COUNCIL REORGANIZATION
January 2, 2002
7:00 p.m.
Swearing in of new Councilman by District Justice Denise Stuck-Lewis - as needed - H. Robert Cannell, Jean A. Davis, Christopher A. Gillette, and Mary Ann Horne.
I. Call to Order by Deputy Mayor Rhodes
II. Nominations
A. Mayor
B. Deputy Mayor
III. Council Committee Appointments
A. Cable TV Committee
B. Finance Committee
C. Ordinance Review Committee
D. Personnel Committee
E. Public Safety Committee
F. Recreation Committee
G. Streets, Buildings, and Grounds
H. Town Gown
I. COG
J. Employee Pension
K. Erie County Boroughs Association
L. Erie County Planning Commission
M. Negotiations
N. Legal
IV. New Business
A. Manager/Secretary/Treasurer
1. Appoint
B. Engineering Re-appointment
1. Appoint
2. Set Compensation
C. Solicitor Re-appointment
1. Appoint
2. Set Compensation
D. Designate depositories of funds: PNC & PLGIT
E. Appoint Borough Manager & Assistant to the Manager as representatives to make requests of Berkheimer Associates and receive tax information and records.
F. Board/Commission Re-appointments
1. Environmental Shade Tree Advisory Committee
a) Pat Ptasick 1/4/2002-1/4/2005
b) Alternate
c) Planning Commission Member
2. Lake Restoration and Preservation Foundation
a) Nancy Crawford 12/31/2002 - 12/31/2007
3. Planning & Zoning Commission
a) Ruth Cogan 4/1/2002 - 4/1/2006
b) Dotty Cokinos 4/1/2002 - 4/1/2006
4. Zoning Hearing Board
a) Norris Pace 1/1/2002 - 1/1/2005
5. Municipal Authority
a) Jay R. Marcinowski 2/27/2002 - 2/27/2007
6. Water Authority
a) Jay R. Marcinowski 2/27/2002 - 2/27/2007
7. Civil Service Commission
a) 1/21/2002 - 1/31/2005
8. Building/Housing Review Board
a) Edith Williams 2/1/2002 - 2/1/2005
G.
V. Adjourn Reorganization meeting
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 1 January 7, 2002
Call to Order:
Monday, January 7, 2002, 7:00 p.m., reorganization meeting was called to order by Caroline Rhodes. Ms. Rhodes welcomed the new and re-appointed Councilman who where sworn in by District Justice Denise Stuck-Lewis.
Ms. Rhodes took nominations for Mayor. Jean Davis motioned to nominate Caroline Rhodes as Mayor, second by Robert Gray. Jean Davis motioned to close nominations for Mayor and Mary Ann Horne seconded. With no objections the motion to close nominations passed 7-0 voice vote. With no other nominations Caroline Rhodes was unanimously appointed Mayor by a 7-0 voice vote.
Mayor Rhodes asked for nominations for Deputy Mayor. H. Robert Cannell nominated Paul Snyder as Deputy Mayor and Jean Davis seconded the motion. Robert Gray motioned to nominate Jean Davis as Deputy mayor. H. Robert Cannell motioned to close nominations and request a ballot. Motion was seconded by Robert Gray. Dave Zamierowski collected the votes and tallied with Marie Lander. Paul Snyder won the nominations as Deputy Mayor by ballot vote.
Mayor Rhodes requested that new signs be ordered.
Mayor Rhodes asked Council for their goals for Council in the short term and long term.
Paul Snyder: Create fiscal plan with surplus with out increasing taxes.
Jean Davis: Agreed with Paul Snyder; begin year with Pension questions by Management; emphasis on monthly/quarterly review of budget; negotiate non-uniformed employees contract by Council being aware of options prior to meeting with members.
H. Robert Cannell: See a closer productive relationship with EUP and the Borough.
Christopher Gillette: Relationship with Washington Township also; work on local economic growth of businesses.
Mary Ann Horne: More involved in financial decision by Finance Committee approving purchase orders prior to ordering and not after receiving invoice. (Jean Davis requested that this be discussed with Marie Lander & department heads.)
H.Robert Cannell: Visionary 5-10 year plan and goals not just one year.
Jean Davis: Work with other entities to share the load; have liaisons with organizations in the community that report back to council; communication is downfall need newsletter put in local businesses instead of mailing.
H.Robert Cannell: People don't know what is going on we need to use the e-mail, cable station, and a public relations person.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 2 January 7, 2002
Caroline Rhodes: We have a product and service best and it is vital to present friendly face at front desk and on the phone. Communication improvement at every level of contact. We need to be professional and positive as we can be.
H.Robert Cannell: It is sad condition when parents son's must move out because he and his family can't live here. Need to stop migration because of taxes, rentals. Robert Gray added that this is a problem of all of Erie County and not just the Borough.
