HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
June 27, 2005
Call to Order:
The following Council members were present: Jean Davis, Christopher Gillette, Robert Cogan, and Mary Ann Horne. Clifford Allen, Mayor H. Robert Cannell, and Greg Lucas were absent. Also in attendance were: Dave Zamierowski, Zoning Officer; and Marie Lander, Acting Borough Manager. Guests included George & Diana Shimpeno; Mike Gido, Annette McElroy, Linda Swift, Tina Frick, Vicki Estok, Karen Keller, Peg Glaze, Mary Solberg & sons; Ginny Keim, Kelly Campbell, Edith Ghere, Ken Kocue, Jon Foulkrod, Linda Baumgartner, Dave Hinf, Jan Hayes, Jim McEldowney, Paul Ditmore, Laurie Parendes, Mark A. Wickenheiser, Dave Johnson, Brian Hulley, Sherri Sturm, Diana Meyer, Diana & TimThompson, Johnna Tshudy, Sherly McKay, Shari & Cody Gould, Kaun Reagan, nancy Crawford, Jan Staszah, Peter Kroemer, Rob Cepune, Sarah Walframe, Heidi Marcinko, Penny Allen, marshall & Caime Piccinini, Alena & Bella Piccinini, Terri Mallory, Holly Stanfield, David Swartz, Tracy Halmi, Susan Herncuest, Aurthour & Mildred Waimer, Martin & Marcia Cooke, Kitty Tarbell, Amy Emmett, Shari Lasher, Tammy Waldo, Greg & Renage Graham, David & Amy Russell, Michelee Curtz, Windy Reichart, Pat Riswonger, Gutch Cunningham, Debbie & Amanad & Rebecca Swartz, Jerod Russell, Cheryl Mitchell, R. Clayton Liwdenmuth, Prihoda Family, Kaitlyn & Matt & Dean & Shelly Kirby, Jacqueline Rhen, Lin Redst, Jillian Rhen, Dawn Costa, Grace Johnson, Mike & Katie Zahordhak, and Linda Stuckey.
Deputy Mayor Gillette introduced the minutes from the regular Council meeting held June 13, 2005. Jean Davis moved for approval of the minutes, and Mary Ann Horne seconded, and the minutes were approved by a voice vote of 4-0.
Paul Ditmore of the Pool Committee gave a presentation on the Pool Feasibility study. Purpose of the study was to find out whether feasible useful life of pool and sufficient to support by Franklin, Washington, and Edinboro Borough. 228 responses to questionnaires and two town meetings with 23 people at one and 30 at the other. Summary of questionnaires where from 42% Washington Township, 37% Edinboro, and 3-5 Percent from McKean, Franklin, and other municipalities. Primary participation is 133 in swim classes, 47 in water fitness, and 31 in swim team. Best features was location, cleanliness, appropriate size. Last four days they took pictures and they were passed around. You have to remember these were the hottest days. Average attendance this year is 200 per day last year it was 118 per day average with weather being the factor in this area. Questions from prior meetings were addressed in feasibility study such as municipal support and management; indoor pool at YMCA which there is no plans in the next 5-10 years. Presently the pool and bathhouse do not meet CODE and it would cost approximately $275,000 to just bring it up to code. They would demolish the bathhouse and rebuild on the other side of the pool and with odds and ends per consultant it would come to approximately $450,000. Compared to new facility would cost $500,000 to $700,000 both without purchase of land. It will take three appraisals before they would know the value of the land and the Township and Borough should form a joint authority to manage the pool and acquisition. The Greater Erie YMCA would sign an agreement for long term management of the facility. Funding and business plan shows in long run the facility would break even because of weather related usage some years could loose up to $15,000 and some years make money. You could also put external fund raising into the business plan along with fees. Study showed by population the municipalities would need to supply approximately $1.30 per person to cover the loss. DCNR has agreed to the feasibility study so funding by grants is pretty good for acquisition and renovation of the facility. Christopher Gillette asked about the cost of the land. Mr. Ditmore stated that they did not have any appraisals yet. Jean Davis asked about $15,000 cost to municipalities. Mr. Ditmore stated it is long term loss of $5,000-$15,000 a year. Robert Cogan asked if funds for reserve or operating fund. Mr. Ditmore stated the operating fund. Mary Ann Horne asked about the maximum exposure this year with hot weather. Mr. Ditmore stated fewest days in 2004 this year opposite environment is the factor. After more discussion it was noted that it would cost $300,000 to demolish and move the bathhouse and another $175,000 for lighting, winterization cover, deck replacement, shallow up pool, fencing repair, and filters. Some of these things the YMCA has been taking care for the last several years. Grant cycle is every two years. Grant application n by October 2005 for funding in 2006 to do construction off season. Christopher Gillette asked wht they expected