HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
June 10, 2002
Call to Order:
The following Council members were present: Robert Gray, H. Robert Cannell, Christopher A. Gillette, Paul Snyder, Mary Ann Horne and Mayor Caroline Rhodes. Member absent was Jean Davis. Also in attendance was E.R. McFadden, Borough Manager; Marie Lander, Assistant to the Manager; and Dave Zamierowski, Code Enforcement Officer. Guests who signed in where Cheryl Cross, Dr. Russell Vance, and Jon Foulkrod.
Mayor Rhodes introduced the minutes from the regular Council meeting held May 20, 2002. Mary Ann Horne moved for approval of the minutes and H. Robert Cannell second. With no objections, the minutes were approved by voice vote of 5-0-1. Christopher Gillette abstained because he was not present at the May 20, 2002 meeting.
Dr. Russell Vance spoke to Council regarding sign for fountain to be a gift from the Edinboro Historical Society. Robert Gray motioned and Mary Ann Horne second to accept wording as presented by Dr. Vance for the fountain sign. It was noted that the donated sign will cost approximately $100, which will come from donations. Motion passed by 6-0 voice vote.
Being no other interested persons to speak, Mayor Rhodes went on with committee reports.
Committee Reports:
Finance Committee: Chairman Mary Ann Horne, Jean Davis, Caroline Rhodes Mary Ann Horne reported that the committee meets every Monday to review the purchase orders and bills. They have asked the Manager to check into replacing Boetger Associates with in house or out at a more reasonable price. Manager McFadden stated being a pension he rather it was not done in house. Mayor Rhodes stated that the Finance Committee has also asked the Manager to give an inventory of communications and plan for savings in the future.
Ordinance Review Committee: Chairman Jean Davis, Paul Snyder, H. Robert Cannell - They have a scheduled meeting of June 17th at 6:30 p.m. on the garbage ordinance at which they requested Dave Zamierowski to be present.
Personnel Committee: Chairman H. Robert Cannell, Caroline Rhodes, Mary Ann Horne - H. Robert Cannell Committee met several times to discuss several personnel concerns. They are planning to meet with the Borough Manager June 12th or June 13th. It was agreed to meet Wednesday June 12th at 9 a.m.
Recreation, Lake, Environment Committee: Chairman Robert Gray, Mary Ann Horne, and Jean Davis - no report.
Public Safety Committee: Chairman Paul Snyder, H. Robert Cannell, Chris Gillette Paul Snyder reported they plan to meet June 17th at 7:30 p.m. to discuss police personnel and police vehicles.
Streets, Buildings, & Grounds Committee: Chairman Chris Gillette, Robert Gray, Paul Snyder Chris Gillette reported that the May 29th meeting was cancelled but he had talked to Bob Orr and had an idea. If possible no parking a certain time and day only, such as 8-noon Mondays would solve the problem because they park along the park to take care of overflow problem. He felt we should not restrict local business and Triangle Park should only take ½ hour to mow. Caroline Rhodes reported that it was donated for green space and not for business for overflow parking. Chris stated that they only use it one or two times a week for tournament overflow parking and the majority of the time it is green space. We should support local economy. Mary Ann Horne stated they could still use picnic area if the table was fixed. Chris Gillette and H. Robert Cannell reported they saw the table and it should be removed since it was in such bad condition. Robert Gray stated that the Public Works Director should be instructed to remove it. Manager McFadden stated that he wanted to understand what Chris was saying. They park along street not in grass. Chris stated they do not park in grass only along street and we should not remove parking spaces ideally. The Orrs will give us a tournament schedule on which they will be using parking along the street at Triangle Park so Public Works can mow on opposite days. Everyone thought this maybe a workable solution.
Committee of the Whole - Mayor Rhodes reported they met prior to the Council meeting to discuss personnel matters.
Being no new information regarding DEP EHB Docket 2000-125-R; Orr Brothers; or sidewalks. Regarding Scots Glen Subdivision a memo was sent to the solicitor with recommended action but no response had been received. Manager McFadden asked if it was agreeable with the Solicitor he would advertise for a hearing either the 2nd meeting of June or July depending on time required. This request would only apply to this parcel and not affect zoning ordinance. Today we received extention of the bond until June 2003.
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MANAGER:
Manager McFadden reported that the studies for Public Safety Committee would be available for June 17th meeting; cost of litigation to date would be in the next packet or by the end of this week since court stenographer bill for EHB hearing was received; and there was only one resident left to meet with which Butch Shafer was trying to locate.
