HOME RULE
BOROUGH OF EDINBORO COUNCIL MEETING
Page 1 December
6, 1999
Call
to Order:
Monday, December 6, 1999, 7:34 p.m., meeting was
called to order by Mayor Clifford Allen.
Roll
Call:
The following Council members were present: Charles Brand, Mary Ann Horne, Caroline
Rhodes, Mayor Clifford Allen, Richard Forcucci, Jean Davis and George
Finney. Also in attendance were E.R.
Buck McFadden, Borough Manager; Attorney Ritchie Marsh; Dave Zamierowski, Code
Enforcement Officer; and Marie Lander, Assistant to the Manager. Guests present were Paul Snyder, Cheryl
Cross, Mr. Porto, Craig Lessig, and Dan McLaughlin.
Minutes:
Mayor Allen introduced the minutes from the
Regular Council Meeting held November 22, 1999. Charles Brand moved for approval of the
minutes and Mary Ann Horne seconded. The minutes passed unanimously by voice
vote 7-0.
Craig Latimer from the YMCA Greater County Y was
present to get feedback from council on their operation of Culbertson Pool and
lifeguards at Edinboro Lake. Caroline
Rhodes asked if the lifeguards took counts and if a season end report would be
coming with possible comments from lifeguards on their concerns, etc? Craig Latimer did not know if they took
counts at the lake but there were counts at the pool. He would look into the year end report and
get back to Council. Jean Davis stated
that she thought it was a big improvement with the full time supervision for the
lifeguards instead of a part time one when the Borough was running the program. Charles Brand stated that they should
consider moving lifeguard chairs apart in two vantage points instead of
together. Mr. Latimer stated he would
look into the placement of the chairs.
Again Craig Latimer stated his appreciation of the Council giving the
YMCA a chance at a dream to make a tangible Y presence in the county with swim
lessons and lifeguards. Mayor Allen
thanked Craig Latimer for his time.
Dan McLaughlin, Chestnut Street, requested time
on behalf of Pat Crawford who had passed away.
Pat Crawford was referred as Mr. Lakeside. He started the Canoe Club in 1952 and he was
in charge of lifeguards and beaches as well as having a place for kids to go
and dance and hang out. When the Borough
took over this portion of the lake they took over the lifeguard operation. Mr. Crawford also owned the Juke Box, which
was a barn for kids to go and dance and play games. Pat was even on the committee for the Borough
Building. Dan McLaughlin asked if
Council would consider naming the beach, at Lakeside, Crawford Beach in his
memory.
Page
2 December
6, 1999
Craig Lessig, Hillcrest Drive, stated that he
went to an auction at Marsh Crawe’s and purchased memorabilia and artifacts of
the Borough for $2.00. At this time he
would like to present the Borough with a May 1939 picture of lakeside to be
framed and hanged in the Borough building.
Mayor Allen thanked Mr. Lessig for his donation and it would be framed
and hanged in the building.
Mayor Allen asked to deviate from the agenda for
a moment so he could motion to name the beach across from the Canoe Club the
Crawford Beach in memory of Pat Crawford.
Jean Davis seconded the motion and much discussion followed on beaches
and their names. After discussion, the
motion passed unanimously by a voice vote of 7-0.
Manager McFadden stated the following bids:
Company Bid
Price Bid Bonds
BFI, Erie, PA $388,362.60 10% bid bond
Waste Management, Erie, PA $431,372.52 10% bid bond
had been opened at the last meeting and the management would like to recommend accepting the bid of BFI. Jean Davis, Chairperson of the Finance Committee stated that the Finance Committee had met and were in agreement. Jean Davis motioned to accept the BFI bid and authorize the Manager to execute the contract. Charles Brand seconded the motion and it unanimously passed by voice vote of 7-0. Manager McFadden was instructed to execute the document and notify BFI so they could start collections timely in 2000.
Manager McFadden stated that the Employee Safety Program manual was reviewed by the Department Heads and turned back over to the Safety Committee for their re-review.