for grants. Mr. Ditmore stated up to 50% of investment and renovations and the remainder would be alternative financing including rates and fees and percentage form municipalities. Mary Ann Horne asked what they expected per year. They stated the East Erie Suburban formula was $1.30 per tax payer per municipality to cover the $15,000 per year possible loss. Jean Davis stated this doesnt include acquisition of property. Also paying YMCA for management, grants, fees, and Municipal authority would have to come up with costs for fees. Mr. Ditmore stated there was several revenue streams and when the authority is established you need to come up with plan and structure on how it can get funds. Timing is important for grants and funding. Jean Davis stated that in our Municipal and Water authority we have to back the bond issues and if they fail they come out of the general tax payers. Mr. Cogan stated that the business plan and paper on annual cost to municipalities he would like to see as well as the feasibility study and agreement of the East County. He stated the Municipal Authority information is on inventpa as a pdf and anyone can download. He was not certain about the liability after reviewing this document. He requested the solicitor advise us on the authority structure. This year we have a very tough budget with uncertainties. He would like Deputy Mayor through Marie to ask the Solicitor about the Authority law to keep Borough independent of this debt.
Kitty Tarbell, 901 Lakeside, Edinboro. Why is it so important when we have Lakeside. You have 118 to 200 per day and we have several more per day at Lakeside beach. We have cut back on lifeguards because of costs. The bathhouse at Lakeside is not open and behind code with sidewalks. Deputy Mayor Gillette informed her that the bathhouse has been open since last Tuesday but hours are limited to life guard hours. We have many more Lakeside our natural resource. Mr. Ditmore stated that you have mostly boaters and jet skis not swimming.
Ginny Keim, 137 Sunset Drive, Edinboro. As a member of the pool committee she stated that more would have been here tonight but there was a swim meet in Girard. The pool represents place to cool off, learn to swim, fitness, spot to forge friendships, and safe place for teens. She hoped the Council would support the pool and get grants. She hoped they used the model from Harborcreek, Wesleyville, and Lawrence Park which is a workable pool.
Mary Ann Horne motioned to invite East Erie Suburban Authority to come to Edinboro to inform them and Washington Township on how they were formed, responsibilities, and problems if any. Jean Davis seconded the motion and discussion followed. Mayor Foulkrod of Washington township felt his Council would be willing to come to this workshop. He was having one tomorrow afternoon and would ask them. Motion passed by 4-0 voice vote. Mary Ann Horne would work with Jim McElhanney to schedule meeting and Marie was asked to find out the legal information requested by Mr. Cogan.
Robert Cogan asked the Committee if they had a backup plan with different facility. He had several senior citizens say they would support a four season enclosed pool. In business plan did you ever consider this? Mr. Ditmore said the East Side YMCA had a dome and was year round but it was next door to the YMCA. The cost of a dome was not studied for this facility.
Linda Swift,13251 Kline Road, owner 207 Hickory Street. Has owned for six years and improved and maintained to ordinances. Inhabitants of cottage are good neighbors but having problem with ferrel cats. Tenants cant sue property with cats on decks and in trees. Attempt to solve talked to Borough, Health Department, Game Commission, and Representative Evans and only solution was licensed trapper. Humane Society will take in for a fee. We trap at night in box trap and removed three cast on June 7th in first 24 hours but they are being released by unknown people in yard. Filed trespassing for letting cats loose with police and law is unlawful run loose Dave Zamierowski stated that the ordinance has the police matter. Ms. Lander would check the status with the Police Department and have Chief Craft speak with Ms. Swift.
Nancy Crawford, 202 Elm Street, Edinboro. Is Bathhouse open noon to 5 p.m.? It is open when lifeguards are on duty only.
Kate Zahordak, 601 Lakeside. She stated there was not enough garbage cans on Lakeside and they were full by Friday. The Garbage men did pick up today and did a good job but we need something for the weekend. Also the roads are all broken up from the storm sewer work. It is caving in on Lakeside and asphalt is gone, it looks like a war zone. Christopher Gillette stated that maybe they can cold patch but Mr. Zahordak stated it was too large an area. It was agreed to have Acting Manager would check into this matter.
