HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

Call to Order:

Monday, April 22, 2002, regularly scheduled meeting was called to order by Mayor Caroline Rhodes at 7:00 p.m. 

Roll Call: 

The following Council members were present: Jean Davis, Robert Gray, Christopher A. Gillette, H. Robert Cannell, Paul Snyder, Mary Ann Horne and Mayor Caroline Rhodes.  Also in attendance was Marie Lander, Assistant to the Manager.  Guests who signed in where Christy Leonard, Keith McCarthy, Dan Andrzegizak, Nicole Johnson, Eric McGuire, Andy Pinskey, Bob John, Stacy Herrell, Mindy Delivern, Scott Irlbacher, Dave Hunt from Meadville Tribune, and John Foulkrod, Washington Township representative.

Minutes:

Mayor Rhodes introduced the minutes from the regular council meeting held April 8, 2002.   Mary Ann Horne moved for approval of the minutes and Jean Davis second. With no objections, the minutes were approved by voice vote of 4-0-3.  H. Robert Cannell, Paul Snyder, and Mary Ann Horne absent from April 8^th meeting abstained.

Mayor Rhodes introduced the minutes from the special meeting of April 15, 2002.  Paul Snyder moved for approval of the minutes and Mary Ann Horne second.  With no objections, the minutes were approved by unanimous voice vote of 7-0.

Public Participation:

                Bob Yahn, 4720 Kinter Hill Road was present to get approval to run the 3 on 3 basketball and 4 on 4 football again this year.  He has run these events with Mr. Andy Schultz for the past 16 or 17 years.  The cost is the same as last year and signups will be mailed to the Borough Office.  He requested a copy of insurance certificate be mailed to the General McLane School District office.  It was noted that approximately 180 students attended these events with Jim Wells helping this year by taking 7-9 grade students for football.  H. Robert Cannell motioned to accept the recreation program as described by Bob Yahn for 2002 and Paul Snyder seconded the motion.  With no objections, the motion passed by 7-0 voice vote.  Marie Lander was instructed to get insurance certificate mailed to the GMSD.

Being no other interested persons to speak, Mayor Rhodes went on to welcome John Foulkrod, representative from Washington Township's Council, and students from Dr. Jeffrey's Political Science class.

OLD BUSINESS:

            Committee Reports:

Finance Committee:  Chairman Mary Ann Horne, Jean Davis, Caroline Rhodes - Chairman Mary Ann Horne reported that the committee met every Monday at 1:30 p.m. with the Assistant to the Manager to review purchase orders and bills.  A report on the

April 18^th budget review was on the Council's counter for review and approval of adjustments to the budget as documented in the 2002 1^st quarter review packet.  Paul Snyder asked if a vote for the adjustment to budget would mean an increase in spending of $13,884 which is more than a mill of taxes.  Jean Davis stated that over half of the increase was an error in expected income by CDBG and doesn't mean we will spend more because we are cutting expenses regularly.  Mary Ann Horne stated that the increase in insurance of $3,899 could not be foreseen.  Jean Davis also noted that the committee was working hard on Mondays trying to save every penny they could.  Mary Ann Horne motioned to accept the adjustment to budget as follows:

Jean Davis seconded the motion, which passed by 6-0-1 vote.  Christopher Gillette abstained from the vote since he was not present at the workshop to review adjustment.

Ordinance Review Committee:  Chairman Jean Davis, Paul Snyder, H. Robert Cannell -  Chairman Davis reported scheduled meeting of April 24^th would be canceled and rescheduled for May 1^st at 6:30 p.m.

Personnel Committee:  Chairman H. Robert Cannell, Caroline Rhodes, Mary Ann Horne - H. Robert Cannell requested Committee meeting for April 29^th at 6:30 p.m.

            Recreation, Lake, Environment Committee:  Chairman Robert Gray, Mary Ann Horne, and Jean Davis - no report.

            Public Safety Committee:  Chairman Paul Snyder, H. Robert Cannell, Chris Gillette - Next meeting April 29 at 7:30 p.m. to discuss effect of Police on Safety and Budget of Borough. 

Streets, Buildings, & Grounds Committee:  Chairman Chris Gillette, Robert Gray, Paul Snyder - Committee to meet April 29 at 6:30 p.m.

            Committee of the Whole - Mayor Rhodes - Mayor Rhodes reported that they met April 18, 2002 to review quarterly financial reports as reported by Finance Committee.

Solicitor's Report:

                Mayor Rhodes stated that the Solicitor and management were busy preparing for the DEP EHB Docket 2000-125-R appeal.  A letter was received from DEP dated April 15, 2002 with a second settlement offer.  Mayor asked if there was a motion regarding this settlement offer.  Jean Davis motioned to reject the April 15, 2002 settlement offer from Attorney Gallogly, of the Meadville DEP office.  Paul Snyder second the motion and a role call vote followed:  Mary Ann Horne, yes; Paul Snyder, yes; Robert Gray, yes; H. Robert Cannell, yes; Jean Davis, yes; Christopher A. Gillette, yes; and Mayor Caroline Rhodes, yes.  Motion carried by 7-0 role call vote. 

