HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

Page 1 May 24, 1999

Call to Order:

Monday, May 24, 1999, 7:34 P.M., meeting was called to order by Mayor Clifford Allen.

Roll Call:

The following Council members were present: Charles Brand, Jean Davis, Mary Ann Horne, Mayor Clifford Allen, George Finney, and Caroline Rhodes. Council member Richard Forcucci was absent. Also in attendance were Attorney Ritchie Marsh; E.R. Buck McFadden, Borough Manager; and Marie Lander, Assistant to the Manager. The following guests were present: John P. Jones, Barb Loucks, Mike and Sylvia Jara, Kathy Daniels, Kristie Radicki, and Nancy Crawford.

Mayor Allen introduced the two new police officers, David Daniels and Jerry Lawrence, and welcomed them to Edinboro.

Minutes:

Mayor Allen introduced the minutes from the Regular Council Meeting held May 10, 1999. Mary Ann Horne moved for approval of the minutes and Caroline Rhodes seconded. The minutes passed unanimously by voice vote 6-0, with Richard Forcucci absent.

Public Participation:

Mr.John Jones from Kiwanis Club explained that they would be having a Health and Safety Fair on July 3, 1999 from 10 AM to 3 PM on the Lakeside Commons. This would be the first of an Annual event to be held. Mr. Cannell and Mr. John Jones had previously met with Mayor Allen and Manager McFadden to go over the possibility of service projects helping downtown beautification and a letter would be sent to the Council stated this request.

Mr. Mike and Sylvia Jara of 213 Shelhamer Circle requested time. They wanted a determination on animals at large as related to cats. Mayor Allen informed them they would receive a copy of the ordinance and Manager McFadden would contact them this week to discuss the understanding of inclusive dogs and cats. Sylvia Jara discussed her concerns of cats roaming loose especially the issues of being dangerous to health and distructive to gardens.

With no other public participation the Mayor moved on to old business.

Old Business:

The proposed Fire, Rescue, Ambulance & EMS Agreement was tabled.

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Page 2 May 10, 1999

George Finney motioned to accept the bid of Russell Standard Corporation for the asphalt paving & crack sealing. The motion was seconded by Charles Brand and passed unanimously by voice vote 6-0, with Richard Forcucci absent.

The bids for the water storage tank painting were tabled pending review.

Name of Contractor 1A 1B 2 Total Bid Price

Ares Painting Company $60,000 $53,000 $189,000 $302,000

Blastco Inc. 59,200 66,725 107,800 233,725

Marine Steel Painting 79,000 79,000 99,000 257,000

Global Painting Co. 38,474 49,951 76,534 164,959

Nicks Painting Co 123,812 48,350 139,500 311,662

Corrosion Control 68,731 32,269 139,525 240,525

Millstone Corp 42,220 36,181 63,525 138,926

R & M Sandblasting

& Painting 78,000 54,000 90,000 222,000

The bid for truck mounted valve exercise machine, being a single bid was discussed. Charles Brand motioned to award the bid to E.H. Wachs Co.; seconded by Mary Ann Horne. Motion passed unanimously by voice vote of 6-0 with Richard Forcucci absent.

Name of Contractor Bid Price

E.H. Wachs Company $19,342.80

Committee Reports:

Ordinance Review Committee Chairman, Caroline Rhodes, informed the Council that they would be meeting within the next two weeks.

Recreation Committee Chairman, Charles Brand reported that the Committee would meet within the next two weeks.

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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

Page 3 May 10, 1999

Street, Buildings, and Grounds Committee, Chairman Richard Forcucci had a concern that on Sunset and Chestnut cars are still parking and not being ticketed. He noted that two cars cannot pass it a car is parked. Richard Forcucci requested the Manager to have the Police Chief look into this problem and give a written report for next meeting.

Solicitor's Report:

Communication from Campbell, Durrant & Beatty. P.C. on EDIN. Teledyne -87 reported that the Borough was demanding a settlement of $1.5 million.