Mr. Mike Zahodak, 601 Lakeside Drive asked about the geese. He felt the spot lights were only showing them where to land. He felt snow fence would be better if life guards used it. Another solution he was studying was garlic spray. He ordered a gallon which geese, deer, rabbits, and mosquitoes dont like. He asked permission to spray on the grass at the beach. Christopher Gillette stated he would need to have literature on the spray reviewed. Mr. Zahochak stated he could find it at www.garlicbarrier.com. Jean Davis stated maybe it could be used at a test sight. They said they would use it on their yards. Again Mike asked about snow fence at Lakeside. Nancy Crawford added that flags worked for a time and was most effective. They could do the same with snow fence at night and take down each morning. Robert Cogan asked that Tom Schruers, check on the cost of snow fence and find out costs of what he would use to hold it up that was not dangerous to those playing down there. Mary Ann Horne stated that she usually goes to the PLCM conference and they have geese remedies, but other municipalities have found that anything works for awhile until the geese learn about them and then come back. It was agreed to send the geese problem back to recreation committee for review.
Because there was no else wishing to speak before Council, the Deputy Mayor moved on to Committee Reports.
Committee Reports:
Finance Committee:
Mary Ann Horne reported that they met today to review invoices and purchase orders. The committee also discussed the payoff of the Tax Anticipation Note. Information regarding Campus Televideo was disappointing per Chris Gillette since they were satellite based only on campus and would not fall under franchise agreement.
Ordinance Review Committee:
Jean Davis reported that the codification book was sent to Penns Valley for final updates.
Dave Zamierowski, Zoning Officer reported that PennDOT had approve signage in certain areas for no Jake Brakes and an ordinance would need to be prepared and adopted.
Public Safety Committee: Christopher Gillette reported that Mayor cannell had made a memo regarding their June 15th meeting. Chris wanted to report that Chief Nelson had informed them that he told his officers they have primary jurisdiction on campus and was instructed to backup our Borough Police if they were available and were not waived off by Borough Police. He said he was upgrading his staff and was trying to work out hard feelings with this talk. Mr. Cogan stated he would like to see the university schedule and see if it would help with limiting our overtime. He also wanted to put in suggest of topics for when they met. One was to curb drunk behavior along Normal and Meadville Streets. He also wanted traffic patrols or cruisers sitting on streets visible to residents and students.
Letters from Solicitor Marsh regarding DEP dated June 17th, and June 22, 2005 were in the packets for review.
Deputy Mayor Gillette introduced the bills for payment. Mary Ann Horne moved for approval of the submitted bills totaling $371,299.38, and Jean Davis seconded. After discussion regarding the Tax Anticipation Note Bob Cogan moved to amend the motion to reduce it by the TAN to $117,796.59. Mary Ann Horne seconded the motion and it passed by 4-0 voice vote. The amended motion was approved by 4-0 voice vote. Jean Davis requested that Ms Lander invest fund appropriately. Mary Ann Horne seconded and it passed by 4-0 voice vote.
Mary Ann Horne moved, and Jean Davis seconded to approve the payroll ending June 18, 2005, paid June 24, 2005, totaling $48,955.96, and the motion passed by a 4-0 voice vote.
Personnel:
Acting Borough Manager Lander informed Council of new employee in the office.
Code Enforcement/Planning/Zoning:
Dave Zamierowski informed Council that the Employee Safety Committee shots would cost approximately $2,500 with the Tetnus lasting 5-7 years. He also learned that the Jake Brakes signage was approved for certain areas of the Borough and as mentioned above would need to enact ordinance before signage is put up. Ms. Lander asked for authorization to prepare paperwork to form a seven member Design and Housing Review Committee under Act 45 UCC. Jean Davis moved to authorize management to prepare the paperwork and Mary Ann Horne seconded the motion. The motion passed by 4-0 voice vote.
Public Works:
Asphalt bids were opened on June 20, 2005 as follows:
NAME ADDRESS BID
Vincent Cross Paving Inc. Union City, PA $68,920.30
Russell Standard Corp Fairview, PA $67,895.00
Mary Ann Horne moved to award the bid to Russell Standard not to exceed $62,121 for asphalt paving. Jean Davis seconded the motion and it passed by 4-0 voice vote.
