HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 1 January 21, 2002
Call to Order:
The following Council members were present: H. Robert Cannell, Jean Davis, Christopher A. Gillette, Robert Gray, Mary Ann Horne, Paul Snyder, and Mayor Caroline Rhodes. Also in attendance were Attorney Ritchie Marsh; E.R. Buck McFadden, Borough Manager; Dave Zamierowski, Code Enforcement Officer; and Marie Lander, Assistant to the Manager. Also present were Denise Hudson, Joe Goertz, JoAnn Hornaman, John Hornaman, Edith Williams, Cheryl Cross of BTN, Water Superintendent Butch Shafer, Sergeant Harold Donahue, Police Chief Jeff Craft, and General Manager of Coaxial Cable TV.
Mayor Rhodes introduced the minutes from the Re-organizational Meeting held January 7, 2002. H. Robert Cannell moved for approval of the minutes and Mary Ann Horne second. The minutes passed unanimously by voice vote of 7-0.
Mayor Rhodes introduced the minutes from the Regular Council Meeting held January 7, 2002. Jean Davis moved for approval of the minutes and Mary Ann Horne second. The minutes passed unanimously by voice vote of 7-0.
Jim Schmidt, Fireworks Committee requested time to discuss crafters without insurance at the 4th July event. Denise Hudson representing Jim Schmidt reported that she had come for help and suggestions from Council on crafters and vendors. She stated that for small crafters to participate they must pay $50 to the committee for admission and purchase a solicitors permit of $25 from the Borough. Then if they do not have liability insurance they can not participate. She also stated their lawyer felt all should have liability insurance to cover the Committee. Manager McFadden stated that this event was a successful program. He understood there was three types of vendors: food, ride/amusement, and crafters. He felt that food and amusement/ride vendors would and should have insurance but he would ask the Solicitor his thoughts. The Borough is not a sponsor, we just have space available and we permit the event. Vendors have permits and the Borough takes care of traffic and crowd control. It looks like we clearly need liability insurance on food and ride/amusement vendors. Attorney Marsh stated he would like time to think about this but a conservative position would be that he would like to have crafters with insurance. This protects the committee and the Borough if someone is seriously hurt and they make claims. As a Borough we recognize the potential exposure for being a target for lawsuits. Denise asked if
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 2 January 21, 2002
the Borough could put them under their blanket policy, which the Fireworks Committee would pick up the costs. Attorney Marsh stated that they could see is they could be under an umbrella as sponsor of 4th July event. Manager McFadden stated that general rule is that we insure Borough organizations and we control these organizations. The Fireworks Committee is not a committee under the Borough. Manager McFadden agreed to call the insurance carrier to verify this information and get back to Denise Hudson. Vendor Permits are in place so the municipality knows who is in town and what they are doing commercially. Robert Cannell stated he contacted people from Heritage Days in Waterford and they have been doing it for 21 years and most do not require insurance of crafters. He stated he was proud of what the Fireworks Committee has done to pull the community together. He felt maybe a rider to the insurance for one day would be acceptable. Caroline Rhodes directed the Manager to investigate the possibility of putting the Fireworks Committee on for a one-day rider. Denise Hudson stated they were ready to send out notices and contracts to vendors and she needed to know right away. Jean Davis asked if the $25 soliciting fee could be waived. Manager McFadden informed Council that it was already waived for non-profit vendors.
