HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
July 8, 2002
Call to Order:
The following Council members were present: Robert Gray, H. Robert Cannell, Christopher A. Gillette, Paul Snyder, Jean Davis, and Mayor Caroline Rhodes. Member absent was Mary Ann Horne. Also in attendance were E.R. McFadden, Borough Manager; and Marie Lander, Assistant to the Manager. Guests who signed in where Nancy Crawford, Tim Cross, Adaena Hornstrom, John Yankovich, Devin Demaski, and Dave Patterson, Washington Township Councilman.
Mayor Rhodes introduced the minutes from the regular Council meeting held June 24, 2002. Jean Davis moved for approval of the minutes and Robert Gray seconded. With no objections, the minutes were approved by voice vote of 6-0.
Nancy Crawford, 202 Elm Street, Edinboro requested time to discuss lake front and natural barriers. As a member of the Lake Foundation and Edinboro Lakeside Association she had contacted Steve Grund of the Western PA Conservancy regarding lake boundary plantings. He recommended native species to benefit the lake such as bushes and trees. This is a big project and she requested that the Borough’s Environmental Shade Tree Advisory Committee review this option of planting. She also would like to know any plans the Borough may already have for the boundary. Manager McFadden stated that plans for repair Ash and Elm Street banks with matching grant of $15,000 which is budgeted but no grant has been received. The funds are still available and we need to get Public Works Director, Tom Schruers thoughts to finalize and draw out plans. The committee will invite Ms. Crawford to their meeting when they are working on this subject. One option was to lay the banks back a bit and reduce erosion using gabian baskets for the failing walls. Nancy Crawford asked if it would be done this summer. Manager McFadden stated that Mill and Short Street is planned for this summer. The Public Works crew has finished the storm sewer work on Beau Drive and preparations and clean up of the July 4th event and will begin Mill and Short Streets before Homecoming, this would leave the banks for fall if time allows. We will sit down and look at what and where and then meet down at the lake and discuss our options. Ms. Crawford asked if Council was supportive of Lakeside Association working on this project and they have limited funds but they do have manpower. Manager McFadden stated he could not speak for Council but he needed to walk the area and see what made sence in plantings and gabians. Mayor Rhodes stated that Jean Davis and Mary Ann Horne were members of the Environmental Shade Tree Advisory Committee and she thought native species was very important since they effect the whole eco system. Jean Davis stated the committee would be very responsive and would cooperate as much as they could. Ms. Crawford stated that Mr. Grund thought daylillies planted a year ago was a good choice but not the best and he had better ideas. Ms. Crawford would be invited and Steve Grund to the Environmental Shade Tree Advisory Committee meeting when they discuss the lake boundary. H. Robert Cannell asked if any study was made before? It was noted that planting and shoreline stabilization is part of grant processing. Robert Gray suggested using cattails since it was native to most swamps in the area and helped clean.
Nancy Crawford asked why flags not used at beach this summer? Manager McFadden stated that he would check with Public Works Director.
Nancy Crawford asked the status of the new bathhouse? Manager McFadden stated it was cleared to be proposed CDBG project as community wide project with design restraints. The new building is not to exceed the foot print of the existing building and must be relocated or thought taken in construction because it is in the flood plan. Paul Snyder stated that the Borough recently got approval to not repair but to rebuild the bathhouse. They are moving ahead with preliminary design meeting by the Building, Streets, & Grounds Committee on July 15th. Manager McFadden stated the CDBG application is for 2003 year and funds will not be received until fall of 2003 or early 2004.
Nancy Crawford informed Council that the boat ramp was still slippery and she was worried about people falling since there was no warning signs. One year they wrote on the ramp “Slippery”. Manager McFadden would look into it.
She also stated that a lifeguard asked her about getting equipment such as neck braces, backboards, etc. Manager McFadden stated that they should call for an ambulance because of the EMT training needed. Paul Snyder asked if the equipment for lifeguards was provided by us or YMCA. This would be discussed with YMCA coordinators.
Being no one interested in speaking, Mayor Rhodes moved on to old business.
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Committee Reports:
Finance Committee: Chairman Mary Ann Horne, Jean Davis, Caroline Rhodes – Jean Davis reported in Ms. Horne’s absence that the committee reviewed the purchase orders and reports that there was no irregularities. Mayor Rhodes reported that the committee will meet to discuss insurance costs and alternative plans with similar coverage. H. Robert Cannel asked who wrote grants for the borough? Manager McFadden sated it was a mix of Vicki Chesley doing CDBG grants and others as needed and he had done some for Lake Foundation. Mr. Connell stated that Growing Greener grants will be available for 1.3 billion and wondered if we were on top of it and he also saw Washington Township got $489,000 grant for recycling.