Manager's Report:

Finance:

Jean Davis moved approval of the submitted bill payments totaling $58,510.49 and Mary Ann Horne seconded. After discussion on the bills, the motion passed unanimously by voice vote 7-0.

Mayor Allen proceeded to acceptance of the payroll as submitted for the period ending 5/7/99. Caroline Rhodes moved approval of the payroll, and Charles Brand seconded. The motion approving the payroll, overtime reports and supplemental time sheets passed unanimously by voice vote 7-0.

Manager McFadden informed the Council that Software Innovators started training today and would be in all week. It was noted that Maggie Niles would be available for training but Mary Holloway said she would not be available. Accounts Payable and General Ledger would be taught this week and the Payroll, Utilities, and EIT would come later. Manager McFadden also explained that the staff was investigating the use of email and the internet and any comments or thoughts by the Council was welcomed. He also informed them that at a PELRAS conference he had picked up a model policy for equipment and computer use for privacy issues. Manager McFadden reported that he would circulate it to be read and signed by staff to avoid inappropriate use of software. The administration of the system has been assigned to Roy Luke and Marie Lander.

Public Safety:

Manager McFadden stated that we were still awaiting the signed Police arbitration award. It has been sent from Attorney Durrant to the Unit Representative who then sends it to Triple A and then back to us.

The non-uniformed negotiations are on going with the negotiation session scheduled for May 27, 1999 at 4PM with the committee.

Resolution 9-99 General Obligation Note for $21,515 at 4.75% to mature in 5 years for a police vehicle was introduced. It is the intent of the Manager to prepay this loan within three (3) years, which is in the budget. Richard Forcucci motioned to approve Resolution 9-99, which was seconded by Jean Davis. The roll call vote was: Charles Brand yes; Jean Davis yes; George Finney yes; Richard Forcucci yes; Mary Ann Horne yes; Caroline Rhodes yes; and Mayor Clifford Allen yes. The motion passed unanimously by 7-0 vote. This vehicle is a piggyback on Central Westmoreland Contract and should be produced this month.

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

Page 4 May 10, 1999

Planning:

The next planning meeting has been rescheduled to May 18, 1999 at 5:30PM. Manager McFadden explained that at the last DEP Task Force meeting with Washington Township, University, DEP, Borough, and Franklin Township they thought that the Planning Commissions should also meet with them. Manager McFadden would be suggesting the date of June 9, 1999, which is the normal Planning Commission meeting in June as the first meeting of the Washington Township and Franklin Township Planning Commissions with ours. EUP also will be invited.

Zoning:

The next meeting will be held June 2, 1999 at 6:00 PM.

Public Works:

A letter to John Kieffer dated April 30, 1999 concerning the signs on Route 99 was mailed out with no further correspondence received.

Resolution 10-99 General Obligation Note for $17,495 at 4.75% to mature in 5 years for a Public Works truck was introduced. This vehicle will have a useful life of 10 years. Jean Davis motioned to approve Resolution 10-99, which was seconded by Charles Brand. The roll call vote was: Charles Brand yes; Jean Davis yes; George Finney yes; Richard Forcucci yes; Mary Ann Horne yes; Caroline Rhodes yes; and Mayor Clifford Allen yes. The motion passed unanimously by 7-0 vote. This vehicle is a piggyback on Central Westmoreland Contract and is available for pickup.

Park & Recreation:

Manager McFadden informed the Council that the Edinboro Lake Preservation and Restoration Foundation Board met May 5 at noon in City Hall. The Board recommends selling "Nessie" because further use, even if affordable, would not be productive and funds from sale could be put to better future use. Washington Township has received information about two companies looking for a “Nessie” at this time. Caroline Rhodes asked how the numbers looked for the job the “Nessie” did? Manager McFadden reported that they had not found any written documents in the Foundation materials stating numbers. The problems to keeping the “Nessie” are the money to operate it and it can not move enough volume to be effective. The best solution is to sell the “Nessie” and use the funds for weed management or another program, which could be more effective. Charles Brand motioned to endorse the Foundation recommendation to sell the "Nessie"; seconded by Mary Ann Horne. Motion passed unanimously by 7-0 voice vote.

