HOME RULE BOROUGH OF EDINBORO
COUNCIL MEETING MINUTES
November 4, 2002
Call to Order:
The following Council members were present: Robert Gray, H. Robert Cannell, Christopher A. Gillette, Mary Ann Horne, Paul Snyder, Jean Davis and Mayor Caroline Rhodes. Also in attendance were E.R. McFadden, Borough Manager; and Marie Lander, Assistant to the Manager. Guests present were Jon Foulkrod, Washington Township Council Liaison and reporter for Erie Times News.
Mayor Rhodes introduced the minutes from the regular Council meeting held October 21, 2002. Jean Davis moved for approval of the minutes and Mary Ann Horne seconded. With no objections, the minutes were approved by voice vote of 7-0.
Being no person interested in speaking, Mayor Rhodes moved on to old business.
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Committee Reports:
Finance Committee: Chairman Mary Ann Horne, Jean Davis, Caroline Rhodes – Ms. Horne reminded everyone of the Thursday 9 a.m. budget meeting to begin reviewing General Fund budget and the following meeting will be Monday November 11th at 6:30 p.m.
Ordinance Review Committee: Chairman Jean Davis, Paul Snyder, H. Robert Cannell - Jean Davis reported they met October 30th on codification. They would meet November 7th at 6:30 p.m. to also work on codification and December 9th at 5 p.m. as a Committee of the Whole with Penns Valley Publications and their legal counsel. Mayor Rhodes asked for a meeting of the Committee of the Whole to discuss the refuse and recycling ordinance. H. Robert Cannell asked about the memo from Dave Zamierowski stating that there was a $50-$75 a month charge for every enclosure by Waste Management. Manager McFadden stated that there were pictures on his chair this evening with costs of $3 - $5 per month. He would personally call and get a letter from Waste Management concerning dumpster charges. He also had a concern that 100 dumpsters in the Borough, with 65 in accordance of ordinance and only 31 are not. It was pointed out that these numbers were backwards. Discussion followed and Council agreed to a meeting of the Council of the Whole on November 25th at 6:30 p.m. Manager McFadden would bring information on charges by Waste Management for dumpster owners with enclosures, why some individuals were required to screen and others not, and if Zoning Administrator took it on his own to enforce some or was their individual complaints or Council member requests that required him to get some screened.
Personnel Committee: Chairman H. Robert Cannell, Caroline Rhodes, and Mary Ann Horne – nothing to report.
Recreation, Lake, Environment Committee: Chairman Robert Gray, Mary Ann Horne, and Jean Davis – Robert Gray orally reported that the dam and gabian work was continuing and he asked about backhoe at lake. Manager McFadden explained that they were removing the concrete docks.
Public Safety Committee: Chairman Paul Snyder, H. Robert Cannell, and Chris Gillette – nothing to report.
Streets, Buildings, & Grounds Committee: Chairman Chris Gillette, Robert Gray, Paul Snyder – nothing to report.
Committee of the Whole – no report just reminder of previously mentioned meetings on garbage ordinance and budget workshops.
Nothing new was reported on DEP EHB Docket 2000-125-R (PADEP Order of May 9, 2000); H.G. Gillespie Foundation; or Joint Municipal Planning Commission.
