HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
January 24, 2005
Call to Order:
The following Council members were present: Clifford Allen, Bob Cogan, Christopher Gillette, Mary Ann Horne, Greg Lucas, Jean Davis, and Mayor H. Robert Cannell. Also in attendance was Solicitor Rich Marsh; Dave Zamierowski, Code Enforcement Administrator, and Marie Lander, Assistant to the Manager. Guests included: Tom Schruers, Public Works Director; Frank Stefano & Jon Foulkrod of Washington Township Council and Ryan M. Smith, Meadville Tribune.
Mayor Cannell introduced the minutes from the reorganization meeting and regular Council meeting held January 3, 2005. Jean Davis moved for approval of the minutes, and Clifford “Kip” Allen seconded. The minutes were approved by a voice vote of 7-0.
Robert Cogan wanted to make it clear that on Page 1 of January 3, 2005 minutes it stated, “Mayor Cannell stated that he was informed that the committee had accepted the negotiation, and in Bob Cogan’s e-mail of December 30, 2004 to the Chief of Police, had accepted everything.” Mr. Cogan wanted to make it clear that he had no authority to speak for the Finance Committee, and in his e-mail he only noted that he thought the committee had agreed to everything the former Manager had agreed to and not everything they were requesting.
Mayor Cannell introduced the minutes from the special Council meeting held January 17, 2005.
Clifford Allen moved for approval of the minutes as presented, and Jean Davis seconded.
The minutes were approved by voice vote of 6-0-1 with Mayor Cannell abstaining because he was absent.
Because no one requested time to speak, the Mayor moved on to committee reports.
Committee Reports: Mayor Cannell reported that he met with Deputy Mayor Gillette and decided that all committees would stay the same as in 2004, except that Greg Lucas would be the Chairman of the Building, Streets, & Grounds Committee instead of Christopher Gillette.
Finance Committee: Mary Ann Horne reported that they met today to review invoices and purchases orders. The committee saw no problems with those invoices and purchase orders reviewed.
They were informed by Tom Schruers that refurbishing and carpeting the police department, District Justice office, and hallways would be starting shortly.
Ms. Horne informed the Council that the cost for advertising for a new Borough Manager was already $2,300 which was not in the budget.
The Committee recommended approving Council meetings and conferences prior to their happening to help cover the advertising expense.
The Committee also discussed the Edinboro Volunteer Fire Department (EVFD) auto insurance and a handout was available on the desks regarding calculations by calls.
Mary Ann Horne moved to send invoices to area townships using the calculation of call-outs to help defray costs of EVFD auto insurance.
Jean Davis seconded the motion and it passed by a unanimous 7-0 voice vote.
Next, Mary Ann Horne informed the Council that they were notified of the Dental Insurance going up 10% from the 2004 rates, and they felt they would have other options researched for 2006.
Police negotiations were nearing an end and should be ready by January 31, 2005, and final approval at the February 14, 2005 Council meeting. The contract would be retroactive to January 1, 2005.
The Pension Committee meeting will be February 9, 2005, and Jean Davis will represent the Committee at the meeting.
Auditors will be in the building starting January 30 – February 4.
Jean Davis moved to adopt a policy that Council members wishing to attend meetings and conferences must have prior approval of Council before attending and that only Department Heads and Committee Chairs can contact attorneys and engineers, incurring expenses.
Mary Ann Horne seconded the motion and discussion followed.
Robert Cogan asked if this was a compound motion with, first, no members of Council may attend conferences or meetings without first getting Council’s permission and second, contacting of attorneys and engineers was not allowed without consulting with Department Head or Committee Chairs first.
The motion passed by a 6-1 voice vote.
Ordinance Review Committee: Jean Davis reported that the Public Indecency Ordinance 502 before them was already incorporated with comments provided by Attorney Marsh.
Mary Ann Horne asked if this ordinance should be re-advertised.
