HOME RULE
BOROUGH OF EDINBORO COUNCIL MEETING
Page 1 September
13, 1999
Call
to Order:
Roll
Call:
The following Council members were present:
Mayor Clifford Allen, Charles Brand, Mary Ann Horne, Caroline Rhodes, Richard
Forcucci, and George Finney. Member
absent was Jean Davis. Also in attendance were E.R. Buck McFadden, Borough
Manager; and Marie Lander, Assistant to the Manager. Guests present were Jeanne Brand, Claudia
Thornburg, and Nancy Crawford.
Minutes:
Mayor
Allen introduced the minutes from the Special Council Meeting held
Claudia Thornburg of
Nancy Crawford asked if anything further had
been done on planting day lillies
around the picnic area. Mary Ann Horne
stated that the lillies must
be found first and would be best planted this fall. Mary Ann Horne would look into the local
garden clubs and get back to Council on her findings.
Being no Old Business Mayor Allen
moved on to Committee Reports.
Caroline Rhodes, Chairman of the
Ordinance Review Committee stated that the Committee of the Whole met on
September 8th and would be scheduling another meeting.
Page
2 September
13, 1999
George Finney, Chairman of the Personnel
Committee stated that the Committee of the Whole had met on September 10th
and would be meeting following tonight’s Council Meeting to continue their
personnel discussions.
Richard Forcucci, Chairman of the Street,
Buildings, and Grounds Committee stated they had met September 2nd
and September 8th concerning the downtown sidewalks. Mr. Forcucci voiced his concern that the
cracked cement in front of the Main Moon especially since the new sidewalk is
already installed should be taken care of.
Manager McFadden stated that there is two
possible solutions, one to put cement to the building and two to landscape the
area but this would be up to the property owner. Manager McFadden was instructed to send a
letter to the owner of Main Moon to address this space between the sidewalk and
the building. Caroline Rhodes stated
that she walked the downtown with the committee and she envisioned unity at the
points with landscaping harmonious with the Old Post Office, the Hotel, and
Main Moon. Ms. Rhodes stated that
Council should encourage harmony of similar plantings on these sites.
Richard Forcucci stated the Committee also
discussed the Route 99/6N sidewalks. He
understood that three (3) options were being reviewed by PennDOT and he felt
that Council should be reviewing them simultaneously to be able to vote on the
options as soon as they are returned from PennDOT.
Mr. Forcucci also asked the status of the
agreement with Redlawsk for sidewalks on
Caroline Rhodes stated she was
pleased to see that the Manager and the Public Works Superintendent would be
attending the PA Lake Management Society Conference. Manager McFadden stated that the Lake
Foundation Board was notified of the conference and we would be following up to
see who would be attending. Ms. Rhodes
asked if there was any problem with financing their attendance. Manager
McFadden stated that they had organized and the new treasurer was instructed to
cash the CD to pay outstanding bills and he felt that funds would be available
for the conference if any citizen members wanted to attend, if the Council
would pick up the Manager’s registration.
Ms. Rhodes stated that Manager McFadden should meet with the Finance
Committee to consider the Borough fronting members attendance until funds were
available for the
Manager McFadden was asked by
Richard Forcucci the differences in the Roundtable and the Chamber of
Commerce. Manager McFadden stated that
the Chamber of Commerce was made up of business people and related people. He had
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 3 September
13, 1999
attended the Roundtable and found they were attempting to coordinate if
only in a
community calendar various community activities of groups. This would help smooth out events so two
events are not going on at the same time and open dates could be utilized. This could increase the level of activities
in Edinboro. They also gave the
perception that Edinboro was not well served by the news media and they would
try to get more local coverage or even possibly start their own newspaper.
Their next meeting will be advertised with an open letter at large. Richard Forcucci stated that he thought it
was important to this area and was thankful that the Borough Manager was
attending the Roundtable and thought it was important for the Manager to be
involved in both the Chamber of Commerce and the Roundtable to obtain the
resources the Borough needs.
