HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 1 April 8, 2002
Call to Order:
The following Council members were present: Jean Davis, Robert Gray, Christopher A. Gillette, and Mayor Caroline Rhodes. Members absent were H. Robert Cannell, Paul Snyder, and Mary Ann Horne. Also in attendance were Manager E.R. Buck McFadden and Marie Lander, Assistant to the Manager. Guests who signed in where Cheryl Cross, BTN and John Foulkrod, Washington Township representative.
Mayor Rhodes introduced the minutes from the regular council meeting held March 25, 2002. Robert Gray moved for approval of the minutes and Jean Davis second. With no objections, the minutes were approved by unanimous voice vote of 4-0.
Being no one interested in speaking, Mayor Rhodes went on to welcome John Foulkrod, representative from Washington Township's Council, who was present.
BID OPENING:
Mayor Rhodes asked for a motion to close the bids for crack sealing. Robert Gray moved and Jean Davis second the closing of bids for crack seal. Manager McFadden was instructed to open the bids. The bids were as follows:
Company Address Approx. Unit Total
Quantity Price Price
Penn Line Service Inc. 300 Scottsdale Av. 1265 Gallons $18.88 $23,883.20
Scottsdale, PA 15683
Russell Standard Corp Drawer W. 1265 Gallons $ 10.30 $13,029.50
Fairview, Pa 16415
Matcon Diamon 2846 East Carson St. 1265 Gallons $ 10.95 $13,851.75
Pittsburgh, PA 15203
T C Paving, Inc. 2350 Wheelertown Rd.1265 Gallons $ 24.77 $31,334.05
Waterford, PA 16441
It was noted that all bids were accompanied by a bid bond of 10% of bid or $2,500. Mayor Rhodes requested that management review the bids and give their recommendation at the April 22nd meeting.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 2 April 8, 2002
Committee Reports:
Finance Committee: Chairman Mary Ann Horne, Jean Davis, Caroline Rhodes - Mayor Rhodes in Chairman Mary Ann Horne's absence reported that the committee met today with the Assistant to the Manager to review purchase orders and bills. A memo from Marie Lander is on Council's table regarding the Finance Committee's recommendation to Council on new software and DSL contract. The new PRISM-e software system "Financials Family" from Freedom Systems Corp will satisfy GASB34 requirements with fixed assets. The cost will be split between WWCT Capital Reserve $5,250, Water Capital Reserve $5,250, and General Fund $4,500. The committee recommends the interest from General Fund Capital Reserve be utilized for this as well as carry over from 2001 in the General Fund. Also discussed was a DSL contract with Verizon at $69.95 per month, which would be executed this week. Council had approved last meeting to change over to DSL line for internet access and apply for web site under www.boro.edinboro.pa.us as soon as possible.
Ordinance Review Committee: Chairman Jean Davis, Paul Snyder, H. Robert Cannell - Chairman Davis reported they met April 3 to work on garbage and recycling ordinance. Next meeting will be April 24 at 6:30 p.m.
Personnel Committee: Chairman H. Robert Cannell, Caroline Rhodes, Mary Ann Horne - No report.
Recreation, Lake, Environment Committee: Chairman Robert Gray, Mary Ann Horne, Jean Davis - Chairman Robert Gray reported that a letter was received from Washington Township. Manager McFadden stated that Dave Anthony, Manager of Washington Township hand delivered a letter and check for $2,000 toward the lifeguards today. He also mentioned that Mr. Anthony met with Tom Schruers, Public Works Director about playground equipment that we had purchased and they were considering. Mayor Rhodes directed Manager McFadden to send a letter to thank Washington Township and to acknowledge their contribution which was in a timely manner to confirm lifeguards this year.
Jean Davis motioned and Robert Gray seconded the acceptance of the YMCA agreement for lifeguards. With no objections the motion passed by 4-0 voice vote.
Public Safety Committee: Chairman Paul Snyder, H. Robert Cannell, Chris Gillette - Next meeting April 29 at 7:30 p.m. to discuss effect of Police on Safety and Budget of Borough.
Streets, Buildings, & Grounds Committee: Chairman Chris Gillette, Robert Gray, Paul Snyder - Committee to meet April 29 at 6:30 p.m.
Committee of the Whole - Mayor Rhodes - Mayor Rhodes reported that they met tonight at 6:00 p.m. with the Municipal Authority to obtain additional information with the Engineer and Solicitor DEP EHB Docket 2000-125-R. Robert Gray motioned that Solicitor Marsh send a letter from the Council and Manager to DEP attorney regarding the letter received and Saturday's news article. Jean Davis seconded the motion and it passed by 4-0 voice vote.