Mayor Rhodes read the following statement:

"Borough Council will continue our appeal of the May 9, 2000 DEP order.  We have full confidence in the data which our Borough staff and our consulting engineer have submitted to the DEP, showing that no portion of the sewer conveyance system is either hydraulically overloaded, pursuant to Chapter 94 or projected to be overloaded.  Our appeal will begin tomorrow, April 23^rd, before an Environmental Hearing Board, in Pittsburgh."

Managers Report:

            Mayor Rhodes noted that the figures for clients of the Food Bank were received.  Mr. Cannell noted that the figures show 40% of residents are from the Borough and wondered if the cost was shared appropriately.  He was informed that Council was interested in sending letters to the other municipalities for support in funding the Food Bank use of the facilities.

                Mr. Cannell asked the status of the water bill questions of last meeting.  Mayor Rhodes informed them that Butch Shafer was in the process of meeting with each of the individuals and it was recorded on the agenda under manager section.

            A letter to Washington Township thanking them for their contribution toward lifeguards was in the packets for review.

            FINANCE:   

            Mayor Rhodes introduced the bills for payment.  Jean Davis moved approval of the submitted bills totaling $151,256.45 dated April 22, 2002 and Mary Ann Horne seconded. With no objections it passed by 7-0 voice vote.

            Mayor Rhodes proceeded in acceptance of the payroll as submitted for the period ending April 13, 2002 and paid April 19, 2002 totaling $46,625.94.  Jean Davis moved approval of the payroll and Mary Ann Horne seconded.  The motion approving the payroll, overtime reports, and supplemental time sheets passed unanimously by voice vote 7-0.  Paul Snyder requested that on the Police overtime sheet that notations be made as to which line items were reimbursed.

PUBLIC SAFETY:

            POLICE:  Police reports were received and reviewed.  Jean Davis noted that in the first three months they had 195 crimes with 82.56% clearance.  Also in the packet was a letter dated April 1, 2002 from the Manager to U.S. Department of Justice, COPS Office regarding Grant No. 95CFWX1178 ORI: PA02509 outlining our understanding and situation regarding this COPS grant.  As of this date no response has been received.

BOCA/CODE ENFORCEMENT/PLANNING/ZONING:

Monthly report was received and reviewed.  Mr. Cannell asked for an update on the status of the Scots Glen Subdivision request and amendment language.  The Mayor requested that the status be obtained for the next Council meeting since her understanding was that the developer was in no hurry last fall and our solicitor was busy with the hearing.

PUBLIC WORKS:

Monthly report of public works was available for review and comments.  H. Robert Cannell on behalf of the Kiwanis Foundation wanted to thank Tom Schruers and his crew for putting the engraved bricks into the sidewalks and putting out the benches.  The plaques for the benches should be available within the next couple of weeks.

            Mayor Rhodes went on to address the awarding of bid for crack seal that was opened last meeting.  It was the management's recommendation to accept Russell Standard Corp bid at $10.30 per gallon for approximately 1265 gallons. The following bids were received and opened April 8, 2002:

Company                         Address                   Approx.           Unit                  Total  

                                                                        Quantity           Price                Price   

Penn Line Service Inc. 300 Scottsdale Av.        1265 Gallons    $18.88             $23,883.20

                                    Scottsdale, PA  15683

Russell Standard Corp    Drawer W.                 1265 Gallons    $ 10.30            $13,029.50

                                    Fairview, Pa  16415

Matcon Diamon            2846 East Carson St.   1265 Gallons    $ 10.95            $13,851.75

                                    Pittsburgh, PA  15203

T C Paving, Inc.           2350 Wheelertown Rd.1265 Gallons    $ 24.77            $31,334.05

                                    Waterford, PA  16441

Robert Gray motioned to accept Russell Standards bid of $10.30 unit price not to exceed the amount budgeted for 2002. Jean Davis second the motion and discussion followed.

H. Robert Cannell asked if it was the policy of the governing body to accept the lowest bid.  Mayor Rhodes explained that they consider the bid requirements, prior performance, bid price, and management's recommendations.  The bid award does not have to be given to the lowest bidder.  Christopher Gillette stated that he was familiar with Russell Standard and felt they were a well run business. Mayor Rhodes called for a vote on the motion on the floor and with no objections the motion passed unanimously by 7-0 voice vote.

                Environmental Shade Tree Advisory Committee:

            Mary Ann Horne reported that the committee met April 17, 2002 and discussed Heather Club's donation of trees to Borough; letter from Karen Wiley regarding donation of trees policy; Rita Lucas's report that the Post Office and IU would permit the Borough to plant trees on their property along 6N; and the committee walked Natures Outlet to look at plantings to camouflage Agway fuel tank.

WATER DEPARTMENT:

                Butch Shafer's water report was available for review.  It was noted that 627 meters had been installed and that 550 meters were read in 35 minutes which will be timesavings to the Water Department when all the meters were installed.