Charles Brand moved
approval of the submitted bill payments totaling $163,916.24 and Mary Ann Horne
seconded. After several questions on the
bills submitted for payment, the motion passed unanimously by voice vote of
6-0.
Mayor Allen proceeded to
acceptance of the payroll as submitted for the period ending August 22, 1999
and paid August 27, 1999 and period ending September 5, 1999 paid September 10,
1999. Caroline Rhodes moved approval of
the payroll and Charles Brand seconded.
Richard Forcucci questioned the overtime of the Police Officers and
wondered if another Officer was needed.
Manager McFadden stated he would have the overtime broken down in detail
including what is reimbursed by the Task Force and get back to Council. Mayor Allen also requested that dollar
amounts be furnished for the payroll as in the approval of bills. The motion approving the payroll, overtime
reports, and supplemental time sheets passed unanimously by voice vote 6-0.
Caroline Rhodes noted
that with the new GASB Financial Report Rule the Borough would be recording
assets including their infrastructure of roads, sewers, etc in the near
future. Mayor Allen stated that this
would make governments more accountable.
Manager McFadden stated that Mediator George T. Ferrari was appointed for the collective bargaining for the non-uniformed personnel and the meeting would take place on September 29, 1999 at 1:00 P.M. He thanked the Committee of the Whole for their work in providing the necessary points for a cohesive presentation to the union. It is the Borough’s goal to have Mike Palumbo present their position on the 29th and with minor detail changes evolve into a proposal to be forwarded to the unit for vote. Richard Forcucci asked if the Negotiation Committee had to be present. Manager McFadden apologized for not contacting them immediately to put the date on their calendars.
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 4 September 13, 1999
Management recommended approval of the Fire, Rescue, Ambulance and EMS Agreement. This Agreement does not cover NETS (nonemergency transport service) and has been reviewed by the Fire Chief Tom Gebhardt, Solicitor Marsh, and Manager McFadden. Caroline Rhodes stated she liked the language and layout of the new agreement. Mayor Allen stated this would make the service exclusive by the EVFD since EMS helps reimburse the drain on their budget because of fires. Charles Brand motioned to authorize appropriate officials to enter into and act on this agreement for provision of emergency services. Caroline Rhodes seconded the motion and with no other questions was passed by the following roll call vote: George Finney yes, Jean Davis absent, Caroline Rhodes yes, Charles Brand yes, Mary Ann Horne yes, Richard Forcucci yes, and Mayor Clifford Allen yes. Motion passed unanimously by a 6-0 vote. Mayor Allen thanked Manager McFadden for his time working on this agreement and instructed him to contact the appropriate persons of the Councils action.
Manager McFadden stated the next Regional Act 537 Task Force would be Sept. 24th at 10:00 A.M
Charles Brand motioned to close the bids on the Flow & Velocity Meter and have them opened by the Manager. Mary Ann Horne seconded the motion and Manager McFadden opened the only bid received by American Sigma of Midina, NY.
The bid was bid out in three ways:
Purchase outright Price 5 year lease Price 5 year lease
__________________with annual payments with monthly payments.
$65,759.00 $80,152.80 * $80,152.80 *
*based on 20% down payment
Also enclosed was a certified check for $7,000. Manager McFadden informed Council that no action was needed tonight. Discussion followed on the reasons for the equipment, only one bid, and the option to purchase depending on cash flow versus absolute cost. Mayor Allen instructed Manager McFadden to tabulate the math and give his recommendation to the Finance committee who would get back to Council at the next meeting.
