HOME RULE BOROUGH OF EDINBORO
Community Development Block Grant Hearing
December 2, 2002
Call to Order:
Mayor Rhodes called the hearing concerning a proposed modification to the FY2002 Community Development Block Grant (CDBG) to order at 6:30 p.m.
Mayor Rhodes read the public notice that stated “ The proposed modification will be considered for approval during the regular council meeting and will include a decrease in the FFY 2002 Recreation Facilities activities funds by $10,400 and increase the Public/Community Facilities activities funds by $10,400. This modification will allow funds to be used to correct a deficit in the Edinboro Dam Spillway Project.”
Being no residents present the Mayor opened up discussion by Council. Mary Ann Horne stated she was surprised at the cost of dam repairs. H. Robert Cannell asked about CDBG funds on requirements and benefits. Mayor Rhodes stated they required 51% to beneficial to low to moderate-income people in the community. Mayor Rhodes asked if any questions or calls where received because of the posting of signs at parks regarding this change in funds. Being none and no other questions or comments by the Council Mayor Rhodes asked for adjournment.
Adjournment:
Jean Davis motioned for adjournment. Mary Ann Horne seconded with no objections the hearing was adjourned at 6:45 p.m.
ATTEST:
__________________________ ___ ______________________________
E.R. McFadden, Borough Manager Mayor Rhodes
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HOME RULE BOROUGH OF EDINBORO
Community Development Block Grant Hearing
December 2, 2002
Call to Order:
Mayor Rhodes called the hearing regarding preliminary synopsis for FFY 2003 Community Development Block Grant (CDBG) to order at 6:45 p.m.
Mayor Rhodes read the public notice that stated “ The Borough of Edinboro intends to submit an application to the Pennsylvania Department of Community and Economic Development (DCED) for Community Development Block Grant (CDBG) funds for Federal Fiscal Year 2003. At the present time, it is unknown what the Borough’s FY2003 allocation will be, but it is anticipated to be approximately $155,000.
These funds can be used for variety of purposes within the Borough of Edinboro such as public improvements (water, sewer, streets, recreation, etc.) to arrest the physical and/or environmental decline of the area, rehabilitation of deteriorating housing units, removal of architectural barriers to the elderly or physically challenged, energy conservation projects, etc. At least 51% of the population benefiting form the project must be of low or moderate income.
The Borough of Edinboro is responsible for replacing all low and moderate-income housing units that are demolished or converted. However, the displacement of persons as a result of projects selected will be avoided to the greatest extent possible. A Residential Anti-displacement and Relocation Policy has been adopted by the Borough of Edinboro for all activities funded under this program.
The Borough of Edinboro will hold two Public Hearings. The first hearing will begin at 6:45 p.m. on Monday, December 2, 2002 at the Edinboro Borough municipal Building. The purpose of this first hearing is to offer citizens an opportunity to provide input into the development of the Borough of Edinboro’s needs. A presentation will be made of the CDBG Program including eligibility requirements, application procedures and criteria that will be applied to final project selection. Interested organizations and individuals will be given the opportunity to offer suggestions for the development of the Borough of Edinboro’s CDBG application for FFY 2003 and the Three-Year Community Development Plan (2004-2005). The public will also be offered the opportunity to secure information regarding the use of CDBG allocations of previous years.”
“The Borough of Edinboro will submit the Application for FFY 2003 to the PA Department of Community and Economic Development for the financial assistance at a date to be determined by said agency. Prior to submission of this Application to DCED and before final action on the Application is taken by the Borough Council, a summary of its contents will be published and a second hearing will be held on February 10, 2003, at 6:45 p.m.”
Being no residents present the Mayor asked Council for their input for projects in 2003. H. Robert Cannell asked who makes the decision if no residents are present like tonight. Mayor Rhodes stated the Council does and we have long range goals such as the bathhouse and restrooms as well as downtown revitalization. Mr. Cannell asked if Planning & Zoning Commission gave suggestions. Mayor Rhodes stated they had not but they could be asked to give recommendations. Jean Davis stated it was complicated on what they could really spend the funds on. Years ago they used it for water and sewer projects and Council decided that paying customers should support these projects and use CDBG for revitalization of the Borough. Jean Davis requested that management prepare a list of allowed and not allowed items as well as criteria for projects for Council. Jean Davis also asked that PLCM, Beth Bertram and Borough Association be contacted to see if they have any records of what other municipalities have used CDBG funds for. Mary Ann Horne stated that they had discussed pavers and trees from the bridge on Route 6N to Route 99 as one project and a second from the Route 99 intersection to the light where Waterford Street intersects. H. Robert Cannell asked if organization could give comments and suggestions on projects? Mayor Rhodes stated that they could.