Solicitor Marsh stated that provided it had been tabled, he was not aware of any rule of time limit on tabling an ordinance.
Jean Davis moved to remove it from being tabled, and this was seconded by Robert Cogan, and the motion was approved by a 7-0 voice vote.
Jean Davis reported they had worked a long time on the ordinance and it had been sent to the Solicitor twice.
Robert Cogan stated he had three (3) concerns. First was the list of studies on page 2, specifically items 3,6,7,8, 11. He was unable to locate a copy of these studies so he was recommending deleting these. Second, his concern was that it was exclusionary zoning with the 1,000 foot restriction to permit certain uses, and then to be so restrictive that no place was available in the Borough. He asked if there was a place in the Borough that fit within these restrictions. The third concern was that because there were penalties within the ordinance, there was a requirement in the Home Rule Charter that ordinances such as this had to be published in their entirety, and this would be expensive.
Christopher Gillette asked the Zoning Administrator Dave Zamierowski if there were any places in the Borough that would fit these requirements, and Mr. Zamierowski answered in the Industrial Park.
Robert Cogan moved to strike items 3,6,7,8,11 and to renumber the studies listed on page 2.
Jean Davis seconded the motion, and it passed by a 7-0 voice vote.
Clifford Allen recommended contacting the Pennsylvania Employee Labor Relations Advisory Service (PELRAS) regarding Mr. Cogan’s second concern.
Mary Ann Horne asked if the Ordinance needed to be published because of its penalties.
Solicitor Marsh stated that the ordinance establishing penalties must be published with full text per the Home Rule Charter.
Ordinance 502, the second reading passed by a 7-0 roll call vote: Robert Cogan, yes; Jean Davis, yes; Christopher Gillette, yes; Mary Ann Horne, yes; Gregory Lucas, yes; Clifford Allen, yes; and H. Robert Cannell, yes.
Personnel Committee: Clifford Allen informed Council that they had advertised in the Erie Times, the Pittsburgh Post Gazette, Job Link, and the advertisement would be in the Pennsylvania League of Cities and Municipalities (PLCM) February newsletter. They had received a few resumes and would wait until they received some more before opening and reviewing. He also reported that he had a call from the Governors Center for Local Governments. Phil Scrimenti and they were trying to get together to sit down and talk.
Public Safety Committee: Christopher Gillette reported they would meet January 26, 2005 at 6:30 P.M.
Streets, Buildings, & Grounds Committee: Greg Lucas asked Tom Schruers if Roth Marz had the bathhouse bids ready. Mr. Schruers reported that the bathhouse was ready to go to bid.
Correspondence from the Solicitor was in the packet for review.
Solicitor Marsh requested an executive session at the end of the meeting to discuss litigation with the Department of Environmental Protection (DEP) regarding Environmental Hearing Board (EHB) Docket 2004-016R and EHB Docket No. 2004-017R.
Robert Cogan moved, and Mary Ann Horne seconded to have an executive session at the end of this meeting. With no objections the motion passed by a 7-0 voice vote.
Mary Ann Horne asked the status of the Earned Income Tax (EIT) case with the City of Erie.
Solicitor Marsh stated that it was last in the hands of Bill Leonard of Berkheimer Associates and former Manager McFadden to meet with the City of Erie solicitor and personnel. Solicitor Marsh stated he would check on the status and if it was in Erie’s court, he would inform them of this.
Mayor Cannell introduced the bills for payment.
Mary Ann Horne moved for approval of the submitted bills totaling $232,230.84, and Jean Davis seconded.
With no objections, the motion was approved by a 7-0 voice vote.
Mary Ann Horne moved and Jean Davis seconded on approving the payroll ending January 1, 2005 paid January 7, 2005, totaling $51,783.36 and payroll ending January 15 and paid January 21, 2005, totaling $50,411.66. With no questions the motion passed by a 7-0 voice vote.