Manager McFadden stated that Rich Shebondy of PNC had attended the Water Authority Meeting which was held today and presented a schedule of the results of the $600,000 borrowing which will be available for Council members. Mr. Shebondy made everyone aware of the timing for a $500,000 line of credit (unfunded debt) needed to reimburse the General Fund for expenses on legal litigation which is scheduled to go to
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 5 September 13, 1999
court in the November 12, 1999 cycle. The line of credit will be structured for a two year period and interest due only on amount drawn down. After the two years the line of credit will be paid off or refinance into level payments note. Manager McFadden recommended doing this immediately because of timing to get funds to pay back the TAN due December 31, 1999. Caroline Rhodes motioned to authorize appropriate officials to enter into agreement with PNC for Water Authority/Water Department line of credit not to exceed $500,000. The motion was seconded by Mary Ann Horne and with no objections passed unanimously by 6-0 voice vote. Manager McFadden also stated that he had talked to Solicitor Marsh and he recommended the Authority use Tim Sennett from Knox, McLaughlin law firm instead of his office. Mayor Allen stated the Manager must move forward with this action.
A federally required Annual Drinking Water Quality Report (CCR) was presented to Council. Charles Brand motioned to authorize the distribution to residents and seconded by Mary Ann Horne. Motion passed unanimously by voice vote of 6-0. It was recommended that the report be signed and dated as well as condensed to save on postage, as allowed by law. A reference on the cable access stating it was available at the counter for anyone interested was also discussed.
A drought warning ban has been place on the water supply. Mr. Forcucci could not understand why the Police are not dealing with it and how is the college helping with this situation. Manager McFadden was instructed with Council’s backing to deal with these situations administratively and to call an executive session of the Council to act immediately if he was not comfortable with dealing with it administratively. The College has been notified of the water ban and Manager McFadden will also speak with Jim Sheehan and Dr. Pogue on the situation. Manager McFadden stated he would call tomorrow to verify that dorm residents had been notified by email, RA’s on the floors, and/or EUP radio station, etc.
A letter stating the Borough has received a recycling development & implementation grant of $24,167, which the Borough must match by 2/3 was received. Manager McFadden stated this would be money to purchase a replacement leaf truck. It is required to accept the funds now but money could be drawn down after we have financed our share with the use of liquid fuels funds over the next couple years. Mayor Allen requested that this also be taken to the Finance Committee for review to see if it is realistic to obtain the 2/3 Borough portion before signing agreement to accept the grant. It was also recommended to verify that the truck really was in need of replacement.
Also received were two (2) requests to be appointed to Edinboro Lake Preservation and Restoration Foundation Board of Managers by Larry Cole and Jeanne Espey. At this time there is only one opening for a one year appointment to follow with a five (5) year. Discussion followed and it was agreed to interview applicants by the
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 6 September 13, 1999
Personnel Committee giving the applicants two dates to choose from and allow 10-15 minutes and if someone else applies in the meanwhile have their applications forwarded to the Personnel Committee for review. The Personnel Committee would bring their recommendations of appointment to the next Council meeting.
A letter from the Commonwealth of PA dated August 27, 1999 was received.
A letter from Vince Dunsworth dated September 9, 199 was received regarding a request for a copy of the budget, 2% income tax services received, and the purchase of a Chief Cherokee for the Police department. Manager McFadden was instructed to reply to his letter. Caroline Rhodes offered some direction as to the contents of the letter. She stated it should include: that budget was available at the counter for his review, appreciated his interest, what services he receives for taxes, and why the Cherokee was a good purchase.
Caroline Rhodes motioned to accept a resolution to communicate our concern in writing to the Washington Township Council reiterating our previous position urging them to oppose the granting of this Conditional Use and authorize the mayor or Deputy Mayor to attend the Township meeting and present the letter and resolution to them in person. Charles Brand seconded the motion. After much frank discussion, Caroline Rhodes withdrew her motion and Charles Brand seconded.
There being no other new business, Mayor Allen asked for a motion to adjourn.
Richard Forcucci motioned for adjournment and seconded by George Finney. With no objections the meeting was adjourned at 9:25 P.M.
ATTEST:
__________________________ _____________________________
Manager E.R. Buck McFadden Mayor Clifford E. Allen
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HOME
RULE BOROUGH OF EDINBORO COUNCIL MEETING
September
13, 1999
7:30
P.M.