JoAnn Hornaman requested time to discuss back flow ordinance Council passed December 17, 2001. John Hornaman asked to read a written statement for his wife. He spoke out against installing the new water meter and back flow system. He compared the implementation of the back flows to Summit Township's procedure and costs. Mr. Hornaman felt this was a financial burden to the Borough water customers for non-existing problem. Mayor Rhodes thanked Mr. Hornaman for his concern on a complex issue which he also had sent a letter to the newspaper about. The Council is responsible for a safe water system. The Borough needed to make some upgrading and the last three years an excellent plan, which Council supports, was formed. First was leak detection, then valve exerciser for maintenance, and lastly the meters to radio read. Meters have a shorter life than pipes and the system and most of the meters in the Borough are 5-10 years old. The Ordinance Review Committee worked to put this in place. This is an improvement to our system. Manager McFadden went on to explain the project in place was meter replacement which is driven by water loss. Most meters past their prime not reliable, water seeping from system or not recorded accurately. We have a pretty good handle on lost water but with meters 1995 or older being replaced and a radio read head being installed by the Borough the accuracy will increase dramatically. With this radio read head we will not have to access properties or have people home to get readings. Butch Shafer, Water Superintendent has attended Rural Water Conference on back flow concerns and draft legislation, which has been heightened since 9 - 11. It is cost effective to do both meters and back flow together then to have residents to do back flows by themselves in the near future. Manufacturer made a system where the setter, back flow, and pressure relief valve accept the meter in the same space as the present meter uses presently in most cases. It is a danger to create a closed system but we have set up with two pressure relief mechanisms. One is on your hot
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 3 January 21, 2002
water heater and the other is in the back flow system, essentially two devises in the same system. The threshold on our pressure relief valve is lower than the one on hot water tanks, so you could say it is "pre safety safety". A boiler is another separate closed system in homes, which is mandated to have a separate relief valve. Dave Zamierowski, Code Enforcement Officer stated that the Hornaman's had a new boiler system and have the relief valve with tank for it to boil over to. Hot water tanks also have relief valves and with this new system they would have another relief valve and they should not be worried about this system. Manager McFadden went on to explain that time to time our water system had symptoms of back flow with soapy tasting water but nothing terrible has happened to our system. We have a good system and we want to keep it that way and make it better. This new system will give us radio readers at a reasonable cost for reasonable protection and enable residents to put in simple replacement element without a plumber. Other municipalities may approach it differently. Butch Shafer, Water Superintendent stated that some places he talked to are not worried about thermal expansion they are just installing the back flows and letting the residents take care of solving the thermal expansion issue. We are not, we are addressing the problem up front. We thought residents' protection is important and we have told you and inserted relief valves in the system for your safety. The $75 device fits where the meter used to sit and everything is built into it and fastened with couplers with any plumbing. Caroline Rhodes stated she had confidence in the system. Butch added that the DEP and the Health Department can mandate us to put in back flows as well as Borough Council to make a safe Borough system. Summit Township is starting with industrial and commercial and then residents and they are not charging residents for back flow that costs only $30 but they must cut pipes and solder the pipes. We do not do plumbing we use couplers sized into the existing meter set and we also address the pressure relief. No system given to you is free it is in their rates. As in the past, meters were the responsibility of homeowners. The meters and back flows are the responsibility of residents and the radio read head and labor to install them is the Borough's expense on this project for meters up to 1". Those owners with meters over 1" can purchase meters and back flows through the Borough but must have plumbers install them. Our primary purpose is to replace meters, while being less disruptive to residents doing it all at once. If the primary purpose was back flow maybe we would do it in three-year plan, but it is meter replacement. This three-year project is financed by borrowing in 1999, which must commence expenditures and finish within 5 years. John Hornaman asked about 5-year replacement. Butch Shafer stated that it recommended to have testable back flows. Those would have to be tested every year. To avoid this we went this route with screw off pressure relief valves, which must be replaced every five(5) years. Caroline Rhodes hoped the Hornamans develop confidence in the Borough system as Council has and comfortably participate. Chris Lovell of Coaxial Cable stated that they had it installed and the men did a great job having water off only 10 minutes.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 4 January 21, 2002
Edith Williams, 200 Meadville Street. Asked if this water meter & back flow system would pay for repair of sewer, where needed. Sewer is addressed separately from water. The sewer system and emergencies are addressed separately even though they are billed together.
Being no further requests to speak to Council, Mayor Rhodes moved on to old business.
Vacancies on Environmental Shade Tree Advisory Committee and Civil Service Commission were tables. Personnel Committee to meet January 28th at 6:30 p.m. to interview applicants.