Mayor Allen noted that the amendment on the change of date of parking for snow removal, the ordinance for a stop sign at Chestnut and Maple, the Nuisance Ordinance, and the 911 dispatch service were all tabled until December 20, 1999 meeting.
Manager McFadden stated that Dave
Westcott , representative of Coaxial Cable would be at the December 20th
Council Meeting.
Jean Davis, Chairman of the Finance Committee stated that the committee had met as a Committee of the Whole to review the budgets on November 17th, November 24th, December 1st, December 3rd, and December 6th before the Council meeting. The
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page
3 December
6, 1999
meetings were very productive
and the budgets would be addressed later in the agenda. She also
stated that the Committee of the Whole would continue to meet this week to
review and modify the budgets before final approval at the December 20th
meeting.
Caroline Rhodes, Chairman of the
Ordinance Review Committee stated that the committee would try to meet this week to review the stop sign
ordinance and the parking sign ordinance as well as the Nuisance
Ordinance. The committee had not met
since the last meeting since they were working with the Finance Committee as a
Committee of the Whole on the budgets.
Richard Forcucci, Chairman of the Street,
Buildings, and Grounds presented minutes of their meeting, December 1st
, at which they recommend the following three CDBG projects:
1)
$20,000 for
completion of downtown project
2)
$85,000 for
park and recreation to update to ADA bathrooms, benches, and ADA porta potty’s
at the beach.
3)
$27,700 for
Borough Hall ADA entrances
Richard
Forcucci also reminded Council they were still awaiting PENN-DOT approval of
sidewalk options for 6N East and 99N; on grant funding for Bridges 6N East and
Darrow Road East with EUP; and completion of sidewalks on Darrow Road. Also the traffic lines should be placed on
the Maple Drive and 6N intersection to designate left and right turns from
Maple to 6N West and East.
Mary Ann Horne informed the Streets,
Buildings & Grounds Committee that she had talked to Vicki Chesley and that
CDBG funds can be used for demolition projects instead of general funds as done
this year. If 201 Willow must be
demolished this year it should be added to the CDBG grant application. Richard Forcucci stated that the committee
had no problem with that addition.
Solicitor
Marsh was asked for his comments on the Nuisance Ordinance. He stated he had none at this time.
Manager McFadden stated the information from the Home Rule Network Meeting of November 16th was to update the Council on the court case sitting out there and to keep them in touch on appeal process and support to Monroeville or not.
Charles Brand motioned to advertise the following Council Meeting year 2000 dates to be held at 7:00 p.m.: January 3, January 24, February 14, February 28, March 13, March 27, April 10, April 24, May 8, May 22, June 12, June 26, July 10, July 24,
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 4 December
6, 1999
August 14, August 28, September 11, September 25, October 9, October 23, November 6, November 29, December 4, and December 18th at 4:30 p.m. Mary Ann Horne seconded the motion and it passed unanimously by voice vote of 7-0.
Committee members up for reappointment in 2000 were distributed to Council for their information.
A letter from Campbell, Durrant & Beatty, P.C. on non-uniformed collective bargaining was presented to Council for their review.
Jean Davis moved approval of the
submitted bills totaling $48,018.45 and Mary Ann Horne seconded. After
questions on the bills, the motion passed unanimously by voice vote of 7-0.
Mayor Allen proceeded to acceptance of the
payroll as submitted for the period ending November 28, 1999 and paid December
3, 1999 totaling $33,166.93. Mary Ann
Horne moved approval of the payroll and Charles Brand seconded. The motion approving the payroll, overtime
reports, and supplemental time sheets passed unanimously by voice vote 7-0.
It was noted that a public notice was advertised for a vacancy on the Zoning Hearing Board in an alternate spot as well as on the Cable Access Channel with no response as of this date.