I. Call to Order, Mayor Clifford Allen
II. Roll
Call: Mayor Clifford Allen __, Chuck
Brand __,
Jean Davis __, George Finney __, Richard Forcucci
__,
Mary Ann Horne __, Caroline Rhodes __,
Attorney Ritchie Marsh __, E.R. Buck McFadden
(Borough Manager) __,
Marie Lander (Assistant to the Manager) __.
III. Approval of Minutes:
A. Regular Meeting August 25, 1999
Action:
Motion to approve minutes
IV.
Persons
Requesting Time To Address Council
V.
Old
Business
A.
B.
VII. Committee Reports
A. Cable TV
- Mary Ann Horne, Chairman
Nothing to report
B. Finance Committee - Jean Davis, Chairman
Nothing to report
C. Ordinance Review Committee - Caroline Rhodes,
Chairman
1.
Nuisance
Ordinance – Committee of the Whole met Sept. 8th and 10th, 1999 to
review Ordinance
D. Personnel Committee - George Finney, Chairman
Committee
of the Whole met Sept. 10th
E. Recreation - Chuck Brand, Chairman
Nothing to report.
F. Public Safety - Mary Ann Horne, Chairman
Nothing to report.
G. Street, Buildings, and Grounds - Rich
Forcucci, Chairman
Nothing
to report
VIII Solicitor's Report:
A.
IX. Manager's Report:
A.
Manager
1. PA
Lake Mangement Society Conference - FYI
2.
Edinboro
Roundtable - FYI
3.
“Nessie” Bid - FYI
B. Finance
1.
Authorization
to Approve Bills, Action: Motion to approve bills $ 163,916.24
2.
Authorization to Approve Payroll
a)
PERIOD ENDING 8/22/99 PAID
8/27/99
b)
PERIOD ENDING 9/5/99 PAID
9/10/99
Action:
Motion to approve payroll
3. GASB
Adopts New Financial Report Rule - FYI
C.
Personnel
1.
Collective Bargaining - Non-uniformed –
Mediator George T. Ferrari appointed
D. Public Safety
1. Emergency Management – No report
2.
Emergency
Medical Service (EMS)
a)Proposed Fire, Rescue, Ambulance & EMS
Agreement
Action:
approval
3. EVFD –
4. Police
a)
Police
Reports – No report
E. BOCA/Code Enforcement
1.
Report
– No report
F. Planning – No report
G. Zoning – No report
H. Public Works
1. Sanitation
a) Recycling
b) Solid waste collection
1. Rubbish hauler bidding:
Nothing to report, No action.
2. Building & Property
3. Streets/Storm Sewers/Signals/Signs
4. Park & Recreations
5. Shade Trees
I. Wastewater Collection & Treatment
1. Regional Act 537 Task Force – Next meeting Sept. 24 - 10:00 A.M.
a)
Long term
issues –
b)
Interim
term issues –
c)
Immediate
term issues- Flow & Velocity Meter Bid Opening
J. Water System
1. Washington Township related issues
a)
Borough/Authorities
and Township/Authorities Master
Agreement – tabled
b)
Water
Agreement—No action
2.
Edinboro Water Authority Annual Drinking Water Quality Report
Approval
to submit report
3. Ban on
water – washing vehicles and watering lawns -FYI
K. Community Development/Project Coordination
1.
Edinboro
Borough Recycling Program
Recycling Development & Implementation Grant
$24,167.
X. Communications
1.
Larry Cole,
Lakeside Drive request to be appointed to Edinboro Lake Preservation and
Restoration Foundation Board of Managers
2.
Jeanne
Espey, Walnut Street express interest in serving on board of Edinboro Lake
Preservation and Restoration Foundation.
3.
Commonwealth
of PA August 27, 1999 (FYI)
XI.
New
Business
XII. Special Reports
XIII. Adjournment
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HIGHLIGHTS
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
September 13, 1999
COUNCIL APPROVED:
1. Payment of bills
2. Payment of payroll
3. Minutes of August 25, 1999
4.
Fire,
Rescue, Ambulance and EMS Agreement.
5.
Authorize
appropriate officials to enter into agreement with PNC for line of credit not
to exceed $500,000 for Water Authority/Water Department.
