HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 1 November 22, 1999
Call to Order:
Monday, November 22, 1999, 7:35 p.m., meeting was called to order by Deputy Mayor Caroline Rhodes.
Roll Call:
The following Council members were present: Charles Brand, Mary Ann Horne, Caroline Rhodes, Richard Forcucci, Jean Davis and George Finney. Also in attendance were E.R. Buck McFadden, Borough Manager; and Marie Lander, Assistant to the Manager. Guests present were Robert Gray, Paul Snyder, John T. Coleman, Rob Skyak, and Dennis Porto. Council member absent was Mayor Clifford Allen.
Minutes:
Deputy Mayor Rhodes introduced the minutes from the CDBG Hearing held November 8, 1999. Charles Brand moved for approval of the minutes and seconded by Mary Ann Horne. With no objections the CDBG Hearing minutes were approved by a voice vote of 6-0.
Deputy Mayor Rhodes introduced the minutes from the Regular Council Meeting held November 8, 1999. Jean Davis moved for approval of the minutes and Mary Ann Horne seconded. The minutes passed unanimously by voice vote 6-0.
Being no interested persons present to speak the Deputy Mayor moved on to old business.
Jean Davis motioned to close the bidding on refuse and recycling bidding and to open them. Charles Brand seconded the motion and the motion passed by unanimous voice vote of 6-0. Manager McFadden opened and read the following bids:
Company Bid Price Bid Bonds
BFI, Erie, PA $388,362.60 10% bid bond
Waste Management, Erie, PA $431,372.52 10% bid bond
Charles Brand motioned to submit the two bids to the Finance Committee for review and a report for the next council meeting for approval. Mary Ann Horne seconded the motion and it unanimously passed by voice vote of 6-0.
Manager McFadden stated that the Police Chief Craft had reported to him that the results of the stop sign study warranted a stop sign. Deputy Mayor Rhodes stated that the Ordinance Review Committee would meet to review this ordinance and the amendment to correct the date for snow removal parking within this week.
Page 2 November 22, 1999
Mary Ann Horne, Chairman of the Cable TV Committee asked when the representative of Coaxial Cable would be at the Council Meeting? Manager McFadden stated he would check with Dave Westcott and see when he could attend in December.
Jean Davis, Chairman of the Finance Committee stated that the committee had met last week to go over budgets. They would be meeting again on November 24th at 1:30 p.m. to review the General Budget and any Council Members interested were encouraged to attend.
Caroline Rhodes, Chairman of the Ordinance Review Committee stated that a meeting would be set up this week to review the stop sign ordinance and the parking sign ordinance. The committee was still waiting for Solicitor Marsh’s comments on the Nuisance Ordinance.
Richard Forcucci, Chairman of the Street, Buildings, and Grounds had no report but reminded the committee that they had a meeting December 1st at 9:00 a.m. to review the CDBG recommendations.
Solicitor Marsh was not in attendance.
Jean Davis moved approval of the submitted bill and Mary Ann Horne seconded. After Manager McFadden answered several questions on the bills, the motion passed unanimously by voice vote of 6-0.
Deputy Mayor Rhodes proceeded to acceptance of the payroll as submitted for the period ending November 14, 1999 and paid November 19, 1999. Mary Ann Horne moved approval of the payroll and Charles Brand seconded. The motion approving the payroll, overtime reports, and supplemental time sheets passed unanimously by voice vote 6-0.
Manager McFadden requested an executive session after the council meeting to discuss personnel matters.
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Page 3 November 22, 1999
POLICE:
Report was received from Chief Craft. Deputy Mayor Rhodes stated that the over time was building up and Manager McFadden stated he would look into it.
Preliminary proposals for 911 Dispatch Service from Emergycare and West County had been received. Manager McFadden stated as soon as Chief Craft and himself had reviewed the information he would be turning it over to the Public Safety Committee for recommendations.
It was noted that a public notice was advertised for a vacancy on the Zoning Hearing Board in an alternate spot. Manager McFadden was instructed to make sure it was on the Cable Access Channel and re-advertised if needed.
