Home Rule Borough of Edinboro
COUNCIL MEETING MINUTES
September 13, 2004
Call to Order:
The following Council members were present: Mayor H. Robert Cannell, Clifford Allen, Mary Ann Horne, Bob Cogan, Jean Davis, Greg Lucas, and Christopher Gillette. Also in attendance were: Solicitor Rich Marsh; E.R. McFadden, Borough Manager; and Marie Lander, Assistant to the Manager. Guests present were: Jeanne & Chuck Brand, Kevin Travis, John Ponsoll, Pam Valone, Jon Foulkrod of Washington Township Council, James Strand, Fred Langill, Matti Dowaker, Darrel Sisson, Ryan Smith of Meadville Tribune, John Sweeney of Franklin Township and Nancy Crawford.
Mayor Cannell introduced the minutes from the Regular Council meeting held August 23, 2004. Mary Ann Horne moved for approval of the minutes, and Robert Cogan seconded. The minutes were approved by a voice vote of 7 – 0.
Mayor Cannell asked Clifford Allen if he would like to speak first.
Clifford Allen stated that he was at a Penn Prime meeting and accepted a grant on the Borough’s behalf for $1,000.00 for thermoplastic heat tape to be used for crosswalks. A press release was within for submission to local papers, and he also had topics for future grant consideration for the Borough.
Mayor Cannell opened the floor to anyone present interested in speaking.
Fred Langill, 132 Meadville Street. He wanted to commend those were responsible for the “Rock the Vote” project tonight. However, the concert being held across the street from his home was too loud. He was a full time student, taking twelve credits and came home to study, and it was too noisy. This is a multi-family area and not a concert venue. The police also have better things to do than to chase drunks out of our yards. He stated he was roused out of bed around 2:30 A.M. by students, and when he asked them to leave his yard, they cursed at him, and he felt something should be done with these vulgar people because it gave the community and the college a bad name. Mr. Langill also wanted to bring to Council’s attention the use of jake brakes by tractor trailers and commercial vehicles on Route 99. The semi’s are on zero grade and are traveling too fast (40 mph) and put on the jake brake and take their foot off the gas, which results in loud noises. He requested the Borough adopt an ordinance that jake brakes are not allowed within the Borough limits. He also requested that establishments should be responsible for the behavior of their patrons that come into the residential neighborhoods. The community or police should not have to put up with this.
Darrel Sisson, 132 Meadville Street. He wanted to reinforce Mr. Langill’s remarks about the noise of trucks. He stated over a hundred per day go by and use the compressed air that shakes his house, and he can’t hear in his own home. He also agreed that the college student’s language was incredible and intolerable. He also thought if the police were unable to use radar, maybe they could get the State Police to monitor the speed of trucks. Mayor Cannell thanked him for his input and since this was just brought to Council’s attention, it would look into it for the next meeting.
Nancy Crawford, 202 Elm Street. She stated she was happy the dam held during the Thursday event. She asked about inspections since it was at least 100 years old and if it would need replacing. Manager McFadden stated that the annual inspection is done by an engineer and two or three years ago repairs were made per the inspection findings. On Thursday, John Patterson of Lake Engineering was here at 8:00 A.M., 10:00 A.M., and at noon to inspect the dam. He is scheduled in early October in conjunction with the drawdown to do his annual inspection. Whatever the inspection has found or will find, everything that needs to be done will be done to keep it safe.
Kevin Travis, 109 Erie Street and 131 Chestnut Street, Owner of b*sides.
He was present to thank Council for its support of today’s community neighborhood event. He stated that many students and townspeople were out in town. He appreciated the information regarding the noise of the bands, and they could have done more but they didn’t because they wanted to make it right so they could have an annual event. Mayor Cannell asked to sit down with Mr. Travis after the event to talk about items such as this that have come to Council’s attention.
Robert Cogan asked if the Lake was low enough with another hurricane (Ivan) coming. Manager McFadden stated that it was under discussion with Tom Schruers regarding the two boards that could be removed independently of each other. We will discuss this tomorrow about lowering it even more. Kevin Travis asked about plans for lowering the Lake because of the Zebra mussels. Manager McFadden stated the first year it was lowered, and, by the time their presence was discovered, we had a snowfall that provided water and insulation with regard to freezing and hydrating the mussels, so the next two years we did the lowering also. One year repair work was done on the dam. This year we plan to bring it down enough to inspect the dam, and he was not sure about bringing it down further.
