HOME RULE BOROUGH OF EDINBORO

CDBG HEARING

Page 1 November 6, 2000

Mayor Allen opened the public hearing at 6:30 p.m. on November 6, 2000.

Page 2 CDBG Hearing Minutes November 6, 2000

With no further public comment the CDBG public hearing was closed at ______p.m.

ATTEST:

__________________________ _____________________________

Manager E.R. Buck McFadden Mayor Clifford E. Allen

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

Page 1 October 23, 2000

Call to Order:

Monday, October 23, 2000, regularly scheduled meeting was called to order by Mayor Clifford Allen at 7:07 p.m.

Roll Call:

The following Council members were present: Charles Brand, George Finney, Jean Davis, Caroline Rhodes, Robert Gray, Paul Snyder, and Mayor Clifford Allen. Also in attendance was E.R. McFadden, Manager; and Marie Lander, Assistant to the Manager. Guests present were Karen Tuminello and Nancy Crawford.

Mayor Allen stated that a public comment period was held prior to this Council meeting and it was duly advertised in the local newspaper October 8, 2000 and proof of publication was sent to Victoria Chesley, 124 Meadville Street, Edinboro, PA.

Minutes:

Mayor Allen then introduced the minutes from the Council’s Regular Council Meeting held October 9, 2000. George Finney moved for approval of the minutes and Charles Brand second. The motion passed by voice vote 6-0 with Robert Gray abstaining because of not being present at last months meeting.

Public Participation:

Mayor Allen opened the floor to public participation.

Nancy Crawford, 202 Elm Street. Asked Council if there was any plans for new garbage cans downtown and on Lakeside. Also she commented on the dumpsters behind businesses being eyesores and wondered if there was an ordinance in effect to make them box them in like Burger King, Pizza Hut, and McDonalds does.

Manager McFadden stated that a civic group was planning to put garbage cans and benches in the Downtown but Lakeside was a different funding. Nancy Crawford stated maybe she could talk to the Lakeside Association next year and they could fund raise for lakeside. Mayor Allen stated he was in another town recently and he took a picture of trashcans there were purchased by businesses that put their advertisement on the cans. George Finney stated he believed an ordinance was in place to box in dumpsters on three sides. Nancy Crawford also asked about garbage on the street in front of businesses and if an ordinance was in place to have them pick up the garbage? Manager McFadden stated he would have Code Enforcement Officer, Dave Zamierowski look into the situation with trash and dumpsters in downtown to make everyone aware of the ordinances in place.

Being no further public participation, Mayor Allen moved on to Old Business.

Go Back to Archives
Go Back to Calendar of Meetings

THE HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

Page 2 October 23, 2000

Old Business:

Employee Safety Program manual, request to change wording of billing formula, Public Water Emergency Response Agreement between Washington Township & The Home Rule Borough of Edinboro and policy on WWCT connection and termination, and opening on Water Authority and Municipal Authority was continued tabled.

Mayor Allen asked the local newspaper reporter present to help the Borough in asking for volunteers for vacancy on Water Authority and the Municipal Authority.

Caroline Rhodes motioned to enact Resolution 11-2000, which the Finance Committee had met earlier today and reviewed.

HOME RULE BOROUGH OF EDINBORO

RESOLUTION 11-2000

WHEREAS, the Home Rule Borough of Edinboro (the "Borough"), on January 1, 1952 established, a retirement plan for certain of its employees known as the Borough of Edinboro Police Pension Plan (the "Plan"), which was adopted pursuant to Act 600; and

WHEREAS, the Borough reserves the right to reduce or eliminate Participant Contributions below the mandated rate of five percent (5%) of compensation subject to certain conditions on an annual basis; and

WHEREAS, the Borough received confirmation from the Plan's Actuary with respect to the Participant Contributions and the actuarial soundness of the plan; and

WHEREAS, the Borough is satisfied that the conditions have been met in order to reduce the contribution rate to 0% of compensation for the 2001 plan year;

NOW, THEREFORE, BE IT RESOLVED by the Home Rule Borough of Edinboro Council that, effective January 1, 2001, and continuing through and including December 31, 2001, the amount of Participant Contributions due shall be zero percent (0%) of compensation. The obligation to pay Participant Contributions pursuant to Act 600 in the amount specified therein shall resume effective as of January 1, 2002.