Community Development/Project Coordination:

                Report was received from Vicki Chesley showing that she has been working on CDBG and utility billing.  Paul Snyder asked for an update on bathhouse meeting the Streets, Buildings, & Grounds committee requested.  Mayor Rhodes requested that the update be available at the Streets, Buildings & Grounds meeting April 29^th.

Community Liaisons:

            Erie county Planning Liaison - Chris Gillette:   Chris reported that he attended a meeting two weeks ago to review survey sent out by the county planning.  Out of 1500 surveys they got 500 responses with the top three priorities being police, public water & sewer, and paved roads.  He was surprised it was not economic development.  Robert Gray reported that there was a meeting at 7:30 p.m. tonight at the GMHS to go over this information with interested residents.  Mayor Rhodes thanked Mr. Gillette for attending the meeting on the Council's behalf.

            PLCM Campus Community Liaison:  Christopher Gillette reported they attended the April 16^th meeting in Tittusville with Bob Cannell and Manager McFadden.  It was a very well organized meeting with a good turnout.  They discussed conditions in the areas, legislative reports, and laws affecting municipalities.  H. Robert Cannell reported that he was impressed at the group and the clout they had in the state level.  It was a worthwhile organization for the Borough to be involved in.

            Town Gown LCB issues:  Mary Ann Horne Liaison.  Mary Ann Horne reported was unable to attend the April 11^th meeting but had seen the minutes.  They mostly discussed curtailing drinking on university property and having a bartender's class to make them more aware of their client's conditions.

Other Old Business:

            A letter from Washington Township was summarized by Mayor Rhodes that the Mayor of Washington Township had appointed John Foulkrod and Karl Nordberg of the Sewer Authority to meet with two from the Borough to discuss sewage situation.  Mayor Rhodes appointed Dan McLaughlin of the Municipal Authority and Jean Davis the Washington Township Liaison of Council to be delegates to make contact with Mr. Foulkrod and Mr. Nordberg to meet at a time and place of suitable in May.

            Mr. Cannell stated that the letter he had from Washington Township in front of him was asking for better communications.  Mr. Cannell stated it was frustrating to him to hear this and wondered if it was a constant occurrence.  Mayor Rhodes stated that was regarding Elm Street Flood issue and management has been working hard on improving communications and are moving from this point forward.

Communications:

Letters from Chuck L. Herron, Director of Administration & Finance from the City of Erie was received addressed to E.R. McFadden, Tax Collector and Borough of Edinboro Business Manager.  In the letters he requested 10 years of Annual Earned Income Tax audits for the General McLane School District and in the other letter copies of audited financial statements for ten years.  Mayor Rhodes felt that the Council should comply with their request.  Robert Gray asked why the City would want our records?  Mayor Rhodes thought that their residents were not paying EIT in Erie and since the worked elsewhere in the County they may have funds held in our non resident taxes being held for claims.  The City of Erie and Erie School District are getting information, which they think will help them identify their residents and funds.  Robert Gray could not see how audited financials could help them.  Mayor Rhodes stated we can give them advice if asked and we could get this information to them.  She has requested that the Manager cooperate with the request as soon as possible.  Jean Davis wondered what they meant by tax audit and audited financial statements. 

EXECUTIVE SESSION:

            Mayor Rhodes adjourned the meeting to executive session as requested by H. Robert Cannell on a personnel matter at 8:01 p.m.

Meeting was reconvened at 8:45 p.m.

Robert Hollabaugh of 307 Erie Street requested time to have Council hear his complaint on new water ordinance.  He reported he met with Butch Shafer and also Dave Zamierowski about the new billing rates for living units.  He has a home with a basement rental unit limited to one-person occupancy.  He felt the new rates distributed the cost more fairly if you were allowed unlimited occupancy in the unit but with only one occupant allowed it was not fair.  He felt he was being double billed and the ordinance was bias and unfair to a limited occupancy unit of one person.  He stated that in other municipalities they set the minimum by the number of occupants and that may be more fair especially to single occupancy unit.  He requested that Council consider or amend the ordinance for those with restricted only one occupant in rental unit.  Mayor Rhodes stated that several on the Council reviewed the draft ordinance and she wanted to defend the ordinance as it stood.  Many different situations in the community and this ordinance is in fairness to all.  Minimum usage covers a number of gallons as well as maintenance of the system and debt repayment.  If more than one lives in the unit then their usage increases and so does their bill.  Jean Davis stated that maybe he felt it was unfair to him but before it was unfair that he paid higher proportionate until it was spread out over a more even basis of units.  Mr. Hollabaugh agreed it was a good rate and he had no beef with minimum usage just that his size of property which was prohibited to have more than one was having a disappropriate share.  When asked if there was a kitchen in the unit he responded that there was.  Mayor Rhodes reported that the water and sewer metered rates compared well with neighboring systems and felt each unit must pay their share of system charges and the Council would back the ordinance.  Paul Snyder stated that we could of required separate meters for each living unit but to save residents on plumbing expenses went with the minimum rate change depending on units. 

