HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
June 24, 2002
Call to Order:
The following Council members were present: Robert Gray, H. Robert Cannell, Christopher A. Gillette, Paul Snyder, Jean Davis, and Mayor Caroline Rhodes. Member absent was Mary Ann Horne. Also in attendance was E.R. McFadden, Borough Manager; Marie Lander, Assistant to the Manager; and Attorney Ritchie Marsh. Guests who signed in where David Hunt, Meadville Tribune; Mike Jakoros; and Jon Foulkrod, Washington Township Liaison.
Mayor Rhodes introduced the minutes from the regular Council meeting held June 10, 2002. Robert Gray moved for approval of the minutes and Paul Snyder seconded. With no objections, the minutes were approved by voice vote of 5-0-1. Jean Davis abstained because she was not present at the June 10, 2002 meeting.
Being no one interested in speaking, Mayor Rhodes moved on to old business.
Committee Reports:
Finance Committee: Chairman Mary Ann Horne, Jean Davis, Caroline Rhodes – Jean Davis reported in Ms. Horne’s absence that the committee reviewed the purchase orders and reports that there was no irregularities. Mayor Rhodes reported that the committee will meet with the manager after Monday, July 1st meeting to have an understanding of what the first meeting with the non-uniformed union representatives will consist of.
Ordinance Review Committee: Chairman Jean Davis, Paul Snyder, H. Robert Cannell - Jean Davis reported they met on June 17th at 6:30 p.m. on the garbage ordinance which is 90% finished. They will meet again on July 1st and when finished will be advertised for public hearings.
Personnel Committee: Chairman H. Robert Cannell, Caroline Rhodes, Mary Ann Horne - H. Robert Cannell reported the Committee met with the Borough Manager June 12th to discuss issues. They will be scheduling meeting to interview Planning & Zoning Commission applicants.
Recreation, Lake, Environment Committee: Chairman Robert Gray, Mary Ann Horne, and Jean Davis – Robert Gray reported that the Mayor had received a request from a township resident wanting a skateboard park in the borough and the Mayor has responded. The liability insurance on it most likely would be expensive. He stated he spoke to the township and they were not interested in a skateboard park.
Public Safety Committee: Chairman Paul Snyder, H. Robert Cannell, Chris Gillette – Paul Snyder reported they met June 17th in the latest of several meetings to discuss police statistics and budget. They have been doing an excellent job on incidents and the committee would like to recommend 9 officer force to Council. A meeting of the Council of the Whole to discuss the finance side of the recommendation and to get further details about Mr. Hagerty’s application with the Sheriff’s office was scheduled for July 1st at 6:30 p.m. Manager McFadden stated that Mr. Hagerty had passed the agility test and it was up to the Sheriff, which he would talk to this week directly about the situation.
Streets, Buildings, & Grounds Committee: Chairman Chris Gillette, Robert Gray, Paul Snyder – Chris Gillette reported that they needed to schedule another meeting to discuss bathhouse. The meeting was scheduled for July 15th at 6:30 p.m.
Committee of the Whole - Mayor Rhodes reported they met June 17th in conjunction with the Public Safety Committee to discuss K-9 grant application and associated costs.
Mayor Rhodes summarized the situation with the Scots Glen Subdivision and asked the Solicitor if he had any requests or additions to the request and hearing scheduled for July 22 nd at 7:00 p.m. Being none the Mayor instructed the Manager to advertise the hearing and to provide text of changes and appropriate action in the July 22nd packets.
MANAGER:
Manager McFadden reported that the Communication inventory & plan was part of the Emergency Management Plan and would be forthcoming.
The informal Non Uniformed Union meeting was scheduled for July 9th at 3:30 p.m.
Bathhouse plans would be available for the July 15th Building, Streets, & Grounds meeting.
The question on inserting a sheet as filler into the recycling grant is no problem. The next scheduled newsletter is August and again in October. Mayor Rhodes stated she would write up a six (6) month report from Borough and include their efforts in the sewer issue and other accomplishments. The Council would meet and review the draft in August.
Manager McFadden reported he met with appropriate personnel at the IU to discuss the increase in rent. They stated that their budget was July to June and it might be a problem. He suggested that the following year they could pay $8,000 to pick up this years increase of $2,000. They stated they had a few optional locations that had advantages and disadvantages. They would begin contacting them to discuss possibilities and would get back to the manager to either inform him of their move or to discuss further rent payment options.
Cost of litigation to date was on Council’s desk in the form of a memo that includes transcripts and stenographic costs but not staff totaling $96,653.20.
The last person to meet with regarding water billing is Bob Hanson who Butch Shafer has been unable to reach to schedule a meeting.