Being no other questions or comments by the Council Mayor Rhodes asked for adjournment.
Adjournment:
Paul Snyder motioned for adjournment. Jean Davis seconded with no objections the hearing was adjourned at 7:00 p.m.
ATTEST:
_____________________________ __________________________
E.R. McFadden, Borough Manager Mayor Caroline Rhodes
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HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
December 2, 2002
Call to Order:
The following Council members were present: H. Robert Cannell, Mary Ann Horne, Paul Snyder, Jean Davis and Mayor Caroline Rhodes. Members absent were Robert Gray and Christopher A. Gillette. Also in attendance was Marie Lander, Assistant to the Manager. No guests were present.
Mayor Rhodes introduced the minutes from the regular Council meeting held November 18, 2002. Mary Ann Horne moved for approval of the minutes and Jean Davis seconded. With no objections, the minutes were approved by voice vote of 5-0.
No residents present.
Committee Reports:
Finance Committee: Chairman Mary Ann Horne, Jean Davis, Caroline Rhodes – Ms. Horne stated there was nothing to report.
Ordinance Review Committee: Chairman Jean Davis, Paul Snyder, H. Robert Cannell - Jean Davis reported they would meet December 9th at 5 p.m. as a Committee of the Whole with Penns Valley Publications and their legal counsel regarding codification. They also had met, as a Committee of the Whole to discuss the refuse and recycling ordinance on November 25th and on the desks in front of Council was the ordinance for the third reading and action. Jean Davis requested that in 20-6-1 “and recyclables” be added after garbage as well as in 20-6-3. Jean Davis motioned to adopt Chapter 20 Garbage and Recycling Collection and Burning Ordinance # 506 and Mary Ann Horne seconded the motion. Discussion followed.
Paul Snyder asked that screen planting be clarified on page 5 to add “alive and healthy” prior to evergreen hedge. Paul Presented this in a form of an amendment which was seconded by Jean Davis and passed by 5-0 by the following role call vote: Robert Gray, absent; H. Robert Cannell, yes; Jean Davis, yes; Mary Ann Horne, yes; Paul Snyder, yes; Christopher A. Gillette, absent; and Mayor Rhodes, yes.
Mr. Snyder also asked that 20-6-4 on page 10 be deleted and numbers following be corrected accordingly which he presented in a form or an amendment. H. Robert Cannell seconded his motion and it passed by 5-0 role call vote as follows: Robert Gray, absent; H. Robert Cannell, yes; Jean Davis, yes; Mary Ann Horne, yes; Paul Snyder, yes; Christopher A. Gillette, absent; and mayor Rhodes, yes.
Mayor Rhodes called for a vote on Ordinance 506 after the two amendments. The Ordinance 506 passed by 5-0 role call vote as follows: Paul Snyder, yes; Robert Gray, absent; H. Robert Cannell, yes; Jean Davis, yes; Mary Ann Horne, yes; Christopher A. Gillette, absent; and Mayor Caroline Rhodes, yes.
Mayor Rhodes reminded everyone that they would meet Monday, December 9th at 5 p.m. with PennsValley to discuss codification and all where encouraged to attend and review the codification packet in the Manager’s office.
Personnel Committee: Chairman H. Robert Cannell, Caroline Rhodes, and Mary Ann Horne – Mr. Cannell reported that the committee would meet to finalize the review of the Manager December 9th at 4:30 p.m. prior to codification meeting.
Recreation, Lake, Environment Committee: Chairman Robert Gray, Mary Ann Horne, and Jean Davis – Robert Gray was not present but Mayor Rhodes requested that the committee be reminded to meet regarding recycling materials and shoreline matters as soon as possible.
