HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

Page 1 October 9, 2000

Call to Order:

Monday, October 9, 2000, regularly scheduled meeting was called to order by Mayor Clifford Allen at 7:00 p.m.

Roll Call:

The following Council members were present: Charles Brand, George Finney, Jean Davis, Caroline Rhodes, Paul Snyder, and Mayor Clifford Allen. Member absent was Robert Gray. Also in attendance was E.R. McFadden, Manager; and Marie Lander, Assistant to the Manager. Guests present were Lorie Bearfield, Nancy Crawford, and Cheryl Cross.

Minutes:

Mayor Allen then introduced the minutes from the Council’s Regular Council Meeting held September 25, 2000. Charles Brand moved for approval of the minutes and Caroline Rhodes second. The motion passed by voice vote 6-0.

Public Participation:

Mayor Allen opened the floor to public participation.

Lorie Bearfield, owner of 103 Erie Street requested time to discuss parking. Lorie stated she was upset she had to address Council and could not solve the problem herself. The problem is that business owners are parking 8-10 hours in front of her building instead of in their own parking lots in the rear. With specialty shops on main street, an option to battle Wal-Mart coming into town, it would be necessary for customers to be able to park for a limited time to enjoy our shops. Ms. Bearfield asked if it could be an option to have someone contact business owners to recommend voluntary parking elsewhere or possible consider a two-hour parking limit. Ms. Bearfield was willing to pay for parking signs or help Council in any way possible to curb the problem. Manager McFadden stated there is several options which she has highlighted including voluntary parking elsewhere by business employees and owners, which the Chamber of Commerce may be able to help with; putting in meters which is expense; and two hour parking which would take the police from the current jobs to chalking tires. George Finney asked if the Police Chief could go around and request the cooperation of owners and employees of businesses in town to use alternate parking. Jean Davis asked if a letter to businesses addressing the problem, the possibility of a 2-hour parking limit during the day, and asking for their help in solving the problem. Caroline Rhodes also stated that she thought a 2-hour limit on angle spaces and the Borough building parking would help if the voluntary compliance did not work. Paul Snyder stated that after Chief Craft visits the owners and employees of local businesses he could report to the Council on his findings and also his recommendations. Discussion followed with the possibility of only limiting parking 8am -5pm when most specialty shops

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are open. Mayor Allen instructed Manager McFadden to ask Chief Craft to visit businesses for voluntary compliance and report back with his recommendations from his conversations with owners.

With no other persons interested in speaking the Mayor moved on to Old Business.

Old Business:

Employee Safety Program manual, request to change wording of billing formula, Public Water Emergency Response Agreement between Washington Township & The Home Rule Borough of Edinboro and policy on WWCT connection and termination, and opening on Water Authority and Municipal Authority was continued tabled.

Mayor Allen asked the local newspaper reports present to help the Borough in asking for volunteers for vacancy on Water Authority and the Municipal Authority.

Committee Reports:

CABLE TV COMMITTEE: Robert Gray, Chairman. No report.

FINANCE COMMITTEE: Jean Davis, Chairman. No report but would have a meeting October 23, 2000 at 10:00 a.m. to discuss Police Pension and resolution 11-2000.

ORDINANCE REVIEW COMMITTEE: Caroline Rhodes, Chairman. No report.

PERSONNEL COMMITTEE: Charles Brand, Chairman. No report but they would be meeting October 16, 2000 at 5:30 p.m. for Police oral exams.

RECREATION COMMITTEE: Charles Brand, Chairman. No report.

PUBLIC SAFETY COMMITTEE: Chairman George Finney. No report.

STREETS, BUILDINGS & GROUNDS: Chairman Paul Snyder. The committee met prior to this Council meeting and a full report would be presented at the next Council meeting.

Solicitor’s Report:

A letter from Solicitor Marsh dated September 26, 2000 to Council and one to John Shimek were in the Council's packets for review on DEP EHB Docket 2000-125-R.