John Ponsoll, 108 Beau Drive. In May and again Wednesday night the state highway was closed down because of the huge rain, and it washed out his two driveways and caused a sink hole off the sidewalk about seven feet deep. The hole has tape around it. He had contacted PennDOT about the 1 ½ feet of water and thought they needed a retention pond at OTM, which was across the street. This is the second time it has happened and there was water in his tenant’s basements. The garbage men did take the mess of things they had put out for pickup, but he thought that this was a big problem from OTM to Lakeside. It was a sheet of water, steady for five hours. He didn’t think they needed an engineer but just a retention pond.
Fred Langill stated that he worked seventeen hours in response to this incident for Emergency Management. He stated that so many people don’t follow good common sense when there is three to four feet of water. We have never experienced that much rain before. Borough police and services for safety prevailed when it was necessary to close roads to keep people away. He thought they should contact the media next time and scroll on Cable TV to show where the roadblocks were and where it was unsafe because of high water and that people should not disregard these roadblocks.
Jim Strand, 12446 Route 99, Edinboro, PA. He stated that he had a home near Mr. Ponsoll’s, and he was there at 6:00 A.M. The pipe was hydraulically overloaded and it breached the road because twenty inches of pipe cannot hold storm water. This pipe was old and rotten. Water was ten feet above the pipe as well as the 20” within the pipe so it reached maximum pressure and blew up through it causing a sink hole. He asked if the state would jump on that and suggested that maybe the Federal Emergency Management Agency (FEMA) could help us. Homes are not in the flood plain, so they do not have flood insurance. The Borough could put a four inch pipe in there with a gate dam unrestricted pipe that opened up to twenty inches as it got closer to the Lake. Washington Township said today they talked to you and they could not take the water behind the school or try to change the natural flow that the Borough would need to handle. He felt they needed to proceed in that direction and work on what they had, a retention pond and maximizing the pipe in the same ditch right away. Greg Lucas stated that Elm Street used to be a river and the tube was put in under Route 6N in the 1960’s. Wednesday, the road was six feet under water. It was a flood. Culbertson’s Golf Course needs a retention pond to slow down the water. The Forrest Drive subdivision in Washington Township also has no retention pond, so they both have had no place for the storm water to go for the last fifteen years except to go down Route 6N and head for the Lake.
Lee Orr, 201 Jefferson. Mr. Ponsoll’s driveway is in his yard for the second time. It even took the sod out this time. The pipe is at least four inches in diameter and common sense tells you that is that it is too small. He understood that pipe was bought and ready to go earlier this year. Manager McFadden stated that they have been installing pipes and new catch basins from the beach area up toward Route 6N all summer. Mr. Orr asked how far the small pipe went until it got to the bigger size. Manager McFadden stated that they had a study on Willow and Elm Street if he wished to see them. Mr. Orr asked if the lot next door had a storm sewer in it, and if something fell through it, who would be responsible? Manager McFadden sated that if it was the Borough’s storm sewer and it would be responsible following the Pennsylvania Tort Act. He also stated that this had been discussed before and a study was done in 1996 regarding these two drainage basins. This situation hasn’t changed with regard to where it originated and how it got to the beginning of the Borough system. There are four parties involved: Washington Township, the Borough, PennDOT and Culbertson Golf Course. We had a storm water meeting and PennDOT stated it was unable to help in any part of its right-of-way, so we are doing what we said we would do in the Borough. Washington Township stated the cost was too significant to divert it down Whipple Creek, which would divert it from the Borough to their own municipality. The budget sessions in October will discuss how we can get Borough funds to address storm sewers in 2005. Mr. Orr stated that during the horrendous rain he commended the work done by the Borough personnel. He called the Borough office on Sept 9, 2004 at 3:15 P.M. and was told that workers had gone home after the many hours of work and they would be down first thing in the morning to check the situation, and to this date, he has not seen anyone come down and check it. He felt instead of watering flowers and mowing grass at the Borough building and downtown, they should be cleaning this storm sewer out. Manager McFadden informed the public that a Jet Vactor had been ordered for delivery in October, which could also be used to clean storm sewers as well as sanitary sewers.
