HOME RULE
BOROUGH OF EDINBORO COUNCIL MEETING
Page 1 October
25, 1999
Call
to Order:
Roll
Call:
The following Council members were present:
Charles Brand, George Finney, Mary Ann Horne, Caroline Rhodes, Richard
Forcucci, and Jean Davis. Member absent
was Mayor Clifford Allen. Also in attendance were Solicitor Ritchie Marsh; E.R.
Buck McFadden, Borough Manager; and Marie Lander, Assistant to the Manager. Guest present was Tim Hahn.
Minutes:
Deputy
Mayor Rhodes introduced the minutes from the Council Meeting held
Being none, Deputy Mayor Rhodes moved on to
Committee Reports.
Mary Ann Horne, Chairperson of the
Cable TV Committee stated there was no report.
Charles Brand asked if anyone had talked to the Cable TV company about the recent increase. Manager McFadden stated he had talked to a
representative and the representative was willing to come and discuss the
change with Council. Caroline Rhodes and
Charles Brand thought that citizens were looking for a cheaper package with a
minimal choice. It was agreed that
Manager McFadden would invite the Cable TV representative to the November 8th
meeting to discuss and review the reasons for increase in channels and
cost.
Jean Davis, Chairman of the Finance Committee
stated that the Committee met on
Caroline Rhodes, Chairman of the Ordinance
Review Committee stated that the Committee had finished their review of the Nuisance
Ordinance and it was ready for Solicitor Marsh’s review. Upon completion of Ritchie Marsh’s review it
would be advertised for 1st reading next month.
George Finney,
Chairman of the Personnel Committee scheduled a meeting for Wednesday October
27th at
Mary Ann Horne,
Chairman of the Public Safety Committee stated that the Committee met this past
week with Chief Craft to discuss the stop sign at
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page
2 October
25, 1999
meeting
in November.
Richard Forcucci, Chairman of the Street,
Buildings, and Grounds Committee stated that he had three concerns that he
would like addressed: 1) sign at
Solicitor Ritchie Marsh stated he would be available after the Council Meeting for any member who may have questions on the recent lawsuit correspondence.
Manager McFadden stated that the Employee Safety
Committee had prepared the Employee Safety Manual and it was distributed to
Personnel Committee of Council for review before action in November.
Manager McFadden informed Council that he would
be attending a PLCM Home Rule Network Annual Meeting on
Richard Forcucci asked Manager McFadden what
action had been done on 911 calls? Manager McFadden stated,
Chief Craft,
Mary Ann Horne moved
approval of the submitted bill payments of October 8th and October
25th totaling $273,844.03 and Charles Brand seconded. Being no questions, the motion passed
unanimously by voice vote of 6-0.
Deputy Mayor Rhodes proceeded to acceptance of the payroll as submitted for the period ending October 3rd and October 8th. Charles Brand moved approval of the payroll and Jean Davis seconded. The motion approving the payroll, overtime reports, and supplemental time sheets passed unanimously by voice vote 6-0.
Manager McFadden stated that the collective bargaining for the non-uniformed personnel had been completed and personnel would be voting tonight on the
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 3 October 25, 1999
contract and result should be known in the morning.
Manager McFadden stated that Police Reports were in the Council packets for their review and a letter from DCED stating that the canine unit proposal was under review.
Monthly report was submitted for Council review. Manager McFadden informed Council that a fruitful meeting with developers Denny Porto, Dale McBrier, John Patterson, Dave Zamierowski, and himself last week came up with some ideas for through streets to keep traffic speeds down. The developers will be getting back to the Borough on this subject. Manager McFadden stated that Code Enforcement Officer Zamierowski has sent correspondence on the Borough’s behalf on the Senate Bill 647 Uniform Construction Code.
It was noted that a letter from County of Erie Department of Planning was received in regards to the Culbertson Hills Development. Deputy Mayor Rhodes informed Council that they should be thoughtful when reviewing the plans because the project span’s both the Township and the Borough with different zoning and building codes.
Charles Brand informed Manager McFadden that the trash truck and not the recycling truck picked up his newspapers. Later the recycling truck picked up the other recyclables. Manager McFadden stated he would call and check on the pick up of newspapers.
