Home Rule Borough of Edinboro
COUNCIL MEETING MINUTES
August 23, 2004
Call to Order:
The following Council members were present: Mayor H. Robert Cannell, Clifford Allen, Mary Ann Horne, Bob Cogan, Jean Davis, Greg Lucas, and Christopher Gillette. Also in attendance were: Solicitor Rich Marsh; E.R. McFadden, Borough Manager; and Marie Lander, Assistant to the Manager. Guests present were: Kevin Travis, Dawn Costa, John Ponsoll, Frank Stawicki, Bill Benoit, Steve Hazelwood, Ethel Miller, William R. Miller, Noreen Forcucci, Rich Forcucci, Pam Valone, Barb Jacobs, David Meabon, Ken Parker, Jon Foulkrod, Washington Township, James Strand, Jim McEldowney and Nancy Crawford.
Mayor Cannell introduced the minutes from the Regular Council meeting held August 9, 2004. Mary Ann Horne moved for approval of the minutes, and Jean Davis seconded. The minutes were approved by a voice vote of 7 – 0.
Mayor Cannell asked if anyone wished to address Council. Three people indicated they would like to address Council by raising their hands, and Mayor Cannell opened the floor to them.
Kevin Travis, 109 Erie Street and 131 Chestnut Street, was there to inform Council that EUP announced officially that September 13, 2004, behind the McComb field house from noon to 5:00 P.M., MTV’s Rock the Vote Tour, sponsored by the SGA in cooperation with b*sides, will be in Edinboro. Edinboro Chamber of Commerce will be holding a Rock the Vote After Hours Open House in the Downtown area from 6:00 -9:00 P.M. Bands will be on stage at Nature’s Outlet, Eclectic Etceteras Coffee House and at the Hangout and will feature local and independent musicians. Guitarists are available to perform at individual stores if owners are interested. It should be a musical atmosphere in the Borough. Businesses not on the Route 99 downtown strip are welcome to set up tables and booths in the Mill Street/ Nature’s Outlet area to promote and introduce their businesses. Mr. Travis asked for a liaison person from Council if any questions arose. Mary Ann Horne and Mayor Cannell stated either one of them would be available. Clifford Allen told Mr. Travis that the public would like to thank him for his efforts, and Mayor Cannell told him this was all great for our community. Mr. Allen asked about voter registrations, and Mr. Travis stated that forms from all around the state would be available during the after party in town.
Ken Parker, 204 Granada Drive, asked about the storm water problem on Granada Drive since it was nearly the end of August, and he was promised that something would be done this year. Manager McFadden stated that the Public Works Department was behind because of the weather, and they needed to start at the bottom of the storm sewer replacement at Lakeside. Hopefully they will be there before the end of this season. He would check with the Public Works Director Tom Schruers tomorrow and get back to him regarding the type of storm sewer relief planned for Granada Drive.
Nancy Crawford, 202 Elm Street. She reported that another Job Johnny was tipped over again last night. She requested the police check them early each morning to contact the company to get them cleaned up promptly. She thanked Greg Lucas for the update on the bathhouse she received.
Pam Valone, 124 Beau Drive. She wanted to be on record for objecting to the legal expenses. It was explained that the legal fees are all coming out of the sewer fund, and tax dollars from the general fund are not being used for this.
Jim Strand, Route 99 Washington Township, thanked Mr. Lucas for correcting him by explaining that the legal fees were coming out of the sewer fund. He asked if the Borough had millions in the sewer fund and if there were any to spare.
The Mayor moved on to old business since no one else requested to speak.
Committee Reports:
Finance Committee: Mary Ann Horne reported that they met today and reviewed the invoices and purchase orders and saw nothing out of the ordinary.
Mayor Cannell asked about budget workshops and the third quarter review. He was informed they would begin in October.