Scots Glen Subdivision request was tabled.
Public Indecency Ordinance 502 was tabled awaiting Ordinance Review Committee meeting February 4th at 6:30 p.m.
Designation of organization for disposal of recovered/abandoned bicycles was tabled until next meeting to give time for Edinboro Kiwanis President to return to Edinboro.
Mayor Rhodes appointed Liaisons and Chairman of Council Committees as follows:
Finance Committee: Chairman Mary Ann Horne, Jean Davis, Caroline Rhodes
Personnel Committee: Chairman H. Robert Cannell, Caroline Rhodes, Mary Ann Horne
Streets, Buildings, & Grounds Committee: Chairman Chris Gillette, Robert Gray, Paul Snyder
Public Safety Committee: Chairman Paul Snyder, H. Robert Cannell, Chris Gillette
Ordinance Review Committee: Chairman Jean Davis, Paul Snyder, H. Robert Cannell
Recreation, Lake, Environment Committee: Chairman Robert Gray, Mary Ann Horne, Jean Davis
Cable TV Liaison: Robert Gray
Authority Liaison: Jean Davis
Pension Committee Liaison: Paul Snyder Alternate: Caroline Rhodes
EVFD Board Liaison: Caroline Rhodes
PLCM delegate to Campus Community Coalition: Chris Gillette
Alternate: H. Robert Cannell
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 5 January 21, 2002
Erie County Boroughs Association Liaison: H. Robert Cannell
EUP Administration liaison: Caroline Rhodes
Ongoing Legal Cases Liaison: Caroline Rhodes
EUP Town-Gown LCB Issues: Mary Ann Horne Alternate: H. Robert Cannell
Erie County Planning Liaison: Chris Gillette
Chamber of Commerce Liaison: Mary Ann Horne
Washington Township Liaison: Jean Davis
GEAR Liaison: Robert Gray
Mayor Rhodes reminded Chairman of Committees to keep records of their meetings and actions to give a report to Council in December to be turned over to the next Committee Chair. All reports should be turned in the Thursday before Council meetings to be included in the Council packet.
Cable TV Liaison: Robert Gray reported that Manager Chris Lovell was present to discuss internet for the Borough. He explained that the internet had been launched for college area successfully and the Borough was tested and was also ready when the Borough was ready to switch. They had partnered with Stargate Industries for the ISP and could offer the hookup to the Borough for $99 per month. This would be savings from $145.95 usually charged to commercial accounts. The hook up would allow for 10 email addresses instead of the 5 normal with Stargate. Presently we are paying $23.95 a month for Stargate. Mr. Lovell stated he was in the process of revamping his web page and would like to have a Borough link. There would also be an information page where he would like us to update an event schedule for the Borough. Mayor Rhodes thanked him for his offer and input. One of the Council's goals is to improve communication and Bob Gray as liaison will keep in touch with you.
Erie County Borough Association Liaison: H. Robert Cannell reported on the January meeting held in McKean.
EVFD Board Liaison: Mayor Rhodes reported she would be attending the Board meeting the first Sunday in February.
Finance Committee: Mary Ann Horne, Chairman presented report of discussion held on purchasing.
Authority Liaison: Jean Davis reported that the Authorities reorganized with the same officers as last year, approved payment to Tighe Construction for project, and decided on upgrade and maintenance of sewer lines on Darrow Road for one project of 2002.
Ordinance Review Committee: Jean Davis Chairman had no report. Paul Snyder asked that the committee discuss the garbage ordinance. Jean stated they would meet February 4th at 6:30 p.m. to discuss garbage ordinance, indecency ordinance, and codification.
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 6 January 21, 2002
Pension Committee Liaison: Mayor Rhodes asked Paul Snyder to meet with the Manager and get updated on the pensions. Manager McFadden stated the preliminary pension finding has been removed and management would like to meet in mid February to start the review of pensions.
Personnel Committee: H.Robert Cannell, Chair reported they would meet January 28th at 6:30 p.m. to interview residents for vacancies on the Environmental Shade Tree Advisory Committee and Civil Service Commission.