Ordinance Review Committee: Chairman Jean Davis, Paul Snyder, H. Robert Cannell - Jean Davis reported they would meet on July 17th at 6:30 p.m. on the garbage ordinance.
Personnel Committee: Chairman H. Robert Cannell, Caroline Rhodes, Mary Ann Horne - H. Robert Cannell reported the Committee would meet July 15th at 2 p.m. to conduct interviews for Planning & Zoning Commission vacancy.
Recreation, Lake, Environment Committee: Chairman Robert Gray, Mary Ann Horne, and Jean Davis –nothing to report
Public Safety Committee: Chairman Paul Snyder, H. Robert Cannell, Chris Gillette – Paul Snyder reported they met as Committee of the Whole July 1st. Also he asked if it was needed to meet to discuss the police car. Manager McFadden stated not at this time but before it is ordered.
Streets, Buildings, & Grounds Committee: Chairman Chris Gillette, Robert Gray, Paul Snyder – Chris Gillette reported that they would meet to discuss bathhouse options on July 15th at 6:30 p.m. At that time they would also address streetlight request from residents back of College Park. Paul Snyder reported that someone reported to him a pot hole near a drain on Cherry Street in the first block. Manager McFadden would have Public Works check it out. Mayor Rhodes informed Mr. Gillette of policy of Borough to install in intersections if found to be needed and not always in culvasacs. Mr. Gillette asked for a cost study of putting a light in for the July 15th meeting.
Committee of the Whole - Mayor Rhodes reported they met July 1st to discuss Public Safety Committee recommendations for Police Department. The Committee of the Whole recommended accepting K9 and they were informed by the Manager and Chief that Officer Hagerty is being offered position affective end of July to begin work for Sheriff’s office at GMSD. Robert Gray motioned to accept K-9 and Jean Davis Seconded. After discussion regarding training for officer, insurance, and a Council member being absent, Jean Davis motioned to table the motion on the floor and Robert Gray seconded. With no objections the motion was tabled by 6-0 voice vote.
Mayor Rhodes moved on to Manager’s report since there was no new information from the Solicitor at this time.
MANAGER:
Manager McFadden reported that he was still searching for a replacement for Boetger Associates; drafted letter for Inge Mossa and Heather Dunkle; and Dr. Jerry Komar’s thoughts on improving the town was with the private infrastructure.
The informal Non Uniformed Union meeting was scheduled for July 9th at 3:30 p.m.
Manager McFadden reported that he met with representatives of Northwest Intermediate Unit about increase in rent. As of today he still has not heard back from the Northwest Intermediate Unit about renting the building space starting July 2002.
Mayor Rhodes introduced the bills for payment. Jean Davis moved approval of the submitted bills totaling $ 76,211.34 dated July 8, 2002 and Robert Gray seconded. With no objections it passed by 6-0 voice vote.
Mayor Rhodes proceeded in acceptance of the payroll as submitted for the period ending June 22, 2002 and paid June 28, 2002 totaling $50,194.43. Jean Davis approval of the payroll and H. Robert Cannell seconded. The motion approving the payroll, overtime reports, and supplemental time sheets passed unanimously by voice vote 6-0.
PERSONNEL:
Council was informed that Melinda Murphy obtained her Sewer Treatment Plant Class E, Type 1 Certification on April 27, 2002. Manager was instructed to put a letter of congratulations in her file from Council for her accomplishment.
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PUBLIC SAFETY - POLICE:
Letter of June 20th from Washington Township regarding police service was available for review. Mayor Rhodes informed the Manager that as requested, at the Committee of the Whole, Council would like to continue conversations with the Township on this matter.
BOCA/CODE ENFORCEMENT/PLANNING/ZONING:
Memorandum from Erie County Planning regarding July 16th hearing on public transportation was discussed. Mayor Rhodes requested that the gentlemen who asked back in January about mass transit be sent a copy of the notice. Jean Davis asked if it was transportation or streets and road problems. She informed Council that the state highways had planned a bypass for Edinboro back in 1980 but never done. We need help with traffic situation in town. Paul Snyder stated that the turn lane driving west was one item we need. Manager McFadden was instructed to send a representative to regards to traffic to the July 16th meeting.