Dave Zamierowski, Zoning Administrator and Code Enforcement Officer, presented Mark & Kathy Hutchinson’s subdivision of two lots on 103 Monroe Street. Charles Brand motioned to accept the plans as presented and Caroline Rhodes seconded the motion. The motion passed unanimously by 7-0 voice vote.
Dave Zamierowski presented the Richard Engh subdivision plans for 6.8 acres in R1 across from the Copper Coin to be signed over to EUP for ecology study of the wetlands. It was noted that this plan had been tried before but now the wetland issue has been settled and that EUP will accept the property. Charles Brand motioned to accept the subdivision as presented and Mary Ann Horne seconded the motion. The motion passed unanimously by 7-0 voice vote. Council was reminded to sign plans after the meeting.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 5 December
6, 1999
Manager McFadden informed Council first on the immediate term issues. The Hitchcock/Chen Wastewater Collection Agreement was delivered to Washington Township and they should execute the sewer agreement at their December meetings, so the Chen’s can move into their home. Mayor Allen requested that Council be kept informed of Washington Township’s decision.
The interim term issue involves drafting an agreement with Washington
Township pertaining to Route 99 N gravel site.
Solicitor Marsh has drafted the agreement which will be presented to
Washington Township tomorrow afternoon.
Manager McFadden went on to explain that the Borough had agreed with the
Township residents that higher and better land use for better of the lake and
the communities. Council had also asked
Solicitor Marsh to intervene; we have done this; and after a year of
discussions with DEP and Washington Township to stop discharging influents into
the lake; a proposal better than a gravel pit but it would still go into the
lake would not be our goal; so we said we would help if they sign the agreement
the influent would not go into the lake.
George Finney stated he believed the Township should not receive any
water or sewer unless they became annexed into the Borough. Caroline Rhodes stated that in reality the
annex process is long and not in the near future. We need to go ahead and serve the area and be
the heroes in the end of the gravel pit.
It is better for the good of the whole community, the lake, and the
watershed. Manager McFadden stated this
is a business like proposition and continued discussion to move forward. Caroline Rhodes motioned that Council
approves the basic principle as presented by the Borough Solicitor and Manager
with a couple details to be worked out by the Solicitor and Manager. Charles Brand seconded the motion and
discussion followed. In respond to a
question on costs to the Borough, Manager McFadden stated that to have this
come into being we need the Perry Lane circumference which would be financed
essentially ¾ by the Township and ¼ by the Borough proportionate to the
usefulness to the Borough. The other
Capital costs will be to the Township and their developers in the end. The treatment capacity allows the Borough
reserve capacity for the Township, which they will pay for this reserve at a
donation toward our debt service on the plant, being a relief to our
residents. This is all a business like
way to look at it. The only other costs
to the Borough is the cost to go to DEP to get the plant rerated and a backend
cost of intensifying when the flow gets to the maximum of 250 EDU’s as set
forth in the agreement. The operation
and maintenance would all be proportionate costs so the taxpayers do not
subsidize anything. The last question
Council must address is the surcharge to the Township for privilege of using
our facilities. There is also penalties
in the agreement if the Township doesn’t follow through on their end of the
agreement. Richard Forcucci called for
the question and the motion passed by a 6-1 voice vote.
The proposed adjustments in minimums and surcharge rates were presented to Council to review for adoption at the next Council Meeting. Manager McFadden explained that one part is to adjust the minimums on the 3-year schedule for residents to
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page
6 December
6, 1999
make them consistent and the second part is specific for Borough water and sewer to the Township. The second part is basically a surcharge for meter and unmetered usage by the Township. Richard Forcucci motioned to set the surcharge at $150 for metered and $300 for unmetered. George Finney seconded the motion and discussion followed. Caroline Rhodes stated that she thought they should keep the surcharge closer to the recommendations of management. Richard Forcucci stated they are not like Borough residents and should not be treated like Borough residents until they are annex into the Borough. Mayor Allen called for a voice vote, motion passed 4-3.
Manager McFadden informed Council that starting Wednesday the crew, weather permitting, will dig up the street looking for the water leaks on Lakeside and Ontario.
