HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
March 28, 2005
Call to Order:
The following Council members were present: Robert Cogan, Greg Lucas, Jean Davis, and Mayor H. Robert Cannell. Absent were Clifford Allen, Mary Ann Horne, and Christopher Gillette. Also in attendance were: Tom Schruers, Public Works Director, Dave Zamierowski, Code Enforcement Officer, and Marie Lander, Assistant to the Manager. Guests included: Spencer Brown, Nancy Crawford, Timothy Colburn, Daniel Sayers, and Ryan Smith of the Meadville Tribune.
Mayor Cannell introduced the minutes from the regular Council meeting held March 14, 2005. Jean Davis moved for approval of the minutes, and Greg Lucas seconded. The minutes were approved by a voice vote of 4-0.
Mayor Cannell then introduced the minutes of the meeting of March 21, 2005. Jean Davis moved for approval of the minutes and Greg Lucas seconded. The minutes were approved by a voice vote of 4-0.
Because no one requested time to speak, the Mayor moved on to Committee Reports.
Committee Reports:
Finance Committee:
Jean Davis reported in Mary Ann Horne’s absence that they met today to review invoices and purchases orders as well as a report of finances ending in February. The committee saw no problems with those invoices and purchase orders reviewed. The first quarter review will be April 18, 2005 at 6:30 P.M., and the audit report will be presented by the Auditors April 4, 2005 at 6:30 P.M.
Mary Ann Horne, Chairman of the Finance Committee had met with Young Men’s Christian Association (YMCA) representatives Sherri Meabon and Jim McEldowney regarding the 2005 lifeguard contract, and the contract in the packets for approval had the administration fee reduction that had been previously discussed. Jean Davis moved to have the appropriate parties sign the agreement with the YMCA for lifeguards for the 2005 season. Robert Cogan seconded the motion, and it passed by 4-0 voice vote.
Ordinance Review Committee:
Jean Davis presented the Shade Tree Ordinance (Ordinance No. 523 of 2005) for its second reading. Greg Lucas seconded the motion, and it passed by the following roll call vote: Clifford Allen, absent; Robert Cogan, yes; Jean Davis, yes; Christopher Gillette, absent; Mary Ann Horne, absent; Gregory Lucas, yes; and H. Robert Cannell, yes.
Personnel Committee: Ms. Lander reported that Mr. Allen was held up on a flight delay back to town. He asked that a Manager Search Committee meeting be set up for March 31, 2005 at 6:30 P.M. and informed them that a phone interview had been scheduled for 7:00 P.M. Mayor Cannell requested that the three Council members who were absent be notified of this meeting.
Streets, Buildings, & Grounds Committee: Greg Lucas asked the status of the bathhouse. Tom Schruers stated that the Mayor had signed papers today and the contractor should be starting in a week or so.
Correspondence from the Solicitor Marsh was in the packet for review including an update on the Edinboro Police Department/Campus Police Department jurisdiction issue. Robert Cogan stated that to find out the outcome of this dispute, it will take a trip to court before we know what it means. This jurisdictional hassle will go on for some time, and he felt the Police Chief should be made aware of it. Mayor Cannell stated that the Public Safety Committee would discuss the matter at its next meeting.
Mayor Cannell introduced the bills for payment. Jean Davis moved for approval of the submitted bills totaling $58,734.50, and Robert Cogan seconded. With no objections, the motion was approved by a 4-0 voice vote.
Jean Davis moved, and Robert Cogan seconded to approve the payroll ending March 12, 2005, paid March 18, 2005, totaling $48,830.99. Robert Cogan reported that he liked this brief form. It was simple and clear. Mayor Cannell agreed that it was a great improvement. The motion passed by a 4-0 voice vote.
Personnel:
Council was notified that Cindy Sowry was the Borough’s new building maintenance engineer.
Code Enforcement/Planning/Zoning:
The monthly report was available for review. Mr. Zamierowski was present to inform Council of Mr. Redlawsk’s Erie Area Resident Hall (EARH) plans at the old Newman Center site. There will be two pods four stories high and two pods three stories high. It will be handicapped accessible with a total of 336 beds. Parking was discussed by the Planning and Zoning Commission, and Mr. Redlawsk asked for an exception since he felt that they did not need one parking space for each student. They would have a section of green space from the next parcel, also owned by Mr. Redlawsk, and it would be deeded over to this parcel and be available, if needed, for parking. The project will cost $10.5 million dollars with the four pods, laundry facilities, a manager’s apartment, and an area for meetings or events. Mr. Redlawsk will go to the Zoning Hearing Board next month for a Special Exception, and the final sketch will be brought back to Council if his request has been approved. It was also noted that sprinklers would be required for any building over two stories as required under the Uniform Construction Code (UCC). This project would be completed by September 2006.