Public Safety Committee: Chairman Paul Snyder, H. Robert Cannell, and Chris Gillette – nothing to report. Mayor Rhodes asked that Chairman Snyder discuss with Police Chief Craft on having canine section of his monthly report explaining how often the canine is used and what way. Also to make sure the new website has a section on the canine to make it more visible.
Streets, Buildings, & Grounds Committee: Chairman Chris Gillette, Robert Gray, Paul Snyder – nothing to report. They still need to meet with Public Works Director and the Manager regarding audit of efficiency.
Committee of the Whole – no report just a note that they met regarding the garbage ordinance November 25th which was discussed and voted on under Ordinance Review Committee.
No new information was available regarding bulk water agreement with Washington Township; letters sent out to those that have ignored the request to put in new meters and back-flow preventers; DEP EHB Docket 2000-125-R (PADEP Order of May 9, 2000); H.G. Gillespie Foundation; or Joint Municipal Planning Commission. H. Robert Cannell if anyone heard from the Solicitor regarding the EHB hearing, since we were told by Thanksgiving we would hear. The Manager was instructed to call all Council when the verdict arrives.
MANAGER:
Mayor Rhodes in the Manager’s absence stated that the Watershed Meeting would most likely be in January since it was not scheduled as of today.
The FY2003 Budget Resolution 19-2002 was advertised for adoption on December 16th showing an increase in zoning hearing fees and refuse and recycling fees but no increase in taxes. Also Resolution 21-2002 regarding Police Pension Plan contribution was tabled until December 16th.
H.Robert Cannell asked about budget workshop of October 2nd and request by WWCT for camera. He asked how often it would be used and informed Council that he had heard that our WWCT operation had state of the art equipment.
Mayor Rhodes introduced the bills for payment. Mary Ann Horne moved approval of the submitted bills totaling $ 125,388.54 dated December 2, 2002 and Jean Davis seconded. With no objections it passed by 5-0 voice vote. Mayor Rhodes noted that the police car was paid for through the budget and not financed this year.
Mayor Rhodes proceeded in acceptance of the payroll as submitted for the period ending November 23, 2002 and paid November 29, 2002 totaling $50,595.66. Mary Ann Horne motioned approval of the payroll and Jean Davis seconded. The motion approving the payroll, overtime reports, and supplemental time sheets passed unanimously by voice vote 5-0. Paul Snyder asked about Mr. Gilbert who he had not seen on the payroll prior. It was noted that he was a part timer who worked EUP Home Coming and during the time Officer Senz was at canine training.
PERSONNEL:
Mayor Rhodes reported that the new part time clerk in the office started November 27th and her name is Mary Christensen. She also reported that the employee would be meeting regarding healthcare options this week.
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PUBLIC SAFETY - POLICE:
Letter from GMSD to Chief Craft regarding Erie County Compliance Tobacco Control Program was available for review.
H. Robert Cannell asked about police proposal to Washington Township regarding policing parks. He wanted to know what was given to Washington Township and what the status was and if the proposal could be negotiated. Since the Council was not aware of the facts, Mayor Rhodes instructed the Manager to provide the Council with facts given to Washington Township regarding police paroling their parks and also if it could be negotiable with less police hours if Washington Township desired.
BOCA/CODE ENFORCEMENT/PLANNING/ZONING:
Mayor Rhodes noted that the Zoning Hearing requested by Barbara Baron and scheduled for December 5th was cancelled until a later date.
PUBLIC WORKS:
Mayor Rhodes reminded everyone of the special refuse and recycling pick-ups in the Borough December 11th and December 13th because of semester break at the college.
WASTEWATER COLLECTION & TREATMENT:
Memo from Manager McFadden to Washington Township Manager Dave Anthony regarding Edinboro Associates Subdivision proposal dated November 15, 2002 was available for review by Council.
WATER SYSTEM:
Nothing new was available to report on the well capacities. It was noted that 34 residence were in non-compliance in the meter/back-flow project or a 2.2%
COMMUNITY DEVELOPMENT/PROJECT COORDINATION:
Mayor Rhodes presented Resolution 20-2002 as discussed at the CDBG hearing prior to the meeting modifying $10,400 from recreation to public & community facilities for the dam spillage project.