Resolution 1-2005 was presented and moved by Jean Davis as follows:
Home Rule Borough of Edinboro
Resolution No. 1-2005
WHEREAS, by virtue of Resolution No. 12-2001, adopted October 8, 2001, the Home Rule Borough of Edinboro, Erie County, Pennsylvania declared its intent to follow the schedules and procedures for the disposition of records as set forth in the Municipal Records Manual approved on July 16, 1993; and,
WHEREAS, in accordance with Act 428 of 1968, each individual act of disposition shall be approved by resolution of the governing body of the municipality;
NOW, THEREFOR, BE IT RESOLVED by Council of Home Rule Borough of Edinboro, Erie County, Pennsylvania, assembled this 24th day of January, 2005 in accordance with the above cited Municipal Records Manual, hereby authorizes the disposition of the following public records:
Finance Office:
DATES: prior 1998
Ethics Commission Statements of Financial Interest
Insurance claims and policies
Public Utility Realty Reports
Treasurer Bond Certificates
Job Announcements
Workers’ Compensation records
Realty Transfer records
Civil Service examination records and answer sheets
Recommendations of Civil Service Applicants for appointments
Earned Income Tax ledgers/journals/forms/receipts
Bills/invoices
Accounts payable files & ledgers
Cancelled checks
Employee expense reports
Invoices
Purchase Order files
Accounts Receivable files & ledgers
Daily Cash Records
Deposit slips
Surplus property sales files
Utility and Paid Service Receipts
Voucher files
Bank statements
Bank reconciliations
Check registers
DATES: prior 1995
Proof of publications
Press releases
DATES: Prior 2002
Time Cards
Supply Requisitions
Animal Law Enforcement Records
Water Daily Operating Reports
Requests for service forms
Survey of Financial Condition (DCED)
Mary Ann Horne seconded the motion and it passed unanimously by the following roll call vote: Gregory Lucas, yes; Clifford Allen, yes; Robert Cogan, yes; Jean Davis, yes; Christopher Gillette, yes; Mary Ann Horne, yes; H. Robert Cannell, yes.
Mary Ann Horne presented the Asset Policy needed for the Governmental Accounting Standards Board (GASB)34 compliance for approval as follows:
Home Rule Borough of Edinboro
Asset Policy with Useful Lives and Capitalization Limits
December 2004
Guidelines:
The term “capital assets” is used to describe assets that are used in operations and that have initial useful lives extending beyond a single reporting period. Tangible capital assets include land, buildings, building improvements, vehicles, machinery, equipment, and infrastructure. Inventory of tangible capital assets should be performed annually or at minimum every five years if inventory is kept by perpetual inventory system.
The following depreciation methods, capitalization limits, and useful lives are established for each major class of asset. A change in the estimated useful life of a capital asset is considered a change in accounting estimate, which must be accounted for prospectively (i.e., the change is accounted for and reported in current and future periods). According to the Guide to Implementation of GASB Statement 34 and Related Pronouncements, Question 145, no assets still in use should be reported as fully depreciated in the year of implementation. Our useful lives have been set to minimize this possibility and to accurately reflect the actual use of assets in our system.
Each department should determine if significant capital assets are in use that would be fully depreciated. In the year of transition only, if assets would be fully depreciated but still in use, the estimated useful lives assigned to these individual assets should be reconsidered and extended. Assets still in use in the year of transition should not be reported as fully depreciated, if significant.
Land and Non-Depreciable Land Improvements – All land and non-depreciable land improvements will be capitalized, regardless of cost. Non-depreciable land improvements produce permanent benefits, primarily related to preparing land for its intended use.