Recreation/Lake/Environment Committee: Robert Gray, Chairman will meet on January 28th at 4 p.m.
Public Safety Committee: Paul Snyder, Chairman reported they would meet January 28th at 7:30 p.m.
Streets, Buildings, & Grounds Committee: Chris Gillette, Chairman reported they would meet on January 28th at 6:30 p.m. He also handed out his report on January 14th meeting regarding CDBG, dumpsters, and bathhouse. Committee motioned by two - zero vote to accept the proposed projects for CDBG 2002 application of 1) $15,805 to complete the lakeside Drive Walk/Bike Trail. 2) $15,000 Sidewalk for West Normal Street Bridge. 3) $15,000 Sidewalk for Darrow Road Bridge. 4) $25,000 Phase IV & V - 6N Revitalization 5) $40,000 Parks & Recreation - Stonehaven Park and Thompson Park 6) $15,5000 Phase III - Central Business District.
Mayor Rhodes asked Mr. Gillette to have his committee talk with the Manager about repairs to this building and give input to the Finance Committee on what should and would be done. Paul Snyder also asked if the committee could review his list on problems with the sidewalk ordinance. Dave Zamierowski, Code Enforcement Officer stated he would give a synopsis to the committee of the sidewalk ordinance as he has done with the garbage ordinance.
Internet Committee: Mayor Rhodes under the request of Paul Snyder set up team of Mary Ann Horne and Paul Snyder to research high speed internet access for the Borough and a resident friendly web site.
Committee of the Whole: Mayor Rhodes requested a tour of facilities with management and continuation of goal setting of the Council for March 2nd 9:30 a.m. til 11:30 a.m.
Being no further updates, Mayor Rhodes moved on to the Solicitors Report.
Solicitor Marsh had nothing to report at this time.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 7 January 21, 2002
Memo to Chief Craft regarding Police Department Staffing was available for review and for Public Safety Committee meeting January 28th. Borough's support of the Growing Greener grant application by Edinboro lake Preservation & Restoration Foundation was available for Council's information. Also available was a letter to John Garner regarding SSHE Subcommittee of University-Community Network; letters to municipalities on SB336; letter to Thomas Swider regarding audit finding of January 9, 2002; letter to President Pogue regarding new Councilman and liaisons to EUP; and letter to Manager Anthony of Washington Township regarding Public Water Emergency Response Agreement.
A memo to Council requesting Finance Committee meetings at 1:30 p.m. every Monday, Streets Buildings, & Grounds Committee meeting at 6:30 p.m and Recreation Committee to meet at 4p.m.; and Public Safety to meet at 7:30 p.m. on the off-Mondays schedule.
Mayor Rhodes introduced the bills for payment. H. Robert Cannell moved approval of the submitted bills totaling $55,572.43 dated January 21, 2002 and Mary Ann Horne seconded. The motion passed unanimously by voice vote of 7-0.
Mayor Rhodes proceeded in acceptance of the payroll as submitted for the period ending January 5, 2002 and paid January 11, 2001 totaling $47,519.20. Mary Ann Horne moved approval of the payroll and H. Robert Cannell seconded. The motion approving the payroll, overtime reports, and supplemental time sheets passed unanimously by voice vote 7-0. Paul Snyder thanked management for the new biweekly recaps.
Reassessment information was received from the County of Erie.
PNC Advisors has sent HG Gillespie Foundation donation to the Borough for 2001. Mayor Rhodes instructed the Manager to send a thank you to the Foundation.
PUBLIC SAFETY:
Police reports for yearend were available for review. Paul Snyder asked about parking tickets and if they reached the budgeted figures and why there was no false alarm revenue. Police Chief Craft being present stated that there was no charge for up to five false alarms and basically businesses are shutting off their alarms to save on the cost. The parking ticket fines were also found to be greater than the budgeted figures.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 8 January 21, 2002
Dave Zamierowski, Code Enforcement Officer being present informed Council that the Planning Commission with Liaison Jean Davis would be working with the Planning Commission of Washington Township on a joint comprehensive plan. Also available was a letter from Attorney Marsh on Michael Amidon/Judy DeFazio. Zoning Hearing notice for hearing February 6, 2002 was also available for review.