Lease Agreement with Northwest Tri County Intermediate Unit #5 was postponed until rates could be checked with previous correspondence.
A letter from Tom Schruers, Public Works Director requesting experimentation with salt brine solution was presented to Council. After much discussion, Jean Davis motioned to allow Public Works Director Tom Schruers to use salt brine solution on an experimental basis not to exceed the cost of $1,500. The motion was seconded by Charles Brand and was approved by a 5-1 voice vote.
A letter of September 28, 1999 from the Fish & Boat Commission outlined the process to designate an exclusive use area. Richard Forcucci motioned to
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 4 October 25, 1999
designate from Chestnut Street Bridge to Normal Street Bridge as exclusive use area. Charles Brand seconded the motion and it unanimously passed by a 6-0 voice vote. Manager McFadden was instructed to send in writing the Council’s approval of the designated area to the Fish & Boat Commission.
Manager McFadden informed Council and the Solicitor that a letter was sent to Metal Craft Docks, Inc. confirming the total price, $9,423.45, of a dock to be constructed in regards to a pending legal matter.
Minutes
of October 13, 1999 Shade Tree Committee was presented to Council. Mary Ann Horne motioned to write GPU about
Hazlett Tree Service poor trimming job on trees in the Borough around utility
wires. Richard Forcucci seconded the
motion and it unanimously passed by voice vote 6-0. Mary Ann Horne also informed Council they
were in the process of counting trees in public spaces in preparation to apply
for a grant. Discussion followed in
regards to trees and their placement.
Annual inspection report of 1999 was presented to Council.
Manager McFadden presented Council with a letter from Edinboro University in regards to their Sewage Facilities Planning Module showing modifications. Mary Ann Horne motioned to authorize appropriate representatives of the Borough to execute and complete the Sewage Facilities Planning Module. Charles Brand seconded the motion and it passed unanimously by voice vote of 6-0.
Manager McFadden stated the KOZ plan of Franklin Township was for Council review. Since this contains much information it was hoped that collectively the Authority Board Members and Council could help with distinguishing between specific people and places stated within.
Manager McFadden stated that he was in the process of getting a response on our position in the Hitchcock/Chin agreement to Washington Township. Over the past month we have researched water and sewer costs of other municipalities preparing for a new cost structure. Washington Township charges $150 a year if you have a meter and $75 a year if no meter. While we are encouraging usage of meters, our thought is to have a cost structure where if you have a meter it is $75 a year and no meter would be $150 a year. The base rate EDU would go to 400 gallons per day, which would increase the estimated
minimum. Council was encouraged to give their thoughts on the cost structure to the Manager. Manager McFadden would get back to Council this week on this matter.
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page
5 October
25, 1999
Request for suggested projects for 2000 CDBG application was presented to Council. The first hearing is scheduled for November 8, 1999 at 7PM. Much discussion followed in regards to the downtown project including signage for crosswalks, ramping to store fronts, street furniture, plantings, theme expanded to Nature’s Outlet and Pizza Hut playground, and turning the corner across from the old post office.
A letter from The Erie Historical Museum & Planetarium was received dated October 8, 1999 requesting ornaments for the First Annual Senior Citizens Holiday Ornament contest.
A letter dated October 6, 1999 from DCED to Citizens of Edinboro Community was in reply to the gravel permit approval.
Caroline Rhodes presented to Manager McFadden a letter from Mark and Cathy Hutchinson in objection to the change of the traditional Trick or Treat on October 31st.
Mary Ann Horne informed Council that the Edinboro Chamber was interested in the downtown lighting on the first Thursday of December at 6 p.m. They would like to have cars off the road so the luminaries can be seen on the lawns. Manager McFadden stated he would look into this. Mary Ann Horne stated that the 8th grade band would be playing after the lumination and the businesses were being encouraged to stay open with an old fashion sales and snacks for all.
Richard Forcucci motioned for adjournment and with no objections the meeting was adjourned at 8:50 p.m.