Mayor Rhodes introduced information on grant application for renovations of Academy Hall, which is being reviewed by Solicitor Marsh, Manager McFadden, and legal council of the university. Manager McFadden explained the situation is that we need to file by Wednesday at John Evans office to get the information to the funding source at the state through which John Evans is sponsoring. The University can not apply for this grant and the Borough is the only one who can apply. His reservations since the campus is part of SSHE and is a state agency has immunity and know one can sue them unless the state agrees. The university can not enter into agreement to indemnify the Borough and it could be potential the Borough could be sued and state not hold us harmless or indemnify us. In the Solicitor’s letter he reviewed the grant document and pointed out that the contractor should have agreement with EUP not the Borough; that historically the oldest on campus and maybe in the county; civic it would be community arts center owned and maintained by university with gallery space for works by local artists, retired professors, General McLane School District students exhibitions, etc.; and cultural wise it would be a natural gallery space, classrooms, office, and storage space, that would give the university the ability to showcase the community. In regards to revitalization of our community we have been in the process of streetscape (sidewalks and pavers) and the idea of street fairs in the summer such as art fair would be helpful to the university as well as the community. Fine Arts is the largest section of EUP and long range economic impact would be positive with having Academy Hall renovated as an anchor at the South end of Meadville Street and the Borough Building as the middle point and the Fire Hall as volume space and the north of the Borough Building as shops and the use of the mall area for more open space would work great. This grant would be for the mutual interest and benefit of all. Robert Gray asked if the university had reviewed the solicitor’s comments. Manager McFadden stated they had them and Donna Patterson saw nothing that they couldn’t work out. The grant requires a cooperation agreement between the Borough and Edinboro University, which is in progress and Council representative, Manager, and Solicitor could sign off upon final approval. H. Robert Cannell motion to accept Resolution 18-2002 and Mary Ann Horne seconded it as follows:
HOME RULE BOROUGH OF EDINBORO
RESOLUTION NO. 18-2002
WHEREAS, the Home Rule Borough of Edinboro desires to submit on behalf of Edinboro University of Pennsylvania, a component institution of the State System of Higher Education, an application to the Commonwealth of Pennsylvania for financial grant assistance through the Redevelopment Assistance Capital Program; and
WHEREAS, the amount of grant funds requested is one-million one-hundred-thousand dollars ($1,100,000) to be matched by Edinboro University of Pennsylvania using non-state funds with all application and grant costs to be borne by Edinboro University of Pennsylvania; and
WHEREAS, said funds shall be utilized by Edinboro University of Pennsylvania to renovate Academy Hall, an historic campus building accepted for eligibility for the National Register of Historic Places; and
WHEREAS, said renovation will create a visitors center to preserve and depict the history of Edinboro University of Pennsylvania and the Home-Rule Borough of Edinboro, and will create three art galleries, two classrooms and incidental storage and administration space; and
WHEREAS, said facility, is to be owned, maintained and operated by Edinboro University of Pennsylvania as a community facility for the benefit of and use by the University and greater Edinboro Borough community; and,
WHEREAS, said facility will complement the efforts of the Edinboro Area Historical Society to preserve and depict the history of the Edinboro community; and
WHEREAS, said facility will enhance the standing of the Edinboro community as a cultural center in northwestern Pennsylvania; and
WHEREAS, said facility will contribute added value to the quality of civic life in the Edinboro community; and
WHEREAS, the collective cultural, historic and civic significance of this facility will contribute to the long range community revitalization of the Home Rule Borough of Edinboro and the greater Edinboro community.
NOW, THEREFORE, BE IT RESOLVED by Borough Council assembled this 4th day of November, 2002, that the appropriate officials of the Home Rule Borough of Edinboro hereby are authorized, subject to final review and approval by the Borough Solicitor and the Borough Manager, to submit an application on behalf of Edinboro University of Pennsylvania for grant assistance as set forth above; and
BE IT RESOLVED FURTHER, that Borough Manager E.R. “Buck” McFadden hereby is designated to serve as the official representative of the Home Rule Borough of Edinboro for the purposes of this grant application.
Discussion followed and Bruce Whitehair of Edinboro University of Pennsylvania was asked to comment. Mr. Whitehair stated that he could not speak any more elaborately then Manager McFadden had about the project. Our art department is nationally recognized with 49 professors and this building built in 1957 needs to be saved now. This will also include enhanced sewer facilities and administration fee that will show that the university really appreciates what the Borough is doing for them in helping with this grant. He reported that he had a 4:30 p.m. teleconference with SSHE attorney and Mr. Sheehan and they only saw three small language situations that needed to be discussed. They are checking the in progress box on the application for the agreement between the Borough and the University. The $1.1 million dollar grant will be matched by funds the university already has. The grant will pay specifically for the structure and the matching funds will pay for legal, architectural designs, engineering, site costs, enhanced sewer facilities, etc. Specifics will be in the application developed by EUP, which will include infrastructure, sewage, and parking. Manager McFadden stated this is fast tracking and the role of the Borough is outlined in the resolution. Everyone agreed it was great that the Borough could cooperate on this and they hoped the university would continue in this kind of relationship in the future. Robert Gray called for the question.