Ordinance Review Committee: Jean Davis reported that she had nothing to report except the adoption of roads by Ordinance 517 to come before Council tonight. She read Ordinance 517 as follows:
HOME RULE BOROUGH OF EDINBORO
ORDINANCE No. 517
AN ORDINANCE ADOPTING CASEY LANE AS A PUBLIC HIGHWAY AND IS DEDICATED ACCORDING TO THE PINECREST SUBDIVISION RECORDED IN MAP BOOK 36, PAGE 125, DATED JUNE 19, 1990; also SCOTS GLEN DRIVE AND DUNBARTON ROAD AS PUBLIC HIGHWAYS AND IS DEDICATED ACCORDING TO THE SCOTS GLEN SUBDIVISION RECORDED IN MAP BOOK 2000, PAGE 139, DATED MAY 11, 2004. THE HOME RULE BOROUGH OF EDINBORO COUNCIL HEREBY ORDAINS AND ENACTS AS FOLLOWS:
SECTION 1. Construction of Pinecrest Subdivision, Casey Lane, cartway measuring 363’ in length by 25’ in width, right – of - way measuring 363’ in length by 50’ in width. The cartway has been constructed to Borough specifications and has been bonded accordingly.
SECTION 2. Construction of Scots Glen Subdivision, Scots Glen Drive, cartway measuring 445’ in length by 21’ in width, right – of – way 445’ in length by 50’ wide. Dunbarton Road, cartway measuring 360’ in length by 21’ in width, right – of – way measuring 360’ by 50’ in width.
SECTION 3. Any ordinance conflicting with this ordinance is hereby repealed insofar as the same affects this ordinance.
ORDAINED and ENACTED THIS 23 DAY of AUGUST, 2004.
Jean Davis motioned acceptance of Ordinance 517, and Robert Cogan seconded. Clifford Allen asked if the roads were inspected and up to grade with Borough requirements.
Manager McFadden stated that they had been inspected by Borough staff and Lake Engineering, and there were no problems.
The ordinance passed by 7-0 roll call vote as follows: Robert Cogan, yes; Jean Davis, yes; Christopher Gillette, yes; Mary Ann Horne, yes; Gregory Lucas, yes; Clifford Allen, yes; H. Robert Cannell, yes.
Personnel Committee: Clifford Allen reported that they met briefly prior to this meeting to start the annual review process of the Manager. He asked for written input from Council as a whole and a possible meeting of the whole to review. He also asked Marie Lander to set up individual meetings with the Department Heads for Monday August 30, 2004.
Public Safety Committee: Christopher Gillette rescheduled his committee meeting to August 30, 2004 at 6:45 P.M. to discuss parking ticket fines, police complaint & commendation forms, and the police contract.
Streets, Buildings, & Grounds – Chris Gillette reported they met with Bob Marz on August 16, 2004 and discussed and reviewed changes in the bathhouse plans. They made further changes, and the bathhouse was scheduled for bidding shortly with construction to be completed this fall.
Committee of the Whole – Mayor Cannell reported that Council met August 19th with Washington Township Council and Alan Kugler in a two hour information session, during which they received a great deal of information. They learned the procedures for laying the ground work for forming a study commission regarding consolidation and/or a merger. Manager McFadden informed everyone that they had additional information on their desks as a follow up from Mr. Kugler.
SOLICITOR’S REPORT:
On August 16, 2004, the Council and Municipal Authority Board met with Solicitor Marsh to discuss DEP EHB Docket 200-125-R, DEP v. Edinboro Commonwealth Court Docket No. 835 M.D. 2003; Edinboro v. DEP, Commonwealth Account No. 2696 C.D. 2003; Edinboro v. DEP, EHB Docket 2004-016R; and Edinboro v. DEP, EHB Docket No. 2004-017R.
Solicitor Marsh reported that at the Commonwealth Court Hearing of January 27, 2004, they agreed to prepare a report relative to sewer conveyance. Art Kuholski, Rob Kennerknecht and his staff prepared the report and delivered it in a timely manner to the DEP with all relevant information as the order and stipulation required. The DEP has filed to reopen this hearing, claiming the Borough didn’t file what it was ordered to file. We are prepared to show that the Borough has fully complied. At no time did the DEP request additional information or data or even have any questions on our filed material. The Borough has hired Mr. Wunz, who asked to discuss this with the DEP, and it refused to do so.