Jean Davis: Goals need to also reflect 2004 building paid off; EIT tail income returns; COPS Grants ending; Maintenance of building.
Caroline Rhodes: Lake is an asset and Environmental Action Council should be looked into.
Paul Snyder: Fair consistent enforcement of ordinances.
Mary Ann Horne: Trash being left out too long on streets because they are too large for pickup.
Caroline Rhodes: As Council walks and drives around the Borough, if you seen anything that needs attention please bring it to the attention of the proper people.
Mayor Rhodes stated she was modifying the committees from the past. The Committees will be more of a policy making role as the Home Rule Charger states. The policies made by the legislative body will be followed by management and employees. Finance/Budget Committee will be combined with Negotiations Committee; Public Safety Committee will include Police; and Recreation Committee will include the Lake and Environmental Shade Tree Committee. To achieve these goals it would be most effective if members of committees had an interest in the committee. She asked that each member choose two committees they would like to be on and groups they would be willing to be liaison on as well as committees they would be willing to chair and write them down and she would review and hand out assignments at a committee of the whole on January 14th at 6:30 p.m. New members were polled on when they could meet. Paul Snyder could meet after 6:30 p.m. as well as Christopher Gillette; H.Robert Cannell was flexible and Mary Ann Horne said she was available after 4:00 p.m. Discussion followed on open public meetings and following the sunshine law. Jean Davis also asked if on January 14th they could discuss a tour for Council of the sewer plant, water department, and the Borough building in the near future. Mayor Rhodes requested that Council keep off Monday's open for committee meetings.
Mayor Rhodes asked for nominations for Manager, Secretary, and Treasurer. Jean Davis motioned the nomination of Edward R. McFadden and seconded by Mary Ann Horne. Being no other nominations the nominations were closed and E.R. McFadden was unanimously appointed Manager by a 7-0 voice vote.
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 3 January 7, 2002
Manager McFadden introduced a letter from Lake Engineering highlighting 2002 fee schedule. H.Robert Cannell motioned to re-appoint Lake Engineering as Consulting Engineer and Paul Snyder second. The motion passed by voice vote of 7-0. Manager McFadden was instructed to send a letter notifying Lake Engineering of their re-appointment.
Manager McFadden introduced a letter received from Attorney Marsh of Marsh, Spaeder, Baur, Spaeder & Schaaf Attorneys at Law requesting to remain as solicitor for the year 2002 with a hourly rate at $100/hour. Paul Snyder motioned the appointment of Attorney Marsh as Solicitor for year 2002 and Mary Ann Horne second. The motion passed by voice vote of 7-0. Manager McFadden was instructed to notify Ritchie Marsh of his re-appointment.
Manager McFadden recommended that Council appoint PNC Bank and PLIGIT as the main depositories of funds for the Home Rule Borough of Edinboro. Jean Davis motioned and Mary Ann Horne second the selection of PNC Bank and PLIGIT as depositories of funds. The motion passed unanimously by voice vote of 7-0.
Jean Davis motioned to appoint Borough Manager & Assistant to the Manager as representatives to make requests of Berkheimer Associates and receive tax information and records. Paul Snyder second the motion and it passed unanimously by voice vote of 7-0.
Re-appoint Pat Ptasick to Environmental Shade Tree Advisory Committee for a term to expire 01/04/2005.
Nancy Crawford. to the Lake Restoration and Preservation Foundation for a term to expire 12/31/2007.
Norris Pace to Zoning Hearing Board for term to expire 1/1/2005.
Ruth Cogan to the Planning & Zoning Commission for a term to expire 4/1/2006.
Dotty Cokinos to the Planning & Zoning Commission for a term to expire 4/1/2006.
Jay Marcinowski to the Water Authority and Municipal Authority for a term to expire 2/27/2007.
Edith Williams to the Building/Housing Review Board for a term to expire 2/1/2005.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 4 January 7, 2002
Paul Snyder motioned and H. Robert Cannell second the re-appointment of the above listed committee, board, and commission members. Motion passed by 7-0 voice vote. Mayor Rhodes instructed Manager McFadden to send letters of re-appointment. Mr. Cannell requested that since there was two other people who ran for Council and did not make it that they should be asked if they wish to be on as committee members. It was noted that the two openings on Environmental Shade Tree Advisory Committee had applicants that the Personnel Committee when formed would need to interview. The opening on the Civil Service commission is being advertised.
H. Robert Cannell motioned for adjournment. With no objections the reorganization meeting was adjourned at 7:55 p.m.
ATTEST:
__________________________ _____________________________
Manager E.R. Buck McFadden Mayor Caroline Rhodes
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