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 3 April 8, 2002
Mayor Rhodes reminded Council that they would meet as a Committee of the Whole April 15th at 6:30 p.m. to review the first quarter financials actual to budget revenue and expenses.
Mayor Rhodes recommended that a file be established with resolutions, procedure, and letter received from Attorney Marsh regarding liquor license transfers for future use. The Solicitor had sent a letter suggesting a court stenographer at the next hearing.
Mayor Rhodes introduced the bills for payment. Jean Davis moved approval of the submitted bills totaling $74,137.89 dated April 8, 2002 and Robert Gray seconded. With no objections it passed by 4-0 voice vote.
Mayor Rhodes proceeded in acceptance of the payroll as submitted for the period ending March 30, 2002 and paid April 5, 2002 totaling $50,597.68. Jean Davis moved approval of the payroll and Robert Gray seconded. The motion approving the payroll, overtime reports, and supplemental time sheets passed unanimously by voice vote 4-0.
Fax from County of Erie County Executive Rick Schenker gave preliminary reassessment figures for 2003. This information will be reviewed and used to adjust the millage for 2003 to be revenue neutral or 2% over.
Letter was received from Business Administrator of School District of the City of Erie and response from Manager McFadden April 5, 2002. Manager McFadden stated that two letters were received from Chuck Harron of Erie City requesting audit information for 10 years and we may wish to have the same information from them.
PUBLIC SAFETY:
EMERGENCY MANAGEMENT: Letter to EUP and memo from Tom Schruers was for review. Robert Gray stated that he found a jacket with "Emergency Management" on the back and presented it to Tom Schruers to be official.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 4 April 8, 2002
PUBLIC WORKS:
WATER DEPARTMENT:
Memo from Butch Shafer regarding chlorine analyzer was reviewed by Council. Jean Davis motioned and Christopher Gillette second to authorize the purchase of the HACH CL17 Analyzer at $2,650. Motion carried by 4-0 voice vote.
Community Liaisons:
Cable TV Liaison and GEAR Liaison: Robert Gray reported that GEAR met last week and is moving forward with the request of the community to have televised meetings and school events. They have equipment donated from TV stations and are looking into a mobile unit, which they are very excited about. The group will work separately but will keep the GEAR group updated regularly.
Authority Liaison: Jean Davis reported that the Water Authority met at 5 p.m. and reported that 640 residents had paid for meters and 582 were installed. They tested the meter reading last week and read 550 meters in 30 minutes. It will not take much more than this amount of time to do all meters when installed. Next Thursday fire hydrants will be flushed and residents will be informed by way of the newspaper and cable station. Also discussed is water line at Raspberry Lane. The Municipal Authority met after the Water Authority and went over the Chapter 94 report and discussed the EHB case.
PLCM Campus Community: Chris Gillette, Delegate reported he will be attending Tittusville meeting April 16th with Bob Cannell and Manager McFadden. A letter was received about University Community network meeting May 10th and Mayor Rhodes hoped one or all the liaison could attend.
Town Gown LCB issues: Mary Ann Horne Liaison. Mayor Rhodes noted that correspondence was received form PLCM regarding Grants for Municipalities due by May 15, 2002.
Washington Township Liaison: Jean Davis reported that she was unable to attend the last meeting. Jean reported that she had contacted Dave Anthony to apologize for not attending and they discussed the exchange of information between municipalities and Councils.
Mayor Rhodes moved on to other old business.
Other Old Business:
Being nothing to report Mayor Rhodes moved on to communications.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 5 April 8, 2002
Correspondence received was a letter from Washington Township regarding Elm Street Flood Study; ECAB notice of general meeting; and ECAB awards program. Mayor Rhodes encouraged members interested in the topic of Economic Development in Erie County to attend the ECAB general meeting April 17th.
MANAGERS REPORT FROM CONFERENCES:
Manager McFadden reported that PA Downtown Center had offered two classes. "Establishing a Vital Economic Base in Downtown" and "Economic Gardening Expanding Local Business in Your Community" were very informative and the Council should talk about this in the future when the agenda is not so full. This may also be interesting to the Planning Commission. Claudia from the Edinboro Chamber of Commerce had attended the session in Meadville but was unable to attend the session in Clarion. She was hoping to have an intern from EUP to work on business development and retention. The Chamber had an intern last semester but did not receive one this year and is trying to get another for this purpose on an ongoing basis.