Charles Brand motioned to authorize the change of long distance phone service to Cincinnati Bell Long Distance as researched by Tom Schruers. Mary Ann Horne seconded the motion and passed unanimously by voice vote 6-0.
Public Works monthly report was submitted to Council for their information.
Mary Ann Horne stated there would be no meeting of the Shade Tree Committee in December but they would resume in January to prepare a list of desired spots for trees in the Borough.
Manager McFadden informed Council first on the immediate term issues. The Hitchcock/Chen Wastewater Collection Agreement was delivered last Wednesday to Washington Township. At the same time a revised water and sewer fee schedule was presented to Paul Steva of Washington Township and to the Chen’s. The next step is for the Township to execute the sewer agreement so the Chen’s can move into their home the first of January. Jean Davis asked about the revised fee schedule. Manager McFadden stated it was in two parts. One part is to adjust the minimums on the 3-year schedule for residents to make them consistent and the second part is specific for Borough water to the Township.
The interim term issues involve drafting an agreement with Washington Township pertaining to Route 99 N gravel site, which Mr. Porto has plans to develop. At the last Task Force meeting with EUP, DEP, Township, Borough, and Mr. Porto
HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
Page 4 November 22, 1999
the Township gave it’s latest global proposal which the Borough is still digesting. Also Mr. Porto requested 250 EDU’s to take to the bank on December 7th which is crucial in putting together a development instead of the gravel pit. Manager McFadden explained that Mr. Porto had two options to get the EDU’s either from the Borough or the Township. The Township doesn’t have them at this time and the Borough has 150 thousand gallons per day specific (250 EDU) available for higher and better use on the specific parcel of land in the township. The specific site only needs 200 EDU’s and an ancillary property that drains to this property would need (50EDU’s). Much discussion followed on possible conveyance routes, costs to the Borough, and benefits. Manager McFadden stated that Solicitor Marsh would be here on Wednesday to put the first draft of an agreement with the Borough and Township similar to the Hitchcock/Chen Agreement using the Erie Model to paper. This represents the way the Borough can provide a means to enable a common interest of Washington Township and the Borough to facilitate a higher and better place then the gravel pit. By next Council Meeting and Municipal Authority Meeting it will be available for approval before being forwarded to the Township and Mr. Porto.
On the long-term issues at the last Task Force meeting November 12th they discussed net and gross costs and phased solutions to the global problem. The Borough stand is that there will be no discharge into the lake by 2007 and the use of an organizational pattern like the Erie Model. The Erie Model is where municipalities own infrastructure in their municipality and rent, lease, or cost share expansion in their municipalities by funding by other entities. This would involve all quadrants interested including KOZ of Franklin Township, Washington Township 4 quadrants, EUP, and the Borough. The next meeting is not scheduled until after the first of the year.
Deputy Mayor Rhodes presented Manager McFadden with a letter from Indian Borough in regards to the COG at State College for his review.
There being no new business, Deputy Mayor Rhodes adjourned the meeting into executive session at 8:55 p.m. to discuss personnel matters.
Upon returning from the executive session at 9:10 p.m. Richard Forcucci motioned for adjournment. With no objections the Council meeting was adjourned.
ATTEST:
__________________________ _____________________________
Manager E.R. Buck McFadden Mayor Clifford E. Allen
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
November 22, 1999
7:30 p.m.
I. Call to Order, Mayor Clifford Allen
II. Roll Call: Mayor Clifford Allen __, Chuck Brand __,
Jean Davis __, George Finney __, Richard Forcucci __,
Mary Ann Horne __, Caroline Rhodes __,
Attorney Ritchie Marsh __, E.R. Buck McFadden (Borough Manager) __,
Marie Lander (Assistant to the Manager) __.
III. Approval of Minutes:
A. Regular Meeting November 8, 1999 & CDBG Hearing Nov. 8, 1999
Action: Motion to approve minutes
IV. Persons Requesting Time To Address Council
V. Old Business
A. Opening of REFUSE BIDS
B. Employee Safety Program Manual – - No Action
C. Amendment on change date of Parking for Snow Removal - being drafted
D. Ordinance for stop sign – Police conducting study
VII. Committee Reports
A. Cable TV - Mary Ann Horne, Chairman
No report
B. Finance Committee - Jean Davis, Chairman
Budget Workshop -
C. Ordinance Review Committee - Caroline Rhodes, Chairman
No report
D. Personnel Committee - George Finney, Chairman
No report
E. Recreation - Chuck Brand, Chairman
No report.