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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

Page 3 October 9, 2000

Manager McFadden handed out a letter in regards to Borough of Edinboro v. Teledyne Industries, Inc. and Penn Union Corporation C.A. No. 97-322-E, which was received today in regards to mediation this month.

Managers Report

Manager McFadden introduced resolution 11-2000. Under Act 600 if the MMO and actuarial show the plan is fully funded then annually the Council can pass a resolution so employee do not need to contribute to the plan. This language dealing with Act 600 does not relate to the other issue we have pending with this plan. The Police unit is aware of the other issue and is willing to sit down and work it out. Caroline Rhodes recommended waiting on presenting a motion of enacting resolution 11-2000 until after a finance committee meeting to discuss this issue. Manager McFadden stated that was fine as long as the resolution was passed prior to the end of the year.

Manager McFadden requested the authorization to advertise for Budget Workshops November 13^th and November 27^th at 6:30 p.m.. Jean Davis, Finance committee chair requested that November 9^th and November 16^th at 10:00 a.m. also be advertised. Jean Davis motioned that the four dates be advertised for budget workshops and Paul Snyder second. With no objections the motion passed unanimously by voice vote 6-0.

Manager McFadden informed Council that the copies of letters to Frank G. Pogue, President of EUP and to Dr. Naomi Johnson where in their packets for their information. Discussion followed on different items in the letters.

Finance:

Mayor Allen introduced the bills for payment. Jean Davis moved approval of the submitted bills totaling $84,795.17 dated October 10, 2000 and George Finney seconded. The motion to approve the bills passed unanimously by voice vote of 6-0.

Mayor Allen proceeded in acceptance of the payroll as submitted for the period ending September 29, 2000 and paid October 6, 2000 totaling $43,990.57. Jean Davis moved approval of the payroll and Caroline Rhodes seconded. The motion approving the payroll, overtime reports, and supplemental time sheets passed unanimously by voice vote 6-0. Jean Davis requested that Homecoming overtime be broke down by Police Chief Craft for the Finance committee.

Public Safety:

Manager McFadden noted that General McLane School District would be meeting this Wednesday night and they would get back to us on the COPS in Schools program. In

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regards to the dispatch change over, it has been decided to do it over Thanksgiving break, when there would be less activity in town.

Mayor Allen noted that Penn Prime, Jim Metcalfe, would be conducting a workplace inspection and annual training at the Borough on October 10-11^th. He requested that Mr. Metcalfe be asked after his inspection what other areas we could look at for grants.

Public Works:

Mayor Allen noted that leaves for recycling were being put into the street already and the actual start date should be put on the CTV station.

Wastewater Collection & Treatment:

A preliminary I & I report was presented from WWCT Superintendent Rob Kennerknecht

Water System:

Manager McFadden stated that, with the new meters installed at EUP, the information on usage was being documented and the Borough's formula is proving to be correct.

Community Development/Project Coordination:

Public Notice of invitation for public input on seeking grant funds from the Department of Conservation and Natural Resources (DCNR) for the construction of a new public bathhouse and storage facility at Billings Park would be held October 23rth at 6:45 p.m.

Communications:

Letter received from Laurie Showman informing Borough of an event they had last weekend by the Edinboro Ski Association, Inc. Mayor Allen requested that a letter be sent to her thanking her for informing the Borough.

A letter from Franklin Township requesting support for a recreation grant application was discussed. Charles Brand motioned to send a letter of support and Jean Davis second the motion. After discussion about recreation in our municipality and our neighbor Washington Township, the motion was tabled until next meeting to give time to discuss this with Washington Township. Motion to table passed by a 6-0 voice vote. Mayor Allen stated that he had sent three letters to Washington Township requesting discussion on this and many other items but they have responded that they only want to talk on the sewer problem.

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

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Other communications included a letter to Boetger & Associates, Inc.; letter from William J. Smith; letter to James Sheehan, EUP; and letter from Washington Township to Mayor Allen.