Non-Depreciable Land Improvements:
Excavation Costs
Fill and Grading Costs
Infrastructure Assets – long-lived capital assets that normally are stationary and normally can be preserved a significantly greater number of years than most capital assets. Examples of infrastructure assets include roads, bridges, dams, drainage systems, water and sewer systems, and lighting systems. Depreciable land improvements are enhancements made to land, excluding the clearing and grading necessary to make the land suitable for use. Examples: fences and gates, seating/bleachers, parking lots, parking barriers, tennis courts, yard lighting, paths, fountains, retaining walls, baseball fields, or similar improvements that rest in or on the land itself.
· Depreciation method – straight-line; no salvage value; half-year convention.
· Capitalization threshold - $1,000
· Estimated useful life of at least two (2) years following the date of acquisition.
· Infrastructure assets will be reported under “Capital Assets, net” on the Statement of Net
· Assets.
· Estimated useful life of at least two (2) years following the date of acquisition.
Useful Lives:
· Roads Paved (including berms and curbs) 40 years
· Roads Concrete (including berms and curbs) 30 years
· Roads Asphalt (including berms and curbs) 20 years
· Bridges pedestrian wood 25 years
· Bridges pedestrian concrete or steel 30 years
· Bridges pre-cast concrete 40 years
· Bridges pre-stressed concrete 45 years
· Bridges steel with truss 50 years
· Bridges steel without truss 45 years
· Bridges timer/wood 30 years
· Plastic Storm Drainage Systems 25 years
· Cast Iron Storm Drainage Systems 30 years
· Metal Corrugated Storm Drainage Systems 30 Years
· Concrete Storm Drainage Systems 40 Years
· Ditch/trench Storm Drainage Systems 100 years
· Water and Sewer Systems 25 years
· Sewer Lines Concrete 50 years
· Sewer Lines brick 90 years
· Sewer Lines metal 40 years
· Dams Earthen 40 years
· Dams Concrete 60 years
· Lighting Systems (including supports & wiring) 25 years
· Fencing & Gates 20 years
· Sidewalks concrete 30 years
· Sidewalks asphalt 25 years
· Sidewalks stone/brick 50 years
· Street Lighting Wood 15 years
· Street lighting Concrete 30 years
· Street Lighting Metal 20 years
· Road signage 10 years
· Traffic Lights Mast arms 20 years
· Traffic lights Hung wire 15 years
· Parking Lots Asphalt 15 years
· Parking Lots Concrete 35 years
· Parking Lots gravel 10 years
· Parking Lots Stone/brick 45 years
· Man Made Lake 100 years
· Waterway or canal 100 years
· Bike/jogging paths dirt 10 years
· Bike/jogging paths gravel 15 years
· Bike/jogging paths concrete 30 years
· Bike/jogging paths Asphalt 20 years
· Bike/jogging paths Composite rubber 7 years
· Bike/jogging paths brick/stone 50 years
· Boat docks/ramps metal 15 years
· Boat docks/ramps wood 10 years
· Boat docks/ramps concrete/asphalt 20 years.
· Other Land Improvements 15 years
Buildings and Improvements – Buildings are roofed structures used for permanent or temporary shelter of persons, animals, plants, or equipment. Buildings consist of two components: original construction and renovations. Original construction is the cost of the building and all the detailed components and services necessary to bring the building on line. Renovations are those subsequent construction projects, other than repairs, that add value to the building, or extend its useful life, but do not add to the usable space of the structure. An addition includes projects undertaken after the original construction whenever those latter projects add additional square footage to the original building. Renovations and additions that add to the usable space, prepare existing buildings for new uses, or extend the useful life of an existing building should be capitalized. Construction in Progress is not depreciated.
· Depreciation method – straight-line; no salvage value; half-year convention
· When a building is improved, the improvement must be capitalized as a separate asset from the original building and assigned its own useful life.
· Report leasehold improvements (capitalizable improvements to leased buildings) in this category. Depreciate the leasehold improvement over the life of the improvement or the lease term, whichever is shorter.
· Capitalization threshold - $1,000
· Estimated useful life of at least two (2) years following the date of acquisition.