WWCT Department:
A Letter to Department of Environmental Protection (DEP) from Herbert, Rowland & Grubic, Inc. (HRG) regarding the Task/Activity Report (TAR) for costs from 1999 through 2005 for completion of the Single Joint Plan Act 537 Update revision was in the packets.
Water System:
The monthly report from the Water Department was available for review.
Community Development/Project Coordination:
The monthly report was available for review. Also present with the report was Resolution 9-2005 opposing elimination of the CDBG program. Robert Cogan moved for adoption of resolution 9-2005, and Jean Davis seconded. The resolution reads as follows:
HOME RULE BOROUGH OF EDINBORO
PROPOSED ELIMINATION OF CDBG FUNDING OPPOSED
RESOLUTION NO. 09-2005
WHEREAS, The President has proposed the elimination of the Community Development Block Grant program in his fiscal year 2006 budget, which funds a myriad of social service, economic development, and housing programs in this borough, and
WHEREAS, in this Borough and many boroughs across the Commonwealth, thirty years of Community Development Block Grant funding has developed a strong network of relationships between this Borough, residents and many non-profit agencies that provide services and help make possible our commitment to our neighborhood, and
WHEREAS, this Borough in partnership with our statewide advocate, the Pennsylvania State Association of Boroughs, recognizes that the Community Development Block Grant program is an important linkage of federal, state, local government, business, non-profit and community efforts, and that the services funded by the CDBG program, administered by this borough, rely heavily on the dedication of and good will of our combined efforts,
WHEREAS, this Borough community recognizes all the participants whose hard work and devotion to the neighborhood and their low-and moderate-income residents help insure the quality and effectiveness of the Community Development Block Grant program, and
THEREFORE BE IT RESOLVED, that the Home Rule Borough of Edinboro Council opposes the proposed elimination of the Community Development Block Grant program.
BE IT FURTHER RESOLVED, that this community, along with the service providers and others who names are appended to this resolution, hereby petition the U.S. Congress and Administration to recognize the outstanding work being done locally and nationally by the Community Development Block Grant program, and of its vital importance to the community and to the people who live in its lower income neighborhoods, to strongly oppose any proposal to eliminate the Community Development Block Grant Program, and
BE IT FURTHER RESOLVED, that copies of this resolution be conveyed to the appropriate elected and appointed officials of the Federal government and this Borough’s name be added to the roll of those committed to the preservation and full funding of the Community Development Block Grant program and maintenance of its essential features over the course of this, and the next session of Congress.
DULY PRESENTED AND ADOPTED by the Home Rule Borough of Edinboro Council, Edinboro, Pennsylvania at a regular public meeting held this 28th day of March, 2005.
The motion passed by 4-0 roll call vote as follows: Christopher Gillette, absent; Mary Ann Horne, absent; Gregory Lucas, yes; Clifford Allen, absent; Robert Cogan, yes; Jean Davis, yes; and H. Robert Cannell, yes.
Jean Davis introduced resolution 2-2005 adopting CDBG 2005 application as follows:
RESOLUTION OF APPROVAL
FFY 2005
COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION
Resolution No. 2-2005
WHEREAS, Act 179 of 1984 established the Pennsylvania Community Development Block Grant (CDBG) Entitlement Program to financially assist municipalities with a number of community development needs principally benefiting low and moderate income citizens; and
WHEREAS, Edinboro Borough’s FFY 2005 entitlement is $147,435 with $26,538 being earmarked for Program Administration leaving a balance of $120,897 for a wide range of eligible projects and activities; and
WHEREAS, the projects contained in the CDBG Application address needs identified in the Three Year Community Development Plan and principally benefit low and moderate-income persons; and
WHEREAS, a Final Synopsis was published identifying the projects and activities to be undertaken with the Borough’s 2005 CDBG Entitlement funds, and this CDBG Application has been prepared and made available for public inspection in accordance with this Final Synopsis; and
WHEREAS, the Borough of Edinboro certifies its compliance with the requirements contained in the “Statement of Assurance,” included herewith as part of this Application; and
WHEREAS, pursuant to the “Statement of Assurance,” the Borough has, among other actions, complied with the following CDBG requirements:
1. Has conducted public hearings pursuant to public notices as required to satisfy the citizen participation process by publishing the Preliminary and Final Synopsis of the FFY 2005 CDBG Application and has provided for public review and comment of this Application.
2. Has published the required Fair Housing Notice and has designated H. Robert Cannell, Mayor, as the Borough’s Fair Housing Officer.