John Ponsoll stated he asked PennDOT to put in a curb on Route 6N, but they said perhaps they could do that when the road was resurfaced at some later date. He asked if he could put in a ten to twelve inch curb in front of his house along the sidewalk at his own expense since PennDOT could not do it at this time. He would install a normal curb along the road. Manager McFadden stated he couldn’t answer his question but they could follow up the discussion. Robert Cogan asked if the curbing would help. This rain was an act of God and overwhelming forces. He asked if sandbagging would help. He suggested maybe Jim Strand, John Ponsoll, the Orr Brothers, PennDOT, Washington Township, OTM, and Tom Schruers should meet as emergency management before the next storm, which was predicted to hit perhaps Saturday and perhaps they could work together and make a recommendation. Mayor Cannell stated it would be looked at right away.
Mayor Cannell moved on to old business since no one else requested to speak.
Committee Reports:
Finance Committee: Mary Ann Horne reported that they did not meet as a whole but reviewed the invoices and purchase orders. Mr. Cogan stated he asked Marie Lander, Assistant to the Manager, if there were any open Purchase Orders that could be delayed or not paid. Marie Lander stated there was none in this week’s purchase orders.
Mr. Cogan thought with the imbalance in the budget, we needed to sacrifice. He would be attending a civil rights conference October 22, 2004, on his own to help save funds.
Ordinance Review Committee: Jean Davis reported that they had not met but an Ordinance was ready from the Municipal Authority regarding Inflow and Infiltration (I & I). Jean Davis moved to accept the first reading of Ordinance 518 as follows:
HOME RULE BOROUGH OF EDINBORO
ORDINANCE No. 518
AN ORDINANCE OF THE BOROUGH OF EDINBORO MAKING IT UNLAWFUL TO
SELL, CONVEY, ASSIGN, TRANSFER THE SALE, CONVEYANCE, ASSIGNMENT,
OR TRANSFER, OF ANY INTEREST IN REAL PROPERTY BY DEED, AGREEMENT
OF SALE, OR OTHERWISE, TO ANY PERSON NOT ALREADY AN OWNER THEREOF,
WITHOUT FIRST SECURING A CERTIFICATE OF INSPECTION FROM THE BOROUGH’S WASTE WATER COLLECTION AND TREATMENT AND WATER SUPERINTENDENTS CERTIFYING INSPECTION AND COMPLIANCE RELATED TO ALL OF THE CURRENT RULES AND REGULATIONS OF THE BOROUGH OF EDINBORO RELATIVE TO TAP-IN, DISCHARGE INTO, AND CONNECTION WITH
THE BOROUGH’S PUBLIC SANITARY SEWER SYSTEM AND, IF APPLICABLE,
TAP-IN, METERING AND CONNECTION WITH THE BOROUGH’S PUBLIC WATER SYSTEM.
WHEREAS, the Borough of Edinboro endeavors to improve its community, including its water and sewer resources; and
WHEREAS, it is important for the integrity of its public water and sewer systems to insure that inflow and infiltration into the public sewer system is minimized to protect the environment and provide as much capacity in the public sewer system serving its users and that the public water supply system serving its users is operating in good condition; and
WHEREAS, the transfer of property, either of possession or title, provides an opportunity for inspection of properties, including the inspection of the integrity of the connections to the public water and sewer systems as well as any improper connections to the public sewer system; and
WHEREAS, the Borough is obligated by law to minimize inflow and infiltration into the public sewer system.
NOW, THEREFORE, BE IT ORDAINED AND ENACTED by the Borough of Edinboro and it is herby ordained and enacted by the authority of the same as follows;
Section 1: PROHIBITED CONNECTIONS: No person(s), home, residence, building or other contributor to the Borough’s sewage conveyance or treatment facilities shall make, allow or have a connection of roof downspouts, ground water sump pump, ground water, roof runoff, foundation drains, area way drains, subsurface drainage, directly or indirectly into said building sewer (lateral) or conveyance or treatment facilities.
Section 2: CERTIFICATE OF INSPECTION. It shall be unlawful for any owner of real property in Erie County, Pennsylvania, whose property is connected to the Borough’s public sanitary sewer system/public water system, to sell, convey, assign, or transfer any real property, or for any person to facilitate the sale, conveyance, assignment or transfer of any real property, by deed, agreement of sale, or otherwise, or for any person not already an owner thereof, to acquire an interest in any such real estate, without first securing a Certificate of Inspection and Compliance issued by the Borough’s Waste Water Collection and Treatment and/or Water Superintendents henceforth identified as the “Officer”, or his designee, with respect to the real property being transferred, certifying that an inspection has been performed and compliance achieved relative to all of the rules and regulations of the Borough relative to tapping into, discharging into, or connection with the Borough’s public sanitary sewer system and, if applicable, tap-in, metering and connection with the Borough’s public water system.