New Business:

Paul Snyder wanted to make sure what the procedure would be on the parking issue brought up in public participation. Mayor Allen stated they would wait to see what Chief Craft has to say in his memo after visiting businesses. Paul stated he thought businesses should be invited to whatever committee meeting that discusses this issue to give their input.

Mayor Allen asked that a letter be sent in support of EUP Home Coming to Julie Fedders of EUP and to the Shriners for their participation.

Jean Davis thanked Manager McFadden for attending the Environmental Studies School held on EUP campus, which was sponsored by the PA Garden Club.

Adjournment:

Charles Brand motioned for adjournment, and unanimously approved by voice vote at 8:10 p.m.

ATTEST:

__________________________ _____________________________

Manager E.R. Buck McFadden Mayor Clifford E. Allen

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HIGHLIGHTS COUNCIL MEETING

October 9, 2000

APPROVED:

1. Minutes of September 25 –meeting

2. Payables & Payroll

3. Send letter thank you to Laurie Showman for advising us of Edinboro Ski Assoc. activity last weekend

4. Letters of thank you from BORO for Home Coming--Julie Fedders, EUP & Shriners

5. Advertise Budget Workshops

MEETINGS:

1. Oct 10-11 Jim Metcalfe of Penn Prime will conduct workplace inspection & annual training.

2. Oct 23 Finance committee Meeting 10a.m - Police Pension

3. BUDGET WORKSHOPS Nov 9 10am; Nov 13 6:30 p.m.; Nov 16 10 am; Nov 27 6:30 p.m.

4. Public Hearing Oct 23 prior council meeting 6:45 p.m.

5. PLCMA North West Meeting hosted April 2001 by Borough

TABLED:

1. Employee Safety Program Manual - Council reviewing.

2. Request to change wording on ordinance of water & sewer rates

3. Public Water Emergency Response Agreement between Washington Township & Borough - Solicitor reviewing.

4. Appointment to Water Authority & Municipal Authority to fill vacancy

5. Support of Franklin Township in grant application

MANAGER INSTRUCTED TO DO:

1. Send letters showing support for Home Coming to Julie Fedders of EUP and Shriners for participating.

2. Advertise on CTV of leave pickup dates

3. Advertise budget workshops

4. Chief Craft to document for finance committee Home Coming overtime

5. Chief Craft to visit businesses on Main Street to get voluntary compliance to park in back instead of in front of buildings 9 a.m.-5 p.m. Possible 2 hour parking to be considered if Chief Craft doesn't get support of businesses. Jeff should give recommendation and findings to Council on his visit to businesses.

6. Ask Jim Metcalfe what items Borough can apply for after his inspection of location.

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

October 9, 2000

7:00 P.M.

I. Call to Order, Mayor Allen

II. Roll Call: Chuck Brand __,

Jean Davis __, George Finney __, Robert Gray __,

Caroline Rhodes __, Paul Snyder ___, Mayor Clifford Allen ____,

Attorney Ritchie Marsh __, E.R. Buck McFadden (Borough Manager) __,

Marie Lander (Assistant to the Manager) ___.

III. Approval of Minutes:

Regular Meeting September 25, 2000

ACTION: Motion to approve minutes

IV. Persons Requesting Time To Address Council

A. Lori Bearfield, 103 Erie Street, address parking on the street

V. Old Business

A. Employee Safety Program Manual – Council reviewing

B. Memo- request WWCT connection & termination billing formula policy change – ACTION: Authorization to draft Resolution (tabled from 7/24/00 & 8/14/2000 meetings) Management requests item to continue to be tabled.