3. Has developed a Minority Business Enterprise (MBE) Plan and MBE Goal for 2005 which is attached hereto and included as part of this application; and
4. Has designated H. Robert Cannell to serve as the Borough’s official representative for this Application.
NOW, THEREFORE, BE IT RESOLVED that Edinboro Borough Council does officially approve the FFY 2005 CDBG Application; and
BE IT FURTHER RESOLVED that Edinboro Council authorizes its Mayor to sign this CDBG Application on behalf of the Council and directs that it be submitted to the Pennsylvania Department of Community and Economic Development by April 08, 2005.
Jean Davis moved to adopt Resolution 2-2005, and Robert Cogan seconded.
The motion passed by 4-0 roll call vote as follows: Mary Ann Horne, absent; Gregory Lucas, yes; Clifford Allen, absent; Robert Cogan, yes; Jean Davis, yes; Christopher Gillette, absent; and H. Robert Cannell, yes.
Also in the report was a memo regarding the grant for Thompson Park. After much discussion, Jean Davis moved to instruct the Project Coordinator to move funds within the CDBG from 2002-2004 in order to have enough funds with the Pennsylvania Department of Transportation (PennDOT) and CDBG to complete the project of both game courts in 2005. Robert Cogan seconded the motion and it passed by 4-0 voice vote.
Community Liaisons:
EVFD Board Liaison: Robert Cogan reported that they met in executive session, which he could not discuss. Mr. Cogan stated he had also mentioned at the last meeting that Chief Matt Seagren would be attending a Council meeting to ask for funding. Chief Seagren will come to a Council meeting after the Edinboro Volunteer Fire Department (EVFD) had prepared a ten-year plan.
Authority Liaison: Jean Davis reported that the Authority requested that Marie Lander be appointed as a member of the Water and Municipal Authorities temporarily until a new Manager is in place since summer is coming and they have had to reschedule two meetings already for lack of a quorum.
Jean Davis moved to appoint Marie Lander temporarily to the Water Authority and Municipal Authority until the new Manager was appointed. Robert Cogan seconded the motion, and it passed by 4-0 voice vote.
Washington Township Liaison: Jean Davis reported that they would meet tomorrow.
Management’s To Do List was available for Council.
Communications:
Correspondence from the 911 Task Force and the United Way of Erie County was included in the packets. Discussion followed on the United Way mini-grant application due by May 13, 2005 for a National Night Out event August 2, 2005 for funds up to $10,000.00.
Mayor Cannell presented information received from the H. G. Gillespie Foundation confirming his conversation with them that they would be giving funds to local organizations that they had previously given to the Borough. Jean Davis requested that a thank you be sent to the Gillespie Foundation for all the years of support of the Borough.
Gregory Lucas asked that Ms. Lander contact the Pennsylvania State Association of Boroughs (PSAB) regarding the article in its monthly update on College Host Communities getting funds from the Pennsylvania Liquor Control Board (PLCB) to increase enforcement.
There being no further business before the Council, Mayor Cannell asked for a motion for adjournment.
Robert Cogan moved for adjournment, and the meeting was adjourned at 7:50 P.M.
ATTEST:
_______________________________ _________________________________
Assistant to the Manager Marie Lander Mayor H. Robert Cannell
Home Rule Borough of Edinboro Council Meeting
HIGHLIGHTS
March 28, 2005
· Payment of bills
· Minutes
· Payroll
· 2nd reading Ordinance 523-2005 Shade Tree Ordinance
· Resolution 2-2005 FY2005 CDBG
· Resolution 9-2005 CDBG
· Authorization to move funds in CDBG to allow for Game court to be resurfaced with 2002-2004 funds
· Appointed Marie Lander to Water Authority and Municipal Authority until new Manager is hired and available
POSTPONED
· Delaying Ordinance 514 indefinitely being reviewed by Ordinance Review regarding dumpsters.
·
UPCOMING MEETINGS:
· Committee of the Whole & Personnel Committee on Manager Search March 31 at 6:30 pm
· Hearing on Shade Tree Ordinance March 28, 2005 – Adopt April 11
· Annual audit review with CPA’s April 4, 2005 6:30 p.m.
· Open Bids for Crack Sealing April 8, 2005 1 p.m. (Award April 11)
· Get information on college host communities getting funds for PLCB for increased enforcement
· United Way of Erie County Mini Grant Application due 5/13/05 obtain to review
· Thank you to H.G. Gillespie Foundation for years of support of Borough
· Vicki to prepare paperwork necessary to move funds from 2002-2004 CDBG to pay for balance needed for both game courts at Thompson Park.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
March 28, 2005
7:00 P.M. Regular Meeting
I. Call to Order of the Regular Council Meeting by Mayor Cannell
II. Roll Call: Clifford “Kip” Allen __, Bob Cogan ____, Jean Davis ____, Christopher Gillette ____, Mary Ann Horne ____, Greg Lucas ________, Mayor H. Robert Cannell ______, Manager _NONE___, Solicitor Marsh _Normal attends 2nd meting __, and Marie Lander, Assistant to the Manager ____.