Manager McFadden also informed the Council that the Edinboro Lake Preservation and Restoration Foundation Board with T. Scarllett, Buck McFadden, Paul Steva, and Dr. Burgett present met and reviewed the documents found showing it was a 5 member board with 2 ex-officio positions, i.e.Washington Township and Borough Managers. A public service announcement has been sent to the local newspapers for new members of the board. Also presented was a letter from Fred F. Curtze giving his agreement of the sale of “Nessie” and his resignation from the Foundation. Charles Brand motioned to accept his resignation;.

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Page 5 May 10, 1999

seconded by Caroline Rhodes with a voice vote of 7-0. Manager McFadden was instructed to prepare a letter of thanks and placque for all Mr. Curtze has done over the years through the Foundation

Shade Trees Committee noted they would be meeting May 19, 1999. Richard Forcucci informed the Shade Tree Committee that one of the new trees at Chestnut Park had died and also that trees at the old post office looked great. Mary Ann Horne requested that Richard Forcucci give the compliment to Tom Schruers, Public Works Superintendent.

Wastewater Collection & Treatment:

Manager McFadden informed Council that the new regional act 537 task force would be an on-going process. At the May 7th meeting Franklin Township attended with a marketing consultant and at their next meeting would recommend their engineer attend the task force meetings. At the May 7th meeting they heard a presentation from the Harborcreek Township representative on Erie Task Force.

A letter from Paramount Die Corporation dated April 23, 1999 informed the Borough that they would be putting in a holding tank until the 537 regional process continues to move forward to service their location on 6N East. There has been no promise or offer of service; only the request at this point.

Jean Davis motioned to support the Municipal Authority in its work on a new 537 regional plan update by Lake Engineering. Caroline Rhodes seconded the motion and it passed by a voice vote of 7-0.

Water System:

Manager McFadden informed the Council that at the last Authority Meeting an agreement to supply the township in bulk was discussed as well as tap-in and meter requirements to be used as Borough specifications. The questions of pressure and supply availability including quality and quantity as well as towers and looping systems would be discussed in the future.

Community Development/Project Coordination:

A recap of conference attended was reviewed. It was also noted that Vicki Chesley and Dave Zamierowski would be attending "Building Home' May 19 and 20.

Communications:

Letter dated April 29, 1999 from House of Representative Tracy Seyfert was received. Manager McFadden was directed to send a letter specifically to Representative Tracy Seyfert to get funds for the sidewalk in a timely manner.

A letter from DCED dated May 3, 1999 was received. Jean Davis motioned to support Manager McFadden in his continued writing campaign to push our opinion on this situation. It was seconded by Richard Forcucci to contact DCNR in the regards of this mining operation and the study they made which shows the Lake is a globally significant place with maps of each plant location. The motion was unanimously passed by a voice vote of 7-0.

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Page 6 May 10, 1999

New Business:

Being no new business Mayor Allen requested the meeting be adjourned.

Adjournment:

Charles Brand motioned for adjournment. With no objections the meeting was adjourned at 9:25 PM.

ATTEST:

________________________ _____________________________

Manager E.R. Buck McFadden Mayor Clifford E. Allen

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HIGHLIGHTS

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

May 10, 1999

COUNCIL APPROVED:

1. Regular Council Meeting Minutes April 26, 1999

2. Road Closings -- Todd Jay - Soccer tournaments

3. Road Closings -- Edinboro Triathlon June 5, 1999

4. Hill Engineering to review water storage tank painting bids.

5. Resolution 9-99 General Obligation Note $21,515 4.75% 5 years for police vehicle

6. Payment of bills, totaling $58,510.49.

7. Payment of payroll of 5/7/99.

8. Resolution 10-99 General Obligation Note $

9. To waive baracade fee for EDU soccer tournaments.

10. Motion to endorse recommendation to sell the Nessie

11. Accepted Fred Curtze's resignation from the Edinboro Lake Preservation and Restoration Foundation Board.

12. Motion to support Municipal Authority in regional 537 plan with Lake Engineering.

13. Motion to support Manager McFaddens in his continued writing campaign to push Councils opinion of the mining operation situation near the lake.