WASTEWATER COLLECTION & TREATMENT:
Manager McFadden informed Council that both the Water and Municipal Authorities met prior to this meeting and voted to accept improvements. It would be appropriate for Council to release sum mentioned from maintenance bond by developer. Resolutions have been signed off by respective superintendents and the Code Enforcement Officer. Paul Snyder requested a memo from WWCT Superintendent and Water Superintendent stating what they did to test the system and their findings and approval of the mentioned subdivision. It was agreed to postpone action on the resolutions until next meeting.
WATER SYSTEM:
H. Robert Cannell asked about why the Annual Drinking Water Quality Report was in Council’s packet when every member received one at home. Manager McFadden explained that by law every resident must receive one and this is the notice to Council to be recorded in the meeting minutes.
COMMUNITY LIAISONS:
Authority Liaison: Jean Davis reported that they met prior to this meeting. They discussed Bob Cannell’s concerns of meter installations. They reported 910 were installed as of today and they were keeping on with the process with one crew. The problem is that people have paid but are not home to set up appointments or when scheduled they are not home to let us in. The crew does six a day and today two (2) were not home. Butch Shafer also cheered the crew for working through the heat on the Holmstrom project. The Municipal Authority was looking at the copper effort and refinancing the bond debt issue.
Pension Committee: Mayor Rhodes reminded Paul Snyder they would be meeting July 24th at noon.
PLCM Campus Community: Mayor Rhodes asked Mr. Cannell if he had any comments on information in packet from University Network.
Washington Township Liaison: Jean Davis reported she met with Dave Anthony since she was out of town for their meeting. She noted they were getting reimbursed from DEP for water testing after two years applying for it. Manager McFadden would look into what grant they received to see if we qualified. Also Ella Pahls from the Food Bank was at their meeting. Paul Snyder stated that residents talked to him about her being there and saying they only use the rooms two days a week when the rooms are full and unusable to the borough seven (7) days a week with freezers and supplies. He didn’t understand what Ms. Palls was trying to tell people. Jean Davis stated that Ms. Palls also said we were letting her down since we agreed in 1988 when we invited the Food Bank sponsored by the league of churches into the building at no cost. They offered to pay costs recently but we do not think the money raised for food bank should be used for rent but for food. Paul Snyder stated that we think this is a good location and we were only looking for help to cover costs from other municipalities that are also served by the Food Bank. It should not be a burden on just the Borough residents but on all municipalities served. Jean Davis went on to explain they also discussed two new subdivisions that would not affect Borough. They had spend $10,000 to update their sewer plant and received $468,000 for recycling grant. This pays for large bins at six locations to be picked up by West Mead recycling. They are only the name holder for a larger area with two of the sites being Wal-Mart and the Washington Township municipal building. Robert Gray mentioned that New York City has stopped accepting plastic and glass since it so costly at this time. He felt that residents from surrounding towns used the car wash where he worked and recycled for them out of the trash.
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Other Old Business:
Being none Mayor Rhodes moved on to communications.
Edinboro Area Chamber of Commerce June 18th letter; House of Representative John Evans letter of June 19th; Edinboro Area Chamber of Commerce newsletter of June; Boetger & Associates, Inc. letter of June 27th, and DEP letter of July 1, 2002 on Growing Greener were available for Council’s review.
H. Robert Cannell informed Council that he heard that Brown-Thompson would be closing in August except for the Girard and Edinboro offices which they will be restructuring.
H. Robert Cannell asked for a letter to the Fireworks Committee for a job well done. He also wanted to thank the Borough for what they did to help with the control of the festival with street taping, etc. Nancy Crawford stated she wanted to thank clean up crew for prompt clean up by 10 a.m. the next morning. Mayor Rhodes stated that was the Borough Employees.
New Business:
Mayor Rhodes informed Council of the hearing to take place next meeting on standard 10’ side yards in the ScotsGlen Subdivision. They will be following process in PA Planning Code for change and vote on the change next meeting.
With no further business Mayor Rhodes asked for adjournment. Jean Davis motioned for adjournment and the meeting was adjourned at 8:15 p.m.