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

Page 3 October 23, 2000

Charles Brand second the motion and after discussion Mayor Allen called for a role call vote. Robert Gray, yes; George Finney, yes; Jean Davis, yes; Caroline Rhodes, yes; Charles Brand, yes; Paul Snyder, yes; and Mayor Allen, yes. Motion passed by unanimous 7-0 role call vote.

Last old business to come before council was request by Franklin Township for support in grant process. Robert Gray reported that the VFW had decided not to turn over 60 acres to Franklin Township for 20 year period as requested. After discussion it was agreed to give Franklin Township their support in the event that the VFW change their minds on the property. Robert Gray motioned to accept Resolution 12-2000 and Charles Brand second.

HOME RULE BOROUGH OF EDINBORO

RESOLUTION 12-2000

WHEREAS, the Home Rule Borough of Edinboro, recognizes the increasing need for area recreational facilities; and

WHEREAS, the citizens of Home Rule Borough of Edinboro, men and women of all ages, have been and will continue to use regional facilities for softball, soccer, baseball, and football; and

WHEREAS, there is a significant lack of facilities to support the recreational desires of the area citizens; and

WHEREAS, the Edinboro-McKean Post of the VFW desires to assist the community by providing 60 acres of land upon which these regional recreational facilities can be constructed; and

WHEREAS, Franklin Township is willing to undertake the commitment to provide a multi-field, multi-use facility for the use of our citizens;

NOW, THEREFORE, BE IT RESOLVED by the Home Rule Borough of Edinboro Council supports Franklin Township in its effort to develop a regional recreation facility for the use of the citizens of the Home Rule Borough of Edinboro and urges the Pennsylvania Department of Conservation and Natural Resources to give it's highest consideration to the grant application of Franklin Township to construct these facilities for the benefit of our citizens.

Go Back to Archives
Go Back to Calendar of Meetings

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

Page 4 October 23, 2000

Mayor Allen asked for any questions or comments. Mayor Allen stated he objected to the phrase "significant lack of facilities" since the Borough has facilities and has supported many for their citizens including 3 on 3 basketball, football program, softball fields, lakeside area and beaches, and including supporting guarded pool. After much discussion Caroline Rhodes requested that the 3^rd WHEREAS be stricken from the resolution. Robert Gray and Charles Brand both agreed and the resolution was amended as follows:

HOME RULE BOROUGH OF EDINBORO

RESOLUTION 12-2000

WHEREAS, the Home Rule Borough of Edinboro, recognizes the increasing need for area recreational facilities; and

WHEREAS, the citizens of Home Rule Borough of Edinboro, men and women of all ages, have been and will continue to use regional facilities for softball, soccer, baseball, and football; and

WHEREAS, the Edinboro-McKean Post of the VFW desires to assist the community by providing 60 acres of land upon which these regional recreational facilities can be constructed; and

WHEREAS, Franklin Township is willing to undertake the commitment to provide a multi-field, multi-use facility for the use of our citizens;

Mayor Allen called for a role call vote: George Finney, yes; Jean Davis, yes; Caroline Rhodes, yes; Charles Brand, yes; Paul Snyder, yes; Robert Gray, yes; and Mayor Allen, yes. Motion passed unanimously by 7-0 role call vote.

Committee Reports:

CABLE TV COMMITTEE: Robert Gray, Chairman. No report.

