Council of Whole to give guidance in Non Uniformed Contract negotiations
· Extension on Current cable tv franchise until 12/31/05
· Set hearing for Cable TV Franchise for Sept 26, 2005 6 p.m.
· Resolution 11-2005 setting Water & WWCT Tap in fees
· EVFD chief and EMS Chief to be invited to Finance Meeting to discuss their letter
· Cancelled July 25th and August 22nd Council meetings for summer
· Set August 3rd 6 p.m. for 6mo budget review
POSTPONED
· Ordinance Review to review final Codification for adoption
· Ordinance Review – No JAKE Brakes & signage regarding – Study by Penn DOT being requested by Dave Zamierowski
· Citizen request for signage on Water Street – Public Safety Committee to review 5/31
· Motion by Kip & Seconded by Jean to support a tennis clinic same as 3 on 3 basketball (5/23/05 tabled).
UPCOMING MEETINGS:
· Next Council meeting June 27, 2005
· 537 update input until June 27, 2005
· Hearing Sept 26th 6 p.m. Cable TV Franchise
· Finance Committee June 20th 1:30 p.m.
· July 13th hearing on Joint Municipal Plan at Washington Township building
· Finance Committee July 27th 11 a.m.
· Pension Meeting July 27th Noon
· August 3rd 6 mo budget review
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
June 13, 2005
7:00 P.M. Regular Meeting
I. Call to Order of the Regular Council Meeting by Mayor Cannell
II. Roll Call: Clifford “Kip” Allen __, Bob Cogan ____, Jean Davis _Absent___, Christopher Gillette ____, Mary Ann Horne ____, Greg Lucas ________, Mayor H. Robert Cannell ______, Manager _NONE___, Solicitor Marsh _absent__, and Marie Lander, Acting Manager____.
III. Approval of Minutes
· Regularly Scheduled Meeting, May 23, 2005
Action: Motion to approve minutes
IV Public Participation
1. Finance Committee/Pension Committee/ Negotiation Committee - Mary Ann Horne
a) Committee met June 13th 1:30 p.m.- Report
b) Non Uniform Employee Negotiations
c) Cable TV Franchise Renewal
1) COAX simple extension for 10 years (4/9/2015)
2) Extension of current contract
3) Public Hearing set date
2. Ordinance Review Committee –Jean Davis
a) Codification – Return of final draft from Penns Valley- still reviewing
b) Sign Ordinance
c) Grease Ordinance
d) Noise Ordinance – Jake Brakes
1) PennDot requested to study
e) Commercial district
3. Personnel Committee – Kip Allen
4. Recreation/Lake/Environment – Kip Allen
5. Public Safety – Chris Gillette
a) Meeting held May 31st - report
1) Correspondence to Dr. Pogue & Washington Township
2) response from Washington Township
b) Citizens request for signage on Water Street for committee review
6. Street, Buildings, and Grounds – Greg Lucas
7. Committee of the Whole -
B. Solicitor's Report:
1. Edinboro Police & EUP Police Jurisdiction
C. Management's Report:
1. Memo requesting direction from Council
2. Finance –
a) Authorization to approve bills to be paid June 13, 2005
Action: Motion to approve bills totaling $ 86,992.68
b) Authorization to approve payroll
Action: Motion to approve payroll ending May 8, 2005, paid May 21, 2005, totaling $ 49,034.82 and payroll ending June 4, 2005 paid June 10, 2005 totaling $50,585.59
3. Personnel - Staffing update - FYI
4 Public Safety
Emergency Management
Emergency Medical Service (EMS)
EVFD
d) Police – Monthly Report
e.) Employee Safety Committee
5. Code Enforcement/Planning/Zoning –Monthly Report
6. Public Works – Monthly Report
a) Sanitation
b) Building & Property
c) Streets/Storm Sewers/Signals/Signs
1) Asphalt bids opened 6/20/05 1 p.m.
d) Park & Recreation
1) Tennis Clinic - update
e) Lake
f) Dam
g) Recycling Leaves
7. Wastewater Collection & Treatment
a) Take any comments on 537 Plan update as advertised.-- June 27th
8. Water System –
A) Resolution 11-2005 adopt new Water & WWCT Fees
9. Community Development/Project Coordination (no report on vacation)
D. Community Liaisons
1. Public Relations/Cable TV - Bob Cannell
2. Chamber of Commerce – Mary Ann Horne
3. Environmental Shade Tree Advisory Committee – Mary Ann Horne
4. Erie County Borough –
5. Erie County Planning Liaison – Chris Gillette
6. EVFD Board Liaison – Bob Cogan
7. PLCM Campus Community – Bob Cannell
8. PLCM Local Group – Kip Allen
9. Washington Township Liaison – Jean Davis
10. Authority – Jean Davis
11. EUP Administration – Bob Cannell
12. Watershed Association – Mary Ann Horne
13. Joint Municipal Planning – Chris Gillette
E. OTHER OLD BUSINESS:
1) Department Head “to do list” update FYI
A. Washington Township Council & McKean Township Supervisors response to funding request for Food Pantry use of building - FYI
B. Letters to Jane Earll & John Evans regarding EMS – FYI
1) Senator Earll’s response - FYI
C. 911 Task Force correspondence - FYI
A. Summer Council Meeting Schedule
VIII. Adjournment
2005 Council Meeting Schedule:
June 27, July 11, July 25, August 8, August 22, September 12, September 26, October 10, October 24, November 7, November 21, December 5 at 7 p.m. and December 19 @4:30 p.m.
©Copyright JUNE 2005