SPECIAL REPORTS:
Mayor Rhodes reported that Jane Earll had sent her a Bill that passed in the house on Edinboro Regular Service on 6N West, the site that used to be hazardous waste site, one of the top ones in the country, in Washington Township.
With no further business Mayor Rhodes asked for adjournment. Christopher Gillette motioned for adjournment and the meeting was adjourned at 8 p.m.
ATTEST:
___________________________ _____________________________
Manager E.R. Buck McFadden Mayor Caroline Rhodes
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HIGHLIGHTS
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
April 8, 2002
· Payment of bills
· Payment of payroll
· DSL line and website www.boro.edinboro.pa.us
· Chlorine analyzer as presented by Butch Shafer
· Have Attorney send letter to DEP Attorney regarding letter and news article
· Agreement with YMCA for lifeguards
· Indecency Ordinance 502 - Ordinance Review Committee
· Scots Glen Subdivision request
· Council Goals
· Discussion on meeting format
· Memo on memorial trees & plaques sent to Environmental Shade Tree Advisory Committee for review and comment.
· Awarding bid on Crack Sealing
UPCOMING MEETINGS:
· Council of the Whole April 15th 6:30 p.m. to review 1st quarter financials
· Council Meeting April 22 7:00 p.m.
· Authority Meeting May 6th 5:00 p.m.
· Streets, Buildings & Ground Committee - April 29 - 6:30 p.m. (municipal building repairs; bathhouse & sidewalks)
· Ordinance Review Committee - (Indecency Ordinance; Garbage Ordinance; & Codification) April 24th 6:30 p.m.
· Finance Committee Every Monday 1:30 p.m.
· Public Safety Committee - April 29 7:30 p.m.
· Advertise Ordinance Review Committee meeting 4/24 6:30 p.m.
· Send thank you to Washington Township for $2,000 toward beach lifeguards
· Manager to notify Solicitor regarding response to DEP Attorney on letter and news article
· Review and recommendation of Management for crack seal bid
· Public Safety Committee - review task force and hearing reimbursement to actual expenses of Police--For April 29th committee meeting
EXECUTIVE SESSION
COUNCIL OF THE WHOLE
WITH MUNICIPAL AUTHORITY
MONDAY, APRIL 8, 2002
6:00 P.M.
COUNCIL OF THE WHOLE
MONDAY, APRIL 15, 2002
6:3o p.m.
Review first quarter financials
With Finance Committee
and Management
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
April 8, 2002
7:00 p.m.
I. Call to Order by Mayor Rhodes at _____
II. Roll Call:
III. Approval of Minutes:
A. Minutes of Regularly Scheduled Meeting March 25, 2002 ACTION: Motion to approve minutes
IV Persons Requesting Time To Address Council
A. CRACK SEALING BID OPENING --
1) Close Bids
2) Open and Read Bids
3) Award Bid
V. Old Business
A. Committee Reports
1. Finance Committee - Mary Ann Horne, Chair - Met every Monday to review purchase orders - Review of budget to actual April 15th 6:30 p.m. adjusting beginning balance to actual audit figures -
2. Ordinance Review Committee - Jean Davis, Chair - Met April 3 6:30 p.m. - Public Indecency Ordinance 502 - Garbage Ordinance - Recodification -- Next meeting ?
3. Personnel Committee – Bob Cannell, Chair.
4. Recreation/Lake/Environment - Bob Gray, Chair
a) Life Guard agreement with YMCA - Awaiting response from Washington Township - Letter from Washington Township regarding lifeguards
5. Public Safety – Paul Snyder, Chair - Meet April 29th 7:30 p.m. (Review Stop signs on Shelhamer Drive - Chief to report back Public Safety Committee April 29th. who will inform Paul Snyder so he can talk to resident requesting information)