Edinboro Lakeside Association is requesting relief for 2002 property tax of $51.58. In the new reassessment process the property was put back on the tax roles and they are going through the process to have it exempt in 2003. H. Robert Cannell motioned and Paul Snyder second to exempt from property tax the Edinboro Lakeside Assn parcel 2-17-9-11 Cypress St. Blk E 200 x160. The motion passed by 6-0 voice vote.
APMM 2002 Annual Conference Legislative Update was available for review as well as letter to Robert Hollabaugh; to municipalities regarding sharing costs related to food bank use of municipal building; and from PLCM regarding House Bills 1360 and 1363.
DCED Contract 20-192-2254 extention requested was discussed. Paul Snyder explained that this extention was regarding codification, which has been delayed because of the change in personnel at Penns Valley Publishing.
Memo from Manager regarding Cable TV government access channel was discussed. Manager McFadden asked for endorsement from the Council on what was in the memo as his understanding of what the Borough could do. Mayor Rhodes highlighted her understanding of the memo information and asked for questions on the project. Being none the Manager was given the endorsement from the Council that they understood the information presented in the memo and he could relay this information to the committee when they met later June 13th.
Mayor Rhodes introduced the bills for payment. Mary Ann Horne moved approval of the submitted bills totaling $ 116,857.09 dated June 10, 2002 and Robert Gray seconded. With no objections it passed by 6-0 voice vote.
Mayor Rhodes proceeded in acceptance of the payroll as submitted for the period ending May 25, 2002 and paid May 31, 2002 totaling $50,346.21. Mary Ann Horne moved approval of the payroll and Robert Gray seconded. The motion approving the payroll, overtime reports, and supplemental time sheets passed unanimously by voice vote 6-0.
PERSONNEL:
Non Uniformed Union formal notice of negotiating was received. Manager McFadden asked if the negotiating committee would be acceptable to meeting last week of the month to have the Union present their thoughts and the week after July 4th to give our thoughts and then negotiations after that. Discussion followed on who was on the negotiating committee and it was an appointed committee by the Mayor who had appointed the Finance Committee this year to negotiate. It was agreed that Manager McFadden would try to get June 17th or June 14th to get input from union representatives and the week of July 8th we would explain what was on the Boroughs mind. Mr. Cannell asked who was in this agreement and Manager McFadden explained it was everyone except management, police, and seasonal or part timers.
BOCA/CODE ENFORCEMENT/PLANNING/ZONING:
Two applications for vacancy on Planning & Zoning Commission were turned over to Personnel Committee to review and give their recommendation.
Memo from Manager McFadden regarding proposed Joint Municipal Comprehensive Plan Project was discussed. Manager McFadden explained that there is no joint planning commission but each municipality keeps their current planning commissions. They work on three plans being updated simultaneously and a fourth overlay showing regional plan with detail to minimize conflict of the three plans. They will work under a series of Act 180 intergovernmental cooperative agreements. To form this we need resolution for actions to do concurrent updates, regional overlay, maximize coordination and minimize conflict in the municipalities. Discussion followed regarding in kind funds for our maps already prepared and other funding totaling $6,000 which would not be necessary until 2003. The application due June 15th with process to take 18-24 months. H. Robert Cannell motioned and Paul Snyder second to accept Resolution 6-2002 as follows:
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HOME RULE BOROUGH OF EDINBORO
RESOLUTION NO. 6-2002
A RESOLUTION AUTHORIZING THE TOWNSHIP OF WASHINGTON TO MAKE APPLICATION FOR AN INTERMUNICIPAL COOPERATION PROJECT TO UPDATE AND COORDINATE THE COMPREHENSIVE PLANS OF THE HOME RULE BOROUGH OF EDINBORO, THE TOWNSHIP OF FRANKLIN AND THE HOME RULE TOWNSHIP OF WASHINGTON
WHEREAS, the Home Rule Borough of Edinboro, the Township of Franklin and the Home Rule Township of Washington desire concurrently to update their existing comprehensive plans; and
WHEREAS, the aforesaid municipalities desire to develop an accompanying regional overlay comprehensive plan to maximize the coordination of their respective individual comprehensive plans and to minimize the conflicting aspects of said plans; and
WHEREAS, the Pennsylvania Department of Community and Economic Development makes available grants-in-aid to such projects through the Land Use Planning and Technical Assistance Program.