Any such inspection and certificate as may be issued by the Borough shall be pursuant to the inspection and is not intended to be an express or implied warranty or guarantee against the presence of any items of violation or noncompliance that were not apparent to the Borough Officer or his designee.
Section 3: APPLICATION FOR CERTIFICATE. An application for a certificate of inspection shall be made to the Borough Officer, or his designee, on forms furnished by the Borough and shall be accompanied by a fee in such amount as the Borough of Edinboro sets, from time to time, by resolution or by ordinance, including any such resolution at the annual Borough reorganization meeting. The initial fee for the application and inspection required for a Certificate of Inspection and Compliance, upon the effective date of the Ordinance, shall be $50.00 for both sewer and water inspections. If reinspections are necessary on any corrections made at the property, there will be no charge for this mandatory reinspection.
Section 4: ISSUANCE OF CERTIFICATE OF INSPECTION AND COMPLIANCE. Upon receipt of a properly completed application for a Certificate of Inspection and Compliance, the Borough’s Officer or his designee, shall within ten (10) calendar days, physically inspect the real property to be transferred, and shall determine its compliance with the Borough rules and regulations relative to its connection to the public sanitary sewer system and public water system. If the Officer, as aforementioned, determines compliance, he shall immediately issue a Certificate of Inspection and Compliance authorizing the transfer of the real estate. If the Officer determines non-compliance, he shall separately set forth each violation or items of noncompliance and the required remedial action in order for a Certificate of Inspection and Compliance to be issued and shall promptly forward a copy of his finding to all parties in interest. Upon notification of the remedial action having been completed, the Officer shall, within two (2) working days, re-inspect the real estate to be transferred and, if in compliance, shall immediately issue a Certificate of Inspection and Compliance. If upon re-inspection the Officer determines that all necessary remedial action has not occurred, he shall identify that remedial action still required and shall promptly forward a copy of his findings to all parties in interest. No Certificate of Inspection and Compliance shall be issued until all remedial action shall have been completed in a manner satisfactory of the Officer.
Section 5: INSPECTION: All users of the Borough’s sanitary sewage system and/or public water system shall allow the Borough of Edinboro, or its designees, access to any and all structures being provided such sewer and/or water services for the purpose of inspection to determine compliance under this ordinance.
Section 6: APPEAL. Any person or persons aggrieved by a decision of the Officer may, within thirty (30) days of being so aggrieved, file a written appeal of said decision to the Municipal and/or Water Authority of the Borough of Edinboro. Said appeal shall be in writing and set forth, in reasonable detail, the particular decision(s) by the Officer to which exception is taken, the reason for the exception being taken and the proposed remedy. Upon receipt of an appeal, the Municipal and/or Water Authority of Borough of Edinboro within thirty (30) calendar days of receipt shall permit a hearing to be conducted during a regularly scheduled Authority Meeting. All appeal hearings shall be conducted in accordance with the local agency law.
Section 7: VIOLATIONS: The violation of any provision of this ordinance shall be punishable in the manner set forth in the Code of Ordinances of the Borough of Edinboro and specifically as set forth in Article VI, section 616 or as the same shall be amended or replaced from time to time.
Section 8: SEVERABILITY: The provisions of this Ordinance shall be severable, and, if any of the provisions hereof shall be held unconstitutional, void or otherwise unenforceable, such shall not affect the validity of any of the remaining provisions of said Ordinance.
Section 9: REPEALER: All ordinances or parts of ordinances conflicting with any of the provisions other this Ordinance are herby repealed insofar as the same affects this Ordinance.
THIS ORDINANCE #518 is duly enacted and ordained the 11th day of October, 2004, and shall become effective in five days and remain in force until modified, amended, or rescinded by the Borough of Edinboro, Erie County, Pennsylvania.
Robert Cogan seconded the motion and with no questions the first reading passed by a 7-0 roll call vote: Robert Cogan, yes; Jean Davis, yes; Christopher Gillette, yes; Mary Ann Horne, yes; Gregory Lucas, yes; Clifford Allen, yes; and H. Robert Cannell, yes.
Personnel Committee: Clifford Allen reported that they met with the Department Heads Monday August 30, 2004 in the review of the Manager process.