ROLE CALL VOTE: Christopher Gillette, yes; Robert Gray, yes; Jean Davis, yes; Paul Snyder, yes; H. Robert Cannell, yes; Mary Ann Horne, yes; and Mayor Caroline Rhodes, yes. Resolution passed by unanimous role call vote 7-0.
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MANAGER:
Mayor Rhodes asked Manager McFadden if he wished to comment on anything in his section. Having nothing to comment on Mayor Rhodes went on to point out to Paul Snyder that information regarding minutes he requested had resulted in the finding of the minutes and information on microfiche would be available in the future.
Mayor Rhodes introduced the bills for payment. Mary Ann Horne moved approval of the submitted bills totaling $ 78,307.39 dated November 4, 2002 and Jean Davis seconded. With no objections it passed by 7-0 voice vote.
Mayor Rhodes proceeded in acceptance of the payroll as submitted for the period ending October 26, 2002 and paid November 1, 2002 totaling $49,760.59. Mary Ann Horne motioned approval of the payroll and Jean Davis seconded. The motion approving the payroll, overtime reports, and supplemental time sheets passed unanimously by voice vote 7-0. Chris Gillette asked about dock wages and if this was overtime. It was noted that it was straight time the men removing docks and putting in gabians where docks will be placed is being charged to dock wages.
H. Robert Cannell asked with budget review if information could be given out a week ahead of time to be reviewed. Manager McFadden stated this was a budget workshop and after we review all funs they would have two meetings to discuss any information the Council would like to discuss on the budgets. You will have all funds by this Thursday and you can review them and prepare questions for next weeks meetings. This budget is in the process of being prepared and is not available a week ahead.
PUBLIC SAFETY - POLICE:
Nothing to report.
BOCA/CODE ENFORCEMENT/PLANNING/ZONING:
Memo on dumpsters was available for review.
PUBLIC WORKS:
Mayor Rhodes announced that the refuse and recycling bids have been advertised and would be ready for review next meeting.
Recycling of leaves is ongoing until leaves stop falling or it snows.
WASTEWATER COLLECTION & TREATMENT:
Nothing to report.
WATER SYSTEM:
Letters to non-compliant owners have been mailed by the Solicitor requiring full compliance by the end of December 2002. .
Robert Gray asked about delinquent notices going out. Manager McFadden explained that he had one complaint from a resident who’s paint came off her door with masking tapping the notice, which Butch Shafer is addressing. She claimed she never got the delinquent notice but our records show it was sent. The posting was on Thursday, which was Halloween, which really was embarrassing to have people see the posting. Jean Davis mentioned that Butch Shafer had told her that he had talked to the women and she was satisfied after his discussion.
H. Robert Cannell asked if the Manager had heard from Moody yet? Manager McFadden explained he had not but Butch Shafer, Water Superintendent had marked up the bulk water agreement and depending on Solicitor Marsh’s comments it would be sent to Dave Anthony of Washington Township as a form of agreement to be considered. In all probability the service to that area of Dundon Road can be worked out.
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COMMUNITY DEVELOPMENT/PROJECT COORDINATION:
Nothing to report.
COMMUNITY LIAISONS:
Erie County Borough: Mayor Rhodes reported that she received a notice for a meeting on November 13th at 7p.m. in Green Township Building with Erie County Association of Boroughs, Erie County Association of Townships, and County Executive Schenker regarding Erie County budget. She asked for Council members to consider attending if they could, it did not include a dinner meeting.
PLCM Campus Community – H. Robert Cannell has asked Beth Bertram from PLCM to visit us. She came Friday November 1st and we received information and made some requests, which she will work on. She brought pens and information on member services to Council as well as a CD holder which she had suggest be raffled off at this meeting, Mary Ann Horne was given the CD holder.
Washington Township Liaison: Jean Davis reported they met October 23rd at 9 a.m. with Dan McLaughlin, and Karl Nordberg and Jon Foulkrod of Washington Township along with Steve Halmi and Rob Kennerknecht to again discuss joint agreement and alternative plans. We have discussed joint authority and all has been discussed and Township discussed direct payment to Borough before joint authority formed. We also discussed out come of hearing of DEP and decided not to meet again until after a decision is rendered, unless there was an emergency. Township regular meeting will be Wednesday November 6th.
