HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

Page 1                                                                                   July 10, 2000

Call to Order:

Monday, July 10, 2000, regularly scheduled meeting was called to order by Mayor Clifford Allen at 7:00 p.m. 

Roll Call: 

The following Council members were present:  Caroline Rhodes, Charles Brand, George Finney, Robert Gray, Mayor Clifford Allen, and Paul Snyder.  Jean Davis was absent.  Also in attendance was E.R. McFadden, Manager; and Marie Lander, Assistant to the Manager.  Guests present were Jeffrey Harris, Bridget Jeffery, and Nancy Crawford.

Minutes:

Mayor Allen introduced the minutes from the Council’s Regular Council Meeting held June 26, 2000.  Charles Brand moved for approval of the minutes and Caroline Rhodes second.  The motion passed by voice vote 6-0.

Public Participation:

            Being no one on the agenda asking to be heard Mayor Allen opened it up to anyone present at the meeting.  Being no one interested in speaking Mayor Allen moved on to old business.

 

Old Business:

            Mayor Allen reminded Council that there would be a Hearing on the Philip Walker rezoning request from I2 to R2 on July 24th at 6:30 p.m.  There will also be a hearing on the Comprehensive Plan July 24th at 6:45 p.m.  Manager McFadden will make sure a copy of the Comprehensive Plan is delivered to all Council members.         

 

 

Committee Reports:

            CABLE TV COMMITTEE:  Robert Gray, Chairman.  No report.

 

FINANCE COMMITTEE:  Jean Davis, Chairman.  Mayor Allen in Jean’s absence stated there was no report.

 

ORDINANCE REVIEW COMMITTEE:   Caroline Rhodes, Chairman.  No report.

 

PERSONNEL COMMITTEE:  Charles Brand, Chairman.  No report.

 

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RECREATION COMMITTEE:  Charles Brand, Chairman. Charles Brand expressed his opinion of a great job done by the Public Works crew for the July 4th celebration.  They handled everything well that they needed to do and got it all completed.  Mayor Allen instructed the Manager to post a memo on the Public Works bulletin board thanking them for all their extra work to help make this celebration in Edinboro a success.   Mayor Allen also requested that a letter be sent to Jim Schmidt of the Fireworks Committee in the Borough’s support of the July 4th event. Robert Gray motioned to instruct Manager McFadden to send the letter in support on behalf of Council and Caroline Rhodes second the motion.  With no objections the letter will be sent to Jim Schmidt.

 

PUBLIC SAFETY COMMITTEE:  Chairman George Finney.  No report.  Mayor Allen stated that the Police Chief should be directed to check signage and what trees need to be trimmed for better visibility.

 

            STREETS, BUILDINGS & GROUNDS:  Chairman Paul Snyder. No report.  A meeting is scheduled for July 17th at 6:30 p.m.

Solicitor’s Report:

Manager McFadden reported in the Solicitor’s absence that we received good news in the EHB Docket No. 2000-070-L.  Also documentation was received that the case is closed in the Leah Therasse v. Borough of Edinboro.  Mayor Allen moved on to the Manager’s Section.

 

Managers Report:

            Finance:        

Mayor Allen introduced the bills for payment.  Caroline Rhodes moved approval of the submitted bills totaling $70,478.42 dated July 11, 2000 and Charles Brand seconded. The motion to approve the bills passed unanimously by voice vote of 6-0. 

 

            Mayor Allen proceeded in acceptance of the payroll as submitted for the period ending June 23, 2000 and paid June30, 2000 totaling $43,594.06.  George Finney moved approval of the payroll and Caroline Rhodes seconded.  The motion approving the payroll, overtime reports, and supplemental time sheets passed unanimously by voice vote 6-0. 

 

 

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Page 3                                                                                               July 10, 2000

 

           

            Public Safety:

            Mayor Allen noted that letters to Angela Holler on June 21st and to Tri-State Communication Center on June 13th were in the Council packets for review.  Manager McFadden stated that Chief Craft and himself met with Nick Sleptzoff of ECEMA and Tri-State Communications to finalize the dispatch service.  Motorola will be installing an antenna pole outside the police station and at no cost to the Borough since this will be a consolidation of the 911 dispatch locations.  The change over will take place the end of August in advance of EUP Home Coming or shortly after to make sure a smooth transition.

            A letter also was sent to Office of Community Oriented Policing Service on June 27th as a follow up of information on our replacement officer.

           

            Planning:

Mayor Allen stated that an update on the Orr Development was in the Council packets for review as to where the Borough stands at this point.

 

            Public Works:

            A letter was sent June 16th to the Edinboro Area Inter-Church Council on the building. 

A list of streets to be crack sealed as budget allows for year 2000 was enclosed for Council’s information.  Caroline Rhodes asked about Beau Drive.  Manager McFadden stated it was to have work done on it but only tar and chipping, as needed this summer.

            Mayor Allen noted that a list of 3 on 3 basketball players by municipalities for this year showed that out of 170 participants only 52 resided in Edinboro.  Caroline Rhodes stated that the Borough is serving the School District as a whole.