C. Vacancy on Water Authority & Municipal Authority - No applicants at this time.

D. Public Water Emergency Response Agreement between Washington Township & The Home Rule Borough of Edinboro – tabled.

VI. Committee Reports

A. Cable TV - Robert Gray, Chairman

B. Finance Committee - Jean Davis, Chairman

C. Ordinance Review Committee - Caroline Rhodes, Chairman

D. Personnel Committee – Charles Brand, Chairman

E. Recreation - Chuck Brand, Chairman

F. Public Safety – George Finney, Chairman

G. Street, Buildings, and Grounds – Paul Snyder, Chairman

MET 6:30 PRIOR COUNCIL MEETING

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VII Solicitor's Report:

A. Borough of Edinboro v. Teledyne Industries, Inc. and Penn Union Corporation C.A. No. 97-322-E - NOTHING TO REPORT

B. DEP EHB Docket 2000-070-L - NOTHING TO REPORT

C. DEP EHB Docket 2000-125- R

1. Letter from Attorney Marsh dated Sept. 26^th. - FYI

2. Letter from Attorney Marsh to John Shimek Sept. 26^th - FYI

D. Winterberger v. Borough of Edinboro No. 14412-98 - NOTHING TO REPORT

E. Orr Brothers - NOTHING TO REPORT

VIII Manager's Report:

A. Manager

1. Police Pension resolution to reduce contribution to 0% of compensation 2001 - ACTION: Resolution 11-2000

2. Authorize advertising for Budget workshops November 13^th and November 27^th with enactment of budget on December 4^th - ACTION

3. Letter to Frank G. Pogue, President - October 5, 2000 - FYI

4. Letter to Dr. Naomi Johnson - FYI

B. Finance

1. Authorization to Approve Bills, to be paid October 10, 2000

Action: Motion to approve bills $84,795.17

2. Authorization to Approve Payroll

Action: Motion to approve payroll ending September 29, 2000 paid October 6, 2000 totaling $43,990.57

C. Personnel

D. Public Safety

1. Emergency Management –

2. Emergency Medical Service (EMS) –

3. EVFD –

4. Police –

a) Police Reports - No reports

b) Dispatch - October 18? Change over

c) COPS in Schools Grant -

d) K9 grant - submitted 09/08/00

e) EUP -

5. Employee Safety Committee - Jim Metcalfe of Penn Prime will conduct a workplace inspection and annual training October 10-11, 2000

E. BOCA/Code Enforcement - No report

F. Planning – See BOCA/Code Enforcement Report

G. Zoning – See BOCA/Code Enforcement Report

H. Public Works

1. Sanitation

2. Building & Property

3. Streets/Storm Sewers/Signals/Signs

a. No Monthly Report

4. Park & Recreation

5. Lake

6. Shade Tree

7. Dam

8. Recycling Leaves

I. Wastewater Collection & Treatment

1. Preliminary I & I report - FYI

J. Water System

1. Washington Township related issues - Borough/Authorities and Township/Authorities Master Agreement – tabled

2. No Monthly Progress Report

3. Letter to Robert Hitchcock - FYI

K. Community Development/Project Coordination - No Monthly Report

1. Public Notice- public input 6:45 p.m. October 23^rd prior to Council meeting- FYI

IX Communications

A. Letter from Laurie Showman - Edinboro Ski Association, Inc. - FYI

B. Franklin Township request support for recreation grant application - ACTION

C. Letter to Boetger & Associates, Inc. Sept. 29^th - FYI

D. Letter from William J. Smith - "FYI - No change"

E. Letter to James Sheehan - EUP - October 5, 2000 - FYI

F. Washington Township letter of October 5, 2000 to Mayor Allen - FYI

X. New Business -

XI. Special Reports

XII. Adjournment

XIII. REMINDER: Next Council Meeting October 23^rd 7:00 P.M.

Public comment prior Meeting Oct 23 6:45 p.m.

REMINDER

STREETS, BUILDINGS & GROUNDS COMMITTEE MEETING

Oct. 9^th 6:30 p.m. Prior Council Meeting

PERSONNEL COMMITTEE - Police Oral Exams -

MONDAY Oct. 16^th 5:30 p.m.

Public comment prior Council Meeting Oct 23 - 6:45 p.m.

Council Meeting October 23^rd 7:00 P.M.