Useful lives:
· Masonry/Concrete Buildings (bathhouse, municipal building) 40 years
· Metal Buildings – 20 years
· Sewer Plants – 25 years
· Mobile units 15 years
· Renovations 25 years
· HVAC systems 20 years
· Roofing 20 years
· Carpet Replacement 7 years
· Electrical/plumbing 30 years
· Kitchen equipment 12 years
· Additions 40 years
· Fencing & gates 20 years
· Sprinkler systems 25 years
· Athletic fields 15 years
· Tennis courts 20 years
· Fountains 20 years
· Retaining walls 20 years
· Bleachers 20 years
· Playground equipment 20 years
· Flag poll 20 years
· Landscaping 10 years
Vehicles
· Depreciation method – straight-line; no salvage value; half-year convention
· Capitalization threshold $1,000
· Estimated useful life of at least two (2) years following the date of acquisition.
Useful lives:
· Police Vehicles – 3 years
· Light General Purpose Trucks & Vans 10 years
· Heavy General Purpose Trucks 20 years
· Tractors, trailers & mowers 15 years
· Boats 10 years
Machinery, Equipment, and Furniture
· Depreciation method – straight-line; no salvage value; half-year convention.
· Capitalization threshold $1,000
· Include machinery, equipment and furniture in offices, laboratories, etc.
· Estimated useful life of at least two (2) years following the date of acquisition.
Useful lives:
· Data Processing/Computer Equipment 5 years
· Office & Lab & Science Equipment 10 years
· Office Furniture 15 years
· Other Equipment 10 years
· Communication equipment 10 years
· Law enforcement equipment 10 years
· Custodial equipment 15 years
Art, Literature and Artifacts – Individual artwork, museum pieces, rare books, historical treasures and other artifacts will be capitalized if they meet the capitalization threshold of $5,000. Inexhaustible items will not be depreciated. Exhaustible items whose useful lives are diminished by display, applications will be depreciated using the straight-line method with the half-year convention. Individual departments will determine useful lives and salvage value based on the particular asset(s).
Intangible Assets – assets that benefit the municipality through the special rights and privileges of their ownership as opposed to physical characteristics. Examples are patents, copyrights, leases licenses and right of way easements.
Computer Software – agreements to use software that expire each year and are renewed on an annual basis should be expensed and not capitalized. Generally, all software should be expensed and not capitalized for financial reporting. Capitalize only that software significant to separately issued financial statements. Capitalize only direct costs of materials and services, payroll and payroll-related costs, and interest costs incurred during development. Upgrades and enhancements should be capitalized only to the extent that they increase the functionality of the product. Costs related to the preliminary project stage, training, and data conversion should be expensed as incurred.
· Depreciation method straight-line; no salvage value; half-year convention
· Capitalization threshold $1,000
· Useful Life should be determined by the expected functionality of the software.
· Estimated useful life of at least two (2) years following the date of acquisition.
Jean Davis moved the adoption of the Fixed Asset Policy with Mary Ann Horne seconding.
The motion passed by 7-0 voice vote.
Personnel: Advertisements for Manager and Wastewater Collection and Treatment (WWCT) positions were available for review.
Police: Reports were available for review. There was a question on the false alarms report and if the cost of $10.00 after five (5) alarms was enough to cover costs. It was agreed to have the Public Safety Committee look into this at their January 26, 2005 meeting.
Code/Planning/Zoning: Monthly report was available for review.
Public Works: Monthly report was available for review.
Water Dept.: Monthly report was available for review.
Community Development/Project Coordination: Monthly report was available for review. A Community Development Block Grant (CDBG) FY2005 synopsis and a list of possible projects were in the packets for review for the Hearing scheduled February 14, 2005 at 6:45 P.M.
The Fair Housing Notice was in the packets for Council’s information.
Robert Cogan moved to designate Mayor Cannell as the Fair Housing Officer until we have a new Manager.
