HOME RULE BOROUGH OF EDINBORO
Reorganization Meeting
Page 1 January 3, 2005
Call to Order:
Monday, January 3, 2005, 7:05 P.M., a reorganization meeting was called to order by Mayor H. Robert Cannell.
Robert Cogan moved to nominate Mary Ann Horne as Mayor, seconded by Jean Davis.
Greg Lucas moved to nominate H. Robert Cannell, and Christopher Gillette seconded.
Clifford Allen moved to close nominations for Mayor, and Jean Davis seconded. With no objections the motion to close nominations passed 7-0 voice vote.
Assistant to the Manager Marie Lander tallied ballots for Mayor with Dave Zamierowski reading them. H. Robert Cannell received (4) four votes, and Mary Ann Horne secured (3) three. H. Robert Cannell won the nomination as Mayor by a ballot vote of 4-3.
Mayor Cannell asked for nominations for Deputy Mayor.
Jean Davis moved to nominate Mary Ann Horne for Deputy Mayor and Clifford Allen seconded.
Robert Cogan moved to nominate Christopher Gillette for Deputy Mayor, and H. Robert Cannell seconded the motion. The Mayor closed nominations with voice vote 7-0.
Assistant to the Manager Marie Lander tallied ballots for Deputy Mayor with Dave Zamierowski reading them. Mary Ann Horne secured (3) three votes and Christopher Gillette obtained four (4). Christopher Gillette was appointed Deputy Mayor by ballot vote of 4-3.
Committee Appointments:
Mayor Cannell asked Council for their preferences for Council Committees, which would be discussed by the new Deputy Mayor and by him with appointments made by the next meeting.
Liaisons would stay the same as last year unless anyone was unable to continue.
Because there was no Manager, Mayor Cannell informed everyone this issue regarding a search committee would be discussed in the regular meeting tonight.
Mayor Cannell introduced a letter received from Attorney Marsh of Marsh, Spaeder, Baur, Spaeder & Schaaf, Attorneys at Law, requesting to remain as solicitor for the year 2005 at the same rate as 2003 and 2004. Robert Cogan asked what the rate was. Marie Lander stated it was the same as the 2003 rate, which was an hourly rate of $100.00/hour.
Jean Davis moved, and Clifford Allen seconded the appointment of Attorney Marsh as Solicitor for year 2005. The motion passed by voice vote of 6-0-1 vote with Robert Cogan abstaining.
HOME RULE BOROUGH OF EDINBORO REORGANIZATIONAL MEETING
Page 2 January 3, 2005
Clifford Allen stated after some discussion about Mr. Cogan’s abstaining that all must vote. Robert Cogan changed his vote to make it a unanimous voice vote of 7-0.
Robert Cogan noted that in the Solicitor’s correspondence he mentioned copies of correspondence he requested be sent to each Councilmen. After much discussion it was agreed to have such copies put into Council’s mailboxes by management instead of by the Solicitor.
Clifford Allen moved to re-appoint Lake Engineering and Herbert, Rowland & Grubic, Inc. (HRG) as Consulting Engineers, and Mary Ann Horne seconded. Discussion followed regarding the hourly rate. Jean Davis moved to amend the motion to accept these contracts at 2004 rates. Robert Cogan seconded the amendment, and with no objections of Clifford Allen and Mary Ann Horne, the motion was amended by 7-0 voice vote. The motion carried by 7-0 voice vote.
It was decided to re-appoint:
--Pat Ptasick and Maggi Stablein to the Environmental Shade Tree Advisory
Committee for a term to expire 01/01/2008.
--Norris Pace to the Zoning Hearing Board for term to expire 1/1/2008.
--Edith Williams to the Building/Housing Review Board for a term to expire 2/1/2008.
Mary Ann Horne moved, and Jean Davis seconded the re-appointment of the above listed committee, board, and commission members. The Motion passed by 7-0 voice vote.
Mayor Cannell adjourned the reorganization meeting at 7:20 P.M.
ATTEST:
____________________________ _____________________________
Assistant to the Manager Lander Mayor H. Robert Cannell
Home Rule Borough of Edinboro
COUNCIL REORGANIZATION
January 3, 2005 7:00 p.m.