Adjournment:

            With no further business Mayor Rhodes asked for adjournment.  Paul Snyder motioned for adjournment and the meeting was adjourned at 9:15 p.m.

ATTEST:

___________________________               _____________________________

Manager E.R. Buck McFadden                        Mayor Caroline Rhodes
 

HIGHLIGHTS

COUNCIL APPROVED:

·        Payment of bills

·        Payment of payroll

·        Adjustment to budget 2002

·        Minutes of 4/15 and 4/8th

·        Appointed Dan McLaughlin & Jean Davis to meeting with Washington Township John Foulkrod & Karl Nordberg to discuss sewage situation.

·        Award crack sealing bid to Russell Standard

·        Rejected 4/15/02 settlement offer form Attorney Gallogly of Meadville DEP

POSTPONED

·        Indecency Ordinance 502 - Ordinance Review Committee

·        Scots Glen Subdivision request

·        Council Goals

·        Discussion on meeting format

UPCOMING MEETINGS:

·        Personnel Committee April 29, 2002  6:30 p.m.

·        Council Meeting May 6^th  7:00 p.m.

·        Authority Meeting May 6^th 5:00 p.m.

·        Streets, Buildings & Ground Committee - April 29 - 6:30 p.m. (municipal building repairs; bathhouse & sidewalks) - Update from CDBG on bathhouse meeting request.

·        Ordinance Review Committee -  (Indecency Ordinance; Garbage Ordinance; & Codification)  May 1st  6:30 p.m.

·        Finance Committee  Every Monday 1:30 p.m.

·        Public Safety Committee - April 29  7:30 p.m. - report comparison income and expenses for police department

MANAGER INSTRUCTED TO:

·        Get Certificate of Insurance to GMSD for recreation (Marie to have mailed)

·        Letters to municipalities for support by percentage of clients at food bank

·        Status of water bill questions - update to Council

·        Change Overtime Reports from Police to show which are reimbursable and from what…possible * coding (Marie to work on format)

·        Public Safety Committee - review task force and hearing reimbursement to actual expenses of Police--as well as what expenses reimbursed by what income --For April 29^th committee meeting (Marie working on and Jeff reviewing)

·        Status of Scots Glen Subdivision request and amendment language

·        Streets, Buildings & Grounds Meeting April 29^th --have update on request by committee to have representative of CDBG meeting on bathhouse options. (Vicki)

·        Manager to cooperate with request of Erie City and Erie School District for audits of EIT.

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

April 22, 2002

7:00 p.m.

I.                    Call to Order by Mayor Rhodes at _____

II.                 Roll Call:        

III.       Approval of Minutes:

A.      Minutes of Regularly Scheduled Meeting  April 8, 2002                ACTION:  Motion to approve minutes

B.     Minutes of Special meeting April 15, 2002 8:00 p.m.

ACTION:  Motion to approve minutes

IV        Persons Requesting Time To Address Council

A.     Bob Yahn - 3 on 3 basketball and 4 on 4 football program

B.      

V.        Old Business

A.  Committee  Reports

1.      Finance Committee - Mary Ann Horne, Chair - Met every Monday to review purchase orders - Review of budget to actual April 18^th And adjustments to beginning balance to actual audit figures -- Motion to approve budget adjustments

2.        Ordinance Review Committee - Jean Davis, Chair - Meets April 24  6:30 p.m. - Public Indecency Ordinance 502 - Garbage Ordinance - Recodification

3.        Personnel Committee – Bob Cannell, Chair.

4.       Recreation/Lake/Environment - Bob Gray, Chair 

5.      Public Safety – Paul Snyder, Chair - Meets April 29th 7:30 p.m. (Review Stop signs on Shelhamer Drive  - Chief to report back Public Safety Committee April 29th. who will inform Paul Snyder so he can talk to resident requesting information)

6.      Street, Buildings, and Grounds – Chris Gillette, Chair - Meets April 29^th 6:30 p.m.

7.      Committee of the Whole - Mayor Rhodes  Met April 18 from 5:30 - 7:30 p.m. for quarterly review of budget.  Meeting rescheduled from Monday evening April 15^th.

B. Solicitor's Report:

            1.  DEP EHB Docket 2000-125- R (PADEP Order of May 9, 2000):

            a)  2^nd settlement letter from DEP

            2.  Orr Brothers:  nothing new

            3.  Sidewalks: no update

C.  Manager's Report:

1.  Manager

            a)  MANAGER INSTRUCTED TO:

·    Get numbers of clients per municipalities serviced by Food Bank request 10/22/2001  (awaiting figures from Food Bank - Ella said too busy until after holidays)  by 2/02 -- Ella received map of Erie County streets Feb 2002  (received figures 4/15/02 see packet)

·    Send updated letter to municipalities with number of clients and their percentage request 10/22/01 by 2/02 (waiting for figures from Food Bank)

·    Review task force & hearing reimbursement to actual expenses of Police with Public Safety Committee (meeting set for 4/29/02)

·    Sent thank you to Washington Township for donation toward lifeguards 4/16/02