Memo on Civic Coordinating Committee of Erie County is in the packets. The Borough’s representative is Erie County Borough’s Association which Mr. Cannell is the Liaison. If Council wants input into this committee they need to do it through Erie County Borough’s Association. Jean Davis reported that she attended a stake holders input meeting at Washington Township with Bob Cannell and Mary Ann Horne. She had received a report which she was furnishing to the Manager to review and file. The biggest thing agreed upon was to sell Erie County for tourist and business.
Mayor Rhodes stated the Manager McFadden, Mary Ann Horne and H. Robert Cannell attended the PLCM conference. Mr. Cannell reported with copies of agenda, notes, and resolutions passed. He felt the biggest thing was to find money for Borough. He questioned opposition of HB2345, which he thought Council opposed and Manager felt should be supported. Manager McFadden asked if this was the $2 growing greener bill. Mr. Cannell was not sure which one it was, but it was noted that the only one vote at Convention and it was vote of Mr. Cannell. Mayor Rhodes reminded Mr. Cannell and Council that they had opposed the first bill but after receiving information from Senator Jane Earll the Council had decided not to support or oppose. Mr. Cannell went on to report that PLCM had voted for 10 year temporary assessment for renovations in Harrisburg to 2.5cents per person to pay 5% loan. In regard to good news Mr. Cannell presented the Manager with a check for $1,325 for U-Comp dividend for Borough’s performance.
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Mayor Rhodes introduced the bills for payment. Jean Davis moved approval of the submitted bills totaling $ 122,862.45 dated June 24, 2002 and Paul Snyder seconded. With no objections it passed by 6-0 voice vote.
Mayor Rhodes proceeded in acceptance of the payroll as submitted for the period ending June 8, 2002 and paid June 14, 2002 totaling $50,248.61. Jean Davis approval of the payroll and Paul Snyder seconded. The motion approving the payroll, overtime reports, and supplemental time sheets passed unanimously by voice vote 6-0.
Monthly financial report ending May 31, 2002 was available for review and questions for the first time. H. Robert Cannell had several questions. Why interest budgeted for $10,000 when only 24% received. Manager McFadden stated because of the market interest is down and would be adjusted at the July review period. Mr. Cannell asked about rent for $4,000 budgeted and only $124 received. Manager reported the $4,000 is for IU rent which had payment due in July. Regarding fund 06 Mr. Cannell wondered why expenses exceeded revenue. Manager McFadden explained this was the Water Fund and the income is invoiced in two month periods and the expenses are part of the capital project or meter replacement and income was received last year in a capital borrowing. Mr. Cannell thought the sewer fund was doing great but expenses were up. Manager McFadden explained there was extraordinary expenses with lawsuit, Orr Brothers, Township, DEP, and protocol concentration volume regulations on Cooper dealing with Penn Union. As presented earlier costs have reached $96,653 to date not including staff time and expenses and subsequent brief filings and reviews. Mr. Cannell asked about minus figure for interest under fund 60. Manager McFadden stated this was Police Pension fund and included gains and losses on securities. This issue will be taken up in Pension Committee with MMO review. H. Robert Cannell thanked Marie Lander for the supper job on the report and that he felt comfortable with the information detail.
PUBLIC SAFETY - POLICE:
Police Report was available for review.
BOCA/CODE ENFORCEMENT/PLANNING/ZONING:
Monthly report was available for review. Mr. Cannell asked what the comparison was in number of permits to last year. Mr. Zamierowski would furnish the information next meeting. Hearing July 3, 2002 of Zoning Hearing Board was noted by Mayor Rhodes.
WASTEWATER COLLECTION & TREATMENT:
Correspondence from Attorney Marsh stated the Judge would be here June 25th at 11 am. Attorney Marsh informed Council that the judge had cancelled that he did not need to come after reading the briefs and seeing the detailed exhibits. Solicitor Marsh felt that Council could feel optimistic.
WATER SYSTEM:
Monthly report was available for review. Mr. Cannell questioned the amount of time to do radio read. Manager McFadden explained this time it took about 15 minutes to read approximately 700 meters. They are still debugging the new system and will save time, avoid estimating, as well as reading inaccessible meters. Mr. Cannell asked about 1500 to be installed and only 754 so far it looks like it will take ten more months when it would be advantages to get them installed. Manager McFadden stated it is not a cash flow problem since it was a capital borrowing and Maggi Stablien has been calling daily setting up installations. Also it was noted only one crew was working at the present because the 2nd crew is not available since this is busy construction season.
Community Development/Project Coordination:
Report on monthly activity was available for review. The door project is close to completion and semi-end meeting is scheduled for Thursday.
COMMUNITY LIAISONS:
Environmental Shade Tree Advisory Committee: Jean Davis reported that they discussed future plans and tree placement.
Erie County Planning Liaison: Christopher Gillette reported that a meeting was held June 13th and they discussed lack of funds and planners since salary is in the low $20,000. They noted that the Borough, Washington Township, and Franklin Township were working on joint comprehensive plan; Corry working on trail; and also salvage cleanup of tires on properties in Erie County.