Authority Meeting: Jean Davis reported they met tonight. Water Authority heard that 1318 back-flows were installed out of the 1543 and letters from the Solicitor were sent out. Sixty-four (64) of the letters were to those who have done nothing the others were sent reminders. Municipal Authority heard that the building storing the back-flow prevention devise was finished at the WWCT plant. Penn Union copper numbers were discussed and that our required copper numbers have been met in September and look good for October. They felt communications have become much better between Penn Union and the Borough regarding this area.
Other Old Business:
H. Robert Cannell asked if someone was attending the Terrorism Workshop on November 19th in Cambridge Springs as reported by Erie Times in the paper. Manager McFadden reported that Chief Craft, Tom Schruers, and himself had attended many workshops held by EMA that were all day workshops. Every year they go to a 2-day workshop a Penn State Behrend campus sponsored by the EMA where they bring in speakers from all over the country and discuss many issues. We have kept in close touch with this organization. The manager will check on this workshop in Cambridge Springs to see if we need to attend.
Letter from Edinboro University regarding Homecoming 2002 and date for 2003 was available for review. Also a request for a proclamation in November from the Brighter Horizons Behavioral Health. Robert Gray stated that last week was EUP’s family legacy weekend and that would have been a good week to honor families. Caroline Rhodes stated she was incline to let this go but brought it to Council for their impute. Being no requests for a resolution or proclamation Mayor Rhodes moved on to inform Council that there was firm file folders available if they needed them to hold certain topics in their desk.
New Business:
Mary Ann Horne asked it Erie County Library had met with Christy, from the Mall. Council was informed that at a hearing the Erie County Library stated that they might be interested in leasing space at the mall, which Manager McFadden said he would arrange meeting. Manager McFadden stated he met with Christy and gave her the library contacts card and he would follow up this week.
With no further business Mayor Rhodes asked for adjournment. Christopher Gillette motioned for adjournment and the meeting was adjourned at 8:20 p.m.
ATTEST:
___________________________ _____________________________
Manager E.R. Buck McFadden Mayor Caroline Rhodes
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HIGHLIGHTS
November 4, 2002
· Payment of bills
· Payment of payroll
· Minutes
· Resolution 18-2002 – regarding grant for EUP
·
POSTPONED
· Indecency Ordinance 502 - Ordinance Review Committee
· Recreation Committee to review plans for lake boundary and walk through; recycling materials; dock storage options; pickets at park
·
UPCOMING MEETINGS:
· Ordinance Review Committee - (Indecency Ordinance; & Codification) November 7th 6:30 p.m.; December 9th 5 p.m. with PennsValley Publications legal council
· Finance Committee – meet Monday’s 1:30 p.m.
· Authority Meeting Dec 2nd 5:00 p.m.
· Committee of the Whole – Garbage Ordinance November 25th 6:30 p.m.
· Committee of the Whole – Budget Workshop November 7th 9a.m.; November 11th 6:30 p.m.; November 14th 9 a.m.
· Get written documentation from Waste Management on charges to owners of enclosed dumpsters.
· Information on why some individuals were required to screen dumpsters and others not, and if Zoning Administrator took it on his own to enforce some or was their individual complaints or Council member requests that required him to get some dumpsters screened.
· Check on Terrorism Workshop 11/19 in Cambridge Springs – EMA sponsored
· Follow up on meeting of Erie County Library and Christy of Mall.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
November 4, 2002
7:00 p.m.
I. Call to Order Council Meeting by Mayor Rhodes
II. Roll Call:
III. Approval of Minutes:
A. Minutes of Regularly Scheduled Meeting October 21, 2002 ACTION: Motion to approve minutes
IV Persons Requesting Time To Address Council
a)
1. Finance Committee - Mary Ann Horne, Chair – Monday’s 1:30 p.m.
2. Ordinance Review Committee - Jean Davis, Chair – Ordinance Recodification meeting October 14th 6:30 p.m. & October 30th 6:30 p.m. & November 7th 6:30 p.m. & Early December with PennsValley – Public Indecency Ordinance 502 working on