Jean Davis motioned acceptance of Resolution 20-2002 and Mary Ann Horne seconded the following:
Home Rule Borough of Edinboro
RESOLUTION APPROVING A MODIFICATION TO
EDINBORO BOROUGH'S
RESOLUTION NO. 20-2002
WHEREAS, Edinboro Borough has been designated an "entitlement" municipality under the provisions of the Pennsylvania Department of Community and Economic Development Block Grant (CDBG) Program and the Commonwealth of Pennsylvania's Legislative Act 179 of 1984; and
WHEREAS, the Borough received a CDBG grant of $154,972 for fiscal year 2002 and previously resolved to use a portion of said funds in the following manner: Public and Community Facilities ($71,273); and Recreation facilities ($55,805); and
WHEREAS, the Borough of Edinboro wishes to modify the Recreation Facilities representing $55,805 from the FY 2002 application by decreasing that amount by $ 10,400; and
WHEREAS, the Borough desires to modify the Public and Community Facilities representing $71,273, from the FY 2002 application by increasing that amount by $10,400; and
WHEREAS, this modification would bring the budgeted amount for Recreation Facilities to a total of $45,405 and the Public and Community Facilities to a total of $81,673; and
WHEREAS, such a project change constitutes a modification to the CDBG program which the Borough is permitted to initiate and approve and then document to the Pennsylvania Department of Community and Economic Development for recording purposes.
NOW, THEREFORE, BE IT RESOLVED, by the Edinboro Borough Council that the Borough hereby approves the modification allowing for the decrease to the Recreation Activities and the increase to the Public and Community Facilities and authorizes the Grant Coordinator to submit applicable documentation to the Pennsylvania Department of Community and Economic Development.
With no objections the motion passed by the following role call vote: Mary Ann Horne, yea; Paul Snyder, yes; Robert Gray, absent; H. Robert Cannell, yes; Jean Davis, yes; Christopher A. Gillette, absent; and Mayor Caroline Rhodes, yes. The motion passed by 5-0 role call vote.
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COMMUNITY LIAISONS:
PLCM Campus Community: Mayor Rhodes asked H. Robert Cannell about the workshop he and Manager McFadden attended November 21st. Mr. Cannell stated that the Vice Chancellor, 2 attorneys, and 7 municipalities were present. They discussed information highlighted in the prior information sheets from West Chester. They noted that regarding Amusement Tax as Edinboro was interested in that the Chancellor was looking at and nothing conclusive was arrived at this time. Manager McFadden voiced the Borough’s concerns to the Vice Chancellor and it was taken under advisement and no decisions were made. It was a short and direct meeting.
Authority Meeting Liaison: Jean Davis reported they met prior to the Council meeting. The Municipal Authority discussed the memo from Manager McFadden to Dave Anthony regarding the Edinboro Associate Subdivision proposal. This is the Ames property which the sewer services were discussed and an agreement will be drawn up for this area connecting with a bulk Township meter on Industrial Drive connecting to our system. Mayor Rhodes stated that the language sounds the same as prior agreement with a take point, which would ease into a formal agreement for that section only of the Township. The Water Authority discussed water meters being slowly installed and having approximately 32 left as of today with 4 being owned by the same person. The report from Moody regarding wells has come in and is being looked at and a report to Council and the Authority will come shortly.
Other Old Business:
Council meeting dates for FY 2003 were reviewed and approved by Council. It was noted that so far only one volunteer requested not to be reappointed in 2003 which was Greg Lessig to the Civil Service Commission. The Holiday Gathering was discussed that it would be catered on December 16th at 6 p.m. and invitations had gone out to Council, management, committees, boards, and commissions of the Borough.
Washington Township’s newsletter was available for review.
Coax Cable Television Corporation had notified the Borough of an increase.
New Business:
Mr. Cannell asked if would be possible for the Council members to meet quarterly next year with the Washington Township Council. This would be Council members only and no managers or lawyers present. He felt they could discuss issues that may come up during the year. Discuss followed and Mr. Cannell felt that no public would be invited. Paul Snyder stated that they could talk about this and it could be a good thing. Mary Ann Horne felt the Township did not want to talk until they receive the judge’s decision. Jean Davis stated she saw not problem as long as they followed the “Sunshine Law”. The request to meet quarterly with Washington Township Council was tabled for further discussion at the December 16th meeting.