·    Water bill question meetings in process on individual basis:

Met         Mr. Zimmer on Wed 10^th

Bob Hanson

Misty Knaus

Mark Hutchinson's Father

2.  Finance

            a)  Authorization to Approve Bills, to be paid April 22, 2002              Action:  Motion to approve bills  $ 151,256.45

            b)  Authorization to Approve Payroll

Action:  Motion to approve payroll ending April 13, 2002          paid April 19, 2002 totaling  $ 48,625.94

3.       Personnel

4.       Public Safety

a)      Emergency Management

i)                     

b)      Emergency Medical Service (EMS)

c)      EVFD

d)      Police

1)      Police Reports

2)      Grant No 95CFWX1178 ORI:PA02509 - FYI

e)      Employee Safety Committee

5.       BOCA/Code Enforcement/Planning/Zoning

a)      Monthly Report

b)      Scots Glen Subdivision request - Manager, Building Inspector, and Solicitor working on amendment language. - tabled

6.       Public Works

a)      Sanitation

b)      Building & Property  

c)      Streets/Storm Sewers/Signals/Signs

1)      Monthly report

2)      AWARD BID for Crack Seal - Management recommends Russell Standard Corp $10.30 unit price - lowest bid.

d)      Park & Recreation

e)      Lake  

f)        Environmental Shade Tree Advisory Committee

1)       Met April 17^th

g)      Dam 

h)      Recycling Leaves  - compost is available

7.      Wastewater Collection & Treatment

                        8.   Water System

            a) Monthly Progress Report

9.   Community Development/Project Coordination

            a)  Monthly report

A.      Community Liaisons

1.      Cable TV Liaison -  Bob Gray

2.      Chamber of Commerce Liaison - Mary Ann Horne

3.      Erie County Borough Association Liaison - Bob Cannell

4.      Erie County Planning Liaison - Chris Gillette

5.      EUP Administration Liaison - Mayor Rhodes

6.      EVFD Board Liaison - Mayor Rhodes

7.      GEAR Liaison - Bob Gray

8.      Internet Team: Paul Snyder & Mary Ann Horne

9.      Authority Liaison - Jean Davis

10.  Pension Committee Liaison - Paul Snyder

11.  PLCM Campus Community - Chris Gillette, Delegate; Bob Cannell , Alternate  -- Report on April 16^th Meeting  -- Next meeting May 10^th

12.  Town-Gown LCB issues - Mary Ann Horne, Liaison - report on April 11^th meeting. 

13.  Washington Township Liaison - Jean Davis

B.     Other Old Business

1.      Letter from Washington Township

2.       

VI        Communications

A.     Letters from Chuck Herron, Director of Administration & Finance City of Erie

VII      New Business

A.      

VIII      Special Reports

IX       Adjournment

REMINDERS:

Finance Committee Meeting  Monday's 1:30 p.m.

Public Safety Meeting        Monday, April 29, 2002  7:30 p.m.

Building, Streets & Grounds   Monday, April 29, 2002  6:30 p.m.

Authority Meeting              Monday, May 6, 2002  5:00 p.m.

Ordinance Review Committee  Wednesday April 24, 2002 6:30 p.m.

Next Council Meeting        Monday, May 6,  2002  7:00 p.m.

PLCB Campus-Community Coalition:  May 2^nd 2002   5:30 p.m. 

PLCB Meeting -- May 10^th; June 20th

2002 Council Meeting Schedule: 

May 6, May 20, June 10, June 24, July 8, July 22, August 12, August 26, Sept. 9, Sept. 23, Oct. 7, Oct. 21, Nov. 4, Nov. 18, & Dec 2 at 7:00 p.m.; and December 16 @4.30 p.m.

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

March 11, 2002

7:00 p.m.

III.               Call to Order by Mayor Rhodes

IV.              Roll Call: H. Robert Cannell __, Jean Davis __, Christopher A. Gillette ___,                Robert Gray __, Mary Ann Horne ____, Paul Snyder ___,                               Mayor Caroline Rhodes __. 

Attorney Ritchie Marsh __, E.R. Buck McFadden , Borough Manager __,       Marie Lander, Assistant to the Manager ___.  

III.       Approval of Minutes:

1.        Minutes of Regularly Scheduled Meeting  February 25, 2002       ACTION:  Motion to approve minutes

IV        Persons Requesting Time To Address Council

C.     Tim Thompson & Michelle Curtze -- Highland Games/Kilted Mile Run May 17, 18, 19, 2002

D.    Sharyn & James Gillette - regarding alcohol license.

V.        Old Business

A.     Scots Glen Subdivision request - Manager, Building Inspector, and Solicitor working on amendment language. - tabled