Street closing permit application issued in May to EUP for the soccer tournaments was available for review. Council felt they needed to be aware of this before signing. Management would make sure that Council in the future was aware of closings. Jean Davis explained that 6N and Perry Lane was always a bad place to pull out like 6N near Lakeside and Angling and wondered how they could get the state to do something. Christopher Gillette reported that the Joint Municipal Planning Commission looked into Angling and 6N and it is on the state plans for study for 5-10 years. Jean hoped that maybe Rep. John Evans could possible help with this.
Letter from Tom Schruers regarding contract with Reed Oil Company for diesel fuel delivery for three years with the Edinboro Volunteer Fire Department as specified in the Erie COG bid.
Wastewater Collection & Treatment:
Public notice of accepting public comments regarding the Joint Act 537 Sewage Facilities Plan Update Revision was available. Being no one wishing to comment, it was noted that the Borough did not receive any written comments. Mayor John Foulkrod of Washington Township stated that he was not aware of any comments received by them either.
Project Coordinator/CDBG:
Report from Victoria Coffin was available for review.
Closeout packages June 13, 2005 for FY2000 and FY2001 CDBG Projects signed by Mayor Cannell, where in the packet for review.
Community Liaisons:
Erie County Association of Boroughs: Information regarding their awards program and County picnic was available for Council.
Communications:
Correspondence from Pennsylvania Lake Erie Watershed Association Pennsylvania Sea Grant and lake Erie Regional Conservancy invited Council to workshop regarding stormwater management and a lake Erie Conservation Plan.
New Business:
Jean Davis moved to adopt Resolution 13-2005 as follows:
HOME RULE BOROUGH OF EDINBORO
ERIE COUNTY, PENNSYLVANIA
RESOLUTION #13-2005
A RESOLUTION OF THE HOME RULE BOROUGH OF EDINBORO, ERIE COUNTY, PENNSYLVANIA ENTERING INTO MUNICIPAL POLICE COOPERATIVE AGREEMENT and BECOME A SIGNATORY OF AGREEMENT
WHEREAS, Municipal Police Cooperative Agreement attached and set forth as part of this resolution, and
NOW, THEREFORE, BE IT RESOLVED AND ENACTED by the Council of the Home Rule Borough of Edinboro, in meeting assembled this 27th day of June, 2005, and it is hereby resolved and enacted this Municipal Police Cooperative Agreement.
Mary Ann Horne seconded the motion and it passed by the following 4-0 roll call vote; Jean Davis, yes; Robert Cogan, yes; Mary Ann Horne, yes; Greg Lucas, absent; H. Robert Cannell, absent; and Christopher Gillette, yes.
Because there was no further new business, the Deputy Mayor Gillette asked for adjournment.
Mary Ann Horne moved for adjournment, and the meeting was adjourned at 8:55 P.M.
ATTEST:
_______________________________ _________________________________
Acting Borough Manager Marie Lander Mayor H. Robert Cannell
Home Rule Borough of Edinboro Council Meeting
HIGHLIGHTS
June 27, 2005
· Payment of bills less payoff TAN
· Minutes
· Payroll
· meeting to review Pool Study & how East Erie Suburban Authority organized
· Approval Municipal Police Cooperative Agreement
· Approve Asphalt Bid by Russell Standard Corp not to exceed $ 62,121
· Authorize management to prepare paperwork for forming 7 member Design & Housing review Board
POSTPONED
· Ordinance Review to review final Codification for adoption
· Ordinance Review No JAKE Brakes & signage regarding Study by Penn DOT approved part of Borough Ordinance needs to be adopted
· Citizen request for signage on Water Street Public Safety Committee to review 5/31
· Motion by Kip & Seconded by Jean to support a tennis clinic same as 3 on 3 basketball (5/23/05 tabled).
· Cable TV Franchise extension of current contract until 12/31/05
· EVFD Chief & EMS Chief to attend Finance Meeting Mary Ann Horne to schedule
UPCOMING MEETINGS:
· Next Council meeting July 11, 2005
· Hearing Sept 26th 6 p.m. Cable TV Franchise
· July 13th hearing on Joint Municipal Plan at Washington Township building
· Finance Committee July 27th 11 a.m.