EUP Administration Liaison: Mayor Rhodes reported tickets to the Sea Wolves game on June 30th at 2:05 p.m. was available for distribution to residents and friends.
PLCM Campus Community: Mayor Rhodes asked if the Univeristy Network met at the PLCM conference and H. Robert Cannell stated he was not aware of one.
Washington Township Liaison: Jean Davis reported on the meeting held with Daniel McLaughlin and Washington Township representatives on June 20th. They discussed responsibilities and would be researching penalties as to why they were put into the agreement and how they could be redefined in section 10 & 11. The next meeting will be July 11th.
Other Old Business:
Mr. H. Robert Cannell stated he had received 34 pages that were not needed in his packet this time. Mayor Rhodes explained that Marie was on vacation and Lori did her best to keep the information organized for Council and if you would like to keep the dividers for future use in packets as dividers please do so.
Letters from and to the Mayor were available in a blue folder for Council’s review and to save copying.
New Business:
Jean Davis stated that in the packet was graduation certificate of Heather Dunkle. She requested that the Manager send a note of appreciation and recognition of achievement from Council to her. With no objections of Council, the Manager was instructed to send a letter to Heather Dunkle.
With no further business Mayor Rhodes asked for adjournment. Paul Snyder motioned for adjournment and the meeting was adjourned at 8:30 p.m.
ATTEST:
___________________________ _____________________________
Manager E.R. Buck McFadden Mayor Caroline Rhodes
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HIGHLIGHTS
June 24, 2002
· Payment of bills
· Payment of payroll
· Letter to Heather Dunkle
POSTPONED
· Indecency Ordinance 502 - Ordinance Review Committee
· Scots Glen Subdivision request – Hearing July 22nd
· Council Goals
· Vacancy on Planning & Zoning Commission (Personnel Committee)
UPCOMING MEETINGS:
· Edinboro Borough & EUP at Sea Wolves game June 30th 2:05 p.m
· Committee of the Whole & Public Safety Committee – July 1st 6:30 p.m. – discuss police department and Public Safety Committee recommendation of 9 officers
· Ordinance Review Committee - (Indecency Ordinance; Garbage Ordinance; & Codification) July 1st 6:30 p.m. Dave Zamierowski requested to be present.
· Finance Committee – Negotiating Committee July 1st after Finance Meeting & July 9th 3:30 p.m. Council Meeting July 8 7:00 p.m.
· Authority Meeting July 8th 5:00 p.m.
· Non Uniformed Union & Negotiating Com. informal Meeting July 9th 3:30 p.m.
· Meeting Jean Davis & Daniel McLaughlin with Washington Township July 11th
· Streets, Buildings & Ground Committee – July 15th 6:30 p.m. (municipal building repairs; bathhouse)
· Personnel Committee – review applicants for vacancy & give recommendations
· Finance Committee Every Monday 1:30 p.m.
· ECAB Picnic July 17th Albion Park
· Scots Glen Subdivision Hearing July 22nd 7:00 p.m.
· Pension Committee July 24th noon
· Candle light ceremony August 26th – Deputy Mayor to speak
· Letter from Council to Heather Dunkle
· Comparison for permits to prior year by Dave Zamierowski
· Check with Sheriff on status of Paul Hagerty for July 1st 6:30 p.m. meeting
· Have bathhouse plans for July 15th Streets, Buildings & Grounds meeting 6:30 p.m.
· Text of changes in Scots Glen Subdivision for hearing & appropriate action – July 22nd
·
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
June 24, 2002
7:00 p.m.
I. Call to Order by Mayor Rhodes at _____
II. Roll Call:
III. Approval of Minutes:
A. Minutes of Regularly Scheduled Meeting June 10, 2002 ACTION: Motion to approve minutes
IV Persons Requesting Time To Address Council
V. Old Business
A. Committee Reports
1. Finance Committee - Mary Ann Horne, Chair - Met every Monday to review purchase orders – July 24th 6:30 p.m. to review 2nd quarter financials
2. Ordinance Review Committee - Jean Davis, Chair – met June 17th 6:30 p.m. - Public Indecency Ordinance 502 - Garbage Ordinance - Recodification
3. Personnel Committee – Bob Cannell, Chair. Met June 12th 9 a.m. with Manager; recommendations to appoint to Planning & Zoning Commission vacancy
4. Recreation/Lake/Environment - Bob Gray, Chair
5. Public Safety – Paul Snyder, Chair – met 6/17 7:30 Review Stop signs on Shelhamer Drive - Chief to report back Public Safety Committee who will inform Paul Snyder so he can talk to resident requesting information; review 1st quarter police budget to actual expenses as well as review task force & hearing reimbursement to actual expenses; and review Management recommendation to sell 1990 Chevy, 1995 Chevy, and 1998 Ford and purchase budgeted police car.