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

Page 5 October 23, 2000

FINANCE COMMITTEE: Jean Davis, Chairman. Jean Davis reported that budget workshops have been advertised for November 9^th at 10 a.m., November 13^th at 6:30 p.m., November 16^th at 10 a.m.; and November 27^th at 6:30 p.m. Also it was noted that the Finance Committee had met today October 23, 2000 at 10:00 a.m. to discuss Police Pension deficiencies and resolution 11-2000 and Manager McFadden would send out a memo to all Council Members on the discussion.

ORDINANCE REVIEW COMMITTEE: Caroline Rhodes, Chairman. No report.

PERSONNEL COMMITTEE: Charles Brand, Chairman. No report.

RECREATION COMMITTEE: Charles Brand, Chairman. No report.

PUBLIC SAFETY COMMITTEE: Chairman George Finney. No report.

STREETS, BUILDINGS & GROUNDS: Chairman Paul Snyder. The committee met October 9^th prior to this Council meeting and a full report was presented. A speed problem on Hillcrest Drive was discussed and it was agreed to have the Police Chief observe and recommend changes if warranted on Hillcrest Drive and Maple Drive.

If his review warrants further review it would be sent to the Public Safety Committee next meeting. Information on the Public Works Truck Bid opening was handed out and a Building, Streets, & Grounds committee meeting scheduled for October 30, 2000 at 6:30 p.m. to review and give recommendation at the November 6^th Council meeting. It was also noted that the Building, Streets, & Grounds committee would meet December 11, 2000 at 6:30 p.m. to discuss possible CDBG 2001 projects.

Solicitor’s Report:

A letter from Solicitor Marsh dated October 11, 2000 to Allegheny Technologies addressing mediation scheduled for October 24^th in Pittsburgh was received. A letter to Borough from Attorney Marsh dated Oct 16^th and a letter from Attorney Marsh to Campbell, Durrant & Beatty, P.C. dated Oct. 17^th in regards to No. 97-322.E.

Manager McFadden noted that the EHB has determined that DEP has withdrawn their March 7, 2000 Order as a whole. So DEP EHB Docket 2000-070-L is mute except that the reference to this letter in EHB Docket 2000-125 R is not mute.

In regards to DEP EHB Docket 2000-125-R consolidation order was received and a letter from Attorney Marsh to John J. Shimek, Esq. dated Oct. 11, 2000 was in Council's packets for review.

Go Back to Archives
Go Back to Calendar of Meetings

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

Page 6 October 23, 2000

A letter was also received from the McDonald Group, L.L. P. to Robert Cogan dated October 17, 2000 for Councils review.

Managers Report

Manager McFadden informed Council that the copies of letters to Frank G. Pogue, President of EUP and the letter form EUP James Sheehan where in their packets for their information.

Finance:

Mayor Allen introduced the bills for payment. Jean Davis moved approval of the submitted bills totaling $77,712.64 dated October 23, 2000 and Charles Brand seconded. The motion to approve the bills passed unanimously by voice vote of 7-0.

Mayor Allen proceeded in acceptance of the payroll as submitted for the period ending October 13, 2000 and paid October 20, 2000 totaling $41,497.40. Jean Davis moved approval of the payroll and Caroline Rhodes seconded. The motion approving the payroll, overtime reports, and supplemental time sheets passed unanimously by voice vote 7-0

Public Safety:

Manager McFadden noted that a letter from General McLane School District (GMSD) on the COPS in Schools program was in the Council's packets for review. The Civil Service Commission had met tonight at 6:00 p.m. and has certified the list for entry level officers. He reminded the Council that an existing officer would be in the schools position and not the new hire. Also it was noted that the GMSD would pay for uniforms and equipment that is needed. We have an executed agreement they would pick up all costs not covered by the grant including one full year after the grant cycle. Caroline Rhodes asked about a vehicle and Manager McFadden stated that the police person would be stationery and would not need a vehicle. The District would evaluate the program regularly and if other equipment or overtime is needed they would request it and pay for it.

BOCA/Code Enforcement:

Council reviewed report from Code Enforcement Officer, Dave Zamierowski. With no comments or questions, Mayor Allen moved on to Public Works.