Letters to the Orr Brothers were mailed but no responses have been received to date.
Manager McFadden stated that he received a memo from Washington Township stating that the issue of 100 EDU’s was never received on any plan by Washington Township for review or action. The Borough reviewed a plan requesting 24 EDU’s in the Borough and 16 EDU’s in Washington Township. The DEP continues to address the need for 100 EDU’s for the Orr Brothers. Neither Washington Township nor the Borough knows what it is for. Mr. Wunz asked about the location or nature of the 100 EDU’s, but
still has not heard from the DEP.
Robert Cogan asked if the Manager and Solicitor have begun negotiations with the Township as his motion of August 9, 2004 required. Manager McFadden stated that he had discussed this with Dave Anthony, Washington Township Manager, verbally and in writing in addition to a letter from Attorney Marsh. They are aware of our request to do this, and maybe they will get back to us this week. Jon Foulkrod, Mayor of Washington Township, who was present stated that they had a letter in front of them at the last Washington Township Council meeting, and Dave Anthony would be getting back to the Borough. Mr. Foulkrod asked if perhaps the Councils could sit down and talk. Mr. Cogan stated his motion was for the professional employees to take on this task, but he had no objection to bilateral proceedings with professional employees and Council members being present. Jon Foulkrod stated that his Council has very little interest in the 2001 agreement. Manager McFadden stated that his understanding from Dave Anthony’s letter of May 2004 was that the Washington Township Council supported the Joint Municipal Planning Commission March 2004 plan concept. We would meet to further develop the March concept.
Greg Lucas asked if the CAP had been submitted. Manager McFadden stated it would be delivered tomorrow.
Robert Cogan asked if Attorney Marsh could e-mail a summary of his impressions of the hearing on August 25, 2004. He felt it would be desirable to hear from him as soon as possible after the hearing to give Council members time to possibly have an emergency meeting or a joint executive session, if necessary.
Manager McFadden stated that he talked to Jim McEldowney of the YMCA today and had received a check toward a swimming pool feasibility study and a copy of a contract. If there were no objections from Council, he would ask Mr. McEldowney to report on the status. There were no objections, and Mr. McEldowney presented Manager McFadden with letter from the committee. Manager McFadden explained that “People for the Pool” committee had requested awhile ago to have the Borough sponsor a group of residents of the area to receive a grant toward a feasibility study for acquisition of the swimming pool at Culbertson Hills. The Council agreed to do this as long as no Borough funds were involved. A PA Department of Conservation and Natural Resources (DCNR) grant has been received for $20,000, which would be $10,000 locally and $10,000 from PADCNR. Manager McFadden went on to say he had the check for $10,000 dated August 20, 2004 from the People for the Pool and the grant document. He was asking for Council’s authorization to execute the contract with the consultant the committee was recommending in its letter of transmittal to the Borough. The letter was signed by Chairperson Don Costa, who recommended the study be done by this firm, and it listed the eleven (11) names of the committee members. Jean Davis moved and Mary Ann Horne seconded to authorize the Manager to execute the contract agreement with firm outlined in the People for the Pool letter regarding the swimming pool feasibility study.
Jean Davis wanted to commend the eleven people for the great job they had done in getting this feasibility study off the ground. The motion passed by 7-0 voice vote.
James Strand, Washington Township, asked if he could ask the Manager what this meeting of August 25, 2004 was for and asked if it would add more solicitor fees. Attorney Marsh responded that there would be more Solicitor fees since he would be traveling to this hearing. He went on to explain that the Borough submitted information requested per the Court Order and DEP has never inquired on the data furnished. Mr. Strand interrupted and stated he heard all that the first time. Manager McFadden stated that Mr. Strand’s concerns, expressed previously, were mostly addressing the Borough and the DEP regarding hydraulic overload or not being hydraulically overloaded. This Wednesday’s issue is not about hydraulic overload but whether or not the Borough complied with the January 27, 2004 Commonwealth Court order. The value of the Solicitor is to establish that we have been in compliance. James Strand stated that that meant still more funds for the Solicitor. Manager McFadden stated this is issue specific.