NOW, THEREFORE, BE IT RESOLVED by Council assembled this 10th day of June, 2002 that the Home Rule Township of Washington hereby is authorized to apply on behalf of the Home Rule Borough of Edinboro for a Land Use Planning and Technical Assistance Program grant to update concurrently the comprehensive plans of the Home Rule Borough of Edinboro, the Township of Franklin and the Home Rule Township of Washington; to develop an accompanying regional overlay comprehensive plan; and to identify means to maximize coordination and minimize conflict in future comprehensive planning among these municipalities; and
BE IT RESOLVED FURTHER that Council hereby allocates $6,000 funds to said project.
Christopher Gillette stated it was a great idea and showed we were open minded to cooperation. H. Robert Cannell called for the question. Motion passed by the following role call vote: Robert Gray, yes; H. Robert Cannell, yes; Jean Davis, absent; Mary Ann Horne, yes; Paul Snyder, yes; Christopher A. Gillette, yes; and Mayor Caroline Rhodes, yes.
WATER SYSTEM:
Report on percentage of meters purchased to date from U.S. Filter was available for review.
Community Development/Project Coordination:
Report on bathhouse was received and reviewed. Mayor Rhodes requested that drawings of various designs be available for review by Buildings, Streets, and Grounds Committee. Manager McFadden stated we have a couple plans and could possibly get some from the state park system. Christopher Gillette also stated he had a couple plans they could look at.
COMMUNITY LIAISONS:
Environmental Shade Tree Advisory Committee: Mary Ann Horne reported if the committee had a quorum in town they would be meeting June 12th.
Erie County Borough Association liaison: H. Robert Cannell reported that a picnic was scheduled in Albion on July 17th and Council members where invited.
Erie County Planning Liaison: Christopher Gillette reported that a meeting was scheduled for this Thursday at the Court House.
EUP Administration Liaison: Mayor Rhodes reported she was invited to represent the Borough at the Candle lighting ceremony at EUP and was unable to attend and that Deputy Mayor Paul Snyder agreed to attend. Also she was asked to add a letter for new students in their acceptance packets at the University. This was a practice that the previous Mayor, Kip Allen, started and she would be using his and adding to it and the draft would be forthcoming for Councils review.
Authority Liaison: Jean Davis was not present but Manager McFadden reported they met prior to the Council meeting. The Water Department reported that 820 meters and back-flows have been installed, which is over 50%. The Municipal Authority awarded the bid to Bill Danylko & Son Excavating, Inc. in the amount of $31,538 to replace line on Darrow Road.
Pension Committee Liaison: It was noted their next meeting was July 24th at noon.
PLCM Campus Community: Mayor Rhodes reported that H. Robert Cannell, Mary Ann Horne, and Manager McFadden would be attending the conference. She appointed Mary Ann Horne voting delegate and H. Robert Cannell as alternate.
Washington Township Liaison: Mayor Rhodes asked Jon Foulkrod of Washington Township if he could update Council on the meeting held with Jean Davis, Daniel McLaughlin and Washington Township representatives since Jean Davis was on vacation. Mr. Foulkrod stated that it was a positive meeting with cooperation. Washington Township representatives were asked to come back with their thoughts in writing, which we will on June 19th.
Other Old Business:
Mayor Rhodes reported that a calendar was circulated for June, July and August and it looked like August 26th maybe a problem with Mayor out of town and Deputy Mayor at the candlelight ceremony at the university. A quick hand count showed there still would be four available for a meeting.
H. Robert Cannell asked about newsletter. The recycling newsletter just went out and he asked why we couldnt use this vehicle to put our own information into. He stated he talked to another municipality and they add a sheet into theirs as filler. Manager McFadden stated putting articles into the newsletter that is funded by a grant is not allowed but inserting another sheet which does not increase costs or if it does we eat the different costs maybe acceptable. H.Robert Cannell asked if this could be looked into and see if anything in contract itself not allowing it. Manager McFadden would check on this.
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Letter from Inge Moosa regarding IU rent increase. Discussion followed and it was agreed that the Manager would acknowledge her letter and send a detailed letter to the contact at the IU regarding the rent increase.
Copy of letter from Mayor Rhodes to Miller Research Learning Center was available for review.
E-mail from Dr. Jerry Komar regarding general condition of the town was discussed. The Manager was instructed to send an e-mail back asking him if he would help improve our community by telling us what he thinks in specifics.
Mayor Rhodes stated she received a letter from a gentleman on Crane Road asking about a skate board park next to Billings Playground. Robert Gray ask Jon Foulkrod of Washington Township if he had written to the Washington Township also. Mr. Foulkrod stated he was not aware of any letter.
Mayor Rhodes stated she was asked to speak at the Fireworks Committee ceremony on July 4th, which she will say a few words.