6. Street, Buildings, and Grounds – Chris Gillette, Chair - Meet April 29th 6:30 p.m.
7. Committee of the Whole - Mayor Rhodes - Meet April 15th for quarterly review of financials - 6:30 p.m.
B. Solicitor's Report:
1. DEP EHB Docket 2000-125- R (PADEP Order of May 9, 2000): a)Executive session was held April 8th at 6 p.m. with Municipal Authority Board
b) Memo to Council - FYI
2. Orr Brothers: nothing new
3. Sidewalks: no update
4. Liquor License Transfer - Letter from Attorney Marsh - FYI
C. Manager's Report:
1. Manager
a) MANAGER INSTRUCTED TO:
· Get numbers of clients per municipalities serviced by Food Bank request 10/22/2001 (awaiting figures from Food Bank - Ella said too busy until after holidays) by 2/02 -- Ella received map of Erie County streets Feb 2002
· Send updated letter to municipalities with number of clients and their percentage request 10/22/01 by 2/02 (waiting for figures from Food Bank)
· Review utility billing Ray Zimmer; Bob Hanson, Misty Knaus, and Mark Hutchinson's father's property. - Manager to give oral report
· Review task force & hearing reimbursement to actual expenses of Police with Public Safety Committee (meeting set for 4/29/02)
2. Finance
a) Authorization to Approve Bills, to be paid April 8, 2002 Action: Motion to approve bills $ 74,137.89
b) Authorization to Approve Payroll
Action: Motion to approve payroll ending March 30, 2002 paid April 5, 2002 totaling $ 50,597.68
c) County of Erie preliminary figures - FYI
d) Wage Tax - FYI
3. Personnel
4. Public Safety
a) Emergency Management
i) Letter to EUP - FYI
ii) Memo from Tom Schruers to Council - FYI
b) Emergency Medical Service (EMS)
c) EVFD
d) Police
1) Police Reports - no report
e) Employee Safety Committee
5. BOCA/Code Enforcement/Planning/Zoning
a) Monthly Report - no report
b) Scots Glen Subdivision request - Manager, Building Inspector, and Solicitor working on amendment language. - tabled
6. Public Works
a) Sanitation
b) Building & Property
c) Streets/Storm Sewers/Signals/Signs
1) Monthly report - no report
d) Park & Recreation
e) Lake
f) Environmental Shade Tree Advisory Committee
1)
g) Dam
h) Recycling Leaves - compost is available
7. Wastewater Collection & Treatment
a) Chapter 94 Report for 2001 available for review - (Call Rob)
8. Water System
a) Monthly Progress Report - no report
b) Memo on chlorine analyzer - FYI
9. Community Development/Project Coordination
a) Monthly report - no report
B. Community Liaisons
1. Cable TV Liaison - Bob Gray oral report
2. Chamber of Commerce Liaison - Mary Ann Horne
3. Erie County Borough Association Liaison - Bob Cannell
4. Erie County Planning Liaison - Chris Gillette
5. EUP Administration Liaison - Mayor Rhodes
6. EVFD Board Liaison - Mayor Rhodes
7. GEAR Liaison - Bob Gray
8. Internet Team: Paul Snyder & Mary Ann Horne
a) Contract for DSL
9. Authority Liaison - Jean Davis oral report
10. Pension Committee Liaison - Paul Snyder
11. PLCM Campus Community - Chris Gillette, Delegate; Bob Cannell , Alternate -- Letter from University Community Network - FYI
12. Town-Gown LCB issues - Mary Ann Horne, Liaison
a) PLCM grant application - FYI
13. Washington Township Liaison - Jean Davis oral report
C. Other Old Business
1.
2.
VI Communications
A. Letter from Washington Township regarding Elm Street Flood Study - FYI
B. ECAB - General Meeting notice - FYI
C. ECAB - Awards Program - FYI
VII New Business
A. Oral report from Manager on conferences: "Establishing a Vital Economic Base in Downtown" & "Economic Gardening Expanding Local Business in Your Community"
VIII Special Reports
IX Adjournment
REMINDERS:
Finance Committee Meeting Monday's 1:30 p.m.
Finance Committee - Council of the Whole - 1st quarter financial review 6:30 p.m. April 15th
Public Safety Meeting Monday, April 29, 2002 7:30 p.m.
Building, Streets & Grounds Monday, April 29, 2002 6:30 p.m.
Authority Meeting Monday, April 8, 2002 5:00 p.m.
Ordinance Review Committee Wednesday April 24, 2002 6:30 p.m.
Next Council Meeting Monday, April 22, 2002 7:00 p.m.
Berkheimer Associates sitting - April 8th 3-6p.m.
PLCB Campus-Community Coalition: April 11, May 2nd 2002 5:30 p.m. Location undecided.
2002 Council Meeting Schedule:
April 8, April 22, May 6, May 20, June 10, June 24, July 8, July 22, August 12, August 26, Sept. 9, Sept. 23, Oct. 7, Oct. 21, Nov. 4, Nov. 18, & Dec 2 at 7:00 p.m.; and December 16 @4.30 p.m.
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