Greg Lucas stated that they are taking us to court. It was not us taking them. Manager McFadden stated in the January 27, 2004 Court order, the Borough had to address our conveyance system in regard to the Orr Brothers’ request per the May 9, 2000 order, and to meet in context with the Joint Municipal Planning Commission (JMPC) to try to achieve sanitary sewer planning in coordination with the JMPC. On February 23, 2004, we filed a report that contained sections specifically to what we knew and on the private request as we knew it , and to strive in the JMPC with Edinboro, Washington Township, and Franklin Township to reach an agreement in principle, which we did in March 2004. The DEP is alleging that we have not done these things. We can show the court we have done them. This is important to show we have complied with the specific order. Mr. Strand asked how Council could expect to win when you have lost again to the DEP lawyers. Manager McFadden stated the January 27, 2004 order was, in fact, addressed in the stay and supersedes. In our opinion we must appear and demonstrate that we have complied to the court. Attorney Marsh told Mr. Strand to look at the petition and then the report which the Borough staff prepared and he would see that they complied. The DEP normally calls people up if they don’t give data they are looking for, but it didn’t do that.
Robert Cogan asked the Mayor to move on with the agenda.
Manager McFadden informed the Council that Fire Department personnel dropped off some information for Robert Cogan this evening. This is the information we have been requesting regarding calls by the EVFD to prepare the percentages to share the costs of auto insurance.
Manager McFadden asked for Council’s instruction regarding the Erie County 911 Restricted Account Funds. Discussion followed regarding costs of operations and the surcharge to telephone users toward 911. The funds can be used for operations and for hardware. The task force comprised of representatives of most of the municipalities in Erie County have concerns that the surplus should not be used for hardware but for the operations of administration of secondary dispatch centers, like we use. With costs rising more for all centers they are asking us to join in the effort to request funds for administration of secondary dispatch centers. Robert Cogan stated he was not sure of the money involved, but it sounded like a conflict with the County Executive, who feels they need a radio frequency where they can talk back and forth. It may be they are currently doing this by cell phones or other ways instead of by radio. It would be desirable to have an independent consultant or Local Government Services determine what the communication needs are. Jean Davis asked if anyone had asked the firemen or police if they had any trouble communicating or not and asked if it was a real problem or not.
Manager McFadden stated this issue had been studied since 1999 by county and local providers. A consultant study happened a couple years after that and a variety of truths came out. It is accurate that not all are on the same frequencies. Coverage varies from place to place. Jean Davis added she read that it would cost over forty-two million dollars to convert the radio systems and wondered who would make up the difference from the 3.2 million quoted as surplus. Mr. Cogan asked that the EVFD and Dave Henderson be contacted to see their thoughts on this matter. Mary Ann Horne stated while she was at the Pennsylvania League of Cities and Municipalities (PLCM) conference, she heard that some counties already help defray the cost of secondary dispatch center administration with these funds.
Clifford Allen noted that soccer weekends have passed and asked if any communication with EUP happened regarding Homecoming. Manager McFadden stated a meeting specific to that issue would take place soon. Last year the EUP police helped with traffic, and they will be asked again. Mr. Allen felt EUP should participate extensively.
John Ponsoll, 108 Beau Drive, stood up and started explaining that many came out because the sewer expenses were coming out of their pockets and they felt they were being beaten down until they were broke. He had been here for thirty years and asked how they could afford to live here. He stated that the young move out and we only have older folks in town. He also stated that many do not know the problems of the Borough, but he had heard from Mark Hutchison that real estate taxes will be going up 50-65% and like the Millers and the Zindle’s, people will be leaving the Borough.