ATTEST:
___________________________ _____________________________
Manager E.R. Buck
McFadden Mayor Caroline Rhodes
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HIGHLIGHTS
July 8, 2002
· Payment of bills
· Payment of payroll
POSTPONED
· Acceptance of improvements to systems by ScotsGlen Subdivision - Resolutions 8-2002 and 9-2002 until July 22nd
· Indecency Ordinance 502 - Ordinance Review Committee
· Scots Glen Subdivision request – Hearing July 22nd
· Council Goals
· Vacancy on Planning & Zoning Commission (Personnel Committee)
· Discussion on police car prior to order (Public Safety Committee)
· Motion to accept K-9 was tabled until July 22, 2002
UPCOMING MEETINGS:
· Ordinance Review Committee - (Indecency Ordinance; Garbage Ordinance; & Codification) July 17 6:30 p.m. Dave Zamierowski requested to be present.
· Finance Committee – meet Monday’s 1:30 p.m.
· Negotiating Committee July 9th 3:30 p.m.
· Council Meeting July 22 7:00 p.m.
· Authority Meeting August 12th 5:00 p.m.
· Meeting Jean Davis & Daniel McLaughlin with Washington Township July 11th
· Streets, Buildings & Ground Committee – July 15th 6:30 p.m. (municipal building repairs; bathhouse; streetlights)
· Personnel Committee – review applicants for vacancy & give recommendations – July 15th 2 p.m.
· ECAB Picnic July 17th Albion Park
· Scots Glen Subdivision Hearing July 22nd 7:00 p.m.
· Pension Committee July 24th noon
· Candle light ceremony August 26th – Deputy Mayor to speak
· Work with Public Works Director on plans for lake boundary
· Have Environmental Shade Tree Advisory Committee review plans for lake boundary and walk through with Nancy Crawford & Steve Grund
· Find out about why flags not used at beach this summer.
· Boat ramp slippery – Manager to look into warning signs.
· Letter to Fireworks Committee for job well done.
· Review equipment responsibilities and needs for lifeguards and discuss with YMCA
· Cost study of having light back of College Park as residents have requested for July 15th meeting
· Letter to Melinda Murphy on obtaining Sewer Treatment Plant Class E, Type 1 Certification.
· Continue conversations with Washington Township on police services.
· Send representative to July 16th meeting by Erie County Planning regarding transportation. Replay our concerns traffic and turn lane driving west on 6N.
· Find out if grant Washington Township received for water testing is something the Borough qualifies for.
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
July 8, 2002
7:00 p.m.
I. Call to Order by Mayor Rhodes at _____
II. Roll Call:
III. Approval of Minutes:
A. Minutes of Regularly Scheduled Meeting June 24, 2002 ACTION: Motion to approve minutes
IV Persons Requesting Time To Address Council
A. Nancy Crawford – Lakefront and natural barrier
V. Old Business
A. Committee Reports
1. Finance Committee - Mary Ann Horne, Chair - Met every Monday to review purchase orders – July 24th 6:30 p.m. to review 2nd quarter financials
2. Ordinance Review Committee - Jean Davis, Chair – - Public Indecency Ordinance 502 - Garbage Ordinance - Recodification
3. Personnel Committee – Bob Cannell, Chair. Interview & recommendations for appoint to Planning & Zoning Commission vacancy
4. Recreation/Lake/Environment - Bob Gray, Chair
5. Public Safety – Paul Snyder, Chair – met 7/1 as Committee of the Whole regarding police budget to actual expenses as well as review task force & hearing reimbursement to actual expenses; and review Management recommendation to sell 1990 Chevy, 1995 Chevy, and 1998 Ford and purchase budgeted police car.
6. Street, Buildings, and Grounds – Chris Gillette, Chair meeting July 15th 6:30
7. Committee of the Whole - Mayor Rhodes – Met July 1st to discuss Public safety recommendations for Police Department – Recommended accepting K9 (vote: H. Robert Cannell, no; Jean Davis, yes; Christopher Gillette, yes; Robert Gray, yes; Mary Ann Horne, yes; Paul Snyder, yes, Mayor Rhodes, no). They were informed by Manager McFadden & Chief Craft that Officer Hagerty is being offered position affective end July to begin work for Sheriff’s office at GMSD.
B. Solicitor's Report:
1. DEP EHB Docket 2000-125- R (PADEP Order of May 9, 2000):
2. Orr Brothers: nothing new
3. Sidewalks: no update
4. Letter from Solicitor Marsh June 19, 2002
C. Manager's Report:
1. Manager
a) MANAGER INSTRUCTED TO:
· replacement for Boetger Associates
· Non Uniformed Union meeting set up for negotiations July 9th 3:30 p.m.