6.
Authorize
distribution of Annual Drinking Water Quality Report to residents with their
water bills.
POSTPONED
1.
Awarding of
Bid: Flow & Velocity Meter
2.
Signing
grant for recycling development & implementation grant of $24,167.
3.
Appointment
of Edinboro Lake Preservation and Restoration Foundation Board of managers
COUNCIL
MEMBERS TO DO:
1.
Mary Ann
Horne to look into Day Lillies for around picnic area
2.
Finance
Committee to meet with Manager McFadden
3.
Personnel
Committee to interview Lake Foundation applicants
UPCOMING
MEETINGS:
1.
Ordinance
Review/Committee of the Whole to go over Nuisance Ordinance
2.
Council
Meeting: Sept. 27, 1999 7:30 PM
3.
Finance
Committee:
4.
Negotiation
Committee Sept 29, 1999 1:00 P.M.
5.
Regional
Act 537 Task Force, Sept. 24, 1999 10:00 A.M.
6.
Personnel
Committee
MANAGER
INSTRUCTED TO:
9/13/99
1.
Send letter
to owner of Main Moon to address space between the sidewalk and the
building.
2.
Copy of
three options sent to PennDot for sidewalks on Route
99/6N to Council members
3.
Find out
status of Redlawsk agreement for sidewalks on Darrow Road
4.
Verify
which Lake Foundation Board members attending PA Lake Management Society
Conference.
5.
Meet with
Finance Committee to review:
1)
possible
financing of attendance Lake Foundation Board until funds available to them.
2)
option of
purchase versus 5 year lease of Flow & Velocity Meter
3)
review
recycling development & implementation grant of $24,167 to see if it is
realistic to obtain the 2/3 Borough portion before signing agreement and if
truck really needed.
6.
Breakdown
of police overtime including reimbursements by Task Force
7.
Contact
appropriate persons that Fire, Rescue, Ambulance & EMS Agreement has been
approved and signed by Council.
8.
Contact Tim
Sennett to begin legal work for $500,000 Water
Authority/Water Department Unfunded Debt
9.
Call
college and verify dorms and residents on campus have been notified of ban on
water. The possible use of email, RA’s in dorms, and EUP radio station were a
few suggestions.
10.
Set up
interviews for Lake Foundation applicants with Personnel Committee
11.
Reply to
Vince Dunsworth’s letter regarding: budget, services received for 2% income tax,
and why Chief Cherokee good purchase for police.
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MANAGER
INSTRUCTED TO:
8/25/99
1.
Notify A. Duchini Inc. they were awarded bid.
2.
Advertise
opening on Edinboro Lake Preservation and Restoration Foundation.
3.
Final
Proposed Fire, Rescue, Ambulance & EMS Agreement for next packet.
4.
Copy of
fully executed police award signed and returned to the Borough to Council
members.
5.
Get specs
finished for bidding for Rubbish Hauler
6.
Letter
President Pogue to add Economic Impact Study to agenda for approval
7.
Get speed
sign erected on Normal Street to slow traffic.
8.
Notify EUP
and PennDOT of potential dangerous situation with wheelchair students crossing
the bridge on the detour route.
9.
Call
Bloomsburg to notify of Council approval of Economic Impact Study
10.
Public
Hearing on Tucci Mining permit – put on cable
station and notify Council of date,
location, and time so they may attend as individuals
MANAGER
INSTRUCTED TO:
July
26, 1999
1.
encourage
enforcement parking violations
2.
Memo to
Council on update position statement resulting from July 16 Task Force meeting.
3.
Acknowledgement
letter to T. Scarlett on his resignation for personal
reasons.
Thank him for all his service.
Request his attendance to help in the transition
of new board members.
July
12, 1999
1.
Contact
neutral on Police Arbitration to see what the hold up is.
2.
Notify
appropriate individuals of Demolition authorization 106 W. Normal St.
3.
Meet with
rubbish haulers to start bidding process
4.
Check with
Code Enforcement about garage at 106 W. Normal St.
5.