Dave Meabon, 103 Maple Drive, said that he loved this town and was born and raised in town and even served on the Zoning Hearing Board. He had litigated with many attorneys in multi dollar organizations and had experience when appealing. He felt that when you begin appealing, you start to lose sight of the big picture. Mr. Meabon wanted to be on record tonight on behalf of the citizens that the big picture perception of elected officials is the Mr. Roger’s view. The DEP has said that the pipes were not big enough so people can’t expand, and the Borough says they are fine. We fight and spend additional dollars and the DEP still says pipes are not big enough and more dollars are spent on expenses. Increase taxes makes people ask the questions is Council aware of the perception of residents. When will they see the motion to resolve the problem. Perception of citizens of borough is not real good and perception if 100% of everything as well as what they read from the media. Robert Cogan stated that his motion to have employees negotiate with the Township is movement. Dave Anthony’s response heard since then and Jon Foulkrod tonight may mean it is not going anywhere. One way or another we will be having progress. Jean Davis stated the court case is not new. We have sent reports to the DEP and they send them back unopened. There is no one wanting to settle more than Council members. David Meabon asked if the pipes are too small. Manager McFadden stated that the recent editorial in the Meadville Tribune was confusing on a couple of items. It indicated rate payers of sewer system pays the legal costs and massive problems in the system. He stated that it was true that all costs are paid from the sewer fund and not the general fund. He agreed that it is costly for legal representation and engineering services. He asked if they had raised rates to pay for this, no. There have not been any increases since the rate structure of1998 was put in place for 1999, 2000, and 2001. The next increase is projected in 2007 possibly. The editorial said that the Borough pays legal fees, engineering fees, plus the cost of the system. If it was draining, we would have had a rate increase. In 2007, the debt will be paid off. Using the existing rates, more funds for the system maintenance will surface and we may not need an increase in 2007. David Meabon asked why can’t we develop in the Borough. Manager McFadden stated that our conveyance pipes have been reviewed per two different engineering firms, one local and one statewide. They looked at our data and they agree we are not overloaded. We have had breaks, plug ups, power failures and equipment malfunctions like all systems, but we are not hydraulically overloaded.
Robert Cogan asked to move on the agenda. He requested the Mayor to have those wishing to speak to do so at the appropriate part of the meeting in the beginning and not later.
Bill Sellars, 113 Beau Drive, asked to say that his sewer works just fine. The article in the paper is why he was at the meeting. He admitted he didn’t know much about the 65% increase in real estate tax with a 2% earned income tax. Mr. Sellers reported he moved in five years ago and thought it was a great community and would like to see it grow. He felt they needed to go through the process in Harrisburg and win the battle or fight the war, but it was still not a good image for a community. He was concerned as a citizen and a taxpayer.
Dawn Costa, Washington Township, asked if the Meadville Tribune was considered the local paper. Manager McFadden stated that Council directed staff to use the Meadville Tribune for cost reasons and to use the Erie Times for extraordinary items. The technical requirement is to advertise in a newspaper in local audited circulation. Jean Davis stated that it costs more than 1/3 less in the Meadville Tribune than the Erie Times. Clifford Allen stated that the Erie Times can come to any of our meetings and report on us as well as the Meadville Tribune.
FINANCE:
Monthly report was available for review.
Mayor Cannell introduced the bills for payment. Mary Ann Horne moved to approve the submitted bills totaling $62,204.29, and Jean Davis seconded. The motion passed by a 7-0 voice vote.
Mayor Cannell introduced the payroll as submitted for the period ending August 14, 2004 and paid August 20, 2004 totaling $49,722.72. Jean Davis moved to approve the payroll, and Mary Ann Horne seconded. The motion approving the payroll, overtime reports and supplemental time sheets passed unanimously by a voice vote 7-0.
Mary Ann Horne stated that the Finance Committee has asked the Manager to eliminate unreimbursed overtime for the Police since there are now eight officers.
POLICE:
Police reports were in the packets for review.
BOCA CODE/PLANNING/ZONING:
The monthly report was available for review.
PUBLIC WORKS
The monthly report was available for review.
WATER SYSTEM
The monthly report was available for review.
Community Development/Project Coordination
The monthly report was available for review.
Mayor Cannell noted that the newsletter articles were due in September. He asked any Council person with topics or articles for the newsletter to write them up and get them to the office by September 22nd.