Christopher Gillette seconded the motion, and it passed by a 7-0 voice vote.
Community Liaisons:
Public Relations/Cable TV: Mayor H. Robert Cannell reported he had attended a two day meeting in Harrisburg trying to get funding for the Cable TV Channel 3. He reported they needed an operator to do daily chores and to look for an amount of funds from the municipality through grants to subsidize the expenses. He furnished the Finance Committee with booklets on grants available to municipalities and asked them to review those and to work with Vicki Coffin on getting grants.
Chamber of Commerce: Mary Ann Horne reported she would be attending the January 26, 2005 meeting, and Robert Cogan stated he would also be attending.
Erie County Boroughs Association: Mayor Cannell reported that neither he nor Christopher Gillette was able to attend the January 19, 2005 meeting.
EVFD Board Liaison: Robert Cogan reported they met January 9, 2005 and appointed new officers and discussed plans for a new ambulance and department plans.
New Officers are: Shar Emig is President of the Business Officers division; Tom Gebhardt, Chair of the Board of Directors; and Matt Seagren is Chief of the Line Officers division.
PLCM Local Group: Mary Ann Horne reported she attended the meeting today and they were working on adopting a policy for fraternities and sororities on the use of alcohol at parties. If they did not follow the guidelines, they would lose their insurance.
Greg Lucas reported that he felt Council would be seeing a lot of changes in the fire hall because of liability issues. For example, because the fireworks gun raffle was bring your own bottle (byob), they would have been eligible for a one-day permit like the Edinboro Sportsman Club, but the State Police were cracking down on a lot of things in Edinboro.
Watershed Association: Mary Ann Horne reported they met last week, and this year they were looking for grants to help with the storm water problems. They have asked Tom Schruers to be the Borough’s representative to attend meetings regarding storm sewers.
Joint Municipal Planning: Christopher Gillette reported that at the last meeting they discussed township zoning again and bullet points on parks and recreation. They plan to have two meetings in February to expedite things.
Christopher Gillette moved to appoint Dave Zamierowski as advisor to the Joint Planning Commission to replace Manager McFadden.
Robert Cogan seconded the motion, and it passed by a 7-0 voice vote.
Management’s “To Do List” has been reassigned to Council Committees, where necessary. Mayor Cannell, Deputy Mayor Gillette, and Assistant to the Manager Lander will work on these. They asked that if anyone saw any errors, to let them know.
Communications:
A letter from the Solicitor regarding a change in the Emergency and Municipal Services (EMS) Tax Ordinance was in packets for Council’s review. An article entitled “Silent at State Law Strips Away Local Control Over Genetically Modified Seeds” from the Pennsylvania State Association of Township Supervisors (PSATS) was also in the packets for review. Correspondence from the Erie County 911 Task Force and a letter from the Washington Township Council were also in the correspondence.
Jean Davis wanted to thank the Washington Township Councilmen present for their letter of support in the Borough’s time of need.
Frank Stefano of Washington Township asked if he could speak regarding sewer issues 2a or 2b and the window of opportunity. He thought maybe the fines to the Borough may be less if they regionalized the system.
Jean Davis stated that the Borough Council had informed Washington Township before, that they would cooperate, and they could expand the system in 4a or 4b if they wished or they could do 2a or 2b, and the Borough would agree.
Frank Stefano asked about a Joint Authority, if that would reduce the fines.
Mayor Cannell stated that the Council would discuss these matters in an executive session shortly.
Greg Lucas informed Mr. Stefano that the Council would not have a Joint Authority but a bulk agreement was all right if that is what the Township wanted to do.
Mr. Stefano went on to say he thought it was stupid to pump all around the Borough. After discussion, Mr. Gillette stated the basic stopping point was that the Township did not like the #4 plans because of financing and penalties. He asked Jon Foulkrod, Mayor Washington Township, if he had his facts correct, and Mr. Foulkrod agreed.
