HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 1 March 26, 2001
The following Council members were present: Caroline Rhodes, Charles Brand, George Finney, Robert Gray, and Paul Snyder. Members absent were Jean Davis and Mayor Clifford Allen. Also in attendance were E.R. Buck McFadden, Borough Manager; Solicitor Ritchie Marsh; and Marie Lander, Assistant to the Manager. Guests present were Darren Gerlach, Steve Psomas, Joe Skalko, Amanda Wig, Bob McClune, Steph Birner, Nancy Crawford, Karren Tuminello, and Cheryl Cross.
Deputy Mayor Rhodes introduced the minutes from the regular scheduled Council meeting held March 12, 2001. George Finney moved for approval of the minutes and Charles Brand second. The minutes passed unanimously by voice vote 4-0 with Caroline Rhodes abstaining.
Joe Skalko, 234 Waterford Street requested time to ask a couple questions on the sidewalk ordinance and letters received. Does the sidewalk ordinance state that sidewalks must be on both sides of the street? Manager McFadden stated that there was a section which has special circumstances are grounds not to put on both sides of the street. Paul Snyder stated that the three main reasons are a dirt road, a street having only one outlet, and if financially impractical. Mr. Skalko asked how much did the sidewalks downtown cost the businesses? Manager McFadden explained they were funded by CDBG funds at no cost to the businesses. What about the bridge on 6N East? Manager McFadden stated that a staff person was working on applying for funds from PennDOT for this bridge. Mr. Skalko went on to say that the Borough has many varieties of regulations on who pays for sidewalks with the local businesses and EUP paying nothing while citizens paying state taxes are paying for these. Caroline Rhodes gave a copy of the ordinance to Mr. Skalko to review during the meeting.
Jean Davis arrived at 7:05 p.m.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 2 March 26, 2001
Mr. Skalko went on to explain that he was not against sidewalks, just would like to see the other side of the street help with the costs in the future. George Finney explained that at this time they are not required to put sidewalks in but it may be required at another time.
Mr. Bob McClune asked if they would be identifying what they plan to do? It was explained that later in the meeting the Streets, Buildings, & Grounds Committee would report on their recommendations to Council.
Being no further speakers under public participation the Deputy Mayor moved on to Old Business.
Employee Safety Program Manual and Public Water Emergency Response Agreement were continued to be tabled.
Deputy Mayor Rhodes stated that there was still one vacancy as alternate on the Zoning Hearing Board, one on the Environmental & Shade Tree Advisory Committee, and one on the Civil Service Commission. An application was received from Charles Brand for the Civil Service Commission position. Robert Gray noted that Charles Brand would not be a member of Council next year since he was not running and there would be no conflict of interest in taking the position. Jean Davis motioned and George Finney seconded the appointment of Charles Brand to the Civil Service Commission. With no objections the motion passed by 4-0 voice vote with Charles Brand abstaining.
Cable TV Committee: Robert Gray, Chairman - nothing to report.
Finance Committee: Jean Davis, Chairman - Committee and most of Council met to review the Audit of 2000 with our auditors on March 19, 2001. A good report was received with no findings or problems. They also explained that being on the accrual basis since 2000 (cash basis in 1999 and prior years) the position of the Borough is shown more clearly being a stronger position at this time.
Ordinance Review Committee: Caroline Rhodes, Chairman - Requested a meeting of the Ordinance Review Committee for April 2nd at 6:30 p.m. to discuss codification. It was noted that the Borough had applied for a grant to have a company be contracted to do the codification. Caroline Rhodes went on to explain what codification was and how it has become too big of a job and complicated for volunteers.
Personnel Committee: Charles Brand, Chairman - nothing to report.
Recreation Committee: Charles Brand, Chairman - nothing to report.
Public Safety Committee: George Finney, Chairman - nothing to report.
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 3 March 26, 2001
Streets, Buildings & Grounds Committee: Paul Snyder Chairman - Reported that the committee met on March 22 with George Finney, Paul Snyder, Charles Brand, Manager McFadden, and Tom Schruers present. The Committee reaffirmed that 6N West and Darrow Road must be completed. Staff stated that 6N West would be completed this year and EUP was working on Darrow Road. A motion was passed by 2-1 vote in Committee that Phase I of 6N East using Alternate 1 to the post office be done in 2001. Letters were to be sent out on March 23 to parties that are affected noting that Council would hear from the public on this matter April 9, 2001. Manager McFadden stated that Alternate 1 is taking the sidewalk on street side of the trees utilizing part of the bike path. Caroline Rhodes stated that the Streets, Buildings & Grounds Committee is mandated to respond to Council yearly in the spring on extensions or repairs of existing sidewalks. Charles Brand informed the public that there was a drawing at the Borough and they were welcome to come down and see where it was approved by the state for Alternate 1. Jean Davis asked what the status of the bridge was? Manager McFadden stated that a grant application to PennDOT had been written. Being no action to be taken this evening Deputy Mayor Rhodes moved on to Solicitor Section.