            Letters to Mary Watt of June 14th and to Dr. Arthur C. Bittner of June 29th in regards to docks were in the Council packets for their information.

            Manager McFadden stated that the dam was inspected, everything looked good, and photo’s are on file of the flume.

It was noted that DEP was in to review the recycling project and was pleased to see that the compost for the leaves was being used.  Caroline Rhodes recommended that Vicki use the compost as a feature in the next recycling newsletter.  She also was pleased with the nice job Vicki Chesley had done on the newsletter that just went out.

 

            Wastewater Collection & Treatment:

            Manager McFadden stated information in last month’s packets on Smoke and Dye testing was advertised as an unique service and three quotes had been received.  It is management’s recommendation that Council award the contract to Powell Sanitation and Construction of Meadville, PA.   Caroline Rhodes motioned to authorize management to award the contract for sewer dye testing unique service to Powell Sanitation and

 

HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

 

Page 4                                                                                               July 10, 2000

 

 

Construction of Meadville, PA and Charles Brand second.  The motion passed by 6-0 voice vote. 

            Manager McFadden stated we have just received a data collection report and flow monitoring status report for February 2nd through July 5th from the engineer.  Arthur Kuholski of Lake Engineering based on the analysis of data collected is in the opinion that neither the Edinboro Sewage Treatment Plant nor any known portion of the Edinboro Sewage Collection System is Hydraulically Overloaded as defined in PA Title 25 Chapter 94.  He is recommending that our initial I & I reduction projects be focused on the Lakeside, Shelhamer “P” and Hillcrest East sections of the Edinboro WWCT system service area.  The I & I problems in the EUP service area also should be looked into, which Manager McFadden stated was in progress by EUP.

 

            Water System:

            A letter from Washington Township requesting that the Borough of Edinboro cooperate to formulate an emergency response plan for its public water system was discussed.  Caroline Rhodes motioned that a reciprocal emergency response plan between the Borough of Edinboro and Washington Township in time of crisis where the municipalities can under option #1 purchase between each other bulk water to be hauled by tank truck to tank site subject to a formal agreement and approval before Council.  Motion was seconded by Charles Brand and unanimously approved by voice vote 6-0.  Manager McFadden was instructed to draft a letter to Washington Township stating the above matter.

 

            Community Development/Project Coordination:

            Mayor Allen noted that the downtown project is out for bid and they will be opened July 17th at 1:30 p.m. to be awarded at the July 24th Council meeting.

Communications:

            A letter was sent June 21st on the interpretation of “active duty” to mean “combat duty” and a copy was sent to Attorney Marsh since the deadline for a hearing is coming up the end of this month.

            A card was received from Edinboro Area Historical Society thanking Council for the display case set up in the lobby.

            A letter from Kathryn E. Travis asking to dedicate trees, benches, and sign in a memorial along lakefront.  After much discussion it was recommended that Robert Gray speak to Mrs. Travis about trees and benches instead of a sign.  It was also recommended that the Shade Tree Committee review and recommending trees for that area as well as possibly a standard format for the memorial plaques.   Mayor Allen also stated he received an e-mail from Marilyn Tindle about Lee Reynolds being honored.

 

            HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

 

Page 5                                                                                               July 10, 2000

 

New Business:

            Mayor Allen stated he received two letters one unsigned and one from Mary Ann Kufnieski in regarding to parking ticket problem because of trees hiding the sign.  It was noted that this ticket had been taken care of. 

 

EXECUTIVE SESSION:

            Mayor Allen adjourned the meeting into executive session at 7:50 p.m. to discuss personnel matter and the Penn Union/ Teledyne legal case.  Meeting was called back to order at 8:15 p.m.      

Adjournment:

            Robert Gray motioned for adjournment, and unanimously approved by voice vote at 8:16 p.m.

 

 

ATTEST:

 

 

__________________________               _____________________________

Manager E.R. Buck McFadden                        Mayor Clifford E. Allen

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                                                HIGHLIGHTS COUNCIL MEETING

July 10, 2000

 

APPROVED:

1.      Minutes of  June 26                                               

2.      Payables & Payroll

3.      Award unique service contract for sewer dye testing to Powell Sanitation & Construction Co. of Meadville, PA.

4.      Emergency response plan between Boro & Township for purchase of bulk water by tank truck in time of crisis – subject to approval and formal agreement for reciprocal agreement.

 

MEETINGS:

1.       

2.      PLCMA North West Meeting hosted April 2001 by Borough

 

MANAGER INSTRUCTED TO DO:

1.       Furnish all Council members with the new Comprehensive Plan.

2.      Letter to Jim Schmidt in support of July 4th event

3.      Memo to Public Works for great job for July 4th celebration

4.      Have Police Chief check on signage (stop signs, parking signs, etc)  that may be covered by trees for tree trimming list.

5.      Recommend to Vicki next recycling newsletter have feature article on the compost.

6.      Notify Powell Sanitation & Construction of award of unique service sewer dye testing.

7.      Send letter to Washington Township about emergency response plan – reciprocal agreement to be formalized before Council. – Option #1

8.      See if Shade Tree Committee can recommend trees and a standard format for memorial plaques  – Kathryn Travis requesting on Lakefront in front of Homestead Cottage.