F. Public Safety - Mary Ann Horne, Chairman
No Report
G. Street, Buildings, and Grounds - Rich Forcucci, Chairman
No report
VIII Solicitor's Report:
A. Nuisance Ordinance – Solicitor update
IX. Manager's Report:
A. Manager
B. Finance
1. Authorization to Approve Bills, Paid November Action: Motion to approve bills $ 44,295.35
2. Authorization to Approve Payroll
Action: Motion to approve payroll ending November 14, 1999 paid November 19, 1999 totaling $ 29,019.35
C. Personnel
1. Non-Uniformed Employee Contract
D. Public Safety
1. Emergency Management – No report
2. Emergency Medical Service (EMS) – No report
3. EVFD –No report
4. Police –
a) Police Reports - FYI
b) Stop sign – traffic survey in progress
c) 911 Dispatch service
E. BOCA/Code Enforcement
1. Report – FYI
2. Senate Bill 647
F. Planning – See BOCA/Code Enforcement Report
1. Report see BOCA/Code Enforcement report
G. Zoning –
1. Public Notice – vacancy of alternate on Zoning Hearing Board
H. Public Works
1. Sanitation
a) Recycling
b) Solid waste collection
2. Building & Property
a) Authorization to switch long distance phone service
ACTION: Motion to Authorize
3. Streets/Storm Sewers/Signals/Signs
a) Monthly Report – FYI
4. Park & Recreations
5. Shade Trees
a) Next meeting December 8th 7:00 p.m.
6. Dam
I. Wastewater Collection & Treatment
1. Regional Act 537 Task Force – No change
a) Long term issues – Reviewing latest Washington Township information
b) Interim term issues – Drafting agreement with Washington Township pertaining to RT 99N gravel site
c) Immediate term issues- Hitchcock/Chen agreement delivered to Washington Township
J. Water System
1. Washington Township related issues
a) Borough/Authorities and Township/Authorities Master Agreement – tabled
b) Water Agreement—No action
K. Community Development/Project Coordination
1. Activities Report – No report
X. Communications
XI. New Business
XII. Special Reports
XII. Adjournment
NEXT MEETING DECEMBER 6, 1999 7:30 p.m.
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HOME RULE BOROUGH OF EDINBORO COUNCIL MEETING
November 22, 1999
COUNCIL APPROVED:
1. Payment of bills
2. Payment of payroll
3. Minutes of November 8, 1999-CDBG Hearing & Regular Meeting
4. Change in long distance telephone carrier to Cincinnati Bell
5. Opening and closing of bids on refuse and recycling contract
POSTPONED
1. Amendment on changing date of Parking for Snow Removal
2. Ordinance for stop sign
3. Employee Safety Program Manual
4. Nuisance Ordinance
5. Accepting bid for refuse and recycling
UPCOMING MEETINGS:
1. Next CDBG Hearing February 7, 2000
2. Council Meeting December 6th, 7:30 p.m.
3. Finance Committee, November 24 1:30 p.m. (budget & bid review)
4. Ordinance Committee (stop sign, parking signs, nuisance ordinance)
5. Building Streets, & Grounds Committee, Dec. 1st , 9:00 a.m.(review CDBG recommendations)
6. Public Safety Committee (Review 911 Dispatch Service)
MANAGER INSTRUCTED TO:
1. Review recycling & refuse bid
2. Vacancy Zoning Hearing Board Alternate – re-advertise and put on cable access channel
3. Make arrangements for Dave Westcott from Coaxial Cable to attend next Council meeting Dec 6th
4. Look into why the increasing of overtime by police department
5. Review with Chief Craft the two preliminary proposals for 911 Dispatch Service and turn over to Public Safety Committee.
6. Revised water & sewer fee schedule
7. Digest global sewer proposal from Township
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