Monthly report from Tom Schruers, Public Works Director was available for review.
Article regarding infiltration and inflow was available for review by Council.
Report was available for review. Mr. Cannell asked about water breaks on Harrison Drive. He stated it happens regularly where the open lot is located. Manager McFadden stated he would look into it.
Monthly report was available for review. Jean Davis noted that Tom Schruers and Bob Marz, Roth Marz Architectural Firm met to review plans for the municipal building and the Streets, Buildings & Grounds Committee should also review these plans.
Mayor Rhodes informed Council that she had received a letter from H. David Storch and her response was available for Council's information. She stated she would be working with Manager McFadden on a public statement about the water system.
Paul Snyder requested stop signs on Shelhamer Drive be reviewed by the Police Chief and Streets, Building, & Grounds Committee. The resident did not know why a stop sign was located there. Mr. Snyder requested an update on why the stop sign was located there so he could talk to the resident.
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 9 January 21, 2002
With no further business Mayor Rhodes asked for adjournment. Paul Snyder motioned for adjournment, and with no objections it was unanimously approved by 7-0 voice vote at 9:23 p.m.
ATTEST:
__________________________ _____________________________
Manager E.R. Buck McFadden Mayor Caroline Rhodes
HIGHLIGHTS
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
January 21, 2002
· Payment of bills
· Payment of payroll
· Minutes of January 7 - regular & re-organizational
· Mayor appointed liaisons & council committee chairman
· Indecency Ordinance 502 - Ordinance Review Committee
· Scots Glen Subdivision request
· Vacancies Environmental Shade Tree Advisory Committee - Personnel Committee
· Vacancy Civil Service Commission - Personnel Committee
· Designating location of disposal of bicycles
·
UPCOMING MEETINGS:
· Council of the Whole March 2nd 9:30 a.m. (tour facilities & work on goals)
· Council Meeting February 11th 7:00 p.m.
· Authority Meeting February 11th 5:00 p.m.
· Streets, Buildings & Ground Committee - January 28th 6:30 p.m. (municipal building repairs; bathhouse; dumpsters; stop signs Shelhamer Dr.; & sidewalks)
· Personnel Committee - January 28th 6:30 p.m. interviews
· Ordinance Review Committee - February 4th 6:30 p.m. (Indecency Ordinance; Garbage Ordinance; & Codification)
· Recreation/Lake/Environment - January 28th 4:00 p.m.
· Finance Committee Every Monday 1:30 p.m. (Purchasing Manual)
· Public Safety Committee - January 28th 7:30 p.m. (Review Memo on Police Staff)
· EVFD Board Liaison to attend Board meeting Sunday February 3
· Pension meeting - Mid February
· Contact Insurance company on 4th July event
· Update Paul Snyder on Pensions for mid February Pension meeting.
· Dave Z - to provide Synopsis of sidewalk ordinance & garbage ordinance
· Thank you to H G Gillespie Foundation for 2001 donation
· Regular water leaks on Harrison Drive where empty lot is?
· Review Stop signs on Shelhamer Drive - why located there - report back to Paul Snyder so he can talk to resident requesting information
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
January 21, 2002
I. Call to Order by Mayor
II. Roll Call: H. Robert Cannell __, Jean Davis __, Christopher A. Gillette __, Robert Gray __, Mary Ann Horne ____, Paul Snyder ___, Mayor Caroline Rhodes __. Attorney Ritchie Marsh __, E.R. Buck McFadden , Borough Manager __, Marie Lander, Assistant to the Manager ___.