I. Call to Order
II. Nominations
A. Mayor
B. Deputy Mayor
III. Council Committee Appointments
a) Finance/Pension/Negotiations Committee
b) Personnel Committee
c) Streets/Buildings/Grounds
d) Public Safety
e) Ordinance Review
f) Recreation/Lake/Environment
IV. Council Liaisons Appointments
a) Chamber of Commerce
b) EVFD Board
c) Environmental Shade Tree Advisory Committee
d) Erie County Boroughs Association
e) Erie County Planning
f) EUP
g) GEAR
h) Joint Municipal Planning
i) Municipal & Water Authority
j) PLCM Local Group
k) PLCM delegate to Campus Community Coalition & Alternate
l) Washington Township
m) Watershed Association
V. New Business
A. Manager Appointment
B. Solicitor Re-appointment
1. Appoint Ritchie T. Marsh
2. Set Compensation
C. Contracts for engineering services
1. Lake Engineering
2. HRG
D. Board/Commission Re-appointments
1. Environmental Shade Tree Advisory Committee
a) Ms. Maggi Stablein 1/3/2005-1/1/2008
b) Ms. Pat Ptasick 1/3/2005 – 1/1/2008
2. Building/Housing Review Board
a) Ms. Edith Wiliams 2/1/2005 – 2/1/2008
3. Zoning Hearing Board
a) Mr. Norris Pace 1/1/2005 - 1/1/2008
4. Municipal Authority & Water Authority
a) (E.R. Buck McFadden) Manager 2/27/2005 – 2/27/2010
VI. Adjourn Reorganization meeting
HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
January 3, 2005
Call to Order:
The following Council members were present: Clifford Allen, Bob Cogan, Christopher Gillette, Mary Ann Horne, Greg Lucas, Jean Davis, and Mayor H. Robert Cannell. Also in attendance was Dave Zamierowski, Code Enforcement Office, and Marie Lander, Assistant to the Manager. Guests present were Tom Schruers, Public Works Director; Scott Wolfe; Nancy Crawford; Jerry Fenner; and Ryan M. Smith, Meadville Tribune.
Mayor Cannell introduced the minutes from the regular Council meeting held December 29, 2004. Jean Davis moved for approval of the minutes, and Mary Ann Horne seconded. The minutes were approved by voice vote of 7-0.
Because there was none, the Mayor moved on to committee reports.
Committee Reports:
Finance Committee: Mary Ann Horne reported that they met two weeks ago regarding police negotiations, and they were waiting for an answer on one question the police officers had, and then they would meet again. The new salary would be retroactive to the first of the year.
Mayor Cannell stated that he was informed that the committee had accepted the negotiation, and in Bob Cogan’s email of December 30, 2004 to the Chief of Police, had accepted everything.
Mary Ann Horne reported that this was incorrect, and they had a proposal and points that were acceptable, and those that were unacceptable had a couple of questions to be answered by labor lawyers, and they had to finish the salary negotiations for the next two years. The Manager had counter proposed for the second and third year. Jean Davis stated that the Chair of the committee would contact the committee with a date when the answers were returned by the lawyer. Mr. Cogan asked that the Chair remind him of the salary numbers after the meeting since he did not remember this part.
Mary Ann Horne also reported that the committee met today and reviewed the invoices and had some questions answered, and so there was no problem with the payables.
Personnel Committee: Clifford Allen moved to authorize the Personnel Committee to draft language for a Manager search and have Council review the language before advertising in the following vehicles: Erie Times Sunday paper; Pittsburgh Post Gazette; PA Career Link and Pennsylvania League of Cities and Municipalities (PLCM) job sites. Also, the Committee requests permission to contact the Department of Community and Economic Development (DCED) for assistance. The motion was seconded by Mary Ann Horne and passed by 7-0 voice vote.
Correspondence from the Solicitor was in the packet for review.
Mayor Cannell introduced the bills for payment.
Mary Ann Horne moved for approval of the submitted bills totaling $ 38,209.40, and Jean Davis seconded. With no objections the motion was approved by a 7-0 voice vote.
Mayor Cannell asked Council to review the memo to Department Heads from Marie Lander, Assistant to the Manager, on items on a “to do list” of management. Marie Lander, Assistant to the Manager, informed Council that she had taken care of item “A”. Robert Cogan moved to take care of item “B” on the list, and Mary Ann Horne seconded. The motion passed by 7-0 voice vote.