COMMUNITY LIAISONS:
Joint Municipal Planning Commission (JMPC) – Chris Gillette reported they would meet September 8, 2004 at 7:00 P.M. on the subject of transportation.
With no further reports, the Mayor moved on to other old business.
Other Old Business:
Communications:
Greg Lucas informed Council that he e-mailed Alan Kugler for information. Manager McFadden stated that copies were on the Council’s desks. Sometime in January petitions will be circulated and he hoped Washington Township and Franklin Township would help, or he would do it himself to get the option to have a government study commission formed.
NEW BUSINESS:
. Robert Cogan asked to move back to the Manager section. He thought the police commendation form was a good addition to the complaint procedure. He had reservations on the forms and he would put his thoughts in writing to the Public Safety Committee to review at its meeting.
Jean Davis asked if it would be possible for Mr. Wunz to present his findings at a Council meeting since the public doesn’t believe what Council has been saying. Mayor Cannell stated that Mr. Wunz, was well known statewide, and he told Council he could not see why Edinboro was being singled out. Manager McFadden would check on this possibility.
Jean Davis stated she talked to the Meadville Tribune Editor, Ed Mallord about some facts not being accurate. She also asked the Attorney to check with Cochranton, because she had heard it also had problems with the DEP.
Clifford Allen moved for adjournment, and with no objections the meeting was adjourned at 8:50 P.M.
ATTEST:
___________________________ _____________________________
Manager E.R. Buck McFadden Mayor H. Robert Cannell
HIGHLIGHTS
August 23, 2004
· Payment of bills
· Payment of payroll
· Minutes
· Ordinance 517 – adopting roads
·
POSTPONED
· Indecency Ordinance 502 – Ordinance Review Committee- Hearing Jan 26th – returned from Solicitor awaiting answer to a couple questions by Solicitor before 2nd reading.
· Delaying Ordinance 514 indefinitely being reviewed by Ordinance Review regarding dumpsters
· Tabled motion 8/9/04: Bob Cogan moved and second by Jean Davis to retain engineer for purpose f designing, cost estimating, & planning & scheduling work to replace or install an alternate line to make additional sewage capacity available for 100 EDU’s needed for the Orr development and to eliminate the so-called Normal Street point of concern, as required to comply with Tasks 2 and 3 of the Consent Degree that accompanied the June 30, 2004 PADEP letter..
UPCOMING MEETINGS:
· August 30th Personnel Committee 6:00 p.m.
· August 30th Public Safety Committee 6:45 p.m. – review parking ticket fines; complaint process; and contract Police.
·
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
August 23, 2004
7:00 P.M. Regular Council Meeting
I. Call to Order of Council Meeting by Mayor Cannell
II. Roll Call: Clifford “Kip” Allen ____, Bob Cogan ____, Jean Davis ____, Christopher Gillette ____, Mary Ann Horne ____, Greg Lucas _ _, Mayor H. Robert Cannell _______, Manager McFadden ____, Solicitor Marsh _ _, and Marie Lander, Assistant to the Manager ____.
III. Approval of Minutes:
· Regularly Scheduled Meeting, August 9, 2004.
Action: Motion to approve minutes
IV Persons Requesting Time to Address Council
A)
B)
1. Finance Committee/Pension Committee - Mary Ann Horne
2. Ordinance Review Committee –Jean Davis – a) Public Indecency Ordinance 502 – review comments from Attorney Marsh
b) Codification – awaiting Admin Section and return from Penns Valley
c) Sign Ordinance
d) Grease Ordinance
e) Dumpster Ordinance 514 – Ordinance postponed for further review by committee
f) Adopting Roads – Ordinance 517 – Roll Call Vote:
3. Personnel Committee – Kip Allen
4. Recreation/Lake/Environment – Kip Allen
a) Meeting with Watershed Association – date to be scheduled
5. Public Safety – Chris Gillette
a) Meeting to discuss parking ticket fines
6. Street, Buildings, and Grounds – Chris Gillette - Meeting held 8/16 with Bob Marz to discuss bathhouse.
7. Committee of the Whole - Met August 19th with Washington Township and Alan Kugler in an information session
B. Solicitor's Report:
1. DEP EHB Docket 2000-125- R (PADEP Order of May 9, 2000)
DEP V. Edinboro Commonwealth Court Docket No. 835 M.D. 2003 -
Edinboro v. DEP, Commonwealth Account No. 2696 C.D. 2003 –
Edinboro v. DEP, EHB Docket 2004-016R - Appeal of the ban letter -
Edinboro v. DEP, EHB Docket No. 2004-017-R, Appeal of Undated Assessment.