POSTPONED

1. Awarding of bids:

Asphalt paving & crack sealing

Water storage tank painting

Truck mounted valve exercise machine

2. Agreement with Fire, Rescue, Ambulance & EMS.

MANAGER INSTRUCTED TO:

1. Review bids for awarding next meeting.

2. Have Chief Craft research the problem of parked cars on Sunset and Chestnut,

which are not being ticketed and give a written report.

3. Look into Foundation recognizing Fred Curtze for his years of service.

4. Continue writing campaign for Councils view of mining operation near Lake.

5. Contact Representative Tracy Seyfert about obtaining funds for sidewalks.

MANAGER INSTRUCTED TO DO

April 26, 1999

1. Nuisance Ordinance redrafted with revisions.

2. Prepare agreement with Carlson for 1 year lease.

3. See if funds available to start dock tubs replacement this year in budget or need to start in January 2000 to have 20% finished by next season.

4. Look into advertisement of variance by Therasse.

5. Begin rubbish hauling bid specs.

6. Have Assistant contact Shade Tree Committee on next meeting.

7. Contact Shade Tree Committee, Planning, & Zoning Committees on free event at Academy Theater in Meadville May 12, 1999 on Downtown Conservation, Trees, Trails and Economic Revitalization.

April 12, 1999

A) Contact Game Commission in regards to goose population.

b) Get information from Solicitor on nuisance ordinance.

c) Contact engineer for feasibility study for sidewalks 6N & 99

d) Request correction in newspaper on $166,000 sidewalks CDBG grant

e) Request Tracy Seyfert's support in finding additional monies for bridges and sidewalks

f) verify several checks cut against invoices

g) begin rubbish hauler bidding

h) Letter to Waste Management detailing our concerns on liter

i) prepare appropriate certificate to Eagle Scout Aaron Glass to be presented by Mayor Allen 5/23/99 at his Court of Honor

k) send letter of recognition and a certificate to Edinboro Elementary School children for collecting over $3,300 and 1000 cans of food.

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AGENDA

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

May 24, 1999

I. Call to Order, Mayor Clifford Allen

II. Roll Call: Mayor Clifford Allen __, Chuck Brand __,

Jean Davis __, George Finney __, Richard Forcucci __,

Mary Ann Horne __, Caroline Rhodes __,

Attorney Ritchie Marsh __, E.R. Buck McFadden (Borough Manager) __,

Marie Lander (Assistant to the Manager) __.

III. Approval of Minutes:

A. Regular Meeting May 10, 1999

Action: Motion to approve minutes

B. Executive Session

IV. Persons Requesting Time To Address Council

A. Mr. Cannell: Kiwanis – interested in spurring drive for downtown benches and

annual 4^th July Celebration

V. Old Business

A. Proposed Fire, Rescue, Ambulance & EMS Agreement

Action: Continue to Table

B. OPENING OF BIDS:

1. ASPHALT PAVING & CRACK SEALING

Action: Motion to accept bid

2. WATER STORAGE TANK PAINTING

Action: table

3. TRUCK MOUNTED VALVE EXERCISE MACHINE

Action: Motion to accept bid

VI. Committee Reports

A. Cable TV - Mary Ann Horne, Chairman

Nothing to report

B. Finance Committee - Jean Davis, Chairman

Nothing to report

C. Ordinance Review Committee - Caroline Rhodes, Chairman

1. Nuisance Ordinance. - Draft being revised by staff

D. Personnel Committee - George Finney, Chairman

Nothing to report.