Public Safety Committee: Christopher Gillette reported they met on August 30, 2004 to discuss police misconduct and commendation procedures. Manager McFadden reported he had received Councilmen Cogan’s comments and would meet with him and get back to the Committee shortly.
Streets, Buildings, & Grounds – Manager McFadden stated they would have a meeting September 20, 2004 at 6:30 P.M. with the architect to review the bathhouse second round of bids. For the record, they would table the bid until the Building, Streets, & Grounds Committee reviewed the bids. It was noted that the lowest bid was $133,000.00
Christopher Gillette asked for comments from Bob Marz on the bid, to be distributed for review over the weekend prior to the meeting.
Committee of the Whole – It was noted that the Council met in executive session prior to this meeting at 6:00 P.M. with the Municipal Authority, Solicitor Marsh, and Chuck Wunz of Herbert, Rowland & Grubic, Inc. (HRG) to review the status of the Corrective Action Plan (CAP) that was submitted to the Department of Environmental Protection (DEP) and the Amended CAP submitted as well as the upcoming meeting of the engineer tomorrow with the DEP regarding the CAP and the sixty day response by the DEP following the submittal as well as the 210 days they have to prepare a Joint 537 Plan..
Mary Ann Horne moved that only action items be addressed tonight so Council could get out and support the Chamber of Commerce “Rock the Vote” event tonight in the Borough. Robert Cogan seconded and the motion passed by 7-0 voice vote.
SOLICITOR’S REPORT:
Solicitor Marsh reported that on August 25, 2004, Chuck Wunz of HRG, Manager McFadden and he met in front of Judge Quigley in Harrisburg. On their way to the hearing they filed the CAP with the DEP. An amended CAP with information requested to be included by Judge Quigley has also be submitted to the DEP. The engineer and staff will meet tomorrow with the DEP to review the CAP. The DEP has sixty days to respond, and we have 210 days to prepare with Washington Township a Joint 537 Plan.
Councilmen Cogan asked if the Solicitor’s secretary could find the reference of 100 EDU’s in the trial transcript and on what basis and where it occurred.
Manager McFadden stated there was nothing that needed action tonight. Some items were on the Council members’ desks, such as a Memo from Chief Craft regarding EUP policing help with Homecoming and a thank you letter to Dr. Schmitt and the Fireworks Committee.
The item on the EVFD calls will be reviewed since Mr. Cogan has received the information, and the number of calls will be forwarded to Washington Township as well as the calculation that Mr. Cogan has prepared on sharing insurance costs of the EVFD.
A summary of activities during the flood of September 8 and 9, 2004 was available for review.
Robert Cogan moved to prepare certificates of appreciation to Tom Schruers, Emergency Management and the EVFD for their assistance during the flood. The motion passed by 7-0 voice vote.
Mr. Cogan stated that there were twenty-five pump outs done by the EVFD and a flushing of erosion in the parking lot across from Agway as well as the evacuation.
FINANCE:
Mayor Cannell introduced the bills for payment. Mary Ann Horne moved to approve the submitted bills totaling $84,772.05, and Robert Cogan seconded. The motion passed by a 7-0 voice vote.
Mayor Cannell introduced the payroll as submitted for the period ending August 28, 2004 and paid September 3, 2004 totaling $51,879.20. Robert Cogan moved to approve the payroll, and Mary Ann Horne seconded. The motion approving the payroll, overtime reports and supplemental time sheets passed unanimously by a voice vote 7-0.
Jean Davis moved and Robert Cogan seconded to authorize the signing of a three year agreement with the present auditors not to exceed $7,500.00 per year. Discussion followed regarding the contract. Mayor Cannell asked if it was put out for bids or was the agreement with the same accountants. He had shown it to another CPA firm, and it would like to be considered. Manager McFadden stated this is a professional service contract and not required to be bid. There could have been requests for proposals (RFP’s), but this firm has done the auditing since 1998, and the fee includes the audit with GASB 34 accounting for fixed assets accounts, which is not done everywhere.
Mayor Cannell stated it can be done for $2,000.00 less a year. Robert Cogan stated with Enron scandals, if audit firms get too cozy with management, you need to consider a change. It is good external control practice to change auditors every few years. Jean Davis stated the firm before this one quit, which was a signal to look further. This firm knows the system and is familiar, which makes it a faster, cleaner audit.
Robert Cogan moved to table the motion to authorize signing of the agreement and Greg Lucas seconded. The Motion passed by 6-0-1 with Clifford Allen abstaining since it may be a conflict of interest for him.