With no further business Mayor Rhodes asked for adjournment. Paul Snyder motioned for adjournment and the meeting was adjourned at 8:20 p.m.
ATTEST:
___________________________ _____________________________
Manager E.R. Buck McFadden Mayor Caroline Rhodes
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HIGHLIGHTS
December 2, 2002
· Payment of bills
· Payment of payroll
· Minutes
· Resolution 20-2002 – adjustment of CDBG
· Ordinance 506 refuse & recycling ordinance as amended 12/2/02
· Meeting dates for 2003
POSTPONED
· Indecency Ordinance 502 - Ordinance Review Committee
· Recreation Committee to schedule meetings to review plans for lake boundary and walk through; and meeting on recycling materials, dock storage options and pickets at park
· Resolution 21-2002 setting employee contribution rate for Police Pension
· Discussion on Council meeting with Washington Township Council quarterly
· Adoption budget 2003 and set refuse fee & ZHB fees
·
UPCOMING MEETINGS:
· Ordinance Review Committee - (Indecency Ordinance; & Codification) December 9th 5 p.m. with PennsValley Publications legal council
· Finance Committee – meet Monday’s 1:30 p.m.
· Committee of the Whole – December 9th 5 p.m. Codification with PennsValley Publications legal counsel & Burt Hunt
· December 5th annual street lighting sponsored by Chamber of Commerce
· Buildings, Streets & Grounds Committee to meet with Public Works Director and Manager to discuss ways to test efficiencies of jobs
· Monthly report on canine use
· Put canine picture on website and information about canine patrol
· Manager to call Council when he hears verdict on EHB Docket 2000-125 R (DEP)
· Set up watershed meeting for January
· Info from Bill Asay & Mark Wassell regarding Act 600 changes and police contribution rate
· Copy of information given to Dave Anthony by Police Chief on police patrolling parks in Washington Township – Also information on if it is negotiable such as less hours etc.
· What are the criteria for CDBG projects?
· List of projects already completed for CDBG
· List of projects from PLCM &/or Borough’s Association on CDBG projects done in other municipalities.
·
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
December 2, 2002
CDBG HEARING 6:30 p.m.
CDBG HEARING 6:45 p.m.
Council Meeting 7:00 p.m.
I. Call to Order Council Meeting by Mayor Rhodes
II. Roll Call:
III. Approval of Minutes:
A. Minutes of Regularly Scheduled Meeting November 18, 2002 ACTION: Motion to approve minutes
IV Persons Requesting Time To Address Council
a)
1. Finance Committee - Mary Ann Horne, Chair – Monday’s 1:30 p.m.
2. Ordinance Review Committee - Jean Davis, Chair – Ordinance Recodification December 9th 5 p.m. with PennsValley – Public Indecency Ordinance 502 still working on
3. Personnel Committee – Bob Cannell, Chair.
4. Recreation/Lake/Environment - Bob Gray, Chair - winter dock placement & shoreline plantings; recycling materials
5. Public Safety – Paul Snyder, Chair –
6. Street, Buildings, and Grounds – Chris Gillette, Chair – meet with Public Works Director & Manager regarding audit of efficiency
7. Committee of the Whole - Mayor Rhodes – Met November 25th to discuss refuse/recycling ordinance.
B. Solicitor's Report:
1. DEP EHB Docket 2000-125- R (PADEP Order of May 9, 2000):
2. H. G. Gillespie Foundation – Attorney James Marsh, Jr. is reviewing.
3. Joint Municipal Planning Commission
4.
C. Manager's Report:
1. Manager
a) MANAGER INSTRUCTED TO:
· Letter Washington Twp – requesting support toward lifeguards, food pantry & auto insurance EVFD as well as Workers Compensation & Herbicide for Lake in 2003.