Public Works:

Mayor Allen asked if there were any questions on the monthly report. Being no questions he noted that the Shade Tree Committee vacancy had three applicants. Jean Davis stated that she had showed an interest since Mary Ann Horne as Council member

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

Page 7 October 23, 2000

used to bring back information to Council but Rita Lucas, recommended by Pat Ptasik, was a good choice also. Manager McFadden was instructed to find out what the requirements were for the vacancy and the makeup of the committee to the Personnel Committee who would recommend a replacement to Council.

Information on the truck bid was presented earlier in Buildings, Streets, & Grounds and Manager McFadden stated he would also talk to the committee about the grass-mulching tractor when they meet October 30^th.

Go Back to Archives
Go Back to Calendar of Meetings

Wastewater Collection & Treatment:

A spot repair would be taking place on Water Street. The Municipal Authority authorized this repair and the bid was awarded to Miles Construction. The street would be closed for a period of time on this Friday.

Water System:

Monthly report was available for Councils review.

Community Development/Project Coordination:

Monthly report was available for Council's review.

Resolution 10-2000 in regards to seeking grant funds from the Department of Conservation and Natural Resources (DCNR) for the construction of a new public bathhouse and storage facility at Billings Park was not necessary after review of bathhouse. This grant would be again reviewed in the near future.

Communications:

Letter received from PLCM dated October 5^th thanking Mayor Allen and Manager McFadden for attending the PLCM annual legislative dinner and conference.

New Business:

Manager McFadden thanked the Buildings, Streets, & Grounds Committee for setting up a meeting to discuss the bids and other matters on Monday, October 30^th at 6:30 p.m.

Caroline Rhodes requested information on the Police Chief's progress into looking at the parking problem downtown as addressed at the last Council meeting. Manager McFadden stated that the Police Chief would be looking into it this week they had been busy with the Civil Service Commission matters. Jean Davis stated that with no

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

Page 8 October 23, 2000

parking on streets for snow removal they would be finding more cars parking in yards. She wondered about the ordinance for no parking in yards. It was agreed that Dave Zamierowski, Code Enforcement Officer would look into it on Hillcrest Drive and Meadville Streets. Charles Brand asked if someone could get back to him on the number of parking spaces required for what number of students in rental property. He also noted that Lakeside had an exception to the rule of parking on the yards because of blacktop restrictions near the lake.

EXECUTIVE SESSION:

Mayor Allen moved into executive session at 7:55 p.m. to discuss financial matter and legal matter regarding Mr. Cogan.

Meeting was reconvened at 8:44 p.m. With no further matter to come before Council, Mayor Allen asked for a motion to adjourn.

Adjournment:

Robert Gray motioned for adjournment, and unanimously approved by voice vote at 8:45 p.m.

ATTEST:

__________________________ _____________________________

Manager E.R. Buck McFadden Mayor Clifford E. Allen

Go Back to Archives
Go Back to Calendar of Meetings

HIGHLIGHTS COUNCIL MEETING

October 23, 2000

APPROVED:

1. Minutes of October 9 –meeting

2. Payables & Payroll

3. Resolution 11-2000 Police Pension Participant Contributions 2001

4. Resolution 12-2000 Support of Franklin Township on recreational facilities

5. Personnel Committee to meet to recommend person for Shade Tree Vacancy

MEETINGS:

1. BUDGET WORKSHOPS Nov 9 10am; Nov 13 6:30 p.m.; Nov 16 10 am; Nov 27 6:30 p.m.

2. October 30^th 6:30 p.m. Buildings, Streets, & Grounds Committee (truck bid, mulching tractor, etc)

3. November 1^st - Authority Meeting 5 p.m.

4. Public Hearing Nov 6 prior council meeting 6:30 p.m. on CDBG 2001

5. December 11^th 6:30 p.m. Buildings, Streets, & Grounds Committee (CDBG 2001 review)

6. PLCMA North West Meeting hosted April 2001 by Borough

TABLED:

1. Employee Safety Program Manual - Council reviewing.

2. Request to change wording on ordinance of water & sewer rates

3. Public Water Emergency Response Agreement between Washington Township & Borough - Solicitor reviewing.

4. Appointment to Water Authority & Municipal Authority to fill vacancy

5. Award bid for truck - in Building, Streets, & Grounds Committee

MANAGER INSTRUCTED TO DO:

1. Find out information on makeup of Shade Tree Committee & requirements for Personnel Committee (given to Charles Brand 10/24/2000)

2. Memo to Council on discussions in Finance Committee Oct 23^rd 10 a.m.

3. Chief Craft to visit businesses on Main Street to get voluntary compliance to park in back instead of in front of buildings 9 a.m.-5 p.m. Possible 2 hour parking to be considered if Chief Craft doesn't get support of businesses. Jeff should give recommendation and findings to Council on his visit to businesses.

4. Dave Zamierowski to observe trash and dumpsters being sightly in downtown and inform businesses of ordinances on picking up trash in front of buildings and boxing in of dumpsters.

5. Dave Zamierowski to get Charles Brand information on number of parking places per number of students in residences.

6. Vicki Chesley to find out what the federal regulations are on the 500 year Flood Boundary that the bathhouse is in.

7. Chief Craft to observe traffic on Hillcrest Drive and Maple Drive to see if warrants any changes in signage, etc. and report back to Council. (Report speeding problems.)

Public Notice- Home Rule Borough of Edinboro is seeking grant funds from the Department of Conservation and natural Resources (DCNR) for the construction of a new public bath house and storage facility at Billings Park. Public comment will be received at 6:45 p.m. prior to the Borough of Edinboro's regularly scheduled council meeting on Monday, October 23, 2000 at 7:00 p.m.

1. Franklin Township Board of Supervisors - Letter of Oct 11, 2000 in support of grant request.

2. County of Erie - Letter in response to application

3. GMSD - Letter in support of grant request.

4. Edinboro University - Letter in support of grant request.

Go Back to Archives
Go Back to Calendar of Meetings

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

October 23, 2000

7:00 P.M.

I. Call to Order, Mayor Allen

II. Roll Call: Chuck Brand __,

Jean Davis __, George Finney __, Robert Gray __,

Caroline Rhodes __, Paul Snyder ___, Mayor Clifford Allen ____,

Attorney Ritchie Marsh __, E.R. Buck McFadden (Borough Manager) __,

Marie Lander (Assistant to the Manager) ___.

III. Approval of Minutes:

Regular Meeting October 9, 2000

ACTION: Motion to approve minutes

IV. Persons Requesting Time To Address Council

V. Old Business

A. Employee Safety Program Manual – Council reviewing - TABLED

B. Memo- request WWCT connection & termination billing formula policy change – ACTION: Authorization to draft Resolution (tabled from 7/24/00 & 8/14/2000 meetings) Management requests item to continue to be TABLED.

C. Vacancy on Water Authority & Municipal Authority - No applicants at this time.

D. Public Water Emergency Response Agreement between Washington Township & The Home Rule Borough of Edinboro – TABLED

E. Police Pension resolution to reduce contribution to 0% of compensation 2001 - ACTION: Resolution 11-2000

F. Franklin Township request for support in grant process for recreation grant- ACTION: Resolution 12-2000

VI. Committee Reports

A. Cable TV - Robert Gray, Chairman

B. Finance Committee - Jean Davis, Chairman

1. Advertisement Budget Workshops: Nov 9^th 10 a.m.; Nov 13^th 6:30 p.m.; Nov 16^th 10 a.m.; and Nov 27^th 6:30 p.m.

2. Committee Meeting October 23^rd 10 a.m.

C. Ordinance Review Committee - Caroline Rhodes, Chairman

D. Personnel Committee – Charles Brand, Chairman

E. Recreation - Chuck Brand, Chairman

F. Public Safety – George Finney, Chairman

G. Street, Buildings, and Grounds – Paul Snyder, Chairman

1. Minutes of Oct 9^th meeting

2. Meeting December 11, 2000 6:30 p.m. to discuss possible CDBG 2001 projects.

VII Solicitor's Report:

A. Borough of Edinboro v. Teledyne Industries, Inc. and Penn Union Corporation C.A. No. 97-322-E

1. Letter to Allegheny Technologies from Attorney Marsh dated Oct 11^th - Mediation scheduled for October 24^th in Pittsburgh - FYI

2. Letter to Borough from Attorney Marsh dated Oct 16^th - FYI

3. Letter to Attorney Marsh from Campbell, Durrant & Beatty, P.C. dated Oct 17^th - FYI

B. DEP EHB Docket 2000-070-L - EHB has determined that DEP has withdrawn their March 7, 2000 Order as a whole.

C. DEP EHB Docket 2000-125- R

1. Consolidation order - FYI

2. Letter to John J. Shimek, Esq. from Attorney Marsh dated Oct 11, 2000 - re: Washington Township and the Borough of Edinboro - FYI

D. Orr Brothers - NOTHING TO REPORT

E. Letter from McDonald Group, L.L. P. to Robert Cogan, Oct 17, 2000 -FYI

VIII Manager's Report:

A. Manager

1. Letter to President Pogue October 11^th - Cost sharing - FYI

2. Letter from EUP James Sheehan - Partnering in Handicapped accessible dock costs - FYI

B. Finance

1. Authorization to Approve Bills, to be paid October 23, 2000

Action: Motion to approve bills $ 77,712.64

2. Authorization to Approve Payroll

Action: Motion to approve payroll ending October 13, 2000 paid October 20, 2000 totaling $ 41,497.40

C. Personnel

D. Public Safety

1. Emergency Management –

2. Emergency Medical Service (EMS) –

3. EVFD –

4. Police –

a) Police Reports - Reports

b) Dispatch - EUP Thanksgiving Break Change over

c) COPS in Schools Grant -

d) K9 grant - submitted 09/08/00

e) EUP - Police jurisdiction - FYI

5. Employee Safety Committee -

E. BOCA/Code Enforcement - Report

F. Planning – See BOCA/Code Enforcement Report

G. Zoning – See BOCA/Code Enforcement Report

H. Public Works

1. Sanitation

2. Building & Property

3. Streets/Storm Sewers/Signals/Signs

a. Monthly Report

b. Loops installed and timed at Rt 99 & 6N intersection for turn lane

4. Park & Recreation

5. Lake -

a. News Release - Zebra Mussels found in Edinboro Lake

b. Pulling docks and buoys

6. Shade Tree

a. Vacancy

7. Dam

8. Recycling Leaves

a. Leaves pickup begun

b. 2001 medium duty two-wheel drive dump truck, snow plow, tailgate aggregate spreader and lights - Tabulated bid - ACTION

c. Grass mulching tractor - Memo

I. Wastewater Collection & Treatment

J. Water System

1. Washington Township related issues - Borough/Authorities and Township/Authorities Master Agreement – tabled

2. Monthly Progress Report

K. Community Development/Project Coordination

1. DCNR grant application Resolution10-2000 - ACTION:

2. Monthly Report

IX Communications

A. Letter from PLCM October 5^th - PLCM annual legislative dinner and conference - FYI

X. New Business -

XI. Special Reports

XII. Adjournment

XIII. REMINDER: Authority Meeting November 1^st 5:00 p.m.

CDBG Public Hearing November 6^th 6:30 p.m.

Next Council Meeting November 6^th 7:00 p.m.

Budget Workshops: November 9^th 10 a.m.; November 13^th 6:30 p.m.; November 16^th 10 a.m.; and November 27^th 6:30 p.m..

Buildings, Streets & Ground Committee Dec 11, 2000 6:30 p.m.

Go Back to Archives
Go Back to Calendar of Meetings