Town-Gown Committee: Mayor Allen, Chairman - nothing to report.
Deputy Mayor Rhodes stated that after the Council meeting prior to adjournment the Council would retire to executive session to discuss legal matters of DEP EHB Docket 2000-125R, Tarbell Lane liens, and sewer service agreement. Executive session is for advisement only and no action will take place in this session.
Enclosed for Council's review was a memo on EIT rules and regulations, correspondence on the public library, and letter to Bryan Oberle, Editor. Manager McFadden stated that Attorney Murphy contacted him this afternoon that the owner of 6N property was not interested in donating land to the library. Charles Brand stated that at the Senior Citizens meeting he heard a rumor that the Borough wanted the library to leave the building. He explained that the Borough regrets to see them leave and they had taken the position to try and keep them in the building or in walking distance to the downtown.
Deputy Mayor Rhodes introduced the bills for payment. Charles Brand moved approval of the submitted bills totaling $ 33,806.96 dated March 27, 2001 and Jean Davis seconded. The motion passed unanimously by voice vote of 6-0.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 4 March 26, 2001
Deputy Mayor Rhodes introduced the payroll ending March 17, 2001 paid March 23, 2001 totaling $ 45,239.59 Jean Davis motioned there acceptance and Charles Brand second. With no objections the payroll was approved by 6-0 voice vote.
Available for review by Council was a letter to Chief Sayers EDVFD.
BOCA/CODE ENFORECEMENT:
Report was reviewed and with no questions by Council the Deputy Mayor moved on to Public Works.
PUBLIC WORKS:
Monthly report of work done was available for Council's review
WATER SYSTEM:
Monthly progress report was available for Council's review. Information on David J. Knablein d/b/a/Traveler's Motel Bankruptcy Case No. 93-10609-WWB would also be reviewed with the Solicitor in executive session at the end of this meeting.
COMMUNITY DEVELOPMENT/PROJECT COORDINATOR:
Monthly report was available for Council's review.
A letter from Merrill Lynch dated March 15, 2001 was available for review by Council.
Deputy Mayor Rhodes asked if there was any further communications or new business.
Jean Davis stated she had attended the unveiling of the benches by the Kiwanis Thursday night. They are beautiful benches and we need to thank the Kiwanis and Bob Cannell for organizing the Highland Pride and those purchasing the benches, liter reciprocals, and putting their names on pavers downtown to help beautify our downtown.
Executive Session:
Deputy Mayor Rhodes informed the public that the Council would be in executive session beginning at 7:30 p.m. to discuss DEP EHB Docket 2000-125 R; Tarbell Lane liens; sewer agreement with Washington Township; and David J. Knablein d/b/a/ Traveler's Motel Bankruptcy Case No. 93-10609-WWB.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 5 March 26, 2001
Deputy Mayor Rhodes reconvened the Council meeting at 7:50 p.m. following the executive session.
Being no further business to come before the Council, Deputy Mayor Rhodes asked for a motion to adjourn. Paul Snyder motioned for adjournment, and with no objections it was unanimously approved by 6-0 voice vote at 7:55 p.m.
ATTEST:
_________________________ _____________________________
Manager E.R. Buck McFadden Mayor Clifford E. Allen
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HIGHLIGHTS
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
March 26, 2001
· Payment of bills
· Payment of payroll
· Minutes of March 12, 2001
· Appointed Charles Brand to Civil Service Commission
· Employee Safety Program Manual
· Public Water Emergency Response Agreement
· Vacancy Alternate ZHB
· Vacancy Environmental & Shade Tree Advisory Committee
UPCOMING MEETINGS:
· EUP Roundtable Forum - April 3, 2001 1:30 - 3:30- Council notify Manager of roundtable which they wish to attend - to make sure Council represented at all roundtables.
· Authority Meeting April 4, 2001 5:00 p.m.
· Ordinance Review Committee - April 2, 2001 6:30 p.m.
· Council Meeting April 9, 2001 7:00 p.m.
· HOST- PLCM Northwestern Regional meeting April 17, 2001
·
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
March 26, 2001
7:00 p.m.
I. Call to Order by Mayor Allen
II. Roll Call: Chuck Brand __, Jean Davis __, George Finney __, Robert Gray __,
Caroline Rhodes __, Paul Snyder ___, Mayor Clifford Allen ____,
Attorney Ritchie Marsh __, E.R. Buck McFadden (Borough Manager) __,
Marie Lander (Assistant to the Manager) ___.