· Letter to Inge Mossa
· E-mail Dr. Jerry Komar inquiring about specifics on his thoughts to improve condition town – Dr. Komar’s response in packet.
· Letter to Heather Dunkle from Council
·
b) Memo - FYI
2. Finance
a) Authorization to Approve Bills, to be paid July 8, 2002 Action: Motion to approve bills $ 76,211.34
b) Authorization to Approve Payroll
Action: Motion to approve payroll ending June 22, 2002 paid June 28, 2002 totaling $ 50,194.43
c) Monthly Financial Report - 2nd meeting of every month– FYI
3. Personnel
a) Melinda Murphy obtains Sewer Treatment Plant Class E, Type 1 Certification as of April 27, 2002
4. Public Safety
a) Emergency Management
1) Communication inventory & plan to be included in EMPlan
b) Emergency Medical Service (EMS)
c) EVFD
d) Police
1) Police Reports – 2nd meeting of every month – FYI
2) Letter from Washington Township Council - FYI
e) Employee Safety Committee
5. BOCA/Code Enforcement/Planning/Zoning
a) Monthly Report – 2nd meeting of every month – FYI
b) Memorandum from Erie County Planning - FYI
6. Public Works
a) Sanitation
b) Building & Property
c) Streets/Storm Sewers/Signals/Signs
1) Monthly report – 2nd meeting of every month - FYI
d) Park & Recreation
1) Bathhouse plans for July 15th Buildings, Streets & Grounds Committee 6:30 p.m.
e) Lake
f) Dam
g) Recycling Leaves - compost is available
7. Wastewater Collection & Treatment
a) Acceptance of conveyance system at Scot’s Glen Subdivision
8. Water System
a) Monthly Report – 2nd meeting of every month - FYI
b) Annual Drinking Water Quality Report - FYI
c) Acceptance of conveyance system at Scot’s Glen Subdivision
9. Community Development/Project Coordination
a) Monthly Report – 2nd meeting of every month - FYI
b)
D. Community Liaisons
1. Cable TV Liaison - Bob Gray
2. Chamber of Commerce Liaison - Mary Ann Horne
3. Environmental Shade Tree Advisory Committee – Mary Ann Horne & Jean Davis members
4. Erie County Borough Association Liaison - Bob Cannell
5. Erie County Planning Liaison - Chris Gillette
6. EUP Administration Liaison - Mayor Rhodes
7. EVFD Board Liaison - Mayor Rhodes
8. GEAR Liaison - Bob Gray
9. Authority Liaison - Jean Davis – meeting held prior Council meeting
10. Pension Committee Liaison - Paul Snyder – next meeting July 24th noon
11. PLCM Campus Community - Chris Gillette, Delegate; Bob Cannell, Alternate
a) University-Community Network July 1, 2002 correspondence - FYI
12. Town-Gown LCB issues - Mary Ann Horne, Liaison
13. Washington Township Liaison - Jean Davis – Meeting held with Jean Davis & Daniel McLaughlin & Washington Township representatives
E. Other Old Business
VI Communications
A. Edinboro Are Chamber of Commerce – June 18, 2002 letter – FYI
B. House of Representatives, Honorable John Evans – June 19, 2002 letter – FYI
C. Edinboro Area Chamber of Commerce newsletter June 2002 – FYI
D. Boetger & Associates, Inc. letter of June 27, 2002 – FYI
E. DEP – Letter of July 1, 2002 on Growing Greener - FYI
VII New Business
A.
VIII Special Reports
IX Adjournment
REMINDERS:
Finance Committee Meeting Monday's 1:30 p.m.
Ordinance Review Committee
Buildings, Streets, & Grounds Committee July 15th 6:30 p.m.
Pension Committee Wednesday, July 24th noon
Committee of the Whole – quarterly review of financials July 24th 6:30 p.m.
Authority Meeting Monday, August 12, 2002 5:00 p.m.
Blood Bank Mobile at EVFD on October 2, 2002 noon - 6 p.m.
2002 Council Meeting Schedule:
July 22, August 12, August 26, Sept. 9, Sept. 23, Oct. 7, Oct. 21, Nov. 4, Nov. 18, & Dec 2 at 7:00 p.m.; and December 16 @4.30 p.m.
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