B.     Life Guard agreement with YMCA - Awaiting response from Washington Township

VI.      Committee  & Liaison Reports

E.      Cable TV Liaison -  Bob Gray - no report

F.      Chamber of Commerce Liaison - Mary Ann Horne - no report

G.     Erie County Borough Association Liaison - Bob Cannell - No report

H.     Erie County Planning Liaison - Chris Gillette - no report

I.        EUP Administration Liaison - Mayor Rhodes - no report

J.       EVFD Board Liaison - Mayor Rhodes - no report

K.    Finance Committee - Mary Ann Horne, Chair - Met 3/4 to review purchase orders

L.      GEAR Liaison - Bob Gray - no report

M.   Internet Team: Paul Snyder & Mary Ann Horne -research high speed internet access for the Borough and a resident friendly web site including getting www.Edinboro.gov as domain or www.boro.edinboro.pa.us Committee researching options & related costs will present to Finance Committee for discussions. - no report

N.    Authority Liaison - Jean Davis - Authority met 5pm prior Council Meeting

O.    Ordinance Review Committee - Jean Davis, Chair - Report - Met March 11 6:30 p.m. - Public Indecency Ordinance 502 - Garbage Ordinance - Recodification

P.      Pension Committee Liaison - Paul Snyder - Met March 6^th with William Asay and Dennis Ranilli for year end review

Q.    Personnel Committee – Bob Cannell, Chair - no report.

R.     PLCM Campus Community - Chris Gillette, Delegate; Bob Cannell , Alternate - Met March 7th

S.      Recreation/Lake/Environment - Bob Gray, Chair - no report

T.      Public Safety – Paul Snyder, Chair - Report - To meet March 18^th 6:30 p.m. - (Review Stop signs on Shelhamer Drive  - Chief to report back Public Safety Committee March 18th who will inform Paul Snyder so he can talk to resident requesting information)

U.     Street, Buildings, and Grounds – Chris Gillette, Chair - Meet March 18^th 7:30 p.m.

V.     Town-Gown LCB issues - Mary Ann Horne, Liaison - no report  - Website updates possible intern from EUP?

W.   Washington Township Liaison - Jean Davis - no report

X.     Committee of the Whole - Mayor Rhodes  - Met March 2^nd 9:30 a.m. - 11:30 a.m. to view property & work on goals -- Met March 4^th 6:30 p.m. to review 2001 audit with Auditors

VII     Solicitor's Report:

A.     DEP EHB Docket 2000-125- R (PADEP Order of May 9, 2000: 

B.     Orr Brothers:  nothing new

C.     Sidewalks: no update

VIII      Manager's Report:

A.  Manager

            MANAGER INSTRUCTED TO:

·   Get numbers of clients per municipalities serviced by Food Bank request 10/22/2001  (awaiting figures from Food Bank - Ella said too busy until after holidays)  by 2/02 -- Ella received map of Erie County streets Feb 2002

·   Send updated letter to municipalities with number of clients and their percentage request 10/22/01 by 2/02 (waiting for figures from Food Bank)

B. Finance

            Authorization to Approve Bills, to be paid March 11, 2002              Action:  Motion to approve bills  $

            Authorization to Approve Payroll

Action:  Motion to approve payroll ending March 2, 2002          paid March 8, 2002 totaling  $ 50,313.78

Y.      Personnel

Z.       Public Safety

a)      Emergency Management

b)      Emergency Medical Service (EMS)

c)      EVFD

d)      Police

3)      Police Plaques - Memo from Officer Spires

4)      Police Reports - no  report

e)      Employee Safety Committee

AA.                        BOCA/Code Enforcement

f)        Monthly Report - no report

BB.Planning – See BOCA/Code Enforcement Report

CC.                        Zoning – See BOCA/Code Enforcement Report

H.  Public Works

g)      Sanitation

h)      Building & Property  

a)  Begin to have ADA doors installed April 1st

i)        Streets/Storm Sewers/Signals/Signs

a)      Monthly report -  no report

j)        Park & Recreation

k)     Lake  

a) Edinboro Lake weed spraying, June 2002

l)        Environmental Shade Tree Advisory Committee

m)    Dam 

n)      Recycling Leaves

I.  Wastewater Collection & Treatment

            J.  Water System

            Monthly Progress Reports -  No report

            Draft of letter to residents - FYI

K.  Community Development/Project Coordination

            Monthly report - no report

            Recycling report to Erie County FY2001 -FYI

            CDBG FY2002 approval  ACTION:  Resolution 2-2002 vote

IX        Communications

B.     Letter to EUP - Deputy Emergency management Coordinator - FYI

C.     Memo-Acting Emergency management Coordinator - FYI

D.     Letter to Alan Sweet - Emergency Management Coordinator - FYI

E.      Memo - HRBE Emergency Management Agency Notes of Feb 5^th - FYI

F.      Edinboro Area Chamber of Commerce "The Inquirer" - FYI

G.     Erie Metropatterns Study - FYI

H.     Letter to EUP - Mini-bus service - FYI

I.        DCED - FYI

J.       EUP Senate Handbook - (received from Bob Cannell) FYI

X.                 New Business

XI.              Special Reports

XII.            Adjournment

REMINDERS:

Finance Committee Meeting  Monday's 1:30 p.m.

Authority Meeting              Monday, March 11, 2002  5:00 p.m.

Ordinance Review Committee Monday, March 11, 2002  6:30 p.m.