Mayor Cannell stated that on Council’s desks was a memo from PNC Bank indicating that they wished to meet with the Borough and Township again to present information on financing. He asked Mr. Foulkrod to get back to the Borough when he had some dates on which they would be interested in hearing the PNC Bank presentation.
EXECUTIVE SESSION:
Council was adjourned into executive session at 8:30 P.M. to discuss with the Solicitor litigation with the DEP regarding EHB Docket No. 2004-16R and EHB Docket No. 2004-17R.
EXECUTIVE SESSION ENDED: 8:55 P.M.
Clifford Allen moved, and Christopher Gillette seconded to have Solicitor Marsh correspond with the DEP relative to EHB Docket 2004-17R. The motion passed by a 7-0 voice vote.
There being no further business before the Council, Mayor Cannell asked for a motion for adjournment.
Greg Lucas moved for adjournment, and the meeting was adjourned at 9:00 P.M.
ATTEST:
_______________________________ _____________________________
Assistant to the Manager Marie Lander Mayor H. Robert Cannell
HIGHLIGHTS
January 24, 2005
· Payment of bills
· Minutes
· Payroll
· Resolution 1-2005 Disposition of Records
· Fixed Asset Policy
· 2nd Reading of Public Indecency Ordinance 502
· Invoicing municipalities for portion of EVFD Auto insurance
· Continuing with building maintenance and upgrade
· Dental insurance to stay the same for 2005 but options reviewed for 2006
· Policy – Council members wishing to attend meetings & conferences must have prior approval to attend
· Policy that only Department Heads & Committee Chairs can call attorney & engineers if necessary.
· Mayor Cannell as Fair Housing Officer until new Manager appointed.
· Solicitor to correspond with DEP relative to EHB 2004-17R.
POSTPONED
· Delaying Ordinance 514 indefinitely being reviewed by Ordinance Review regarding dumpsters.
·
UPCOMING MEETINGS:
· Public Safety Committee January 26, 2005 6:30 p.m.
· CDBG Hearing February 14, 2005 6:45 p.m.
· Finance Committee – Review grant booklet and work with Vicki Coffin on getting grants
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
January 24, 2005
7:00 P.M.
I. Call to Order of the Regular Council Meeting by Mayor ______
II. Roll Call: Clifford “Kip” Allen ____, Bob Cogan ____, Jean Davis ____, Christopher Gillette ____, Mary Ann Horne ____, Greg Lucas ________, Mayor H. Robert Cannell, Manager ____, Solicitor Marsh _ _, and Marie Lander, Assistant to the Manager ____.
III. Approval of Minutes
· Reorganization Meeting, January 3, 2005
· Regularly Scheduled Meeting, January 3, 2005
· Special Meeting, January 17, 2005
Action: Motion to approve minutes
IV Persons Requesting Time to Address Council
1. Finance Committee/Pension Committee/ Negotiation Committee - Mary Ann Horne
a) Police Negotiations
b) Committee Met January 24th 1:30 p.m.- Report
c) Pension Committee meeting February 9th Noon
2. Ordinance Review Committee –Jean Davis
a) Public Indecency Ordinance 502 – 2nd Reading
b) Codification – awaiting return from Penns Valley
c) Sign Ordinance
d) Grease Ordinance
e) Dumpster Ordinance 514 – Ordinance postponed for further review by committee
f) Noise Ordinance
3. Personnel Committee – Kip Allen
a) Manager Search
4. Recreation/Lake/Environment – Kip Allen
5. Public Safety – Chris Gillette
a) meeting scheduled Jan 26, 2005 6:30 p.m.