6. Street, Buildings, and Grounds – Chris Gillette, Chair
7. Committee of the Whole - Mayor Rhodes
B. Solicitor's Report:
1. DEP EHB Docket 2000-125- R (PADEP Order of May 9, 2000):
2. Orr Brothers: nothing new
3. Sidewalks: no update
4. Scots Glen Subdivision – Memo to solicitor – recommended action – HEARING scheduled for _______________- -FYI
C. Manager's Report:
1. Manager
a) MANAGER INSTRUCTED TO:
· replacement for Boetger Associates
· Communication inventory & plan for Finance Committee
· Non Uniformed Union meeting set up for negotiations
· Bathhouse plans for various designs to review by Buildings, Streets, & Grounds Committee
· Contract for recycling grant – possible insertion sheet as filler with Borough news
· Letter to Inge Mossa
· Notice to IU regarding rent increase
· E-mail Dr. Jerry Komar inquiring about specifics on his thoughts to improve condition town.
· Letter to tax collector and Edinboro Lakeside Association regarding relief from 2002 Borough Property Tax.
· Cost of litigation to date for Mr. Cannell.
· Water customer meetings to explain correct billing (Bills have been verified to be correct - awaiting Manager back from Hearing to meet with residents and Butch Shafer):
Bob Hanson
b) Memo on Civic Coordinating Committee of Erie County - FYI
c) Report from PLCM conference
2. Finance
a) Authorization to Approve Bills, to be paid June 24, 2002 Action: Motion to approve bills $ 122,862.45
b) Authorization to Approve Payroll
Action: Motion to approve payroll ending June 8, 2002 paid June 14, 2002 totaling $ 50,248.61
c) Monthly Financial Report - 2nd meeting of every month– FYI
3. Personnel
4. Public Safety
a) Emergency Management
b) Emergency Medical Service (EMS)
c) EVFD
d) Police
1) Police Reports – 2nd meeting of every month - FYI
e) Employee Safety Committee
5. BOCA/Code Enforcement/Planning/Zoning
a) Monthly Report – 2nd meeting of every month – FYI
b) Hearing July 3, 2002 – Zoning Hearing Board - FYI
6. Public Works
a) Sanitation
b) Building & Property
c) Streets/Storm Sewers/Signals/Signs
1) Monthly report – 2nd meeting of every month - FYI
d) Park & Recreation
e) Lake
f) Dam
g) Recycling Leaves - compost is available
7. Wastewater Collection & Treatment
a) Correspondence Attorney Marsh - FYI
8. Water System
a) Monthly Report – 2nd meeting of every month - FYI
b)
9. Community Development/Project Coordination
a) Monthly Report – 2nd meeting of every month - FYI
b)
D. Community Liaisons
1. Cable TV Liaison - Bob Gray
2. Chamber of Commerce Liaison - Mary Ann Horne
3. Environmental Shade Tree Advisory Committee – Mary Ann Horne & Jean Davis members – meeting June 12th
4. Erie County Borough Association Liaison - Bob Cannell
5. Erie County Planning Liaison - Chris Gillette - met June 13
6. EUP Administration Liaison - Mayor Rhodes - FYI
7. EVFD Board Liaison - Mayor Rhodes
8. GEAR Liaison - Bob Gray
9. Authority Liaison - Jean Davis –
10. Pension Committee Liaison - Paul Snyder – next meeting July 24th noon
11. PLCM Campus Community - Chris Gillette, Delegate; Bob Cannell, Alternate -- Report from PLCM Conference
12. Town-Gown LCB issues - Mary Ann Horne, Liaison
13. Washington Township Liaison - Jean Davis – Meeting held with Jean Davis & Daniel McLaughlin & Washington Township representatives
E. Other Old Business
VI Communications
VII New Business
A.
VIII Special Reports
IX Adjournment
REMINDERS:
Finance Committee Meeting Monday's 1:30 p.m.
Environmental Shade Tree Advisory Committee – June 12th 1pm
Ordinance Review Committee Monday, June 17th 6:30 p.m.
Public Safety Meeting Monday, June 17th 6:30 or 7:30 p.m.
PLCM Conference June 19-21st
PLCB – University-Community Network Meeting -- June 20th
Authority Meeting Monday, July 8, 2002 5:00 p.m.
Pension Committee Wednesday, July 24th noon
Committee of the Whole – quarterly review of financials July 24th 6:30 p.m.
2002 Council Meeting Schedule:
June 24, July 8, July 22, August 12, August 26, Sept. 9, Sept. 23, Oct. 7, Oct. 21, Nov. 4, Nov. 18, & Dec 2 at 7:00 p.m.; and December 16 @4.30 p.m.
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