Public Safety Meeting        Monday, March 18, 2002  6:30 p.m.

Building, Streets & Grounds   Monday, March 18, 2002  7:30 p.m.

Next Council Meeting        Monday, March 25,  2002  7:00 p.m.

Berkheimer Associates sitting - April 1^stNoon-2p.m. & 3 - 6 p.m., and April 8^th 3-6p.m.

PLCB Campus-Community Coalition:   April 11, May 2^nd 2002   5:30 p.m.  Location undecided.

2002 Council Meeting Schedule: 

March 25, April 8, April 22, May 6, May 20, June 10, June 24, July 8, July 22, August 12, August 26, Sept. 9, Sept. 23, Oct. 7, Oct. 21, Nov. 4, Nov. 18, & Dec 2 at 7:00 p.m.; and December 16 @4.30 p.m.

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

, 2002

7:00 p.m.

V.                 Call to Order by Mayor Rhodes

VI.              Roll Call: H. Robert Cannell __, Jean Davis __, Christopher A. Gillette ___,                Robert Gray __, Mary Ann Horne ____, Paul Snyder ___,                               Mayor Caroline Rhodes __. 

Attorney Ritchie Marsh __, E.R. Buck McFadden , Borough Manager __,       Marie Lander, Assistant to the Manager ___.  

III.       Approval of Minutes:

IV        Persons Requesting Time To Address Council

V.        Old Business

VI.      Committee  & Liaison Reports

1        1   Cable TV Liaison -  Bob Gray - no report

2        Chamber of Commerce Liaison - Mary Ann Horne - no report

3        Erie County Borough Association Liaison - Bob Cannell - No report

4        Erie County Planning Liaison - Chris Gillette - no report

5        EUP Administration Liaison - Mayor Rhodes - no report

6        EVFD Board Liaison - Mayor Rhodes - no report

7        Finance Committee - Mary Ann Horne, Chair -

8        GEAR Liaison - Bob Gray - no report

9        Internet Team: Paul Snyder & Mary Ann Horne -

10     Authority Liaison - Jean Davis - no report

11    Ordinance Review Committee - Jean Davis, Chair - Report -

12    Pension Committee Liaison - Paul Snyder - no report.

13    Personnel Committee – Bob Cannell, Chair - no report.

14    PLCM Campus Community - Chris Gillette, Delegate; Bob Cannell , Alternate

15    Recreation/Lake/Environment - Bob Gray, Chair - no report

16    Public Safety – Paul Snyder, Chair - Report -

17    Street, Buildings, and Grounds – Chris Gillette, Chair

18    Town-Gown LCB issues - Mary Ann Horne, Liaison - no report 

19    Washington Township Liaison - Jean Davis - no report

20    Committee of the Whole - Mayor Rhodes

VII     Solicitor's Report:

VIII      Manager's Report:

A.  Manager

B. Finance

Authorization to Approve Bills

Authorization to Approve Payroll

DD.                        Personnel

EE.  Public Safety

Emergency Management

Emergency Medical Service (EMS)

EVFD

Police

5)      Police Reports -   report

Employee Safety Committee

FF.  BOCA/Code Enforcement

Monthly Report - report

GG.                       Planning – See BOCA/Code Enforcement Report

HH.                        Zoning – See BOCA/Code Enforcement Report

H.  Public Works

Sanitation

Building & Property  

Streets/Storm Sewers/Signals/Signs

Park & Recreation

Lake  

Environmental Shade Tree Advisory Committee

Dam 

Recycling Leaves

I.  Wastewater Collection & Treatment

            J.  Water System

Monthly Progress Reports -  No report

K.  Community Development/Project Coordination

Monthly report -  report

IX        Communications

XIII.         New Business

XIV.         Special Reports

XV.           Adjournment

REMINDERS:

Finance Committee Meeting  Monday's 1:30 p.m.

Committee of the Whole -

Tour Building & Goal Setting:  Saturday, March 2  9:30 a.m. - 11:30 a.m.

Letter matters with Solicitor Feb. 25^th 6 - 7 p.m.

Meeting with Auditors to review audit of 2001 - March 4^th 6:30 p.m.

Authority Meeting             Monday, March 11, 2002  5:00 p.m.

Next Council Meeting        Monday, March 11,  2002  7:00 p.m.

Berkheimer Associates sitting - Feb.4 & April 1^stNoon-2p.m. & 3 - 6 p.m., and Feb.11 & April 8^th 3-6p.m.

PLCB Campus-Community Coalition:  March 7, April 11, May 2^nd 2002   5:30 p.m.  Location undecided.

2002 Council Meeting Schedule: 

March 11, March 25, April 8, April 22, May 6, May 20, June 10, June 24, July 8, July 22, August 12, August 26, Sept. 9, Sept. 23, Oct. 7, Oct. 21, Nov. 4, Nov. 18, & Dec 2 at 7:00 p.m.; and December 16 @4.30 p.m.

E.   Community Development/Project Coordination 4/30/01

·                     CDBG FY 2000 - submitted & approved $167,723.