ATTEST:
__________________________ _____________________________
Manager E.R. Buck McFadden Mayor Clifford E. Allen
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HIGHLIGHTS
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
POSTPONED:
1. Northwest Tri County Lease Agreement
COUNCIL APPROVED:
1. Payment of bills
2. Payment of payroll
3. Minutes of September 27, 1999
4.
Authorize
appropriate officials to act upon EUP Sewage Planning Module.
5.
Authorize
Public Works Department to use salt brine solution on an experimental basis not
to exceed the cost of $1,500.
6.
Designation
from Chestnut Street Bridge to Normal Street Bridge as exclusive use area for
fishing.
7.
Authorize
sending letter to GPU on Hazlett Tree Service
8.
MANAGER INSTRUCTED TO:
1. Invite Cable TV representative to Nov. 8th meeting to discuss & review reasons for increase in channels and costs to citizens.
2. Advertise 1st reading of Nuisance Ordinance after Solicitor marsh’s review is complete.
3. Stop sign study by Police of Chestnut Street west bound.
4. Advertise for stop sign ordinance after study done by police ( 2nd meeting in Nov).
5. Check into sign at Hickory and Angling being damaged
6. Inform citizens of the 6N West sidewalks timetable change
7. Trees along alley between café and McLane are in line of sight area for turning left.
8. Meet with EUP personnel to review how they handle 911 calls and how important proper dispatch is to the safety of our residents.
9. Call Waste Management in regards to picking up newspapers with the trash truck and not the recycling truck.
10. Check into a letter sent to Northwest Tri County Intermediate Unit about rate increase to verify increase is in the lease renewal agreement.
11. Write Fish & Boat Commission on Council’s approval of the designated area from Chestnut Street Bridge to Normal Street Bridge.
12. Write GPU about their tree trimming company Hazlett Tree Service’s poor trimming job in the Borough around utility wires.
13. Have appropriate persons execute and complete EUP Sewage Facilities Planning Module
14. Respond to Washington Township on Borough position on Hitchcock/Chin agreement and Borough cost structure. (copy to Council)
15. Check into getting cars off road during downtown lumination the first Thursday of December at 6PM.
16.
UPCOMING
MEETINGS:
1. Personnel Committee – October 27, 1999 9:00
a.m.
September 27, 1999
MANAGER
INSTRUCTED TO:
1.
Check on
use of fill dirt from leaf recycling.
2.
Set up
workshop to review new accounting system reports
3.
Send letter
to two applicants to Edinboro Lake Preservation & Restoration Foundation
and copies to Foundation members
4.
Check on
Chestnut Street Park Sign
5.
Notify
Public Works that Pin Oak planted in Chestnut Street park had died and needs to
be replaced.
6.
Check to
see if last payment for lifeguards was in payments today.
7.
Check on
police dog grant and possible use of jeep instead of car to allow room for dog
and actor.
8.
Work on
amendment to keep stop sign at Chestnut and Water Street after bridge project
completion.
9.
Research
Richard Forcucci concerns on Washington Street Sign replacement; Redlawsk
agreement update; PennDOT options on Route 99/6N sidewalks; and spraying of
weeds between the stoop and sidewalk in front of the Borough Building.
10.
Notify Dave
Zamierowski, code Enforcement Officer of Council concerns with temporary signs
and multiple signs at gas stations, convenience stores, etc.
11.
Write
letter to developers of Walker’s Ridge about EDU’s.
12.
Sept.
13, 1999
COUNCIL
MEMBERS TO DO:
1.
Mary Ann
Horne to look into Day Lilies for around picnic area
2.
Finance
Committee to meet with Manager McFadden
3.
Personnel
Committee to interview Lake Foundation applicants
UPCOMING
MEETINGS:
1.
Ordinance
Review/Committee of the Whole to go over Nuisance Ordinance
2.
Council
Meeting: Sept. 27, 1999 7:30 PM
3.
Finance
Committee:
4.
Negotiation
Committee Sept 29, 1999 1:00 P.M.
5.
Regional
Act 537 Task Force, Sept. 24, 1999 10:00 A.M.
6.
Personnel
Committee
MANAGER
INSTRUCTED TO:
9/13/99
1.
Send letter
to owner of Main Moon to address space between the sidewalk and the
building.
2.