Mayor Allen stated that a letter from EUP on the Homecoming 2000 was received for Council’s information.
Manager McFadden presented the budget as prepared by management and reviewed by the Finance Committee and the Committee of the Whole to be advertised for consideration, modification and enactment at the December 20th meeting. Manager McFadden stated the general fund features an eight (8) mill increase. Jean Davis authorized the Manager to advertise the budget as submitted. Charles Brand seconded the motion and the motion passed by a voice vote 6-0 with 1 abstention. The Finance Committee will meet this week as a Committee of the Whole to continue modifying the budget for December 20th enactment.
Mayor Allen requested that Manager McFadden prepare a Y2K article to residents on what the Borough has done to deal with this situation and what schedules our crews and fire police will be on call incase of any problems. This article should be available to the local newspapers and put on the cable access channel.
With no further new business Charles Brand motioned for adjournment. With no objections the Council meeting was adjourned at 9:10 p.m.
ATTEST:
__________________________ _____________________________
Manager E.R. Buck McFadden Mayor Clifford E. Allen
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HOME
RULE BOROUGH OF EDINBORO COUNCIL MEETING
December 6,
1999
7:30 p.m.
I. Call to Order, Mayor Clifford Allen
II. Roll
Call: Mayor Clifford Allen __, Chuck
Brand __,
Jean Davis __, George Finney __, Richard
Forcucci __,
Mary Ann Horne __, Caroline Rhodes __,
Attorney Ritchie Marsh __, E.R. Buck McFadden
(Borough Manager) __,
Marie Lander (Assistant to the Manager) __.
III. Approval of Minutes:
A. Regular Meeting November 22, 1999
Action:
Motion to approve minutes
IV.
Persons
Requesting Time To Address Council
V.
Old
Business
A.
Acceptance
of REFUSE BID- Managers Recommendations
B.
Employee
Safety Program Manual – - No Action
C.
Amendment
on change date of Parking for Snow Removal - being drafted for Dec. 20th
meeting
D.
Ordinance
for stop sign – for Dec. 20th meeting
E.
Nuisance
Ordinance – for December 20th meeting
F.
911
Dispatch Service – for Dec. 20th meeting
VII. Committee Reports
A. Cable TV
- Mary Ann Horne, Chairman
No report
B. Finance Committee - Jean Davis, Chairman
1.
Budget
Workshop – Council of the Whole Nov. 17th, Nov. 24, Dec. 1st,
and Dec. 3rd.
2.
Recommendations
on Refuse Bid -
C. Ordinance Review Committee - Caroline Rhodes,
Chairman
No report
D. Personnel Committee - George Finney, Chairman
No report
E. Recreation - Chuck Brand, Chairman
No report.
F. Public Safety - Mary Ann Horne, Chairman
1.
Written
exam for Police Sergeant vacancy to be held December 6th. Of the 7 officers expressing interest, 5 meet
prequalifications for the exam. Hope to schedule oral exam later in December
or early January.
G. Street, Buildings, and Grounds - Rich
Forcucci, Chairman
Report
- FYI
VIII Solicitor's Report:
A.
Nuisance
Ordinance – Solicitor update pending
IX. Manager's Report:
A.
Manager
1.
Home Rule
Network Meeting – Nov. 16, 1999 update
2.
Approval of
2000 meeting dates and times
3.
Members of
Committees up for reappointment in 2000 – FYI
4.
Non
Uniformed Collective Bargaining – Letter from Campbell, Durrant & Beatty,
P.C. - FYI
B. Finance
1.
Authorization
to Approve Bills, Paid December 9th Action: Motion to approve bills $ 48,018.45
2.
Authorization
to Approve Payroll
Action:
Motion to approve payroll ending November 28, 1999 paid December 3, 1999
totaling $ 33,166.93
C.
Personnel
1.
D. Public Safety
1.
Emergency
Management – No report
2.