III. Approval of Minutes
· Regularly Scheduled Meeting, March 14, 2005
Action: Motion to approve minutes
· Special Meeting to handle Regular Business, March 21, 2005
ACTION: motion to approve minutes:
IV Public Participation
1. Finance Committee/Pension Committee/ Negotiation Committee - Mary Ann Horne
a) Committee Met March 28th 6:00 p.m.- Report
b) Life Guard Contract – ACTION:
2. Ordinance Review Committee –Jean Davis
a) Codification – awaiting return from Penns Valley
b) Sign Ordinance
c) Grease Ordinance
d) Dumpster Ordinance 514 – Ordinance postponed for further review by committee
e) Noise Ordinance
f) Shade Tree Ordinance 523– ACTION: 2nd reading final reading April 11th
g) Commercial
3. Personnel Committee – Kip Allen
a) Manager Search – Met March 17th as Committee of the Whole
b) Manager Search – to meet March 31st 6:30 p.m.
4. Recreation/Lake/Environment – Kip Allen
5. Public Safety – Chris Gillette
6. Street, Buildings, and Grounds – Greg Lucas
7. Committee of the Whole -
B. Solicitor's Report:
1. DEP V. Edinboro Commonwealth Court Docket No. 835 M.D. 2003
2. Edinboro v. DEP, EHB Docket 2004-016R - Appeal of the ban letter
Consolidated with Edinboro v. DEP, EHB Docket No. 2004-017-R, Appeal of Undated Assessment
a) Correspondence from Solicitor – FYI
3. Edinboro Police & EUP Police- correspondence - FYI
C. Management's Report:
1. University Impact Study – Meeting March 30th 11-1:30 Harrisburg (Mayor & Kip to attend) – FYI
2. Finance –
a) Authorization to approve bills to be paid March 29, 2005
Action: Motion to approve bills totaling $ 58,734.50
b) Authorization to approve payroll
Action: Motion to approve payroll ending March 12, 2005, paid March 18, 2005, totaling $ 48,830.99
c) Auditors review of 2004 will be April 4th 6:30 p.m.
d) 1st quarter review of 2005 will be April 18th 6:30 p.m.
3. Personnel
a) Cindy Sowry – New Building Maintenance Person
4 Public Safety
Emergency Management
Emergency Medical Service (EMS)
EVFD
d) Police – Monthly Reports
e.) Employee Safety Committee
5. Code Enforcement/Planning/Zoning – Monthly Report
6. Public Works – Monthly Report
a) Sanitation
b) Building & Property
c) Streets/Storm Sewers/Signals/Signs- Bid Advertisement-FYI
d) Park & Recreation
e) Lake
f) Dam
g) Recycling Leaves
7. Wastewater Collection & Treatment
8. Water System – Monthly Report
9. Community Development/Project Coordination – Monthly Report
a) Resolution 9-2005 ACTION: Opposing elimination CDBG program
b) Resolution 2-2005 – adopt CDBG 2005 application – ACTION
c) Memo regarding grant for Thompson Park - FYI
D. Community Liaisons
1. Public Relations/Cable TV - Bob Cannell
2. Chamber of Commerce – Mary Ann Horne
3. Environmental Shade Tree Advisory Committee – Mary Ann Horne
4. Erie County Borough – Bob Cogan
5. Erie County Planning Liaison – Chris Gillette
6. EVFD Board Liaison – Bob Cogan
7. PLCM Campus Community – Bob Cannell
8. PLCM Local Group – Kip Allen
9. Washington Township Liaison – Jean Davis
10. Authority – Jean Davis Met 3/14/05 at 5 p.m. – Request appointment
11. Sewer Committee – Jean Davis, Chris Gillette, Bob Cogan
12. EUP Administration – Bob Cannell
13. Watershed Association – Mary Ann Horne
14. Joint Municipal Planning – Chris Gillette
E. OTHER OLD BUSINESS:
1) “TO DO LIST” of Management – Council Committees assigned to assist in Manager’s absence as needed. – update
2)
· 911 Task Force -FYI
· United Way of Erie County – Mini-grant application
A.
VIII. Adjournment
REMINDERS:
Finance Committee March 28, 2005 6:00 p.m.
Council Meeting March 28 7:00 p.m.
Audit Report & Review 2004 April 4th 6:30 p.m.
Authority Meetings April 11, 2005 5 p.m.
2005 Council Meeting Schedule:
March 28, April 11, April 25, May 9, May 23, June 13, June 27, July 11, July 25,
August 8, August 22, September 12, September 26, October 10, October 24, November 7, November 21, December 5 at 7 p.m.
and December 19 @4:30 p.m.
©Copyright APRIL 2005