Copy of
three options sent to PennDOT for sidewalks on Route 99/6N to Council members
3.
Find out
status of Redlawsk agreement for sidewalks on Darrow Road
4.
Verify
which Lake Foundation Board members attending PA Lake Management Society
Conference.
5.
Meet with
Finance Committee to review:
1)
possible
financing of attendance Lake Foundation Board until funds available to them.
2)
option of
purchase versus 5 year lease of Flow & Velocity Meter
3)
review
recycling development & implementation grant of $24,167 to see if it is
realistic to obtain the 2/3 Borough portion before signing agreement and if
truck really needed.
6.
Breakdown
of police overtime including reimbursements by Task Force
7.
Contact
appropriate persons that Fire, Rescue, Ambulance & EMS Agreement has been
approved and signed by Council.
8.
Contact Tim
Sennett to begin legal work for $500,000 Water Authority/Water Department
Unfunded Debt
9.
Call
college and verify dorms and residents on campus have been notified of ban on
water. The possible use of email, RA’s in dorms, and EUP radio station were a
few suggestions.
10.
Set up
interviews for Lake Foundation applicants with Personnel Committee
11.
Reply to
Vince Dunsworth’s letter regarding:
budget, services received for 2% income tax, and why Chief Cherokee good
purchase for police.
12.
MANAGER
INSTRUCTED TO:
8/25/99
1.
Notify A.
Duchini Inc. they were awarded bid.
2.
Advertise
opening on Edinboro Lake Preservation and Restoration Foundation.
3.
Final
Proposed Fire, Rescue, Ambulance & EMS Agreement for next packet.
4.
Copy of
fully executed police award signed and returned to the Borough to Council
members.
5.
Get specs
finished for bidding for Rubbish Hauler
6.
Letter
President Pogue to add Economic Impact Study to agenda for approval
7.
Get speed
sign erected on Normal Street to slow traffic.
8.
Notify EUP
and PennDOT of potential dangerous situation with wheelchair students crossing
the bridge on the detour route.
9.
Call
Bloomsburg to notify of Council approval of Economic Impact Study
10.
Public
Hearing on Tucci Mining permit – put on cable station and notify Council of date, location, and
time so they may attend as individuals
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MANAGER
INSTRUCTED TO:
July
26, 1999
1.
encourage
enforcement parking violations
2.
Memo to
Council on update position statement resulting from July 16 Task Force meeting.
3.
Acknowledgement
letter to T. Scarlett on his resignation for personal reasons.
Thank him for all his service.
Request his attendance to help in the transition
of new board members.
July
12, 1999
1.
Contact
neutral on Police Arbitration to see what the hold up is.
2.
Notify
appropriate individuals of Demolition authorization 106 W. Normal St.
3.
Meet with
rubbish haulers to start bidding process
4.
Check with
Code Enforcement about garage at 106 W. Normal St.
5.
Contact Bon
Cannell of Kiwanis Club and invite to Shade Tree Committee Meeting July 21,
1999
6.
Communicate
update to Heather Club
June
28, 1999
1.
Grants with
EUP for walking bridge over Darrow Creek.
2.
Recycling
and rubbish hauler bidding
3.
Is
recycling improving or not?
4.
Check on
stop signs on Monroe Street.
5.
Check into
3’ decoy dead geese for lake
6.
Review
request from Beth Holt
7.
Lake
Foundation applicants to Personnel Committee- to vote on next Council Meeting
8.
Be in
contact with Courtney Hower on status of demolition of house.
Code
Enforcement Officer: 6/28/99
1.
Petition
for action on property 201 Willow Street.
2.
Solution to
parking on Sunset Drive – informally pursue landlord
3.
Mr.
Redlawsk non compliance sidewalks on Darrow Road
4.
Revising
Nuisance Ordinance
Police:
6/28/99
1.
Enforcement
of signs and speed limits ( do not feed animals, speeding, etc)
2.
Use of
service request forms to notify Public Works of road repairs, missing signs,
etc.
3.
Aggressively
monitor situation of detour, one-way streets, citizens getting into their
driveway, and parking on the detour route.
4.
Inform
Manager/Council if May vandalism report is typical for time of year or
neighborhood or is it unusually high and what is being done about it?