Robert Cogan moved to have the Manager prepare a RFP for a three year audit. Greg Lucas seconded the motion, and it passed by 5-1-1 voice vote, with Jean Davis against and Clifford Allen abstaining.
Wastewater Collection & Treatment:
Manager McFadden noted that the bids for the drying bed roof replacement were reviewed by the Municipal Authority this evening, and it awarded the bid to EE. Austin for $381,000.00.
Community Development/Project Coordination
There were no bids received for the Thompson Park project. Tom Schruers thought the weather had many contractors lagging behind, so they would rebid in the spring.
The bathhouse bids were opened Sept 10, 2004 at noon and were tabled until the Building, Streets, & Grounds Committee reviews them September 20, 2004.
COMMUNITY LIAISONS:
With no reports requiring action, the Mayor moved on to other Old Business.
Communications:
Tri-County Industries, Inc. holiday schedule for 2004 and 2005 was available for review. Clifford Allen asked that it be put on the website, the Cable TV station and also in the newsletters.
Mayor Cannell noted that the newsletter articles were due in September. He asked any Council person with topics or articles for the newsletter to write them up and get them to the office by September 22, 2004.
Notice from the Auditors regarding the firm’s name change was received.
Letters of support for the University Economic Impact Study from Senator Earll and Representative Evans were received and acknowledged.
Mary Ann Horne moved for adjournment, and with no objections, the meeting was adjourned at 8:20 P.M.
ATTEST:
___________________________ _____________________________
Manager E.R. Buck McFadden Mayor H. Robert Cannell
HIGHLIGHTS
September 13, 2004
· Payment of bills
· Payment of payroll
· Minutes
· Ordinance 518 – 1st reading
· Approve sending RFP’s for Audit 2004-2006
POSTPONED
· Indecency Ordinance 502 – Ordinance Review Committee- Hearing Jan 26th – returned from Solicitor awaiting answer to a couple questions by Solicitor before 2nd reading.
· Delaying Ordinance 514 indefinitely being reviewed by Ordinance Review regarding dumpsters
· Tabled motion 8/9/04: Bob Cogan moved and second by Jean Davis to retain engineer for purpose of designing, cost estimating, & planning & scheduling work to replace or install an alternate line to make additional sewage capacity available for 100 EDU’s needed for the Orr development and to eliminate the so-called Normal Street point of concern, as required to comply with Tasks 2 and 3 of the Consent Degree that accompanied the June 30, 2004 PADEP letter..
UPCOMING MEETINGS:
· Sept 20 Buildings, Streets & Grounds - 6:30 p.m. – review bathhouse bids.
·
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
September 13, 2004
6 P.M. Executive Session with MABE & Solicitor
7:00 P.M. Regular Council Meeting
I. Call to Order of Council Meeting by Mayor Cannell
II. Roll Call: Clifford “Kip” Allen ____, Bob Cogan _Absent___, Jean Davis ____, Christopher Gillette ____, Mary Ann Horne ____, Greg Lucas _ _, Mayor H. Robert Cannell _______, Manager McFadden ____, Solicitor Marsh _ _, and Marie Lander, Assistant to the Manager ____.
III. Approval of Minutes:
· Regularly Scheduled Meeting, August 23, 2004.
Action: Motion to approve minutes
IV Persons Requesting Time to Address Council
A)
1. Finance Committee/Pension Committee - Mary Ann Horne
2. Ordinance Review Committee –Jean Davis – a) Public Indecency Ordinance 502 – review comments from Attorney Marsh
b) Codification – awaiting Admin Section and return from Penns Valley
c) Sign Ordinance
d) Grease Ordinance
e) Dumpster Ordinance 514 – Ordinance postponed for further review by committee
f) Ordinance 518 – I & I Ordinance – Advertise – 1st Reading
3. Personnel Committee – Kip Allen Met 8/30/04
4. Recreation/Lake/Environment – Kip Allen
a) Meeting with Watershed Association – date to be scheduled
5. Public Safety – Chris Gillette
a) Met to discuss parking ticket fines, misconduct & commendation procedures, & police contract August 30th
6. Street, Buildings, and Grounds – Chris Gillette Meeting Sept 20, 2004 6:30 p.m.
7. Committee of the Whole -
B. Solicitor's Report:
1. DEP EHB Docket 2000-125- R (PADEP Order of May 9, 2000)
DEP V. Edinboro Commonwealth Court Docket No. 835 M.D. 2003 -
Edinboro v. DEP, Commonwealth Account No. 2696 C.D. 2003 –
Edinboro v. DEP, EHB Docket 2004-016R - Appeal of the ban letter -
Edinboro v. DEP, EHB Docket No. 2004-017-R, Appeal of Undated Assessment.
a) Correspondence from DEP Sept. 10, 2004 fax.