New Business:
Mayor Rhodes stated she received more information from Waste Management requesting lobbying as previously discussed. It was agreed that individuals could lobby their thoughts since this bill would raise costs for refuse and recycling.
With no further business Mayor Rhodes asked for adjournment. Paul Snyder motioned for adjournment and the meeting was adjourned at 9:10 p.m.
ATTEST:
___________________________ _____________________________
Manager E.R. Buck McFadden Mayor Caroline Rhodes
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HIGHLIGHTS
June 10, 2002
· Payment of bills
· Payment of payroll
· Resolution 6-2002 Inter-municipal cooperation project
· Wording plaque for fountain
· Relief of 2002 property tax for Edinboro Lakeside Association
· Endorsement of memo regarding Cable TV government access channel
· PLCM voting delegate Mary Ann Horne & alternate H. Robert Cannell
POSTPONED
· Indecency Ordinance 502 - Ordinance Review Committee
· Scots Glen Subdivision request
· Council Goals
· Vacancy on Planning & Zoning Commission advertised
UPCOMING MEETINGS:
· Council Meeting June 24th 7:00 p.m.
· Authority Meeting July 8th 5:00 p.m.
· Pension Committee July 24th noon
· Streets, Buildings & Ground Committee - (municipal building repairs; bathhouse)
· Ordinance Review Committee - (Indecency Ordinance; Garbage Ordinance; & Codification) June 17th 6:30 p.m. Dave Zamierowski requested to be present.
· Personnel Committee review applicants for vacancy & give recommendations
· Finance Committee Every Monday 1:30 p.m.
· Public Safety Committee June 17 7:30 p.m. discuss police department
· ECAB Picnic July 17th Albion Park
· Candle light ceremony August 26th Deputy Mayor to speak
· Check into replacement for Boetger Associates
· Communication inventory & plan for Finance Committee
· Meet with Personnel Committee June 12th 9 a.m.
· Reports on personnel and vehicles for Public Safety Meeting June 17th 7:30 p.m.
· Remove picnic table at Triangle Park replace if possible with another.
· Public Works to mow around tournament schedule to be given to them from Orrs
· Advertise hearing Scots Glen Subdivision 2nd meeting month July if Solicitor agree
· Set up meeting Non Uniformed Union for June 17th or 24th for their input Week July 8th for Boroughs input and negotiations to follow
· Get bathhouse plans from state parks system and others for various designs to review by Buildings, Streets, & Grounds Committee for new bathhouse.
· Check on inserting sheet as filler in recycling newsletter with Borough News
· Letter to Inge Mossa acknowledging her letter
· Letter to IU regarding rent increase
· E-mail to Dr. Jerry Komar asking input on specifics to improve condition town
EXECUTIVE SESSION
COUNCIL OF THE WHOLE
Personnel matter
MONDAY, JUNE 10, 2002
6:30 P.M.
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
June 10, 2002
7:00 p.m.
I. Call to Order by Mayor Rhodes at _____
II. Roll Call:
III. Approval of Minutes:
A. Minutes of Regularly Scheduled Meeting May 20, 2002 ACTION: Motion to approve minutes
IV Persons Requesting Time To Address Council
A.
V. Old Business
A. Committee Reports
1. Finance Committee - Mary Ann Horne, Chair - Met every Monday to review purchase orders
2. Ordinance Review Committee - Jean Davis, Chair to meet June 17th 6:30 p.m. - Public Indecency Ordinance 502 - Garbage Ordinance - Recodification
3. Personnel Committee Bob Cannell, Chair. Met June 3rd 2:30 p.m.
4. Recreation/Lake/Environment - Bob Gray, Chair
5. Public Safety Paul Snyder, Chair To meet 6/17 6:30 or 7:30 Review Stop signs on Shelhamer Drive - Chief to report back Public Safety Committee who will inform Paul Snyder so he can talk to resident requesting information; review 1st quarter police budget to actual expenses as well as review task force & hearing reimbursement to actual expenses; and review Management recommendation to sell 1990 Chevy, 1995 Chevy, and 1998 Ford and purchase budgeted police car.
6. Street, Buildings, and Grounds Chris Gillette, Chair - Met May 29th 6:30 p.m. regarding request for no parking near Culbertson Hills Golf resort at Triangle park and work on sidewalk ordinance questions.
7. Committee of the Whole - Mayor Rhodes met prior to this meeting on personnel matter.
B. Solicitor's Report:
1. DEP EHB Docket 2000-125- R (PADEP Order of May 9, 2000):
2. Orr Brothers: nothing new
3. Sidewalks: no update
4. Scots Glen Subdivision Memo to solicitor recommended action - FYI
C. Manager's Report:
1. Manager
a) MANAGER INSTRUCTED TO:
· Studies for Public Safety Committee June 17th 6:30 p.m.