III. Approval of Minutes:
1. Minutes of Reorganizational Meeting January 7, 2002 ACTION: Motion to approve minutes
2. Minutes of Regularly Scheduled Meeting January 7, 2002 ACTION: Motion to approve minutes
3. Executive Session January 14, 2002 6:30 p.m. - PADEP Order of May 9, 2000
IV Persons Requesting Time To Address Council
1. Jim Schmidt, Fireworks Committee - discuss crafters without insurance
2. Jo Ann Hornamen - discuss back flow ordinance Council passed Dec. 17th
3.
V. Old Business
A. Committee Vacancies -
Environmental Shade Tree Advisory Committee (1 alternate & 1 vacancy)
Civil Service Commission (1 vacancy) (Applicants turned over to Manager and Personnel Committee) - Meeting 6:30 p.m. January 28, 2002
B. Scots Glen Subdivision request - Manager, Building Inspector, and Solicitor working on amendment language. - tabled
C. Disposal of recovered/abandoned bicycles - Designate organization -
i) Edinboro Kiwanis
ii) Erie County Vietnam Veterans Memorial Association
ACTION: vote
D. Public Indecency Ordinance 502 (in Ordinance Review Committee)
E. Appointment of Liaisons and Chairman of Council Committees - tabled from reorganization meeting January 7, 2002
VI. Committee & Liaison Reports
1. Cable TV Liaison - Bob Gray - no report
2. Chamber of Commerce Liaison - Mary Ann Horne - no report
3. Erie County Borough Association Liaison - Bob Cannell - FYI
4. Erie County Planning Liaison - Chris Gillette - no report
5. EUP Administration Liaison - Mayor Rhodes - no report
6. EVFD Board Liaison - Mayor Rhodes - no report
7. Finance Committee - Mary Ann Horne, Chair - Purchase Manual to be reviewed - Report FYI
8. GEAR Liaison - Bob Gray - no report
9. Authority Liaison - Jean Davis - no report
10. Ordinance Review Committee - Jean Davis, Chair - no report
11. Pension Committee Liaison - Paul Snyder - no report
12. Personnel Committee – Bob Cannell, Chair - no report
13. PLCM Campus Community - Chris Gillette, Delegate; Bob Cannell , Alternate - no report
14. Recreation/Lake/Environment - Bob Gray, Chair - no report
15. Public Safety – Paul Snyder, Chair - no report
16. Street, Buildings, and Grounds – Chris Gillette, Chair -
17. Town-Gown LCB issues - Mary Ann Horne, Liaison - no report
18. Washington Township Liaison - Jean Davis - no report
19. Committee of the Whole - Mayor Rhodes - no report
VII Solicitor's Report:
A. DEP EHB Docket 2000-125- R :
1) Executive session - January 21, 6:30 p.m. -PADEP Order of May 9, 2000
2) January 11 letter from Attorney Marsh - FYI
B. Orr Brothers: nothing new
C. Sidewalks: no update
D. Borough of Edinboro v. Teledyne Industries, Inc., et al., No. 13555-1999 (C.C.P. Erie C'ty)
1) January 10th letter from Attorney Marsh - FYI
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VIII Manager's Report:
A. Manager
1. MANAGER INSTRUCTED TO:
· Set up meeting for Emergency Management Response Plan update - to be completed 2002
· See about getting EDINBORO.GOV as domain (Marie L. & Roy L. working on Cable access web site - www.boro.edinboro.pa.us) cable access is available and related costs will be discussed with Finance Committee in February 2002
· Get numbers of clients per municipalities serviced by Food Bank request 10/22/2001 (awaiting figures from Food Bank - Ella said too busy until after holidays) by 2/02
· Send updated letter to municipalities with number of clients and their percentage request 10/22/01 by 2/02 (waiting for figures from Food Bank)
· Work with Washington Township & Water Superintendent on emergency management plan for water service - Buck & Butch Request 11/5/01 in 2002
· Show internal vs external borrowing of tax anticipation note including cash flow
2. Memo- Police Department staffing - FYI
3. Growing Greener Grant - FYI
4. Letter to John A. Garner -SSHE Subcommittee of University-Community Network-January 3 letter - FYI
5. Letter to Gerald E. Depo -SB336, p.n. 1469 letter of January 7 - FYI
6. Letter to Auditor General's Office January 16, 2002 - FYI
7. Memo - Council Committee meetings - Confirm dates
8. Letter to President Pogue - FYI
B. Finance
1. Authorization to Approve Bills, to be paid January 14, 2002 Action: Motion to approve bills $ 55,572.43
2. Authorization to Approve Payroll
Action: Motion to approve payroll ending January 5, 2002 paid January 11, 2002 totaling $ 47,519.20
3. Reassessment - County of Erie - FYI
4. PNCAdvisors - HG Gillespie Foundation for 2001 - FYI
C. Personnel
1.