Emergency
Medical Service (EMS) – No report
3. EVFD –No report
4. Police –
a)
Police
Reports - no report
E. BOCA/Code Enforcement
1.
Report
– Mylars to
approve and sign
F. Planning – See BOCA/Code Enforcement Report
1.
Report see BOCA/Code Enforcement report
G. Zoning –
1.
Public Notice – vacancy of alternate on Zoning Hearing Board
H. Public Works
1.
Sanitation
a)
Recycling
b)
Solid waste
collection
2.
Building
& Property
3.
Streets/Storm
Sewers/Signals/Signs
a)
Monthly
Report – no report
4.
Park &
Recreations
5.
Shade Trees
6.
Dam
I. Wastewater Collection & Treatment
1. Regional Act 537 Task Force –
a)
Long term
issues – Reviewing latest Washington Township information
b)
Interim
term issues – Solicitor drafting agreement with Washington Township pertaining
to RT 99N gravel site
c)
Immediate
term issues- Hitchcock/Chen agreement delivered to Washington Township
2.
Proposed adjusted minimums and rates – For approval Dec. 20th
J. Water System
1. Washington Township related issues
a)
Borough/Authorities
and Township/Authorities Master
Agreement – tabled
b)
Water
Agreement—No action
2.
Proposed
adjusted minimums and rates – For approval Dec. 20th
3.
Campbell,
Durrant, & Beatty, P.C. letter Nov. 12, 1999 - FYI
K. Community Development/Project Coordination
1.
Activities
Report – No report
X.
Communications
A.
EUP
Homecoming 2000 - FYI
XI.
New
Business
XII. Special Reports
XII.
Adjournment
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NEXT
MEETING DECEMBER 20, 1999 4:30 p.m.
Council/Committees/Boards/Commissions
Holiday Party 5:30 p.m. ??
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
HIGHLIGHTS
December 6, 1999
COUNCIL APPROVED:
1. Payment of bills
2. Payment of payroll
3. Minutes of November 22, 1999 Regular Meeting
4.
Name beach
across from Canoe Club “Crawford Beach” in memory of Pat Crawford
5.
BFI bids on
refuse and recycling contract
6.
Motion to
advertise Budget for adoption Dec 20th
7.
Motion to
advertise Year 2000 Council Meeting dates & times
8.
Mark &
Kathy Hutchinson’s subdivision of two lots on 103 Monroe Street
9.
Richard Engh subdivision
10.
Set surcharge
to Township for metered $150. and non metered customers $300
11.
POSTPONED
1.
Amendment
on changing date of Parking for Snow Removal
2.
Ordinance
for stop sign
3.
Employee
Safety Program Manual – in Safety Committee
4.
Nuisance
Ordinance – Solicitor reviewing
5.
Vacancy on
ZHB as alternate
UPCOMING
MEETINGS:
1.
Next CDBG
Hearing February 7, 2000
2.
Council
Meeting December 20th, 4:30 p.m.
3.
Finance
Committee & Committee of the Whole, December 8th 9 a.m.
4.
Ordinance
Committee (stop sign, parking signs,
nuisance ordinance)
5.
Public
Safety Committee (Review 911 Dispatch Service & Employee Safety Program
Manual)
MANAGER
INSTRUCTED TO:
1.
Advertise
Budget and 2000 meeting dates
2.
Make
arrangements for Dave Westcott from Coaxial Cable to
attend next Council meeting Dec 20th
3.
Execute BFI
bid and notify same
TO DO LIST POSTPONED in 1999
1.
Amendment
on changing date of Parking for Snow Removal
2.
Ordinance
for stop sign
3.
Employee
Safety Program Manual – in Safety Committee
4.
Nuisance
Ordinance – Solicitor reviewing
5.
Vacancy on
ZHB as alternate
6.
Make
arrangements for Dave Westcott from Coaxial Cable to
attend next Council meeting
7.
Find out
status of Redlawsk Agreement
8.
3 options
sent to PENNDOT for 99/6N sidewalks
9.
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