Contact Bon
Cannell of Kiwanis Club and invite to Shade Tree
Committee Meeting July 21, 1999
6.
Communicate
update to Heather Club
June
28, 1999
1.
Grants with
EUP for walking bridge over Darrow Creek.
2.
Recycling
and rubbish hauler bidding
3.
Is
recycling improving or not?
4.
Check on
stop signs on Monroe Street.
5.
Check into
3’ decoy dead geese for lake
6.
Review
request from Beth Holt
7.
Lake
Foundation applicants to Personnel Committee- to vote on next Council Meeting
8.
Be in
contact with Courtney Hower on status of demolition
of house.
Code
Enforcement Officer: 6/28/99
1.
Petition
for action on property 201 Willow Street.
2.
Solution to
parking on Sunset Drive – informally pursue landlord
3.
Mr. Redlawsk non compliance sidewalks on Darrow
Road
4.
Revising
Nuisance Ordinance
Police:
6/28/99
1.
Enforcement
of signs and speed limits ( do not feed animals, speeding, etc)
2.
Use of
service request forms to notify Public Works of road repairs, missing signs,
etc.
3.
Aggressively
monitor situation of detour, one-way streets, citizens getting into their
driveway, and parking on the detour route.
4.
Inform
Manager/Council if May vandalism report is typical for time of year or
neighborhood or is it unusually high and what is being done about it?
5.
Why
speeding tickets so low?
MANAGER
ASSIGN TASKS June 24, 1999 AS FOLLOWS:
DAVE 1.Staff
revising Nuisance Ordinance.
DAVE 2.
Get information from Solicitor on nuisance ordinance.
JEFF 1.
Check on stop signs for detour
JEFF 2.Have
Chief Craft research if Officers reported sign down on West
Plum.
TOM 1.
Have lifeguards put up triangular pennants at the end of each day to
scare away geese on beach.
TOM 2.
Have public works sweep Borough streets weekly on detour route to
keep dust down.
TOM 3.
See about trash receptacles end of each street at lakeside.
TOM 4.
Put up signs restricted parking zone in front of the Borough Building
TOM 5. Start dock tubs replacement this
year (budget) and what need to start
in January 2000 to have 20% finished
by next season.
June
14, 1999 MANAGER TO DO:
1.
Prepare bid specs for rubbish and recycling
hauling
2.
Confirm
with CPA’s & General McLane School District for EIT auditing.
3.
Check on
who (Waste Management) should be emptying trash receptacles in downtown.
(overflowing)
4.
Request
dock removed or it will be pulled – private dock installed – while policy is
that no new private docks will be put in just Borough Docks.
5.
Research
costs of new docks and ways of funding new installations.(Tom turned prices
over to Buck)
6.
Thank you
Edinboro Lakeside Association for cleanup of lakeside
May
24, 1999
1.
Meet this
week with Mr. & Mrs. Mike Jara to review
Ordinance on animals at large.
2.
To move
forward as deemed necessary in a timely fashion on the intent to raise the
home.
3.
Solid waste
collection hauler bidding to be out within the next month.
4.
Obtain
ordinance and policy for landscaping and tree planting by Pottstown for
possible new ordinance.
5.
Award
letter to the Edinboro Elementary students for their raising of food for the
food bank. To be delivered to school
before award day, June 6th or 7th.
May
10, 1999
1.
Look into
Foundation recognizing Fred Curtze for his years of
service.
2.
Continue
writing campaign for Councils view of mining operation near Lake.
3.
Contact Representative Tracy Seyfert about
obtaining funds for sidewalks
April
26, 1999
1. Prepare
agreement with Carlson for 1-year lease.
2. Look
into advertisement of variance by Therasse.
3. Begin
rubbish hauling bid specs.
April
12, 1999
1. Request
Tracy Seyfert's support in finding additional monies
for bridges and sidewalks
2. Letter
to Waste Management detailing our concerns on liter
3. send letter of recognition and a certificate to Edinboro Elementary School children for collecting over $3,300 and 1000 cans of food.
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