a) EXECUTIVE SESSION held August 16th with Solicitor to discuss above
2. Bulk WWCT agreement with Washington Township
3. Bulk Water agreement with Washington Township – nothing to report
4. Borough of Edinboro v. City of Erie – nothing to report
C. Manager's Report:
1 A) Manager instructed to:
a) Get changes to Penns Valley from meeting with Ordinance Review regarding admin section of recodification
b) Add EUP calls to EVFD data 1999-2003 for percentage sharing cost auto insurance (B.Cogan working on current info 7/12/04)
c) Set up meeting Watershed Association & Recreation/Lake/Environment Committee – When Watershed Association as new members
d) See about EUP police helping with traffic during soccer weekends & Homecoming, etc.
e) Discuss with Tri-County Industries about other days to pickup & dumpster pickup on Lakeside for summers
f) Send thank you to Fireworks Committee from Council
g) Contact American Legion about replacing tattered and worn yellow ribbons in town
h) Continue discussion bulk water with Washington Township
i) See about permit applications on the web and possible charge cards and debit cards for payments (discussing with banks to get costs)
j) Review fees schedule for 2005 especially inspection fees and permit fees
1 B) Citizen Complaint Process & Citizen Commendation
1 C) Letter to Washington Township regarding potential contractual police service – FYI
1 D) Letters asking for support in economic impact study - FYI
1 E) Erie County 911 Restricted Account Funds
2. Finance – Monthly report
a) Authorization to approve bills to be paid August 23, 2004
Action: Motion to approve bills totaling $ 62,204.29
b) Authorization to approve payroll
Action: Motion to approve payroll ending August 14, 2004, paid August 20, 2004, totaling $ 49,722.72
3. Personnel
4 Public Safety
Emergency Management
Emergency Medical Service (EMS)
EVFD
d) Police –Monthly reports
e.) Employee Safety Committee
5. BOCA Code/Planning/Zoning – Monthly report
6. Public Works – Monthly Report
a) Sanitation
b) Building & Property
c) Streets/Storm Sewers/Signals/Signs
d) Park & Recreation
e) Lake
f) Dam
g) Recycling Leaves
7. Wastewater Collection & Treatment
8. Water System – Monthly Report
9. Community Development/Project Coordination – Monthly Report
D. Community Liaisons
1. Public Relations/Cable TV - Bob Cannell
2. Chamber of Commerce – Mary Ann Horne
3. Environmental Shade Tree Advisory Committee – Mary Ann Horne
4. Erie County Borough – Bob Cogan
5. Erie County Planning Liaison – Chris Gillette
6. EVFD Board Liaison – Bob Cogan
7. PLCM Campus Community – Bob Cannell
8. PLCM Local Group – Kip Allen
9. Washington Township Liaison – Jean Davis
10. Authority – Jean Davis
11. Sewer Committee – Jean Davis, Chris Gillette, Bob Cogan
12. EUP Administration – Bob Cannell
13. Watershed Association – Mary Ann Horne
14. Joint Municipal Planning – Chris Gillette
E. OTHER OLD BUSINESS:
1. Friend of the Library - FYI
VII. New Business
A.
VIII. Adjournment
REMINDERS:
Finance Meeting August 23 1:30 p.m.
Personnel Committee August 23rd 6:30 p.m.
Authority Meeting September 13th 5 p.m.
NEXT Council Meeting September 13th 7 p.m.
2004 Council Meeting Schedule:
August 23, September 13, September 27, October 11, October 25, November 8,
November 22, December 6 at 7:00 P.M. and December 20 at 4:30 P.M.
©Copyright September 2004