E. Recreation - Chuck Brand, Chairman

Nothing to report.

F. Public Safety - Mary Ann Horne, Chairman

Nothing to report.

G. Street, Buildings, and Grounds - Rich Forcucci, Chairman

Nothing to report.

VII. Solicitor's Report:

VIII.Tax Collector

A. No report

IX. Manager's Report:

A. Manager

B. Finance

1. Authorization to Approve Bills, Action: Motion to approve bills $ 61,242.72

2. Authorization to Approve Payroll

PERIOD ENDING 5/21/99

Action: Motion to approve payroll

3. Phone Bills and Dam Costs ( Tom Schruers)

4. Status of new computer system.

C. Personnel

D. Public Safety

1. Emergency Management

a) Northwestern Pennsylvania’s Fifth Annual Disaster Preparedness

Conference schedule of April 24-25, 1999

2. Emergency Medical Service (EMS)

- See Old Business

3. EVFD - No report

4. Police

a) Police Arbitration - Awaiting receipt of executed award

b) Non-Uniformed Negotiations – May 27, 1999 4 P.M.

c) Police Reports - No action needed

E. BOCA/Code Enforcement

1. Report - No action needed

F. Planning

G. Zoning

1. Meeting June 2, 1999 at 6PM

H. Public Works

1. Sanitation

a) Recycling

b) Solid waste collection

1. Rubbish hauler bidding:

Nothing to report, No action.

2. Building & Property

3. Streets/Storm Sewers/Signals/Signs

a) Public Works Monthly Activities

Working on Downtown Project

4. Park & Recreations

a) Request from Edinboro Men’s Softball League

5. Shade Trees

I. Wastewater Collection & Treatment

1. Regional Act 537 Task Force

a) Long term issues

b) Interim term issues

c) Immediate term issues

c) Copy letter May 18, 1999 from Lake Engineering to

Richard Deiss & Associates REFERENCE: Edinboro/Washington Township TAC – Act 537 Plan

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J. Water System

1. Washington Township related issues

a) Borough/Authorities and Township/Authorities Master Agreement

b) Rob Hitchcock Agreement

c) Kinter Hill Road residents request for service

d) Meadville St/Rt. 99S 6" water service request from Washington Township

K. Community Development/Project Coordination

X. Communications

1. Letters of congratulations to Eagle Scouts. FYI

XI. New Business

None to report

XII. Special Reports

None to report

XIII. Adjournment

Vote - Roll Call:

Chuck Brand __, Jean Davis __, George Finney __, Richard Forcucci __, Mary Ann Horne __,

Caroline Rhodes __, Mayor Clifford Allen __.

Vote - Roll Call:

Chuck Brand __, Jean Davis __, George Finney __, Richard Forcucci __, Mary Ann Horne __,

Caroline Rhodes __, Mayor Clifford Allen __.

DATES TO REMEMBER:

Shade Tree Advisory Committee May 19, 1999 7:00 PM

Planning & Zoning Commission May 18, 1999 5:30 PM

Council Meeting May 24, 1999 7:30 PM

State Ethics Financial Statement Interest due 5/1/99

Municipal & Water Authority Meeting June 7, 1999 5:00 PM

Downtown Conservation: Trees, Trails & Economic Revitalization - May 12, 1999 Meadville

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Call for reports for BOE meetings.

COMMITTEE REPORTS

Mary Ann Horne 734-7495 Cable TV

Public Safety

Caroline Rhodes 734-7454 Ordinance Review Committee

Chuck Brand 734-1718 Recreation Committee

Jean A. Davis 734-3557 Finance Committee

Richard Forcucci 734-4585 (work 732-2790)

Streets, Buildings, & Grounds

George Finney 734-4020 Personnel Committee

SOLICITOR'S REPORT

Ritchie Marsh 456-5301

MAYOR

KIP ALLEN W 734 5103

H 734 7004

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