Mary Ann Horne moved that the rest of the items be dealt out to committees after they were formed, and Jean Davis seconded. The motion passed by 7-0 voice vote.
Jean Davis reported she had had several calls regarding committees in which Manager McFadden participated, and they were wondering who would be replacing him on these committees. One was the Highland Games Planning Committee, and the other was the Edinboro University of Pennsylvania (EUP) Community Forum. After discussion, Mary Ann Horne volunteered to represent the Borough on the Highland Games Planning Committee.
COMMUNITY LIAISONS:
Mayor Cannell reported he had received a release from the Erie County Association of Boroughs (ECAB) regarding their annual meeting January 19, 2005 at 6:30 P.M. at St. Francis Ushers’ Club and wondered if Mr. Cogan would be attending. Mr. Cogan asked to be relieved of this liaison duty last year unless it was an educational event. He said that in February he would be attending a Civil Service class at his own expense, but he would not be attending the January 19, 2005 ECAB meeting. Mayor Cannell stated he felt they needed to be represented January 19, 2005 and asked Chris Gillette to also attend. It was agreed they would both attend.
Robert Cogan reported that the Edinboro Volunteer Fire Department (EVFD) usually met the first Sunday of the month, but they did not meet this week, but would meet next Sunday.
Jean Davis reported that the Washington Township Council was meeting tonight.
Mayor Cannell read a letter from Dr. Gary Means dated December 30, 2004 as follows: “As a resident of Edinboro for over thirty years, I applaud Council’s recent decision to hire a new manager. My opinion is based on personal experience and widely published reports in the newspaper. Secondly, I want to share my belief that any “Boro” Manager must make his permanent residence within the community. Many municipalities require this, so there is a precedent.”
Jean Davis reported that in the executive session prior to this meeting they discussed the Manager’s replacement and that Manager McFadden had requested to live on his family farm, and since he was not required to live in the Borough, they gave him their permission.
Robert Cogan stated the principle is merit, which overrides residency. The former Mayor, Caroline Rhodes, felt that merit would override residency, and he could see both points, but they should get reasons for both.
Clifford Allen wanted to clarify that they would be hiring based on merit, but the Home Rule Charter page 18 Section 801 regarding the Manager stated that “he/she need not be a resident with the approval of Council”.
Mayor Cannell stated that during the earlier executive session they also discussed having Council members at the January 7, 2005 Department of Environmental Protection (DEP) meeting. Jean Davis and Robert Cogan showed interest in being present and hearing what was said. Mayor Cannell stated he would be calling the Solicitor tomorrow to inform him of their wish to be present to listen to the negotiations. The next meeting was scheduled for January 24, 2005, but the Municipal Authority would be meeting January 10, 2005 at 5 P.M., and, if necessary, the Council would meet in executive session for an update at 6:30 P.M. on January 10, 2005.
There being no further business before the Council, Mayor Cannell asked for a motion for adjournment.
Clifford “Kip” Allen motioned for adjournment, and the meeting was adjourned at 7:45 P.M.
ATTEST:
_______________________________ _____________________________
Assistant to the Manager Marie Lander Mayor H. Robert Cannell
HIGHLIGHTS
January 3, 2005
· Mayor – H. Robert Cannell
· Deputy Mayor – Christopher Gillette
· Manager –
· Engineer – Lake Engineering& HRG at 2004 rates
· Solicitor – Ritchie Marsh – 2002-2004 rates
· Payment of bills
· Minutes
· Re-appointments to committees
· Re-appointments to Liaisons
· Council members Cannell & Gillette to attend ECAB dinner meeting
· Authorized Personnel Committee to draft advertisement for Manager and after Council’s review put in Erie Times Sunday Paper; Pittsburgh Post Gazette; PA Career Link; PLCM Job Junction
· Authorized Personnel Committee to contact Governors Center for Local Governments for assistance.
POSTPONED
· Indecency Ordinance 502 – Ordinance Review Committee – Hearing Jan 26, 2004 returned from Solicitor awaiting answers to a couple questions by Solicitor before 2nd reading.
· Delaying Ordinance 514 indefinitely being reviewed by Ordinance Review regarding dumpsters.