D. Public Safety
1. Emergency Management
2. Emergency Medical Service (EMS)
3. EVFD
4. Police
a) Police Reports - report FYI
5. Employee Safety Committee
E. BOCA/Code Enforcement
1. Monthly Report - report FYI
2. Letter to Attorney Marsh January 17, 2002 - FYI
3. Michael Amidon/Judy DeFazio - Letter from Attorney Marsh - FYI
F. Planning – See BOCA/Code Enforcement Report
G. Zoning – See BOCA/Code Enforcement Report
1. Hearing February 6, 2002 6 p.m. - Advertisement - FYI
H. Public Works
1. Sanitation
2. Building & Property
3. Streets/Storm Sewers/Signals/Signs
a) Monthly report - report FYI
4. Park & Recreation
5. Lake
6. Environmental Shade Tree Advisory Committee
7. Dam
8. Recycling Leaves
I. Wastewater Collection & Treatment
1.
J. Water System
1. Monthly Progress Reports - report FYI
2.
K. Community Development/Project Coordination
1. Monthly report - report FYI
IX Communications
A. H. David Storch - FYI
X. New Business
XI. Special Reports
XII. Adjournment
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REMINDERS:
Finance Committee Meeting Monday's 1:30 p.m.
Personnel Committee Monday January 28, 6:30 p.m.
Recreation/Lake/Environment Committee Monday January 28th, 4 p.m.
Building/Streets/Grounds Committee Monday January 28th, 6:30 p.m.
Public Safety Committee Monday January 28th, 7:30 p.m.
Authority Meeting Monday, February 11, 2002 5:00 p.m.
CDBG Hearing - February 11, 2002 6:45 p.m.
Next Council Meeting Monday, February 11, 2002 7:00 p.m.
Berkheimer Associates sitting - Feb.4 & April 1stNoon-2p.m., Feb.11 & April 8th3-6
PLCB Campus-Community Coalition: January 24, March 7, April 11, May 2nd 2002 5:30 p.m. Location undecided.
2002 Council Meeting Schedule:
January 7, January 21, February 11, February 25, March 11, March 25, April 8, April 22, May 6, May 20, June 10, June 24, July 8, July 22, August 12, August 26, September 9, September 23, October 7, October 21, November 4, November 18, and December 2 at 7:00 p.m.; and December 16 @4.30 p.m.
E. Community Development/Project Coordination 4/30/01
· CDBG FY 2000 - submitted & approved $167,723.
· CDBG FY 2001 - application submitted March 15, 2001for $ 175,683 awaiting approval
· CDBG FY 1999
· COPS in School Grant - 3 year period. Reimbursement salary & benefits of school resource officer - awarded September 11, 2000 $113,515.
· Growing Greener Water Technology Grant - Submitted - waiting for approval requested $45,000
· 1999 Calendar Year Recycling Performance Grant - Submitted July 2000, received approval and funds March 9, 2001 $13,224
· 902 Recycling Program Grant 2000 - Submitted and awaiting approval $26,000
· 902 Recycling Program Grant 1998 - Reimbursement will be made from DEP once truck is on the Borough's lot and the invoice is submitted to DEP. $24,167 (was submitted) - Truck to be paid for in March 12, 2001 bills awaiting reimbursement from DEP
· T-21 Department of Transportation Grant - Application in progress.