· Cost of litigation to date for Mr. Cannell.
· Water customer meetings to explain correct billing (Bills have been verified to be correct - awaiting Manager back from Hearing to meet with residents and Butch Shafer):
Bob Hanson
b) Edinboro Lakeside Association Relief from 2002 Borough Property Tax $51.58 ACTION Grant relief
c) APMM 2002 Annual Conference Legislative Update FYI
d) DCED Contract 20-192-2254 extention requested FYI
e) Cable TV government access channel request Council concurrence
f) Letter to Mr. Hollobaugh FYI
g) Letters regarding Food Bank - FYI
2. Finance
a) Authorization to Approve Bills, to be paid June 10, 2002 Action: Motion to approve bills $ 116,857.09
b) Authorization to Approve Payroll
Action: Motion to approve payroll ending May 25, 2002 paid May 31, 2002 totaling $ 50,346.21
c) Monthly Financial Report - 2nd meeting of every month FYI
3. Personnel
a) Non Uniformed Union formal notice of negotiating - FYI
4. Public Safety
a) Emergency Management
b) Emergency Medical Service (EMS)
c) EVFD
d) Police
1) Police Reports 2nd meeting of every month - FYI
e) Employee Safety Committee
5. BOCA/Code Enforcement/Planning/Zoning
a) Monthly Report 2nd meeting of every month - FYI
b) Advertised vacancy on Planning & Zoning Commission- 2 applicants received to be turned over to Personnel Committee for interviews and recommendation to Council
c) Proposed Joint Municipal Comprehensive Plan Project: ACTION: Resolution 6-2002
6. Public Works
a) Sanitation
b) Building & Property
d) Streets/Storm Sewers/Signals/Signs
1) Monthly report 2nd meeting of every month - FYI
e) Park & Recreation
f) Lake
g) Dam
h) Recycling Leaves - compost is available
7. Wastewater Collection & Treatment
8. Water System
a) Monthly Report 2nd meeting of every month - FYI
b) US Filter percentage - FYI
9. Community Development/Project Coordination
a) Monthly Report 2nd meeting of every month - FYI
b) Memo regarding Bathhouse at Crawford Beach -FYI
D. Community Liaisons
1. Cable TV Liaison - Bob Gray
2. Chamber of Commerce Liaison - Mary Ann Horne
3. Environmental Shade Tree Advisory Committee Mary Ann Horne & Jean Davis members next meeting June 12th 1 p.m.
4. Erie County Borough Association Liaison - Bob Cannell
5. Erie County Planning Liaison - Chris Gillette
6. EUP Administration Liaison - Mayor Rhodes
a) candle lighting ceremony
b) letter for new students
7. EVFD Board Liaison - Mayor Rhodes
8. GEAR Liaison - Bob Gray
9. Authority Liaison - Jean Davis meeting prior Council June 10th
10. Pension Committee Liaison - Paul Snyder next meeting July 24th noon
11. PLCM Campus Community - Chris Gillette, Delegate; Bob Cannell, Alternate -- May 17th letter regarding University-Community Network and PLCM Conference ACTION: Appoint voting delegate for PLCM Conference.
12. Town-Gown LCB issues - Mary Ann Horne, Liaison
13. Washington Township Liaison - Jean Davis Meeting held with Jean Davis & Daniel McLaughlin & Washington Township representatives
E. Other Old Business
1. Summer meeting schedule
VI Communications
D. E-mail from Dr. Jerry Komar regarding general condition of the town - FYI
VII New Business
A.
VIII Special Reports
IX Adjournment
REMINDERS:
Finance Committee Meeting Monday's 1:30 p.m.
Authority Meeting Monday, June 10, 2002 5:00 p.m.
Environmental Shade Tree Advisory Committee June 12th 1pm
Ordinance Review Committee Monday, June 17th 6:30 p.m.
Public Safety Meeting Monday, June 17th 6:30 or 7:30 p.m.??
PLCM Conference June 19-21st
PLCB University-Community Network Meeting -- June 20th
Pension Committee Wednesday, July 24th noon
Committee of the Whole quarterly review of financials July 24th 6:30 p.m.
2002 Council Meeting Schedule:
June 24, July 8, July 22, August 12, August 26, Sept. 9, Sept. 23, Oct. 7, Oct. 21, Nov. 4, Nov. 18, & Dec 2 at 7:00 p.m.; and December 16 @4.30 p.m.
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