· Pension Meeting July 27th Noon
· August 3rd 6 mo budget review- 6 p.m.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
June 27, 2005
7:00 P.M. Regular Meeting
I. Call to Order of the Regular Council Meeting by Mayor Cannell
II. Roll Call: Clifford Kip Allen _ABSENT_, Bob Cogan ____, Jean Davis ____, Christopher Gillette ____, Mary Ann Horne ____, Greg Lucas __ABSENT______, Mayor H. Robert Cannell __ABSENT____, Manager _NONE___, Solicitor Marsh ABSENT___, and Marie Lander, Acting Manager____.
III. Approval of Minutes
· Regularly Scheduled Meeting, May 23, 2005
Action: Motion to approve minutes
IV Public Participation
A. Paul Ditmore Pool Committee
1. Finance Committee/Pension Committee/ Negotiation Committee - Mary Ann Horne
a) Committee met June 27th 6:00 p.m.- Report
b) Non Uniform Employee Negotiations
1) met June 20th to review Department Head comments
c) 2nd quarter Budget review August 3rd 6 p.m.
d) Finance meeting July 27th 11 a.m. with Mockenhaupt Assoc
e) Pension Meeting July 27th noon
f) Cable TV Franchise Renewal
1) Public Hearing 9/26/05 6 p.m.
2) Campus Televideo Memo - FYI
2. Ordinance Review Committee Jean Davis
a) Codification Return TO Penns Valley-final updates
b) Sign Ordinance
c) Grease Ordinance
d) Noise Ordinance Jake Brakes
1) PennDot sending approval of signage in certain areas.
e) Commercial district
3. Personnel Committee Kip Allen
4. Recreation/Lake/Environment Kip Allen
5. Public Safety Chris Gillette
a) Meeting held June 15
1) Memo from Mayor on Meeting June 15th
2) schedule date & confirm 4 topics
b) Citizens request for signage on Water Street for committee review
6. Street, Buildings, and Grounds Greg Lucas
7. Committee of the Whole -
B. Solicitor's Report:
1. Edinboro Police & EUP Police Jurisdiction
2. Letter regarding Dr. Cogans letter - FYI
C. Management's Report:
1.
2. Finance
a) Authorization to approve bills to be paid June 27, 2005
Action: Motion to approve bills totaling $
b) Authorization to approve payroll
Action: Motion to approve payroll ending June 18, 2005, paid June 24, 2005, totaling $ 48,955.96
3. Personnel
Kelly Egan new Accounts Payable/Payroll Clerk started 6/24/05
4 Public Safety
Emergency Management
Emergency Medical Service (EMS)
EVFD
d) Police Monthly Report
e.) Employee Safety Committee
5. Code Enforcement/Planning/Zoning Monthly Report
a) Zoning Hearing July 6, 2005 FYI
b) Authorization management to prepare paperwork to form 7 member Design Review Board combining Housing Review Committee with newly created Design Review Committee.-ACTION
6. Public Works Monthly Report
a) Sanitation
b) Building & Property
c) Streets/Storm Sewers/Signals/Signs
1) Asphalt bids opened 6/20/05- Award bid
2) Street Closing Permit Application issued in May FYI
3) Erie COG bid diesel fuel - FYI
d) Park & Recreation
e) Lake
f) Dam
g) Recycling Leaves
7. Wastewater Collection & Treatment
a) Take any comments on 537 Plan update as advertised.
8. Water System Monthly Report
9. Community Development/Project Coordination Monthly Report
D. Community Liaisons
1. Public Relations/Cable TV - Bob Cannell
2. Chamber of Commerce Mary Ann Horne
3. Environmental Shade Tree Advisory Committee Mary Ann Horne
4. Erie County Borough award program & joint picnic Erie County
5. Erie County Planning Liaison Chris Gillette
6. EVFD Board Liaison Bob Cogan
7. PLCM Campus Community Bob Cannell
8. PLCM Local Group Kip Allen
9. Washington Township Liaison Jean Davis
10. Authority Jean Davis
11. EUP Administration Bob Cannell
12. Watershed Association Mary Ann Horne
13. Joint Municipal Planning Chris Gillette
E. OTHER OLD BUSINESS:
1)
A. Workshop invitation - FYI
B. 911 Task Force correspondence - FYI
A.
VIII. Adjournment
2005 Council Meeting Schedule:
June 27, July 11, August 8, September 12, September 26, October 10, October 24, November 7, November 21, December 5 at 7 p.m. and December 19 @4:30 p.m.
©Copyright JULY 2005