· Shared Municipal Services Grant - Grant in beginning stages - Rob working on
· DCNR - Bike Trail Lakeside - Have estimates received last year - on hold.
· COPS Technology Grant - on hold
· Proposal for CDBG Engineers for FY 2002, 2003, and 2004 will be advertised in July, 2001
· Single Application for Assistance (CPR) - Community revitalization program -for Codification for $13,500 was submitted April 2001.
· Downtown Center - Mainsteet Manager - Mainstreet Visioning with the Chamber of Commerce. A meeting the Chris Ortwell or Bill Fontana from the Downtown Center will be scheduled for approximately April 2001. This grant must be applied for by the Chamber. This office will support and offer assistance
· 2001 Safety Grant Award - Grant submittal will be in August or September 2001 for $1,000. - possible air system for WWCT vehicle
· 2000 Calendar Year Recycling Performance Grant - submittal due September 2001
· 902 Recycling Program Grant 2001 - Request is due in September 2001 - possible recycling containers and educational recycling newsletters for Borough Residents
· K-9 Grant for funding of trained narcotic K-9 and a patrol car - Submitted 1999 and again in 2000 - awaiting for approval $38,282.
· Safety Grant Award 2001 - $1,000 submittal will be made in August or September 2001
1. Grants applied for and status:
· CDBG FY2000
· CDBG FY 2001 - application to be submitted March 13, 2001 for $ 175,683
· CDBG FY 1999
· Growing Greener Water Technology Grant - Install a Supervisory control and Data Acquisition (SCADA) System to monitor and control the water supply system. - Submitted - waiting for approval - Funds requested $45,000.
· 2001 Safety Grant Award- Grant submittal will be in August or September 2001 for $1,000.
· 1999 Calendar Year Recycling Performance Grant - Reporting of recyclable material from Borough Residents and Commercial haulers. Submitted July 2000, awaiting approval of approximately $12,000.
· 2000 Calendar Year Recycling Performance Grant - Reporting of recyclable material from Borough Residents and Commercial haulers due September 2001 for approximately $10,000.
· 902 Recycling Program Grant 2001 - For the continued funding of educational Recycling Newsletters for Borough Residents. Request is due in September 2001 for approximately $8,000
· 902 Recycling Program Grant 2000 - Reimbursement on Borough's backhoe/loader, recycling containers and community education. Submitted and awaiting approval for approximately $26,000.
· 902 Recycling Program Grant 1998 - For purchase of a dump box and truck. Reimbursement will be made from DEP once truck is on the Borough's lot and the invoice is submitted to DEP. $24,167. - Truck to be paid for in March 12, 2001 bills.--received notification 5/3/01 of 25,903 full amount accepted for grant(Sigma Toast of DEP called…letter and news release to follow.
· T-21 Department of Transportation Grant - Sidewalk project over Darrow Road Bridge and West Normal Street Bridge and Route 6N Bridge - Application in progress.
· Shared Municipal Services Grant - WWCT camera equipment to be partnered with another municipality. - Grant in beginning stages.
· DCNR - Bike Trail Lakeside - Extension of the bike trail to Route 6N. Federal Program - Davis - Bacon Wage Rates will prevail. In progress.
· COPS Technology Grant - Equipment would allow a link to each patrol car with department's computer system to access information from the federal NCIC computer data base, the PA CLEAN computer data base, communicate with other patrol cars and police agencies and allow access to those data bases in a secure manor. In progress with 999, EmergyCare, Borough of Edinboro, Lake City & Union City Police Departments.
· Single Application for Assistance - Community revitalization program - will apply for funds for Codification - In progress.
· DEP Alternative Fuels Grant - To promote the use of an alternative fuel. Application requested.
Downtown Center - Mainsteet Manager - Mainstreet Visioning with the Chamber of Commerce. A meeting the Chris Ortwell or Bill Fontana from the Downtown Center will be scheduled for approximately April 2001. This grant must be applied for by the Chamber. This office will support and offer assistance. Funding request unknown at this time.
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