2. Bulk WWCT agreement with Washington Township
3. Bulk Water agreement with Washington Township – nothing to report
4. Borough of Edinboro v. City of Erie – nothing to report
C. Manager's Report:
1 A) Manager instructed to:
a) Get changes to Penns Valley from meeting with Ordinance Review regarding admin section of recodification
b) Add EUP calls to EVFD data 1999-2003 for percentage sharing cost auto insurance (B.Cogan working on current info 7/12/04)
c) Set up meeting Watershed Association & Recreation/Lake/Environment Committee – When Watershed Association as new members
d) See about EUP police helping with traffic during soccer weekends & Homecoming, etc.
e) Discuss with Tri-County Industries about other days to pickup & dumpster pickup on Lakeside for summers
f) Send thank you to Fireworks Committee from Council
g) Continue discussion bulk water with Washington Township
h) See about permit applications on the web and possible charge cards and debit cards for payments (meeting with bank to discuss costs 9/8)
i) Review fees schedule for 2005 especially inspection fees and permit fees (finance committee)
j) Check with EVFD, Dave Henderson & PLCM about 911 restricted account funds being used to defray costs of secondary dispatch systems and/or hardware
k) Mr. Wunz will attend Sept 13th joint executive session & Council meeting.
1 B) Summary of Activities during flood of Sept. 8-9, 2004 - FYI
2. Finance –
a) Authorization to approve bills to be paid September 13, 2004
Action: Motion to approve bills totaling $ 84,772.05
b) Authorization to approve payroll
Action: Motion to approve payroll ending August 28, 2004, paid Sept. 3, 2004, totaling $ 51,879.20
c) Auditors 3 year agreement $7,500 per year – Authorization to sign
3. Personnel
4 Public Safety
Emergency Management
Emergency Medical Service (EMS)
EVFD
d) Police –
e.) Employee Safety Committee
5. BOCA Code/Planning/Zoning
6. Public Works
a) Sanitation
b) Building & Property
c) Streets/Storm Sewers/Signals/Signs
d) Park & Recreation
e) Lake
f) Dam
g) Recycling Leaves
7. Wastewater Collection & Treatment
a) WWCT Drying Bed Roof Rebuild – MABE awarded bid
8. Water System –
9. Community Development/Project Coordination –
a) Bathhouse Bid Opening 9/10 noon
b) Thompson Park Bid Opening 9/10 noon
D. Community Liaisons
1. Public Relations/Cable TV - Bob Cannell
2. Chamber of Commerce – Mary Ann Horne
3. Environmental Shade Tree Advisory Committee – Mary Ann Horne
4. Erie County Borough – Bob Cogan
5. Erie County Planning Liaison – Chris Gillette
6. EVFD Board Liaison – Bob Cogan
7. PLCM Campus Community – Bob Cannell
8. PLCM Local Group – Kip Allen
9. Washington Township Liaison – Jean Davis
10. Authority – Jean Davis
11. Sewer Committee – Jean Davis, Chris Gillette, Bob Cogan
12. EUP Administration – Bob Cannell
13. Watershed Association – Mary Ann Horne
14. Joint Municipal Planning – Chris Gillette
E. OTHER OLD BUSINESS:
1.
A. Tri-County industries, Inc. – Holiday Schedule 2004-2005
B. Notice of Auditor firm name change – FYI
C. Letters of Support for University Economic Impact Study – Senator Earll & Representative Evans – FYI
D.
VII. New Business
A.
VIII. Adjournment
REMINDERS:
Finance Meeting September 13 1:30 p.m.
Authority Meeting September 13th 5 p.m.
Council Meeting September 13th 7 p.m.
Building, Streets & Grounds Meeting Sept 20th 6:30 p.m.
Next Council Meeting September 27th 7 p.m.
2004 Council Meeting Schedule:
September 13, September 27, October 11, October 25, November 8,
November 22, December 6 at 7:00 P.M. and December 20 at 4:30 P.M.
©Copyright September 2004