5.
Why
speeding tickets so low?
MANAGER
ASSIGN TASKS June 24, 1999 AS FOLLOWS:
DAVE 1.Staff
revising Nuisance Ordinance.
DAVE 2.
Get information from Solicitor on nuisance ordinance.
JEFF 1.
Check on stop signs for detour
JEFF 2.Have
Chief Craft research if Officers reported sign down on West
Plum.
TOM 1.
Have lifeguards put up triangular pennants at the end of each day to
scare away geese on beach.
TOM 2.
Have public works sweep Borough streets weekly on detour route to
keep dust down.
TOM 3.
See about trash receptacles end of each street at lakeside.
TOM 4.
Put up signs restricted parking zone in front of the Borough Building
TOM 5. Start dock tubs replacement this
year (budget) and what need to start
in January 2000 to have 20% finished
by next season.
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June
14, 1999 MANAGER TO DO:
1.
Prepare bid specs for rubbish and recycling
hauling
2.
Confirm
with CPA’s & General McLane School District for EIT auditing.
3.
Check on
who (Waste Management) should be emptying trash receptacles in downtown.
(overflowing)
4.
Request
dock removed or it will be pulled – private dock installed – while policy is
that no new private docks will be put in just Borough Docks.
5.
Research
costs of new docks and ways of funding new installations.(Tom turned prices
over to Buck)
6.
Thank you
Edinboro Lakeside Association for cleanup of lakeside
May
24, 1999
1.
Meet this
week with Mr. & Mrs. Mike Jara to review Ordinance on animals at large.
2.
To move
forward as deemed necessary in a timely fashion on the intent to raise the
home.
3.
Solid waste
collection hauler bidding to be out within the next month.
4.
Obtain
ordinance and policy for landscaping and tree planting by Pottstown for
possible new ordinance.
5.
Award
letter to the Edinboro Elementary students for their raising of food for the
food bank. To be delivered to school
before award day, June 6th or 7th.
May
10, 1999
1.
Look into
Foundation recognizing Fred Curtze for his years of service.
2.
Continue
writing campaign for Councils view of mining operation near Lake.
3.
Contact Representative Tracy Seyfert about obtaining funds for sidewalks
April
26, 1999
1. Prepare
agreement with Carlson for 1-year lease.
2. Look
into advertisement of variance by Therasse.
3. Begin
rubbish hauling bid specs.
April
12, 1999
1. Request
Tracy Seyfert's support in finding additional monies for bridges and sidewalks
2. Letter
to Waste Management detailing our concerns on liter
3. send letter of recognition and a certificate to Edinboro Elementary School children for collecting over $3,300 and 1000 cans of food.
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
October
25, 1999
7:30
P.M.
I. Call to Order, Mayor Clifford Allen
II. Roll
Call: Mayor Clifford Allen __, Chuck
Brand __,
Jean Davis __, George Finney __, Richard
Forcucci __,
Mary Ann Horne __, Caroline Rhodes __,
Attorney Ritchie Marsh __, E.R. Buck McFadden
(Borough Manager) __,
Marie Lander (Assistant to the Manager) __.
III. Approval of Minutes:
A. Regular Meeting September 27, 1999
Action:
Motion to approve minutes
IV.
Persons
Requesting Time To Address Council
V.
Old
Business
VII. Committee Reports
A. Cable TV
- Mary Ann Horne, Chairman
No report
B. Finance Committee - Jean Davis, Chairman
No Report
C. Ordinance Review Committee - Caroline Rhodes,
Chairman
1.
Nuisance
Ordinance – Update by Chairperson
D. Personnel Committee - George Finney, Chairman
No Report
E. Recreation - Chuck Brand, Chairman
No report.
F. Public Safety - Mary Ann Horne, Chairman
No
Report
G. Street, Buildings, and Grounds - Rich
Forcucci, Chairman
No
report
VIII Solicitor's Report:
A.
Ritchie T.
Marsh letter of October 7, 1999 FYI
B.
Ritchie T.
Marsh Letter of October 1, 1999 – FYI
C.
Ritchie T.
Marsh letter of October 20, 1999 – Erie County No. 13527-1999
D.