· Appointments to Council Committees except Mary Ann Horne as Finance Chair
·
UPCOMING MEETINGS:
· Executive Session January 10, 2005 6:30 p.m. regarding BAN & Civil Penalties negotiations with Municipal Authority
· CDBG Hearing February 14, 2005 6:45 p.m.
· Letters of appointments (Marie)
· Notify Authority of possible executive session (Marie – authority packets)
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
January 3, 2005
7:00 P.M. Re-organizational Meeting
Immediately following is the Regular Council Meeting
I. Call to Order of the Regular Council Meeting by Mayor ______
II. Roll Call: Clifford “Kip” Allen ____, H. Robert Cannell _______, Bob Cogan ____, Jean Davis ____, Christopher Gillette ____, Mary Ann Horne ____, Greg Lucas ________, Manager ____, Solicitor Marsh _ _, and Marie Lander, Assistant to the Manager ____.
III. Approval of Minutes
· Regularly Scheduled Meeting, December 29, 2004.
Action: Motion to approve minutes
IV Persons Requesting Time to Address Council
1. Finance Committee/Pension Committee/ Negotiation Committee - Mary Ann Horne
a) Police Negotiations
b) Review of Payables
2. Ordinance Review Committee –Jean Davis
a) Public Indecency Ordinance 502 –
b) Codification – awaiting return from Penns Valley
c) Sign Ordinance
d) Grease Ordinance
e) Dumpster Ordinance 514 – Ordinance postponed for further review by committee
f) Noise Ordinance
3. Personnel Committee – Kip Allen
a) Manager Search
4. Recreation/Lake/Environment – Kip Allen
5. Public Safety – Chris Gillette
6. Street, Buildings, and Grounds – Chris Gillette
7. Committee of the Whole -
B. Solicitor's Report:
1. DEP V. Edinboro Commonwealth Court Docket No. 835 M.D. 2003
2. Edinboro v. DEP, EHB Docket 2004-016R - Appeal of the ban letter
Consolidated with Edinboro v. DEP, EHB Docket No. 2004-017-R, Appeal of Undated Assessment (Correspondence from Solicitor – FYI)
3. Bulk WWCT agreement with Washington Township - no report
4. Borough of Edinboro v. City of Erie – no report
C. Manager's Report:
1. Manager
2. Finance –
a) Authorization to approve bills to be paid January 4, 2005
Action: Motion to approve bills totaling $38,209.40
b) Authorization to approve payroll
Action: Motion to approve payroll ending January 1 , 2005, paid January 7, 2005, totaling $
3. Personnel
4 Public Safety
Emergency Management - notice on program to be held Dec 9th
Emergency Medical Service (EMS)
EVFD
d) Police –
e.) Employee Safety Committee
5. BOCA Code/Planning/Zoning –
6. Public Works –
a) Sanitation
b) Building & Property
c) Streets/Storm Sewers/Signals/Signs
d) Park & Recreation
e) Lake
f) Dam
g) Recycling Leaves
7. Wastewater Collection & Treatment
8. Water System
9. Community Development/Project Coordination –
D. Community Liaisons
1. Public Relations/Cable TV - Bob Cannell
2. Chamber of Commerce – Mary Ann Horne
3. Environmental Shade Tree Advisory Committee – Mary Ann Horne
4. Erie County Borough – Bob Cogan
5. Erie County Planning Liaison – Chris Gillette
6. EVFD Board Liaison – Bob Cogan
7. PLCM Campus Community – Bob Cannell
8. PLCM Local Group – Kip Allen
9. Washington Township Liaison – Jean Davis
10. Authority – Jean Davis
11. Sewer Committee – Jean Davis, Chris Gillette, Bob Cogan
12. EUP Administration – Bob Cannell
13. Watershed Association – Mary Ann Horne
14. Joint Municipal Planning – Chris Gillette
E. OTHER OLD BUSINESS:
VIII. Adjournment
REMINDERS:
Next Council Meeting January 24 7:00 p.m.
Authority Meeting January 10th 5 p.m.
CDBG Hearing Feb 14, 2005 6:45 p.m.
2005 Council Meeting Schedule:
January 3, January 24,February 14, February 28, March 14, March 28, April 11, April 25,
May 9, May 23, June 13, June 27, July 11, July 25, August 8, August 22,
September 12, September 26, October 10, October 24, November 7, November 21,
December 5 at 7 p.m. and December 19 @4:30 p.m.
©Copyright January 2005