· Provide Council with copies of Annual Recycling forms when prepared
· Contact Bill Asay & Mark Wassell regarding Act 600 changes & Police contribution rate ( info for December 16th meeting)
· Set up December Watershed Meeting
· Find out about time sheet showing 80 holiday hours – Lawrence – was holiday pay
b) 2003 budget Resolution 19-2002– Advertised for adoption Dec 16th – FYI
c) Resolution 21-2002 – set contribution rate for Borough Edinboro Police Pension Plan (tabled until December 16th)
2. Finance
a) Authorization to Approve Bills, to be paid December 3, 2002
Action: Motion to approve bills $ 125,388.54
b) Authorization to Approve Payrolls
Action: Motion to approve payroll ending November 23, 2002 paid November 29, 2002 totaling $ 50,595.66
c) Monthly Financial Report - 2nd meeting of every month– FYI
3. Personnel
a) Part time clerk Mary Christensen started November 27th – FYI
b) Employee meeting on healthcare - FYI
4. Public Safety
a) Emergency Management
1) Communication inventory & plan to be included in EMPlan
b) Emergency Medical Service (EMS)
c) EVFD
d) Police
1) Police Reports – 2nd meeting of every month – FYI
2) GMSD letter to Chief Craft - FYI
d) Employee Safety Committee
5. BOCA/Code Enforcement/Planning/Zoning
a) Monthly Report – 2nd meeting of every month – FYI
b) Zoning Hearing scheduled for Dec 5th has been cancelled- FYI
6. Public Works
a) Sanitation
1) Special Refuse/Recycling pickups in Borough December 11th Wednesday and Friday December 13th for close of college semester.
b) Building & Property
c) Streets/Storm Sewers/Signals/Signs
1) Monthly report – 2nd meeting of every month – FYI
d) Park & Recreation
e) Lake
f) Dam
g) Recycling Leaves
7. Wastewater Collection & Treatment
a) Edinboro Associate Subdivision proposal - FYI
8. Water System
a) Monthly Report – 2nd meeting of every month – FYI
b) Washington Township – Bulk Water Agreement- nothing new to report
c) Well capacity analysis – awaiting report from Moody
d) Meter/Back-flow non-compliance rate: # 34 2.2%
9. Community Development/Project Coordination
a) Monthly Report – 2nd meeting of every month – FYI
b) Resolution 20-2002 – CDBG adjustment
1. Cable TV - Bob Gray 10 GEAR – Bob Gray
2. Chamber of Commerce - Mary Ann Horne 11. Authority – Jean Davis
3. Environmental Shade Tree Advisory Committee – Mary Ann Horne & Jean Davis
4. Erie County Borough - Bob Cannell 12. Pension Com – Paul Snyder
5. Erie County Planning Liaison - Chris Gillette 13. EUP Admin – Mayor Rhodes
6. EVFD Board Liaison - Mayor Rhodes 14. Town-Gown-LCB – Mary Ann
7. PLCM Campus Community - Chris Gillette, Delegate; Bob Cannell, Alternate – attendance at University Network Workshop November 21st
8. Washington Township Liaison - Jean Davis
9. Community Map Project – Mary Ann Horne & Bob Cannell –
E. Other Old Business
1. 2003 dates for Council meetings
2. Committee volunteers up for re-appointment 2003
a) Letters sent to volunteers
b) Volunteers requesting not to be re-appointed in 2003:
1. Greg Lessig – Civil Service Commission
2.
3. Holiday Gathering – December 16th - 6 p.m.
A. Washington Township newsletter – FYI
B. Coax Cable Television Corp - FYI
VII New Business
A.
B.
VIII Special Reports
IX Adjournment
REMINDERS:
Finance Committee Meeting Monday's 1:30 p.m.
Authority Meeting Monday, December 2, 2002 5:00 p.m.
CDBG Hearings Monday, December 2, 2002 6:30 p.m. & 6:45 p.m.
Ordinance Review Committee – December 9th 5 p.m. Codification with PennsValley counsel & Burt Hunt
Special Refuse/Recycling pickups in Borough December 11th Wednesday and Friday December 13th for close of college semester.
2002 Council Meeting Schedule:
Dec 2. 6:30 & 6:45 p.m. CDBG Hearings; Dec 2 at 7:00 p.m.; and December 16 @4.30 p.m.
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