Ritchie T.
Marsh letter of October 19, 1999 – FYI
E.
Home Rule
Borough of Edinboro letter of October 4, 1999 to Mike Redlawsk - FYI
IX. Manager's Report:
A.
Manager
1.
Employee
Safety Manual-booklet will be distributed under separate cover for November
meeting action.
2.
Employer
Safety Committee – Penn Prime Loss Control Award
3.
PLCM - Nov.
16, 1999 – Home Rule Network Annual Meeting
4.
Ben
Franklin Technology Partners – Letter of Sept. 22, 1999- FYI
5.
Campbell,
Durrant & Beatty, P.C. – ref. No 14412-98- FYI
6.
Appointment
of Ms. Espey to Edinboro Lake Preservation & Restoration Foundation Board
of Managers – FYI
7.
News Media
– Lawrence County Sheriff Prisoner Escape - FYI
B. Finance
1.
Authorization
to Approve Bills, Paid 10/8/99 Action: Motion to approve bills $ 137,847.17
2.
Authorization
to Approve Bills, Paid 10/25/99
Action:
Motion to approve bills $135,996.86
3.
Authorization
to Approve Payroll
Action:
Motion to approve payroll ending Oct 3, 1999 paid
Oct 8, 1999 totaling $ 30,470.85
4.
Authorization
to Approve Payroll
Action:
Motion to approve payroll ending October 18, 1999 paid October 22, 1999
totaling $ 39,511.43
C.
Personnel
1.
Collective Bargaining - Non-uniformed –
Mediator George T. Ferrari appointed
- Proposal to be voted on - FYI
2.
Letter to
Alfred Dore September 23, 1999, FYI
D. Public Safety
1.
Emergency
Management – No report
2.
Emergency
Medical Service (EMS) – No report
3. EVFD –No report
4. Police - FYI
a)
Police
Reports - FYI
b)
PCED letter
of October 4, 1999 - FYI
E. BOCA/Code Enforcement
1.
Report
– FYI
2.
Urgent
Action Call – Senate Bill 647 – Uniform Construction Code -FYI
F. Planning – See BOCA/Code Enforcement Report
1.
September 22, 1999 letter from County of Erie Dept.of Planning-FYI
G. Zoning – See BOCA/Code Enforcement Report
H. Public Works
1.
Sanitation
a)
Recycling
b)
Solid waste
collection
1) Rubbish hauler bidding- Nothing to report
2.
Building
& Property
a) Lease Agreement Northwest Tri County
Intermediate Unit #5 – Action: Approval
3.
Streets/Storm
Sewers/Signals/Signs
a)
Monthly
Report – No report
b)
Letter from
Tom Schruers, Public Works Director – Salt Brine Solution – Action:
4.
Park &
Recreations
a)
Fish &
Boat Commission letter of September 28, 1999
b)
Letter to
Metal Craft Docks, Inc. September 24, 1999 - FYI
5.
Shade Trees
a) Minutes of Oct. 13, 1999 meeting - FYI
b) Tree Removal and Trimming – October 5, 1999 -
FYI
6.
Dam
a) Annual
Inspection Report 1999 - FYI
I. Wastewater Collection & Treatment
1. Regional Act 537 Task Force – No change
a)
Long term
issues – No change
b)
Interim
term issues – No change
c)
Immediate
term issues- No change
2
Sewage
Facilities Planning Module – “Action:
Motion to Approve”
3.
Copy KOZ
plan of Franklin Township – FYI
J. Water System
1. Washington Township related issues
a)
Borough/Authorities
and Township/Authorities Master
Agreement – tabled
b)
Water
Agreement—No action
K. Community Development/Project Coordination
1.
Activities
Report – No report
2.
Request for
suggested projects for 2000 CDBG Application – FYI
3.
CDBG
Hearing scheduled November 8, 1999 at 7PM - FYI
X.
Communications
A.
October 8,
1999 letter from The Erie Historical Museum & Planetarium – FYI
B.
DCED –
letter of October 6, 1999 to Citizens of Edinboro Community – FYI
XI.
New
Business
XII. Special Reports
XIII. Adjournment
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