·                     CDBG FY 2001 - application submitted March 15, 2001for $ 175,683 awaiting approval

·                     CDBG FY 1999

·                     COPS in School Grant - 3 year period. Reimbursement salary & benefits of school resource officer - awarded September 11, 2000 $113,515.

·                     Growing Greener Water Technology Grant - Submitted - waiting for approval requested $45,000

·                     1999 Calendar Year Recycling Performance Grant - Submitted July 2000, received approval and funds March 9, 2001 $13,224

·                     902 Recycling Program Grant 2000 - Submitted and awaiting approval $26,000

·                     902 Recycling Program Grant 1998 - Reimbursement will be made from DEP once truck is on the Borough's lot and the invoice is submitted to DEP. $24,167 (was submitted) - Truck to be paid for in March 12, 2001 bills awaiting reimbursement from DEP

·                     T-21 Department of Transportation Grant - Application in progress.

·                     Shared Municipal Services Grant - Grant in beginning stages - Rob working on

·                     DCNR - Bike Trail Lakeside - Have estimates received last year - on hold.

·                     COPS Technology Grant - on hold

·                     Proposal for CDBG Engineers for FY 2002, 2003, and 2004 will be advertised in July, 2001

·                     Single Application for Assistance (CPR) - Community revitalization program -for Codification  for $13,500 was submitted April 2001.

·                     Downtown Center - Mainsteet Manager - Mainstreet Visioning with the Chamber of Commerce.  A meeting the Chris Ortwell or Bill Fontana from the Downtown Center will be scheduled for approximately April 2001.  This grant must be applied for by the Chamber.  This office will support and offer assistance

·                     2001 Safety Grant Award - Grant submittal will be in August or September 2001 for $1,000. - possible air system for WWCT vehicle

·                     2000 Calendar Year Recycling Performance Grant - submittal due September 2001

·                     902 Recycling Program Grant 2001 - Request is due in September 2001 - possible recycling containers and educational recycling newsletters for Borough Residents

·                     K-9 Grant for funding of trained narcotic K-9 and a patrol car - Submitted 1999 and again in 2000 - awaiting for approval $38,282.

·                     Safety Grant Award 2001 - $1,000 submittal will be made in August or September 2001

1.       Grants applied for and status:

·        CDBG FY2000

·        CDBG FY 2001 - application to be submitted March 13, 2001       for $ 175,683

·        CDBG FY 1999

·        Growing Greener Water Technology Grant - Install a Supervisory control and Data Acquisition (SCADA) System to monitor and control the water supply system.  - Submitted - waiting for approval - Funds requested $45,000.

·        2001 Safety Grant Award- Grant submittal will be in August or September 2001 for $1,000.

·        1999 Calendar Year Recycling Performance Grant - Reporting of recyclable material from Borough Residents and Commercial haulers.  Submitted July 2000, awaiting approval of approximately $12,000.

·        2000 Calendar Year Recycling Performance Grant - Reporting of recyclable material from Borough Residents and Commercial haulers due September 2001 for approximately $10,000.

·        902 Recycling Program Grant 2001 - For the continued funding of educational Recycling Newsletters for Borough Residents.  Request is due in September 2001 for approximately $8,000

·        902 Recycling Program Grant 2000 - Reimbursement on Borough's backhoe/loader, recycling containers and community education.  Submitted and awaiting approval for approximately $26,000.

·        902 Recycling Program Grant 1998 - For purchase of a dump box and truck.  Reimbursement will be made from DEP once truck is on the Borough's lot and the invoice is submitted to DEP. $24,167. - Truck to be paid for in March 12, 2001 bills.--received notification 5/3/01 of 25,903 full amount accepted for grant(Sigma Toast of DEP called…letter and news release to follow.

·        T-21 Department of Transportation Grant - Sidewalk project over Darrow Road Bridge and West Normal Street Bridge and Route 6N Bridge - Application in progress.

·        Shared Municipal Services Grant - WWCT camera equipment to be partnered with another municipality. - Grant in beginning stages.

·        DCNR - Bike Trail Lakeside - Extension of the bike trail to Route 6N. Federal Program - Davis - Bacon Wage Rates will prevail. In progress.

·        COPS Technology Grant - Equipment would allow a link to each patrol car with department's computer system to access information from the federal NCIC computer data base, the PA CLEAN computer data base, communicate with other patrol cars and police agencies and allow access to those data bases in a secure manor.  In progress with 999, EmergyCare, Borough of Edinboro, Lake City & Union City Police Departments.

·        Single Application for Assistance - Community revitalization program - will apply for funds for Codification - In progress.

·        DEP Alternative Fuels Grant - To promote the use of an alternative fuel.  Application requested.

Downtown Center - Mainsteet Manager - Mainstreet Visioning with the Chamber of Commerce.  A meeting the Chris Ortwell or Bill Fontana from the Downtown Center will be scheduled for approximately April 2001.  This grant must be applied for by the Chamber.  This office will support and offer assistance.  Funding request unknown at this time.