3. Personnel Committee – Bob Cannell, Chair.
4. Recreation/Lake/Environment - Bob Gray, Chair - winter dock placement & shoreline plantings; recycling materials
5. Public Safety – Paul Snyder, Chair –
6. Street, Buildings, and Grounds – Chris Gillette, Chair –
7. Committee of the Whole - Mayor Rhodes –
B. Solicitor's Report:
1. DEP EHB Docket 2000-125- R (PADEP Order of May 9, 2000):
2. H. G. Gillespie Foundation – Attny Jim Marsh reviewing.
3. Joint Municipal Planning Commission research report in progress-grant received
4. Letter to District Attorney – FYI
5. Letter re: Grant Application for Renovation of Academy Hall
C. Manager's Report:
1. Manager
a) MANAGER INSTRUCTED TO:
· Memo to Sean Singer for getting grant
· Letter Washington Twp – requesting support toward lifeguards, food pantry & auto insurance EVFD as well as Workers Compensation & Herbicide for Lake in 2003.
· Number of dumpster owners already forced to screen (see Memo-Dave Z.)
· Inventory of minutes & research copying and storage off site (see memo)
a) RACP for EUP – ACTION: Resolution 18-2002
b) Memo on dumpster - FYI
2. Finance
a) Authorization to Approve Bills, to be paid November 4, 2002
Action: Motion to approve bills $ 78,307.39
b) Authorization to Approve Payrolls
Action: Motion to approve payroll ending October 26, 2002 paid November 1, 2002 totaling $ 49,760.59
c) Monthly Financial Report - 2nd meeting of every month– FYI
3. Personnel
4. Public Safety
a) Emergency Management
1) Communication inventory & plan to be included in EMPlan
b) Emergency Medical Service (EMS)
c) EVFD
d) Police
1) Police Reports – 2nd meeting of every month – FYI
d) Employee Safety Committee
5. BOCA/Code Enforcement/Planning/Zoning
a) Monthly Report – 2nd meeting of every month – FYI
6. Public Works
a) Sanitation
1) Advertised for Refuse/Recycling bid - FYI
b) Building & Property
b) Streets/Storm Sewers/Signals/Signs
1) Monthly report – 2nd meeting of every month – FYI
c) Park & Recreation
d) Lake
e) Dam
1)
f) Recycling Leaves - ongoing
7. Wastewater Collection & Treatment
a)
8. Water System
a) Monthly Report – 2nd meeting of every month – FYI
b) Washington Township – Bulk Water Agreement
c) Well capacity analysis – awaiting report from Moody
d) Meter/Back-flow non-compliance rate: # 85 5%
1) Letters by Solicitor for non-compliance -FYI
9. Community Development/Project Coordination
a) Monthly Report – 2nd meeting of every month – FYI
1. Cable TV - Bob Gray 10 GEAR – Bob Gray
2. Chamber of Commerce - Mary Ann Horne 11. Authority – Jean Davis
3. Environmental Shade Tree Advisory Committee – Mary Ann Horne & Jean Davis
4. Erie County Borough - Bob Cannell 12. Pension Com – Paul Snyder
5. Erie County Planning Liaison - Chris Gillette 13. EUP Admin – Mayor Rhodes
6. EVFD Board Liaison - Mayor Rhodes 14. Town-Gown-LCB – Mary Ann
7. PLCM Campus Community - Chris Gillette, Delegate; Bob Cannell, Alternate
8. Washington Township Liaison - Jean Davis – Meeting held with Jean Davis & Daniel McLaughlin & Washington Township representatives
9. Community Map Project – Mary Ann Horne & Bob Cannell
A. Homecoming 2002 - FYI
B. Brighter Horizons Behavioral Health – FYI
VII New Business
VIII Special Reports
IX Adjournment
REMINDERS:
Finance Committee Meeting Monday's 1:30 p.m.
BUDGET WORKSHOPS – Nov 7 9 a.m.; Nov 11 6:30 p.m.; Nov 14 9 a.m.
Authority Meeting Monday, November 4, 2002 5:00 p.m.
Ordinance Review Committee October 30th 6:30 p.m. Codification & Indecency Ordinance ; November 7th 6:30 p.m. – Early December Codification with PennsValley lawyer
Negotiating Committee – Non Uniform –
University Network meeting November 21st Millersville University.
Special Refuse/Recycling pickups in Borough December 11th Wednesday and Friday December 13th for close of college semester.
2002 Council Meeting Schedule:
Nov. 4, Nov. 18, & Dec 2 at 7:00 p.m.; and December 16 @4.30 p.m.
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