6. Street, Buildings, and Grounds – Chris Gillette
7. Committee of the Whole -
B. Solicitor's Report:
1. DEP V. Edinboro Commonwealth Court Docket No. 835 M.D. 2003
2. Edinboro v. DEP, EHB Docket 2004-016R - Appeal of the ban letter
Consolidated with Edinboro v. DEP, EHB Docket No. 2004-017-R, Appeal of Undated Assessment (Correspondence from Solicitor – FYI)
3. Bulk WWCT agreement with Washington Township - no report
C. Management's Report:
1. Manager
2. Finance –
a) Authorization to approve bills to be paid January 25, 2005
Action: Motion to approve bills totaling $232,230.84
b) Authorization to approve payroll
Action: Motion to approve payroll ending January 1 , 2005, paid January 7, 2005, totaling $ 51,783.36 And Payroll ending January 15, 2005, paid January 21, 2005, totaling $50,411.66
c) EIT – Erie information from Berkheimer - FYI
d) Resolution 1-2005 – Disposition of records
e) Fixed Asset Policy -
3. Personnel
a) Advertisement for Manager
b) Advertisement for WWCT position
4 Public Safety
Emergency Management - notice on program to be held Dec 9th
Emergency Medical Service (EMS)
EVFD
d) Police – Monthly Reports
e.) Employee Safety Committee
5. BOCA Code/Planning/Zoning – Monthly Report
6. Public Works – Monthly Report
a) Sanitation
b) Building & Property
c) Streets/Storm Sewers/Signals/Signs
d) Park & Recreation
e) Lake
f) Dam
g) Recycling Leaves
7. Wastewater Collection & Treatment
8. Water System – Monthly Report
9. Community Development/Project Coordination – Monthly Report
a) Fair Housing Notice – Authorize Mayor’s name as designated instead of Manager in lieu of no Manager
b) CDBG FY2005 Hearing Feb. 14, 2005 6:45 p.m. – Synopsis & possible projects - FYI
D. Community Liaisons
1. Public Relations/Cable TV - Bob Cannell
2. Chamber of Commerce – Mary Ann Horne – Meeting January 26, 2005
3. Environmental Shade Tree Advisory Committee – Mary Ann Horne
4. Erie County Borough – Bob Cogan - Report by Christopher Gillette on January 19th meeting
5. Erie County Planning Liaison – Chris Gillette
6. EVFD Board Liaison – Bob Cogan
7. PLCM Campus Community – Bob Cannell
8. PLCM Local Group – Kip Allen
9. Washington Township Liaison – Jean Davis
10. Authority – Jean Davis
11. Sewer Committee – Jean Davis, Chris Gillette, Bob Cogan
12. EUP Administration – Bob Cannell
13. Watershed Association – Mary Ann Horne
14. Joint Municipal Planning – Chris Gillette
a) Appoint Dave Zamierowski as advisor to Joint Planning Commission to replace Mr. McFadden.
E. OTHER OLD BUSINESS:
1) “TO DO LIST” of Management – Council Committees assigned to assist in Manager’s absence as needed.
A. Letter from Solicitor regarding change in EMS Tax Ordinance – FYI
B. PSATS Silent at State law Strips Away Local Control Over Genetically Modified Seeds-FYI
C. Erie County 911 Task Force Correspondence – FYI
D. Washington Township Council – FYI
VIII. Adjournment
REMINDERS:
Finance Committee January 24, 2005 1:30 p.m.
Public Safety Committee January 26, 2005 6:30 p.m.
Pension Committee February 9, 2005 Noon
Finance Committee February 14, 2005 1:30 p.m.
Authority Meeting February 14th 5 p.m.
CDBG Hearing Feb 14, 2005 6:45 p.m.
Next Council Meeting February 14 7:00 p.m.
2005 Council Meeting Schedule:
January 24, February 14, February 28, March 14, March 28, April 11, April 25,
May 9, May 23, June 13, June 27, July 11, July 25, August 8, August 22,
September 12, September 26, October 10, October 24, November 7, November 21,
December 5 at 7 p.m.
and December 19 @4:30 p.m.
©Copyright February 2005