                         HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING

 

July 10, 2000                                                        

7:00 p.m.

 

I.                    Call to Order, Mayor Allen

 

II.         Roll Call: Chuck Brand __,

Jean Davis __, George Finney __, Robert Gray __,

Caroline Rhodes __, Paul Snyder ___, Mayor Clifford Allen ____,

Attorney Ritchie Marsh __, E.R. Buck McFadden (Borough Manager) __,

Marie Lander (Assistant to the Manager) ___.

 

III.       Approval of Minutes:

A.     Regular Meeting June 26, 2000

ACTION:  Motion to approve minutes

                             

IV.              Persons Requesting Time To Address Council

 

V.     Old Business

A.      Employee Safety Program Manual – Safety Committee reviewing

B.      Ordinance to prohibit parking southbound on Erie Street (PA Route 99) from the intersection of Cooper Alley to the intersection of PA Route 6N – TABLED  received preliminary from PENNDOT study further information available shortly

C.      Public Notice – Hearing – Philip Walker - July 24th 6:30 p.m.

D.      Public Notice – Hearing – Comprehensive Plan – July 24th 6:45 p.m.

 

VI.              Committee Reports

A.     Cable TV  - Robert Gray, Chairman

 

B.     Finance Committee - Jean Davis, Chairman

 

C.     Ordinance Review Committee - Caroline Rhodes, Chairman

 

D.     Personnel Committee – Charles Brand, Chairman

 

E.      Recreation - Chuck Brand, Chairman

 

F. Public Safety – George Finney, Chairman

 

G. Street, Buildings, and Grounds – Paul Snyder, Chairman

  Meeting scheduled July 17th at 6:30 p.m.

 

 

 

 

VII     Solicitor's Report:

A.      Borough of Edinboro and Edinboro Municipal Authority  v. Commonwealth of Pennsylvania, Department of Environmental Protection – EHB Docket No. 2000-070-L

B.     Leah Therasse v. Borough of Edinboro - FYI

 

 

VIII      Manager's Report:

A.     Manager

 

B. Finance

1.      Authorization to Approve Bills, to be paid  July 11, 2000

            Action:  Motion to approve bills  $ 57,012.49

 

2.      Authorization to Approve Payroll

Action:  Motion to approve payroll ending June 23, 2000 paid                           June 30, 2000 totaling   $43,594.06

 

            C.  Personnel

 

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D. Public Safety

1.      Emergency Management –

2.      Emergency Medical Service (EMS) –

3.      EVFD – no report

4.      Police –

a)      Police Reports  -  No report

b)      Dispatch –

1)      Letter to Angela E. Holler June 21, 2000 – FYI

2)      Letter to Tri-State Communication Center June 13, 2000 – FYI

c)      COPS UHP Grant

1)      Letter June 27, 2000 to Office of Community Oriented Policing Service

2)       

5.      Employee Safety Committee

 

E. BOCA/Code Enforcement

1.      Report – no report

 

F.      Planning – See BOCA/Code Enforcement Report

1.  Orr Development - FYI

G.     Zoning – See BOCA/Code Enforcement Report

 

H. Public Works

1.      Sanitation

2.      Building & Property

a)  Letter June 16, 2000 Edinboro Area Inter-Church Council - FYI

3.      Streets/Storm Sewers/Signals/Signs

a)      Monthly Report –  no report

b)      Crack Sealing 2000

4.      Park & Recreations .

a)  Breakdown of 3 on 3 basketball players by municipalities

5.      Lake 

a)      Letter to Mary Watt June 14, 2000 – FYI

b)      Letter to Dr. Arthur C. Bittner June 29, 2000 - FYI

6.      Shade Tree  - Survey in progress

7.      Dam  - flume is good to go

8.      Recycling Leaves

 

I. Wastewater Collection & Treatment

            1.  Award sewer dye testing – RFP’s received -

 

J. Water System

1.      Washington Township related issues

a)      Borough/Authorities and Township/Authorities                                Master Agreement – tabled

b)      Emergency response plan - FYI

2.      Monthly Progress Report –NO report

3.      Penn Union – Letter to Allegheny Technologies June 21-FYI

 

K. Community Development/Project Coordination

1.      Monthly Report – FYI

2.      Downtown Project - Bid opening July 17th 1:30 p.m. to be awarded July 24th – FYI

 

IX        Communications

1.      Letter of June 21, 2000 – interpretation of “active duty” to mean “combat duty”

2.      Card from Edinboro Area Historical Society – FYI

3.      Letter from Kathryn E. Travis – dedication of memorial along lakefront

4.      Erie County Association of Boroughs

 

X.                 New Business

XI.              Special Reports

XII.            Adjournment

 

REMINDER:

Open Bids – Downtown Project – July 17th 1:30 p.m.

Hearing July 24th  6:30 P.M. – Philip Walker rezoning I2 to R2

Next Council Meeting July 24th 7:00 p.m.

July 24th Meeting:  Award bids for Downtown Project

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