III. Approval of Minutes:
1. Minutes of Regularly Scheduled Meeting March 12, 2001
ACTION: Motion to approve minutes
IV. Persons Requesting Time To Address Council
V. Old Business
A. Employee Safety Program Manual – Council reviewing - TABLED
B. Public Water Emergency Response Agreement between Washington Township & The Home Rule Borough of Edinboro – TABLED
C. Committee Vacancies - no response as of this date
1) March 10, 2001 Advertised - FYI
1 alternate ZHB
1 Environmental Shade Tree Advisory Committee
1 Civil Service Commission (Application received - Charles Brand)
VI. Committee Reports
1. Cable TV - Robert Gray, Chairman
2. Finance Committee - Jean Davis, Chairman
a) Meeting held March 19th to review Audit of 2000 with Auditors
3. Ordinance Review Committee - Caroline Rhodes, Chairman
4. Personnel Committee – Charles Brand, Chairman
5. Recreation - Chuck Brand, Chairman
6. Public Safety – George Finney, Chairman
7. Street, Buildings, and Grounds – Paul Snyder, Chairman
a) Meeting held March 22 6:30 p.m.
8. Town-Gown - Kip Allen, Chairman
VII Solicitor's Report:
A. DEP EHB Docket 2000-125- R :
1. Correspondence from Solicitor Marsh Dated march 20, 2001 - FYI
B. Orr Brothers
C. Tarbell Lane
a. Letter of March 21, 2001 - FYI
b. Correspondence from Attorney Marsh Dated March 21, 2001 - FYI
D. Sewer Service Agreement
1. Letter to Washington Township March 15, 2001 - FYI
2. Letter from Attorney Marsh dated March 22, 2001 - FYI
3. Letter to Washington Township March 23, 2001 - FYI
VIII Manager's Report:
A. Manager
1. EIT Rules and Regulations - FYI
2. MANAGER INSTRUCTED TO:
· Advertise Committee openings on Cable station - Done
· Letter to Chuck Klenk for his dedication & service to Borough
3. Correspondence on Public Library - FYI
4. Letter to Bryan Oberle, Editor - FYI
B. Finance
1. Authorization to Approve Bills, to be paid March 27, 2001
Action: Motion to approve bills $ 33,806.96
2. Authorization to Approve Payroll
Action: Motion to approve payroll ending March 17, 2001 paid March 23, 2001 totaling $ 45,239.59
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C. Personnel
D. Public Safety
1.Emergency Management
2. Emergency Medical Service (EMS)
3. EVFD
a) Letter to Chief Sayers EDVD - FYI
4. Police
a) Police Reports - report
b) K9 grant - submitted 09/08/00 - no response as of this date
5. Employee Safety Committee
E. BOCA/Code Enforcement - REPORT
F. Planning – See BOCA/Code Enforcement Report
G. Zoning – See BOCA/Code Enforcement Report
1. Hearing April 4, 2001 - FYI
H. Public Works
1. Sanitation
2. Building & Property
3. Streets/Storm Sewers/Signals/Signs
a. Monthly Report
4. Park & Recreation
5. Lake
6. Shade Tree
7. Dam
8. Recycling Leaves
I. Wastewater Collection & Treatment
J. Water System
1. Washington Township related issues - Borough/Authorities and Township/Authorities Master Agreement – tabled
2. Monthly Progress Report
3. David J. Knablein d/b/a/ Traveler's Motel Bankruptcy Case No. 93-10609-WWB - FYI
K. Community Development/Project Coordination
1. Grants applied for and status:
· CDBG FY 2000
· CDBG FY 2001 - application to be submitted March 15, 2001 for $ 175,683
· CDBG FY 1999
· Growing Greener Water Technology Grant - Submitted - waiting for approval
· 1999 Calendar Year Recycling Performance Grant - Submitted July 2000, received approval and fund March 9, 2001 $13,224
· 902 Recycling Program Grant 2000 - Submitted and awaiting approval
· 902 Recycling Program Grant 1998 - Reimbursement will be made from DEP once truck is on the Borough's lot and the invoice is submitted to DEP. $24,167(was submitted) - Truck to be paid for in March 12, 2001 bills awaiting reimbursement from DEP
· T-21 Department of Transportation Grant - Application in progress.
· Shared Municipal Services Grant - Grant in beginning stages - Rob working on
· DCNR - Bike Trail Lakeside - Have estimates received last year.
· COPS Technology Grant - on hold
· Single Application for Assistance (CPR) - Community revitalization program -have apply for funds for Codification
· Downtown Center - Mainsteet Manager - Mainstreet Visioning with the Chamber of Commerce. A meeting the Chris Ortwell or Bill Fontana from the Downtown Center will be scheduled for approximately April 2001. This grant must be applied for by the Chamber. This office will support and offer assistance
· 2001 Safety Grant Award - Grant submittal will be in August or September 2001 for $1,000. - possible air system for WWCT vehicle
· 2000 Calendar Year Recycling Performance Grant - submittal due September 2001
· 902 Recycling Program Grant 2001 - Request is due in September 2001 - possible recycling containers
2. Monthly Report
IX Communications
A. Merrill Lynch March 15, 2001 - FYI
X. New Business
XI. Special Reports
XII. Adjournment
REMINDERS:
Next Council Meeting April 9, 2001 7:00 p.m.
Authority Meeting April 4, 2001 5:00 p.m.
Northwestern Regional PLCM meeting hosted by Home Rule Borough of Edinboro is scheduled for April 17, 2001
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